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07-13-10 CM Agenda Packet AGENDA Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room July 13, 2010 7 pm or immediately following the Special HRA meeting 1. 2009 Comprehensive Annual Financial Report 2. Honeywell Little League Field Expansion 3. 2011-2012 Pavement Management Program 4. Douglas Drive Financing and Proposed Xcel Franchise Fee Ordinance 5. Emerald Ash Borer Management Plan 6. Biennial 2011-2012 Proposed General Fund Budget Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. alley Mem ran urn Finance 763-593-8013/763-593-8109 (fax) Executive Summary Golden Valley Council/Manager Meeting July 13, 2010 Agenda Item 1. 2009 Comprehensive Annual Financial Report Prepared By Sue Virnig, Finance Director Summary Bill Lauer from Malloy Montague Karnowski Radosevich & Co. will be in attendance to discuss the 2009 Comprehensive Annual Financial Report, Management Report and Special Purpose Audit Reports. Please bring your Management Report to the meeting. Attachments Comprehensive Annual Financial Report (booklet, loose in agenda packet) Management Report (booklet, loose in agenda packet, bring to meeting) Special Purpose Management Report (booklet, loose in agenda packet) alley Memorandum Park and Recreation 763-512-2342/763-512-2344 (fax) Executive Summary Golden Valley Council/Manager Meeting July 13, 2010 Agenda Item 2. Honeywell Little League Field Expansion Prepared By Rick Jacobson, Director of Parks and Recreation Summary The City, in cooperation with Golden Valley Little League, recently applied for and was awarded $400,000 through the Hennepin County Youth Sports Grant Program. The grant award, along with $67,500 committed to the project from Golden Valley Little League, will be used to expand the current Little League area from one to three baseball fields. Representatives from Golden Valley Little League will be present to discuss the project along with the status of their commitment to funding the project. Attachments Honeywell Youth Field Expansion Project (1 page) HENNEPIN COl1NTl' YOUTH SPORTS PROGRAH GRANT PAGE 5 III. Site Plan Honeywell Youth Field Expansion Project 11 Acres (IncludIng e.:tistin3 ballfield) Th~ relccaUc,n of the monitoring weO and the locatJol1 of the storm water pond location wUl be determined In the final site plan, A luger verSJon of this site phm is ilVaUable in ApFendlt Section :\-1. ^ ~ 'lJ. ',"" ~ ,\'\,' - ....... " , " '~ .. ..., - - ~-~ .~ t ,- r ~ ~'~i .. .:~ ,. ~1' ,. , r::"j;illlltl i U;u." lHllI r uhl I I ~ I . ,.... 1~ V\t1dI. \PaQd YelnIde & 'Pei.trim IPWlh .~.. I ~.... ..... .. .... ,I -1 DU\JoUl Ihtllp(ln 11' Wld,J 1'~V'IlI(t V'llllcl.. Pnlh , , CITY OF GOLDEN VALLE\' ....,... COLDEN VULEY LITTLE LEAGUE alley Memorandum Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary Golden Valley Council/Manager Meeting July 13, 2010 Agenda Item 3.2011-2012 Pavement Management Program: Project Issues Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary Public Works staff and the consulting engineering firm of SEH, Inc. are in the process of preparing a feasibility report for the 2011 and 2012 Pavement Management Program (PMP). The proposed 2011 project is located south of Glenwood Avenue, between TH 100 and Turners Crossroad. The 2012 project is located in an area south of TH 55 and west of TH 100, and consists of streets in several neighborhoods. A location map for the projects is attached to this summary for your reference. Several issues have arisen during the preliminary design and public participation process of the projects. These issues, which will be discussed within the text of the feasibility report, are as follows: . Proposed reconstruction of an existing storm sewer that flows northward through back yards between Circle Down and Radisson Road. This pipe is a large clay draintile in very poor condition and is not within easements. . Resident concerns, including a petition against the installation of concrete curb and gutter on Colonial Drive. Staff will be prepared to discuss these issues at the July 13, 2010 Council/Manager meeting. The proposed project schedule for the 2011 PMP is as follows: Public Hearing Special Assessment Hearing Award Contract Begin Construction Complete Construction November 16, 2010 November 16, 2010 February/March 2011 April/May 2010 Fall 2010 Attachments Location Map (1 page) Jill ' DO -2 -- =-=-- 0= ~ ] I ,---, r · ~ L---J ~ - - . - ..~.~ -.j: ~ ~ ll- -:~ ~ J J~' ~.~- ~ ,., I ~ g';;;;-- 'I' Jr i.'#-S< % t>1-'.ot~ !i z . ~ /'f ~ ig , ~~.~ .... \ ~. 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Discussion Regarding Douglas Drive Financing and Proposed Xcel Franchise Fee Prepared By Jeannine Clancy, Director of Public Works Ron Nims, Public Works Project Coordinator Summary At the January 5, 2010 City Council meeting, the Council formally authorized Mayor Loomis to request that the Douglas Drive Project (TH 55 to Medicine Lake Road) be placed in the Hennepin County Capital Improvement Plan for right-of-way acquisition in 2015 and construction in 2016. The estimated cost of the project is $20,327,500. The City's portion of the project cost is estimated at $9,711,400, not including inflation. In general terms, Golden Valley is responsible for paying for all improvements associated with city-owned utilities and lighting. The City and Hennepin County will share the cost of design, relocating the overhead utilities underground, street reconstruction, right-of-way, and landscaping. At the May 11, 2010 Council/Manager meeting, the Council directed staff to develop a franchise agreement with Xcel Energy for Council consideration. Staff developed a rate schedule option that was presented to the Council as follows: CUSTOMER CLASS EQUIVALENT MONTHL Y FLAT FEE RESIDENTIAL $3.50 SMALL C&I - NON-DEMAND $7.50 SMALL C&I - DEMAND $15.00 LARGE C&I (> 1 Mw) $100.00 However, after receiving feedback from Xcel and legal counsel from Suburban Rate Authority, staff has revised the rate schedule as follows: AVERAGE ESTIMATED EQUIVALENT %OF %OF MONTHLY ANNUAL TOTAL TOTAL CUSTOMER CLASS CUSTOMER REVENUE MONTHLY ELECTRIC REVENUE COUNT SHARE FLAT FEE USAGE SHARE RESIDENTIAL 8,963 $215,120 $2.00 21% 34% SMALL C&I - NON-DEMAND 597 $14,320 $2.00 2% 2% SMALL C&I- DEMAND 396 $106,943 $22.50 17% 17% LARGE C&I (> 1 Mw) 119 $293,962 $206.00 60% 47% The table shows the total percentage of electric usage by class along with the percentage of revenue that each class contributes. The revised monthly flat fee franchise rates could be added to electric user billings to generate approximately $630,000 per year as partial funding for the Douglas Drive project. The residential rate is the same as the rate in-place for the Boone Avenue surcharge, which expired last year. Staff has also attached a copy of current franchise rates used by other communities in the area with Xcel Energy. Also attached is a draft franchise ordinance for Council consideration. Should the Council want to pursue the ordinance, it could be presented at the August 17, 2010 Council meeting for the first reading, followed by the second reading at the September 7,2010 Council meeting. If adopted by the Council, the ordinance would be published at which time Xcel has 60 days to formally accept the franchise fee. Attachments Xcel Energy Rate Comparison (1 page) Minnesota City Surcharges - Electric dated April 1, 2010 (6 pages) Draft Electric Franchise Ordinance (4 pages) Franchise Flat Rate Comparison 12/3/2008 Monthly Flatlfate--COmparlson 1 City I Hopkins Minnetonka New Hope Oakdale Richfield St. Louis Park Ava Rate Avg Cust # Rate Amount Rate Amount Rate Amount Rate Amount Rate Amount Rate Amount I I Amount Residential* 8938 $1.00 $107,256.00 $2.50 $268,140.00 $1.50 $160,884.00 $1.00 $107,256.00 $1.65 $176,972.40 $1.25 $134,070.00 $1.48 $159,096.40 Small C&I - Non-Demand* 586 $2.00 $14,064.00 $4.50 $31,644.00 $4.50 $31,644.00 $2.00 $14,064.00 $5.10 $35,863.20 $4.00 $28,128.00 $3.68 $25,901.20 ----- ---- .. Small C&I - Demand 365 $9.00 $39,469.09 $4.50_ $19,734.55 $9.00 $39,469.09 $9.00 $39,469.09 $11.33 $49,687.20 $10.00 $43,854.55 $8.81 $38,613.93 Large c&1 (> 1 Mw) 114 $63.00 $85,977 .82 $4.50 - $6,141.27 $36.00 $49,130.18 $7.50 $10,235.45 $73.65 $100,512.16 $65.00 $88,707.27 $41.61 $56,784.03 -- - Public Street Lighting 39 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Municipal Pumping - Non-Demand 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Municipal Pumping - Demand 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totals 10045 $246,788.91 $325,859.82 $281,127.27 $171,024.55 $383,034.96 $294,759.82 $280,395.55 ---.