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05-04-10 CC Minutes Regular Meeting of the City Council May 4,2010 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on May 4, 2010 at 6:30 pm. The following members were present: Freiberg, Loomis, Pentel and Scanlon; and the following were absent: Shaffer. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Approval of Agenda MOVED by Pentel, seconded by Freiberg and motion carried unanimously to approve the agenda of May 4, 2010 as submitted. Approval of Consent Agenda MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to approve the agenda of May 4, 2010 as amended: Removal of Authorization to Sign Agreements for 2010 Pavement Management Program Sanitary Sewer Repair Program. *Approval of Minutes - City Council Meeting - April 20,2010 MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to approve the City Council Meeting minutes of April 20, 2010 as submitted. *Approval of Check Registers MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to authorize the payment of the City and Housing and Redevelopment Authority bills as submitted. *Fireworks Permit - Americana Fireworks Display Company for Golden Valley Days Art & Music Festival MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to approve the fireworks display permit for Americana Fireworks Display Company to discharge aerial fireworks at the Golden Valley Days Art & Music Festival on Friday, May 21, 2010 or on the rain date of Saturday, May 22, 2010. Regular Meeting of the City Council May 4, 2010 Page 2 *Temporarv Nonintoxicating Malt Liquor On-Sale Special Event Permit - Chester Bird American Legion for Golden Valley Days Art & Music Festival MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to approve a temporary nonintoxicating malt liquor license for the Chester Bird American Legion on behalf of the Golden Valley Days Art & Music Festival on Saturday, May 22, 2010 from 1 to 9:30 pm at the City campus. *Solicitor's License - KLMN Readers Services Inc. MOVED by Freiberg, seconded by Scanlon_and motion carried unanimously to approve the solicitor's license for KLMN Readers Services Inc. *Gambling License Exemption and Waiver of Notice Requirement - Children's HeartLink MOVED by Freiberg, seconded by Scanlon_and motion carried unanimously to receive and file the gambling license exemption and approve the waiver of notice requirement for Children's HeartLink. *Minutes of Boards and Commissions MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to receive and file the minutes as follows: Planning Commission - March 22, 2010 Environmental Commission - March 22, 