--- --. Note: The average customer count applies to Golden Valley and not the other communities listed. Only the rates shown are for each individual city. The amounts represent what Golden Valley would receive at the rates shown. Northern States Power Company, a Minnesota corporation Minneapolis, Minnesota 55401 MINNESOTA CITY SURCHARGES - ELECTRIC Updated: 04/01/2010 Page 1 of 6 FRANCHISE FEES A franchise fee as designated below will be included in the customers' monthly bills computed under the indicated rate classes and effective in the following Minnesota communities: Indicates fee is not applied (U) Indicates unincorporated community - < , < \ ~i<"~ jJ;;~\ \ < ',<.,,' , " Alton $2.00 $2.00 $5.00 $5.00 $1.00 $1,00 $1.00 Baker (U) a $3.25 $3.25 - - - - - Brooklyn Center $1.52 $3.10 $20.60 $99.00 $12.40 $12.40 $12.40 Champlin $2.50 $8.00 $35.00 $125.00 $15.00 $15.00 $15.00 Chisago City $1.30 $5.00 $15.00 $55.00 $5.00 $5.00 $15.00 Circle Pines $2.75 $3.00 $35.00 - $3.00 - - Coon Rapids b 4.0% 4.0% 4.0% 4.0% - - - Cottage Grove $1.65 $1.65 $8.25 $33.00 $3.30 $0.83 $8.25 I Deephaven $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 Dilworth $1.75 $4.00 $14.00 $91.00 - $4.00 $14.00 Excelsior $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 Faribault C $1.35 $1.60 $32.00 $280.00 - - - Goodview $2.75 $3.00 $25.00 $110.00 $25.00 $2.50 $10.00 Grant $2.35 $2.00 $14.00 $75.00 $2.00 $2.00 $2.00 Hopkins $1.00 $2.00 $9.00 $63.00 - - - I Lindstrom $1.30 $5.00 $15.00 $55.00 $5.00 $5.00 $15.00 Little Canada d $1.75 $4.00 $24.00 3.75% $,15.00 $1.00 $7.00 Mahtomedi $1.30 $1.38 $14.40 $110.28 $12.71 $0.63 $14.84 Mankato $0.50 $1.00 $10.00 $130.00 $1.00 $0.25 $1.00 i Maplewood $0.75 $1.50 $9.00 $67.50 $0.75 $0.75 $0.75 I 3.0% I ~100 kW at I 5.0% 5.0% 5.0% primary or <100 kW at <100 kW at higher voltage I Minneapolis e effective 5.0% 5.0% 5.0% I secondary secondary 5.0% I 01/1994 voltage voltage ~100 kWat secondary voltage Minnetonka $2.50 $4.50 $4.50 $4.50 - $4.50 $4.50 i Monticello $1.95 $5.50 $31.00 $190.00 $12.00 $12.00 $31.00 j I Mound $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 Mounds View 3.79% 3.79% 3.79% 3.79% 3.79% 3.79% 3.79% . i Northern States Power Company, a Minnesota corporation Minneapolis, Minnesota 55401 MINNESOTA CITY SURCHARGES - ELECTRIC Updated: 04/01/2010 Page 2 of 6 New Hope $1.50 $4.50 $9.00 $36.00 $4.50 $4.50 $4.50 Newport $0.50 $1.00 $6.00 $50.00 $4.00 $1.00 $5.00 North Mankato $0.75 $1.10 $9.25 $125.00 $13.25 $1.10 $9.25 Oakdale $1.00 $2.00 $9.00 $7.50 $6.00 $1.50 $7.50 Owatonna $0.0016 per kWh Customer peak demand less than 100 kW in calendar year $0.0014 per kWh Customer peak demand greater than 100 kW in calendar year Prior Lake $1.50 $5.00 $10.00 $50.00 Richfield $1.88 $5.81 $12.92 $83.96 Robbinsdale 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% Sartelll $2.75 $2.75 $2.75 $2.75 $2.75 $2.75 $2.75 Sauk Rapids 3.0% Customers who purchase $50,000 or less in calendar year 1.5% That part which exceeds $50,000 in calendar year South SI. Paul 9 3.0% 3.0% 3.0% 3.0% SI. Cloud h 3.0% 3.0% 3.0% 3.0% 2% purchase .$,$100,000 in calendar year St. Joseph $1.00 $1.75 $10.00 $8.00 $1.00 $10.00 1.5% that part >$100,000 in calendar year St. Louis Park $1.25 $4.00 $10.00 $65.00 $4.00 $10.00 St. Michael $2.50 $2.50 $2.50 $10.00 $10.00 $2.50 $10.00 St. Paul i See fee schedule in the Notes section. St. Paul Park $1.50 $2.00 $25.00 $335.00 $10.00 $1.00 $5.00 Stillwater $2.00 $2.50 $18.00 $125.00 $4.00 $2.00 $18.00 Watertown $3.00 $4.50 $16.00 $51.00 $13.50 $21.00 Wayzata $2.00 $4.50 $4.50 $15.00 $1.00 $1.00 $1.00 West 51. Paul j 5.26% 5.26% 5.26% 5.26% White Bear Lake 1.5% 1.5% 1.5% 1.5% 1.5% 1.5% 1.5% Winona 4.0% Customers who purchase $100,000 or less in calendar year 1.5% That part which exceeds $100,000 in calendar year Northern States Power Company, a Minnesota corporation Minneapolis, Minnesota 55401 MINNESOTA CITY SURCHARGES - ELECTRIC Updated: 04/01/2010 Page 3 of 6 NOTES a Baker: (Not a franchise fee.) Represents a city fee collected to cover energy usage and maintenance on community street lighting. b Coon Rapids: The franchise fee excludes rate schedules for highway lighting, municipal street lighting, municipal water pumping, municipal fire sirens, and municipal sewage disposal service. C Faribault: The franchise fee excludes invoices to the city for street lighting and municipal pumping. d Little Canada: The franchise fee shall not exceed $2,400 in any calendar year for the large commercial and industrial customer class. e Minneapolis: The franchise fee for the residential customer class will change to 4.5% effective January 1, 2013. f Sartell: Effective with January of the respective years, the monthly franchise fee will be as follows: . 2007 and 2008 · 2009 and 2010 . 2011 and 2012 $2.50 $2.75 $3.00 . 2013 and 2014 · 2015 and 2016 . 2017 and 2018 $3.25 $3.50 $3.75 . 2019 and 2020 . 2021 and 2022 . 2023 $4.00 $4.25 $4.50 9 South SI. Paul: The franchise fee excludes rate schedules for highway lighting, municipal street lighting, municipal water pumping, municipal traffic signals, municipal fire sirens, and municipal sewage disposal service. h SI. Cloud: The franchise fee for residential heating customers will be 1.5% during the months of November - April. Northern States Power Company, a Minnesota corporation Minneapolis, Minnesota 55401 MINNESOTA CITY SURCHARGES - ELECTRIC Updated: 04/01/2010 Page 4 of 6 ...... 1!iIi1r'll. A._;."BV i St Paul: The monthly franchise fee will be as stated below. The residential service franchise fee will be as stated except during the months of November - April when there will be no fee. The fee shall not exceed $620,000 during any calendar year from any large commercial and industrial customer qualifying for service on the Competitive Market Rider. The schedule below shows the meter, energy, and demand factor for each year of the St. Paul franchise and for each of the customer classifications. Residential (May - October) Small Commercial & Industrial Non-Demand $3.22 $3.35 $3.48 Firm Secondary $3.22 $3.35 $3.48 Firm Primary $3.22 $3.35 $3.48 Interruptible Secondary $3.22 $3.35 $3.48 Interruptible Primary $3.22 $3.35 $3.48 Large Commercial & Industrial Special $5.18 $5.25 $5.32 Firm Secondary $5.18 $5.25 $5.32 Firm Primary $5.18 $5.25 $5.32 Firm Trans. Transf. $5.18 $5.25 $5.32 Interruptible Secondary $5.18 $5.25 $5.32 Interruptible Primary $5.18 $5.25 $5.32 Interruptible TT $5.18 $5.25 $5.32 Standby Service None None None Public Street & Highway Lighting $6.88 $6.95 $7.02 Small Municipal Pumping Non-Demand $3.22 $3.35 $3.48 Demand Secondary $3.22 $3.35 $3.48 Demand Primary $3.22 $3.35 $3.48 Large Municipal Pumping Demand Primary (Sec cust) $2.96 $3.22 $3.35 $3.48 Fire and Civil Defense Siren Service $2.96 $3.22 $3.35 $3.48 Start Date 1-Nov-2016 1-Nov-2020 1-Nov-2022 1-Nov-2024 End Date 31-0ct-2018 31-0ct-2022 31-0ct-2024 31-Au -2026 Residential (May - October) $3.03 $3.27 $3.40 $3.54 Small Commercial & Industrial Non-Demand $3.62 $3.76 $3.91 $4.07 $4.23 Firm Secondary $3.62 $3.76 $3.91 $4.07 $4.23 Firm Primary $3.62 $3.76 $3.91 $4.07 $4.23 Interruptible Secondary $3.62 $3.76 $3.91 $4.07 $4.23 Interruptible Primary $3.62 $3.76 $3.91 $4.07 $4.23 Large Commercial & Industrial Special $5.53 $5.75. $5.98 $6.22 $6.47 Firm Secondary $5.53 $5.75 $5.98 $6.22 $6.47 Firm Primary $5.53 $5.75 $5.98 $6.22 $6.4 7 Firm Trans. Trans!. $5.53 $5.75 $5.98 $6.22 $6.47 Interruptible Secondary $5.53 $5.75 $5.98 $6.22 $6.47 Interruptible Primary $5.53 $5.75 $5.98 $6.22 $6.47 Interruptible TT $5.53 $5.75 $5.98 $6.22 $6.47 Standby Service None None None None None Public Street & Highway Lighting $7.30 $7.59 $7.90 $8.21 $8.54 Small Municipal Pumping Non-Demand $3.62 $3.76 $3.91 $4.07 $4.23 Demand Secondary $3.62 $3.76 $3.91 $4.07 $4.23 Demand Primary $3.62 . $3.76 $3.91 $4.07 $4.23 Large Municipal Pumping Demand Primary (Sec cust) $3.62 $3.76 $3.91 $4.07 $4.23 Fire and Civil Defense Siren Service $3.62 $3.76 $3.91 $4.07 $4.23 Northern States Power Company, a Minnesota corporation Minneapolis, Minnesota 55401 MINNESOTA CITY SURCHARGES - ELECTRIC Updated: 04/01/2010 Page 5 of 6 St. Paul: (continued) Residential (May - October) Small Commercial & Industrial Non-Demand $0.0040 $0.0040 $0.0040 Firm Secondary $0.0018 $0.0018 $0.0018 Firm Primary $0.0018 $0.0018 $0.0018 Interruptible Secondary $0.0018 $0.0018 $0.0018 Interruptible Primary $0.0018 $0.0018 $0.0018 Large Commercial & Industrial Special $0.0028 $0.0028 $0.0028 $0.0028 Firm Secondary $0.0013 $0.0013 $0.0013 $0.0013 Firm Primary $0.0013 $0.0013 $0.0013 $0.0013 Firm Trans. Trans!. $0.0013 $0.0013 $0.0013 $0.0013 Interruptible Secondary $0.0013 $0.0013 $0.0013 $0.0013 Interruptible Primary $0.0013 $0.0013 $0.0013 $0.0013 Interruptible TT $0.0013 $0.0013 $0.0013 $0.0013 Standby Service None None None None Public Street & Highway Lighting $0.0040 $0.0040 $0.0040 $0.0040 Small Municipal Pumping Non-Demand $0.0040 $0.0040 $0.0040 Demand Secondary $0.0018 $0.0018 $0.0018 Demand Primary $0.0018 $0.0018 $0.0018 Large Municipal Pumping Demand Primary (Sec cust) $0.0018 $0.0018 $0.0018 $0.0018 Fire and Civil Defense Siren Service $0.0018 $0.0018 $0.0018 $0.0018 Start Date 1-Nov-2016 1-Nov-2020 1-Nov-2022 1-Nov-2024 End Date 31-0ct-20 18 31-0ct-2022 31-0ct-2024 31-Au -2026 Residential (May - October) $0.0102 $0.0110 $0.0115 $0.0119 Small Commercial & Industrial Non-Demand $0.0042 $0.0043 $0.0045 $0.0047 $0.0049 Firm Secondary $0.0019 $0.0019 $0.0020 $0.0021 $0.0022 Firm Primary $0.0019 $0.0019 $0.0020 $0.0021 $0.0022 Interruptible Secondary $0.0019 $0.0019 $0.0020 $0.0021 $0.0022 Interruptible Primary $0.0019 $0.0019 $0.0020 $0.0021 $0.0022 Large Commercial & Industrial Special $0.0029 $0.0030 $0.0031 $0.0033 $0.0034 Firm Secondary $0.0014 $0.0014 $0.0015 $0.0015 $0.0016 Firm Primary $0.0014 $0.0014 $0.0015 $0.0015 $0.0016 Firm Trans. Transf. $0.0014 $0.0014 $0.0015 $0.0015 $0.0016 Interruptible Secondary $0.0014 $0.0014 $0.0015 $0.0015 $0.0016 Interruptible Primary $0.0014 $0.0014 $0.0015 $0.0015 $0.0016 Interruptible TT $0.0014 $0.0014 $0.0015 $0.0015 $0.0016 Standby Service None None None None None Public Street & Highway Lighting $0.0042 $0.0043 $0.0045 $0.0047 $0.0049 Small Municipal Pumping Non-Demand $0.0042 $0.0043 $0.0045 $0.0047 $0.0049 Demand Secondary $0.0019 $0.0019 $0.0020 $0.0021 $0.0022 Demand Primary $0.0019 $0.0019 $0.0020 $0.0021 $0.0022 Large Municipal Pumping Demand Primary (Sec cust) $0.0019 $0.0019 $0.0020 $0.0021 $0.0022 Fire and Civil Defense Siren Service $0.0019 $0.0019 $0.0020 $0.0021 $0.0022 Northern States Power Company, a Minnesota corporation Minneapolis, Minnesota 55401 MINNESOTA CITY SURCHARGES - ELECTRIC Updated: 04/01/2010 Page 6 of 6 SI. Paul: (continued) Residential (May - October) Small Commercial & Industrial Non-Demand None None None Firm Secondary $1.10 $1.10 $1.10 Firm Primary $1.06 $1.06 $1.06 Interruptible Secondary $1.10 $1.10 $1.10 Interruptible Primary $1.06 $1.06 $1.06 Large Commercial & Industrial Special None None None Firm Secondary $1.10 $1.10 $1.10 Firm Primary $1.06 $1.06 $1.06 Firm Trans. Transf. $1.06 $1.06 $1.06 Interruptible Secondary $0.81 $0.81 $0.81 Interruptible Primary $0.71 $0.71 $0.71 Interruptible TT $0.57 $0.60 $0.63 Standby Service $0.36 $0.39 $0.42 Public Street & Highway Lighting None None None Small Municipal Pumping Non-Demand None None None Demand Secondary $1.10 $1.10 $1.10 Demand Primary $1.06 $1.06 $1.06 Large Municipal Pumping Demand Primary (Sec cust) $1.06 $1.06 $1.06 $1.06 Fire and Civil Defense Siren Service $1.06 $1.06 $1.06 $1.06 Start Date 1-Nov-2016 1-Nov-2020 1-Nov-2022 1-Nov-2024 End Date 31-0ct-2018 31-0ct-2022 31-0ct-2024 31-Au -2026 Residential (May - October) None None None None Small Commercial & Industrial Non-Demand None None None None None Firm Secondary $1.14 $1.19 $1.24 $1.29 $1.34 Firm Primary $1.10 $1.15 $1.19 $1.24 $1.29 Interruptible Secondary $1.14 $1.19 $1.24 $1.29 $1.34 Interruptible Primary $1.10 $1.15 $1.19 $1.24 $1.29 Large Commercial & Industrial Special None None None None None Firm Secondary $1.14 $1.19 $1.24 $1.29 $1.34 Firm Primary $1.10 $1.15 $1.19 $1.24 $1.29 Firm Trans. Transf. $1.10 $1.15 $1.19 $1.24 $1.29 Interruptible Secondary $0.84 $0.88 $0.91 $0.95 $0.99 Interruptible Primary $0.74 $0.77 $0.80 $0.83 $0.86 Interruptible TT $0.66 $0.68 $0.71 $0.74 $0.77 Standby Service $0.44 $0.45 $0.47 $0.49 $0.51 Public Street & Highway Lighting None None None None None Small Municipal Pumping Non-Demand None None None None None Demand Secondary $1.14 $1.19 $1.24 $1.29 $(34 Demand Primary $1.10 $1.15 $1.19 $1.24 $1.29 Large Municipal Pumping Demand Primary (Sec cust) $1.10 . $115 $1.19 $1.24 $1.29 Fire and Civil Defense Siren Service $1.10 $1.15 $1.19 $1.24 $1.29 j West SI. Paul: (Not a franchise fee.) Represents a city fee on gross earnings derived from the sale of electricity within the city pursuant to city code (approved in 1966). The gross earnings sum excludes electric energy supplied to the city for municipal services. ORDINANCE NO. _,2ND SERIES ELECTRIC FRANCHISE ORDINANCE CITY OF GOLDEN VALLEY, HENNEPIN COUNTY, MINNESOTA AN ORDINANCE REQUIRING AN ELECTRIC FRANCHISE FEE FROM NORTHERN STATES POWER D/B/A XCEL ENERGY FOR PROVIDING ELECTRIC SERVICE WITHIN THE CITY OF GOLDEN VALLEY THE CITY OF GOLDEN VALLEY ORDAINS: SECTION 1. The City of Golden Valley Municipal Code is hereby adopted as follows: Subd. 1. Purpose. The Golden Valley City Council has determined that it is in the best interest of the City to impose a franchise fee on those public utility companies that provide electric services within the City of Golden Valley. (a) Pursuant to City Ordinance No. 394, 2nd Series, a Franchise Agreement between the City and Northern States Power Company, d/b/a Xcel Energy ("Company"), the City has the right to impose a franchise fee on the Company in amount and fee design pursuant to Section 9.1 of Ordinance 394, 2nd Series. It provides, among other things, that the City and Company shall negotiate a separate franchise fee ordinance. Subd. 2. Franchise Fee Statement. This ordinance sets forth the terms and conditions under which Xcel shall collect an electric franchise fee from customers located within the City. The fee and payment schedule is attached hereto and made a part of this ordinance and will commence the month following the expiration of that certain City Requested Facilities Surcharge being collected by Company from its customers within the City as of the date of this Ordinance, and expected to terminate in 2009. Except as modified in this Ordinance, the City reaffirms the provisions of Ordinance 394, 2nd Series. Subd. 3. Payment and Fee Desion. The franchise fee shall be payable to the City in accordance with the schedule attached as Exhibit A. This is an account-based fee. In the event that an entity covered by this ordinance has more than one meter at a single premise, but only one account, only one fee shall be assessed to that account. If a premise has two or more meters being billed at different rates, the Company may have an account for each rate classification, which will result in more than one franchise fee assessment for electric service to that premise. If the Company combines the rate classifications into a single account, the franchise fee assessed to the account will be the largest franchise fee applicable to a single rate classification for energy delivered to that premise. In the event any entities covered by this ordinance have more than one premise, each premise (address) shall be subject to the appropriate fee. In the event a question arises as to the proper fee amount for any premise, the Company's manner of billing for energy used at all similar premises in the City will control. Subd. 4. Surcharoe. The City recognizes that the Minnesota Public Utilities Commission allows the utility company to add a surcharge to customer rates to reimburse such utility company for the cost of the fee and that Company will surcharge its customers in the City the amount of the fee. Subd. 5. Ri~ht of Way Permit Fees Waiver. Beginning the date the Company begins collecting franchise fees from customers in the City until the City gives notice to Company of City's desire to impose both franchise fees and require permit fees pursuant to chapter 7 of the City Code ("Permit Fees"), City waives any and all Permit Fees the City would otherwise have the right to impose on Company. If the City intends to require both Permit Fees and franchise fees from the Company, the City shall give the Company thirty (30) days written notice of such intent before charging Permit Fees. Company does not hereby waive its right to object to a City withdrawal of this waiver of Permit Fees, and reserves all rights under law. Notwithstanding the above Permit Fee waiver, Company shall remain subject to all other requirements of chapter 7 of the City Code not superseded by the a specific term of Ordinance 394, 2nd Series. Subd. 6. Record Support for Payment. Company shall make each payment when due and, if requested by the City, shall provide at the time of each payment a statement summarizing how the franchise fee payment was determined, including information showing any adjustments to the total surcharge billed in the period for which the payment is being made to account for any uncollectibles, refunds or error corrections. Subd. 7. Enforcement. Any dispute, including enforcement of a default regarding this ordinance, will be resolved in accordance with Section 2.5 of Ordinance 394, 2nd Series. Subd. 8. Effective Date of Franchise Fee. Notwithstanding the effective date of this ordinance and notwithstanding any contrary provisions in the Franchise, the effective date of the fee collected under subdivision 2 of this ordinance is the later of ten (10) days after the publication or after the sending of written notice enclosing a copy of this adopted ordinance upon Company by certified mail. Fee collection under this ordinance will commence in accordance with the terms set forth in subdivision 2. Subd. 9. City Use of Franchise Fees Collected by the Company. If the City is imposing a franchise fee on the Company and not imposing a same or similar franchise fee on CenterPoint Energy, the City shall use the fees collected by Company only for infrastructure projects within the City. For purposes of this ordinance, infrastructure projects shall include expenditures for any and all construction, maintenance, repair, improvement to, or replacement of rights-of-way and other public ground, including City or public utility facilities, City buildings or other City structures. This limitation on the use of fees collected by Company shall terminate immediately upon City's requirement of CenterPoint to collect a franchise fee that is reasonably the same or similar, among similar classes of customers, as those fees imposed on eompany. Upon the City's requirement that CenterPoint collect franchise fees the City shall have no restriction on the use of the franchises fees collected by Company, except as otherwise required by law. SECTION 2. This ordinance takes effect as provided herein. Adopted by the City Council this day of September 7,2010. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk (This ordinance will be uncodified and referenced in Chapter 25 of the City Code.) EXHIBIT A XCEL ENERGY ELECTRIC FRANCHISE FEE SCHEDULE Class Residential Small Commercial & Industrial- Non-Demand Small Commerical & Industrial - Demand Large Commercial & Industrial Fee Per Meter, Monthly $2.00 $2.00 $22.50 $206.00 Franchise fees are to be collected by the Company in the amounts set forth in the above schedule, and submitted to the City on a quarterly basis as follows: January - March collections due by April 30 April - June collections due by July 31 July - September collections due by October 31 October - December collections due by January 31 alley Memorandum Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary Golden Valley Council/Manager Meeting July 13, 2010 Agenda Item 5. Draft Emerald Ash Borer Management Plan Prepared By Jeannine Clancy, Director of Public Works AI Lundstrom, Environmental Coordinator Summary On May 14,2009, Emerald Ash Borer (EAB) was confirmed as present in the South St. Anthony Park neighborhood in St. Paul. EAB is a serious invasive tree pest, and consequently a quarantine has been placed on Ramsey, Hennepin, and Houston counties to help slow the spread of EAB to other areas. All ash trees are susceptible to EAB and millions of ash trees have already been killed in infested areas of the eastern United States. Minnesota has one of the highest volumes of ash on forestland in the U.S. with an estimated 867 million forestland ash trees. Ash is a prominent component of Golden Valley's urban forests as well. The potential economic and environmental impacts of losing these trees are substantial. Since the ash borer was confirmed to be in the Twin Cities metropolitan area, cities and other government agencies have been moving quickly to inventory their total ash tree liability. The City has recently completed a significant portion of its public tree inventory and has drafted a comprehensive Emerald Ash Borer Management Plan for the Council to review. The management plan includes references to the City's shade tree management code. The City's code was recently updated in 2007 in anticipation of this type of situation. However, the Minnesota Statutes and Rules that are referenced were recently changed. Therefore, staff recommends updating the City Code to correctly reflect reference changes. Attachments Draft Emerald Ash Borer Management Plan (11 pages) Emerald Ash Borer Management Plan 2010 G:\Forestry\Emerald Ash Borer\GV EAB Management Plan\EmeraldAshBorerMgmtPlan Cover Sheet.docx Table of Contents I. Emerald Ash Borer Management Plan II. City Code - Section 10.50: Shade Tree Diseases III. Shade Tree Inventory Map Emerald Ash Borer Management Plan City of Golden Valley (July 2010) Purpose of this Management Plan . To outline the City of Golden Valley's objectives and the approaches that will be used to meet the current or anticipated impact of the Emerald Ash Borer (EAB) on our urban forest resource. . To serve as a blueprint that staff and residents can follow with a high degree of confidence, rationality, and order. Emerald Ash Borer This destructive beetle has killed tens of millions of ash trees where it has been discovered. It was first discovered in North America in southeast Michigan in June 2002, although it was likely first introduced at least 10 years earlier. It has since been found in at least 12 additional states: Ohio (2003), Indiana (2004), Maryland (2006), Illinois (2006), Pennsylvania (2007), West Virginia (2007), Wisconsin (2008), Missouri (2008), Virginia (2008), Minnesota (2009), New York (2009), Kentucky (2009), and Canada. There are about 870 million ash trees in Minnesota, one of the largest concentrations of ash of any state in the country. Not only are these trees abundant in our forests, but they are also an important component of our urban landscapes. Research has not found any resistance to EAB in native ash trees. EAB management is coordinated at the federal level by the U.S. Department of Agriculture and by the Minnesota Department of Agriculture at the local level. Due to diminishing federal and local funds and the aggressiveness of the EAB infestation, Golden Valley's EAB management program will focus on spreading out the ash tree removal liability rather than eradication and treatment efforts. For Golden Valley this has very important consequences: . It is inevitable that EAB will be discovered in Golden Valley within the next few years. . The loss of tree canopy and budget impacts make this the biggest threat to Golden Valley's urban forests since Dutch elm disease decimated the American elm population in most areas of the United States. G:\Forestry\Emerald Ash Borer\GV EAB Management Plan\Emerald Ash Borer Management Plan Document Draft.docx 1 Why Do We Need An EAB Management Plan? · To determine an effective response to the EAB threat to Golden Valley's urban forest resource. . To responsibly implement and communicate clear, effective actions to City residents and stakeholders. Purpose By implementing the provisions in this management plan, the City is attempting to: . Attenuate the economic and social disruption to the City from an almost certain EAB infestation. · Proactively manage for EAB in advance of the invasion by using the best management practices and data to effectively maintain an orderly process to minimize costs, threat to public safety, duress, and canopy loss. · Mitigate budget and service impact by distributing removal costs over a manageable time period. · Reduce impact of canopy loss by replanting with suitable species during the phased removal of ash. · Communicate the EAB strategy clearly to the public. Applicabi lity This plan applies throughout the City on all public properties where ash trees are currently growing, as well as on private properties where such trees may negatively impact public right-of-ways or other public or private properties. Plan Administration The Public Works staff will be responsible for implementing this Plan and seeing that its provisions are carried out. Action Elements Inventory - The City will conduct an inventory of all ash trees growing within its public right-of-ways, parks, golf course and other public properties, and will review a percentage of naturally wooded public areas to determine potential ash removal costs. An estimated budget and timeframe will be generated from the inventory data. G:\Forestry\Emerald Ash Borer\GV EAB Management Plan\Emerald Ash Borer Management Plan Document Draft.docx 2 Ash Removal - The City will begin to systematically remove all of its public property ash trees within the street right-of-ways, parks, golf course, and other public properties based on priority determined by the condition and location of the ash trees. Tree removal will be prioritized with hazardous trees being removed first. A phased and systematic removal will occur within a 15-year period if budget is available. Utility contractors will be encouraged to remove all ash trees within their easements as part of their normal line clearance activities. Wood Utilization and Disposal - The City will work with Hennepin County and other partners to develop a plan to use the wood generated during the removal program. The plan must comply with the Minnesota Department of Agriculture's (MDA) regulations for handling regulated materials. Wood that cannot be used for lumber turning, firewood, or mulch will be disposed of according to MDA specifications at an approved ash tree disposal site within Hennepin County. Communications - The Mayor, City Council, and City Staff will receive periodic briefings. All media relations will follow normal City protocol. Canopy Replacement and Care - As the budget permits, all removed public ash trees will be replaced with non-host species that will enhance the planting site, are appropriate for the planting site, and add to the diversity and general health of the urban forest. All new plantings will conform to the "10-20-30" tree species diversity rule (replant with no more than 10% of a single species, 20% of a single genus, or 30% of a single plant family). No planting will be made that cannot be adequately maintained. Preventive Maintenance - Ash trees not removed under the pro-active management program will be inspected, and if necessary, may be pruned to maximize public safety until which time an infestation occurs or they become dead, diseased, or dying. Use of Preventive Pesticides - The City of Golden Valley will not apply preventive pesticides to protect pubic ash trees. Private property owners who wish to use pesticides on public street trees will be discouraged to do so. The City will consider applications for a right-of-way permit to treat public boulevard ash trees. If the tree becomes infested with EAB at a later date the City may remove the tree. Private Ash Trees The City strongly recommends that private ash tree owners consider removing, treating, or begin planning for one or the other on their property. The City will not order any private property owner to remove their ash tree unless it becomes diseased or infested. Once a disease or infestation is determined, Ordinance 10.50 Subdivision 3. Public Nuisance & Subdivision 4. Abatement of Nuisance will be in effect. G:\Forestry\Emerald Ash Borer\GV EAB Management Plan\Emerald Ash Borer Management Plan Document Draft.docx 3 Public Nuisance The Tree Inspector shall have the right to declare any ash tree a public nuisance growing upon private property which is: (a) Infected with an epidemic plant disease or pest, or (b) Threatens to become a hazard so as to adversely affect the public health, safety or welfare, whether such tree or shrub shall be on public or private property. Abatement of Nuisance If the Tree Inspector, with reasonable certainty upon inspection or examination, that any nuisance tree, as herein defined, exists in or upon any private premises, he shall notify, in writing, the owner or tenant having charge of such premises. Within a set timeline after the issue of such notice, the person shall cause treatment, trimming, or removal and destruction of the nuisance tree as directed in the written notice. No damages shall be awarded the owner or tenant having charge of such premises. Should the owner or tenant neglect to comply with the terms of the written notice, the Tree Inspector shall cause the removal, treatment, or trimming of the nuisance tree. The expense thereof shall be assessed as a lien against the property for collection as other taxes. Removal Notices Any tree located on private or public property that suffers from a communicable disease or insect infestation, as determined by the Tree Inspector, which threatens the public welfare or the health of public trees is hereby declared to be a nuisance. When such a public nuisance occurs, the Tree Inspector may cause a notice to be mailed to the owner of the property on which the tree is located, specifying what corrective work is necessary and directing the owner to perform such corrective work to eliminate the nuisance. Work on Public Property Public Tree Removal - The City will be responsible for removing ash trees on public property. The City will utilize a combination of in-house staff and professional contractors to effectively meet the ash tree removal plan. Public Tree Replacement - The City will develop a shade tree replacement plan that will mitigate for the loss of shade trees within the City parks, golf course, and other public building landscapes. G:\Forestry\Emerald Ash Borer\GV EAB Management Plan\Emerald Ash Borer Management Plan Document Draft.docx 4 Although the City is responsible for removing trees on public right-of-way (boulevards), the City has never had a boulevard tree replacement or planting program. Therefore, replacement trees will not be scheduled for these areas due to the lack of resources. Projected Budget Cost (Public Property): Public Tree # Removal # Trees to Replacement Year Removals Cost * Replace Cost Total Cost 1 200 $30,000 50 $15,000 $45,000 2 200 $30,000 50 $15,000 $45,000 3 200 $31,000 50 $15,000 $46,000 4 200 $32,000 50 $16,000 $47,000 5 200 $33,000 50 $16,000 $48,000 6 200 $35,000 50 $16,000 $49,000 7 200 $36,000 50 $17,000 $50,000 8 200 $37,000 50 $17,000 $51,000 9 200 $38,000 50 $17,000 $52,000 10 200 $39,000 50 $17,000 $53,000 11 200 $40,000 50 $18,000 $54,000 12 200 $41,000 50 $18,000 $55,000 13 200 $42,000 50 $18,000 $56,000 14 200 $43,000 50 $18,000 $57,000 15 200 $44,000 50 $19,000 $58,000 *Public Removal Cost - Reflects the contracted cost for addressing half of the planned removals (100 trees/yr). The other half (100 trees/yr) of the tree removals is proposed to be completed with Public Works maintenance crews and forestry staff assistance. G:\Forestry\Emerald Ash Borer\GV EAB Management Plan\Emerald Ash Borer Management Plan Document Draft.docx 5 ~ 10.50 Section 10.50: Shade Tree Diseases Subdivision 1. Purpose The City Council has determined that the health of the trees within the city limits is threatened by tree diseases and pests. It has further determined that the loss of trees growing upon public and private property would impair the safety, good order, general welfare, and convenience of the public and substantially depreciate the value of property within the City. It is the intention of the City Council to control and prevent the spread of these conditions, and this Section is enacted for that purpose, and to conform to the policies and procedures embodied in Minnesota Statutes, Chapter 18G, as amended, and rules promulgated thereunder. Subdivision 2. Tree Inspection Program The City Manager shall designate a tree inspector or tree inspectors, certified by the Minnesota Commissioner of Agriculture, who shall administer the Shade Tree Pest Control Program for Dutch elm disease, oak wilt, and other pests for the City in accordance with the City ordinances and Minnesota Statutes, Chapter 18G - Plant and Animal Pest Control, and Minnesota Rules, Chapter 1505 - Department of Agriculture Pest and Disease Control and subsequent amendments thereto. Subdivision 3. Shade Tree Nuisances Declared The following are declared to be public nuisances whenever and wherever they may be found within the City on private and public property: A. Any standing or living elm tree or part thereof infected to any degree with the Dutch elm disease fungus, Ophiostoma ulmi (Buisman) Nannf. and Ophiostoma novo-ulmi Brasier or which harbors any of the elm bark beetles, Scolytus multistriatus (Marsham) or Hylurgopinus rufipes (Eichoff). And also, any dead or dying elm tree, arising from any cause, or part thereof with bark intact including logs, branches, stumps, or firewood which has not been disposed of properly. B. Any living or standing tree or part thereof in the red oak group (red oak, pin oak, scarlet oak, black oak) infected to any degree with the oak wilt fungus, Ceratocystis fagacearum (Bretz) Hunt. C. Also, any living or standing tree in the white oak group (white oak, bur oak, bicolor oak) that poses a threat of transmission of the oak wilt fungus to other trees of the same species through interconnected or grafted root systems. D. Any tree or shrub that in the opinion of the tree inspector has become or threatens to become a hazard so as to adversely affect the public health, safety or welfare, whether such tree or shrub shall be on public or private property. Golden Valley City Code Page 1 of 3 ~ 10.50 E. Any trees or shrubs with epidemic diseases or pests. Subdivision 4. Abatement It is unlawful for any person to permit a public nuisance as defined in Subdivision 3 to remain on any premises owned or controlled by that person within the City. Such nuisances may be abated in the manner prescribed by this Section. Subdivision 5. Inspection and Investigation A. Annual Inspection. The certified tree inspector so designated by the City manager shall inspect all premises and places within the City as many times as practical or necessary to determine whether any conditions described in Subdivision 3 exist. The tree inspector shall investigate all reported incidents of infection or infestation by Dutch elm disease or elm bark beetles, oak wilt disease, other shade tree disease(s) or pest problem(s), and hazardous trees and shrubs. B. Entry upon Private Premises. The tree inspector may enter and inspect any private or public property at any reasonable time for the purpose of carrying out the assigned duties specified under this Section. Such inspections will be preceded by a legal notice published once annually in the City's local (legal) newspaper informing all property owners within the City to destroy and dispose of tree materials declared a nuisance by Subdivision 3. C. Diagnosis. The tree inspector shall, upon finding indications of Dutch elm disease or oak wilt, take such appropriate steps for diagnosis, including analysis of twig samples from actively wilting branches by the Minnesota Department of Agriculture Shade Tree Laboratory, or other diagnostic laboratories capable of performing such services approved by the Minnesota Commissioner of Agriculture. Whenever possible, diagnosis will be based upon accepted field (onsite) symptoms. D. Hazard Tree Evaluation. The tree inspector shall assess potential hazardous trees according to the following guidelines as established by the Minnesota Department of Natural Resources: 1) dead trees and branches, 2) cracks, 3) weak branch unions, 4) decay,S) poor tree architecture, 6) root problems, and 7) cankers. A hazard tree has a mechanical defect that is likely to cause a tree or a part thereof, to fail and said failure has the potential to adversely affect a target. A target includes, but is not limited to, people, vehicles, buildings, and property, etc. Trees without targets are not considered hazards even if they are likely to fail and can be considered beneficial in habitat protection. Subdivision 6. Interference Prohibited It is unlawful for any person to prevent, delay or interfere with the City Tree Inspector or their agent(s) while they are engaged in the performance of duties imposed by this ordinance. Golden Valley City Code Page 2 of 3 9 10.50 Subdivision 7. Procedure for Abatement and Removal A. Abatement of Shade Tree Disease Nuisances. In abating the nuisances defined in this Section, the City Tree Inspector shall cause the infected tree, shrub or wood to be removed, burned, debarked, and trenched (buried) or otherwise effectively treated so as to destroy and prevent as fully as possible the spread of disease or pest. Such abatement procedures shall be carried out in accordance with current technical and expert opinions and procedures as may be established by the Commissioner of Agriculture. B. Procedure for Removal of Infected (or infested) Trees and Wood. Findings: Whenever the tree inspector finds with reasonable certainty that the infection or infestation defined in this Section exists in any tree, shrub or wood in any public or private place in the City, the inspector shall proceed as follows: If the tree inspector finds that danger of infestation of other trees is imminent, or a potentially hazardous condition is identified, the property owner shall be notified by mail that the nuisance shall be abated 20 (twenty) days after notification. After the expiration of the time limited by the notice, the City may abate the nuisance, the costs of which will be assessed against the benefiting property. C. Assessment. The City may assess the charges or any portion thereof against the property involved as a special assessment under pertinent State statutes for certification to the County Auditor and collection the following year along with current taxes. Subdivision 8. Transporting Infected or Infested Elm and Oak Wood Prohibited Whenever the City Tree Inspector finds with reasonable certainty that wood being transported in the City is infested and/or infected, and constitutes a hazard to the public, the tree inspector shall have the authority to prohibit such transporting. Source: Ordinance No. 362, 2nd Series Effective Date: 1-12-07 Golden Valley City Code Page 3 of 3 Location All Trees Ash Only City Parks. (100% complete) Brookview Golf Course (100% complete) City Campuses, Fire Stations, Cemetery (100% complete) Streetscapes & Median Plantings (80% complete) Boulevards (20% complete) otal through May 2010 'i! Iprojection for Boulevards and Other areas 1,616 1,686 455 189 1,708 5,654 i~ I ~ I City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427-4588 763-593-8030 www.ci.golden-valley.mn.us o Hey PUBLIC TREE INVENTORY 1. City Parks complete* 2. Brookview Golf Course complete 3. City Campuses, Fire Stations, Cemetery complete 4. Streetscapes & Median Plantings 80% complete 5. Boulevards 20% complete 6. Nature Areas, Wooded Areas of City Parks, Open Space Lots not inventoried *note: only open space park trees inventoried Tree Types . Ash · Other Deciduous (Shade trees) . Coniferous (Collected in all parks and golf course. Collected in blvds through March 16) City Properties D Park J.,.;U Community Facility D Nature Area - 0 Other Areas Not Inventoried o State & County rights-of-way Print Date: May 27,2010 1,800 900 0 1,800 3,600 ~ Feet ~ -- - --- alley Memo ndu Finance 763-593-8013/763-593-8109 (fax) Executive Summary Golden Valley Council/Manager Meeting July 13, 2010 Agenda Item 6. Biennial 2011-2012 Proposed General Fund Budget Prepared By Sue Virnig, Finance Director Summary At the July 13 Council/Manager meeting, the Council will be reviewing the following divisions: . Police . Public Works . Public Works Administration . Engineering . Street Maintenance . Park Maintenance . Buildings Appropriate staff will be in attendance to discuss the proposed budgets for these divisions and answer questions from the Council. Attachments Memo to City Council dated July 9, 2010 (4 pages) Bring your Biennial 2011-2012 Proposed General Fund Budget (previously distributed) alley Mem randum City Administration/Council 763-593-8003/763-593-8109 (fax) Date: July 9, 2010 To: Mayor Loomis and Members of the City Council From: Thomas D. Burt Subject: Proposed 2011-2012 General Fund Biennial Budget This budget document was especially challenging to develop because of the economic challenges brought forth in the following areas: . overall residential and commercial property values dropped 8.7% . levy limits in place for three years (2009, 2010, 2011) . interest earnings lowest ever . decline in permit revenue . cuts from the State budget shortfall (unallotment) . no increase in wages and salaries in 2010 As staff prepared their 2011-2012 proposed budgets, they were told to reduce operating expenditures. As this biennial budget is presented, 2011 needs an additional $39,605 cut from expenditures and 2012 needs an additional $189,885 cut from expenditures to balance the budget (shown on page 53). Budget discussion will start at the July 13 Council/Manager meeting. The 2011 proposed levy, which will be used for the Truth in Taxation (TNT) notices, will be approved at the September 7,2010 City Council meeting. In December the final 2011 levy and budget will be approved for 2011 Property Tax Statements. This proposed biennial budget includes General Fund expenditures, General Fund revenues, and the 2011-2012 CIP for Parks, Buildings, and Equipment. All enterprise, special revenue, and internal service budgets will be distributed in September. Starting with the direction from the City Council workshop in February until the production of this budget, the following factors have been taken into account: The 2010 legislation did not eliminate levy limits for the 2011 budget year. The 2011 Implicit Price Deflator (IPD) set by the US Department of Commerce, Bureau of Economic Analysis (BEA) was at 1.68% as of April 1. This factor may change because the Department of Revenue will use the June figure for the percentage the state will allow for the city's operating tax levy. The total increase allowed for operations in 2011 is $200,000. For 2012 the percentage to increase is unknown, but for budget purposes the 2011 estimate was used. The Department of Revenue does not send out its levy limitation notice until early August. This notice is city specific and has the adjustments to the levy limit factor for new households and increases for new construction. The adjustments may increase the total amount allowed to levy for 2011. History: In 2009, the lesser of 3.9% (levy limit) or the IPD was at 6.1 %, the 3.9% was used. In 2010, the IPD was lower and 1.0% was used. Golden Valley lost $3,683,267, or 8.4%, in gross tax capacity. Both commercial and residential values decreased in taxable market value. Certain property tax levies are authorized in addition to the overall levy limit. These are called special levies, and State law has approved 20. Such additions for Golden Valley will be the levy for the Golden Valley Fire Relief Association (GVFRA) Pension, Tax Abatement Debt Levy, Certificates of Indebtedness, and Bonded Indebtedness for the Pavement Management Program. The City has not used the special levy for loss of Market Value Homestead Credit and it is not proposed for the 2011-2012 budgets. The GVFRA invests its pension assets with the Minnesota State Board of Investments. The City is required by the State to levy for any shortfall to meet the normal cost plus amortizing any existing prior year service costs over a 10-year period. Because the overall pension assets dropped, the City is anticipating a required levy for 2011 and 2012. The estimated levy amount was set at $60,000. The GVFRA must report the amount needed by July 31. The Tax Abatement Levy is to pay for the bonds issued to pay for the improvements to Trunk Highway 55 and Boone Avenue. These improvements were tied to the expansion of the General Mills campus. This levy will decrease for 2011 and 2012 budget years because the taxable value of the expansion has dropped and will require General Mills to pick-up the loss. This levy will end in 2019. Council previously authorized scaling back the 2011 Pavement Management Program. Each year the Council will review the scheduled improvements for the geographic area and the impact on the additional levies for bonded debt on the remaining streets to be improved. In 2011, the bonded debt levy for streets is $3,208,203; in 2012 it is estimated at $3,334,224. Market Value Homestead Credit (MVHC) and Local Government Aid (LGA) were part of the Governor's unallotment plan. Golden Valley lost $185,000 in 2008 and $344,471 for 2009; a $369,238 loss is estimated for 2010 in MVHC. The 2011 and 2012 plan includes a levy aid loss of the same amount because of the anticipated State deficit. Golden Valley does not receive LGA from the State. The League of Minnesota Cities has warned cities not to anticipate improvement in the state's economic condition for awhile. Golden Valley is a contributor to the Fiscal Disparities program. This mandatory program compares increases in property values to commercial and industrial values to the 1971 base year and shares that growth since that year with other jurisdictions. This figure is an estimate, and the final number for distribution will be provided mid-August. A study of this program was recently authorized by the legislation. Council directed no increase in salaries and wages for 2010. The goal was to keep the same staffing to meet the needs of the community. In 2011 and 2012, any salary allowance will be a contingency set aside in Transfers. Until union negotiations are final, that amount could be changed. Seasonal and temporary employees have not seen pay increases since 2009. In 2010, a new pay scale for these employees was established. In most cases, wages were lowered. If the State approves adding sick leave to these positions as proposed in recent legislation, it will further impact the budget. Currently, benefit earning employees will see a 12% increase in health insurance for 2011. In 2011, the consortium will request bids for health insurance for the next three years. Delay of hiring due to replacing retiring employees or taken other job opportunities has provided for some savings. In 2010, one street maintenance position was eliminated instead of being rehired. Once again energy prices have impacted the budget. Golden Valley has joined the State Consortium to take advantage of low fuel prices and has planned for an increase in fuel prices. Overall expenditures decreased by $63,200 or .42%, from 2010. In 2012, expenditures decreased by .12%, or $17,950 from 2011. MAJOR CHANGES IN EXPENDITURES BY DIVISION: (001 )Council Home Free Shelter will remain at $15,000 and the YMCA will be eliminated in 2011. (1001.6440) (004)Transfer Out Due to the elimination of MVHC, transfers to the Building Improvement Fund were reduced in 2009. Transfers have not been reinstated in 2010, 2011, or 2012. (007)Casualty Insurance The City relies on a dividend as in previous years to help lower liability insurance premiums. (016)Planning No planning studies were budgeted in 2011 and 2012. (022)Police The agreement for dispatch services with St Louis Park ends December 2010. The future of dispatch is unknown at this time, so figures were included as if we were to stay with St. Louis Park for dispatch. (023)Fire/lnspections The contractual amount with Center for Energy and Environment was eliminated for 2011 and 2012. (068)Park and Recreation Programs Adult Programs Most Adult Programs cover more than their expenditures. The Adults provide 126.82% of the expenditures in revenue. Concerts in the Park are in the budget for $3,000. Youth Programs Overall, the Youth Programs cover about 78.93% of the expenditures. Summer park programs and Ice Rink Supervision are subsidized. Senior Programs Seniors currently provide about 79.54% of the expenditures with revenue. Senior Activities are subsidized. Regular Meeting Minutes of the GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Monday, January 25, 2010 - 7:00 PM Brookview Community Center 1. CALL TO ORDER Sandler called the meeting to order at 7:00 p.m. 2. ROLL CALL The following members were present: Roger Bergman, Kelly Kuebelbeck, Emily Piper, Anne Saffert, Jerry Sandler, Dan Steinberg and Jim Vaughan. Also present were: Rick Jacobson, Director of Parks and Recreation; Jeanne Fackler, Senior Citizen Coordinator; and Sheila Van Sloun, Administrative Assistant. The following members were absent: Bob Mattison and Ken Graves. 3. AGENDA CHANGES OR ADDITIONS Jacobson added City Budget. 4. APPROVAL OF MINUTES - November 23,2009 MOVED by Bergman and seconded by Steinberg to approve the November 23rd meeting minutes. Motion carried unanimously. 5. RECREATION REPORT - JEANNE FACKLER Fackler gave an update on her senior programs and responsibilities. She added she has now been with Golden Valley for five years and commented on how fast it's gone by. She discussed the responsibilities of her part-time staff that assist with various programs, trips and projects. In 2010, she has 25 one-day and 3 overnight trips scheduled. Trips average about 30 participants and are run in cooperation with St. Louis Park and Hopkins. Some of her groups and programs include: Senior Chorus, Senior Par 3 Golf League, Senior Bowling League, Pedal Pushers, Remember When with Jan, Money Matters, Coffee Talk, Oil Painting and Bridge Classes, and card and game groups. She said her golf and bowling leagues are run in cooperation with St. Louis Park. She added that over 10,000 seniors are reached through the Golden Valley Senior Program through programs, trips, and on the phone. Fackler is also the staff liaison for the Golden Valley Human Services Foundation. She said the foundation has three events scheduled in 2010. Run the Valley Race/Walk in April, Golden Valley Golf Classic in July, and The Taste of Golden Valley in November. Sandler said he feels Fackler is doing a wonderful job and is happy to have her as Golden Valley's Senior Coordinator. Minutes of the Golden Valley Open Space and Recreation Commission January 25,2010 Page 2 6. ATHLETIC FIELD GRANT PROGRAM Jacobson said a rejection letter was received by the City. He gave details on specific reasons for not being awarded the grant, not from the letter, but from the Amateur Sports Commission staff. The Commission discussed how the grant could be improved and what projects they'd like to include for next year. Sandler expressed his disappointment that the City was not notified before the information was published in the newspaper. Kuebelbeck relayed feedback she received from Golden Valley Little League. Sandler suggested having representatives from Little League and the Golden Valley Engineering Department meet to review the cost proposal for the Honeywell project. 7. ANNUAL DEER SURVEY Jacobson said a fly over was done on January 6th counting 39 deer in Golden Valley, 1 in Wirth Park and 14 just over the city border in Robbinsdale. He said in 2009,56 were counted. 8. CITY BUDGET Jacobson said the City Council has asked staff to submit a list of budget cuts totaling 5% for 2010, with an additional 5% for 2011. The Recreation Department has submitted their recommendations. 9. ADJOURNMENT MOVED by Piper and seconded by Saffert to adjourn at 8:15 p.m. Motion carried unanimously. GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Regular Meeting Minutes March 1, 2010 1. Call to Order Sandler called the meeting to order at 7:00 p.m. 2. Roll Call Present: Kelly Kuebelbeck, Bob Mattison, Anne Saffert, Jerry Sandler, Dan Steinberg and Jim Vaughan, Rick Jacobson, Director of Parks and Recreation; Andy Soltvedt, Recreation Supervisor; and Pat Dale, Golden Valley Little League. Roger Bergman, Ken Graves and Emily Piper. Absent: 3. Aaenda Chanaes or Additions None made. 4. Approval of Minutes - January 25.2010 MOVED by Vaughan and seconded by Saffert to approve the January 25th meeting minutes. Motion carried unanimously. 5. Athletic Field Grant Proaram Jacobson gave an overview of the grant program and details on the first cycle of the 2010 Youth Sports Program Grants totaling $2.4 million. Discussion focused on the addition of two fields at the Honeywell Little League site. They also discussed other factors that may be included in the construction, such as: additional parking at or near the site, additional sidewalks as needed, ADA accessibility, and the addition of a storm water mitigation pond near the site. After discussion, the following motion was made: MOTION: MOVED by Mattison and seconded by Steinberg to recommend to the Council to re-submit the Youth Sports Grant proposal, which if funded, would allow for the construction of two additional fields at the Honeywell Little League site. Motion carried unanimously. 6. Recreation Report - Andv Soltvedt Soltvedt told the Commission he had 40 teams in his Youth Basketball program, which is run in cooperation with Crystal and St. Louis Park. Of those, 214 youth were from Golden Valley alone. He said open gyms at Davis Community Center have been well attended with 600 participants both January and February. Soltvedt said the 2010 Spring/Summer Activities Brochure is at the printer and will arrive at the homes this week and next. Registration begins March 18th. He said Golden Valley is continuing its partnership with Twin City Tennis Camps and offering many great programs this spring and summer. Soltvedt announced that ten Concerts-in-the-Park are scheduled this summer at Brookview Park. 7. Adiournment MOVED by Mattison and seconded by Vaughan to adjourn at 8:45 p.m. Motion carried unanimously. GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Regular Meeting Minutes April 26, 2010 1. Call to Order Sandler called the meeting to order at 7:00 p.m. 2. Roll Call Present: Roger Bergman, Kelly Kuebelbeck, Emily Piper, Anne Saffert, Jerry Sandler, Dan Steinberg, Rick Jacobson, Director of Parks and Recreation; Brian Erickson, Recreation Supervisor; Damon Struyk, Wirth Beach Advisory Committee, and Sheila Van Sloun, Administrative Assistant. Ken Graves, Bob Mattison and Jim Vaughan. Absent: 3. Aaenda Chanaes or Additions Jacobson added: . Sochacki Park BMX Course 4. Approval of Minutes - March 1, 2010 MOVED by Piper and seconded by Steinberg to approve the March 1st meeting minutes. Motion carried unanimously. 5. Wirth Beach Advisory Committee Update - Damon Struvk Struyk is a Golden Valley resident who has been appointed to the Wirth Beach Citizen Advisory Committee. He explained that the committee's goal is to advise the Minneapolis Park and Recreation Board by collecting data and citizen input for use in planning Phase III of the Wirth Beach improvements. Struyk then discussed the three different phases of the Wirth Beach improvements, beginning with Phase I, which began in 2005. Phase II construction is currently underway. Struyk explained that there is a strong desire for the area to be fixed up but not overbuilt. He said there is a lot of support for a path around Wirth Lake along with other amenities. He said that safety is a concern and believes more visitors using the area would help. Struyk said the committee has two more meetings scheduled. It appears the committee supports the idea of improved maintenance, a walking path around the perimeter of the lake, keeping as much green space as possible, along with added features. 6. Athletic Field Grant Proaram Jacobson explained the sub-committee met and discussed the possibility of added soccer fields at Sandburg. They plan to have plans drawn up and move forward, if the association can raise some money. The goal is to have conceptual plans drawn up along with a cost estimate. 7. Recreation Report - Brian Erickson Erickson gave details on his programs. He said skating rink numbers were up this year from last. Kuebelbeck voiced citizen frustration that the rinks closed for the season even though temperatures and usage were good. She said she and others went to surrounding communities to skate because they kept rinks open longer. Erickson explained that the rinks are scheduled to close at the end of the day on President's Day, which is dictated by budget and generally temperatures. Erickson had eight teams for Adult Broomball. Two of those teams went on to the state tournament and won first place. Minutes of the Golden Valley Open Space and Recreation Commission April 26, 2010 Page 2 Erickson said Golden Valley Girls Softball Slowpitch Association has 42 teams this year, up from last year with 39. He said Golden Valley Little League's opening day is May 1st. He explained that due to heavy usage on some weekends by the Youth Softball Association, a mailing was sent to homes residing in the Lions Park neighborhood with event dates. Erickson has hired all his seasonal staff for summer programs, which begin June 14 and end July 30 with the Penny Carnival at Brookview Park. 8. Sochacki Park BMX Course in Robbinsdale Jacobson explained that area youth have created a BMX course at Sochacki Park, which the City of Robbinsdale was considering closing due to liability of the course being on city park property. He was told two people have come forward to save the course. The City of Robbinsdale has given these individuals one year to come up with a plan for a safe course, which would include forming an association to design, build, monitor, maintain and insure the course. 9. Adiournment MOVED by Bergman and seconded by Piper to adjourn at 8:20 p.m. Motion carried unanimously.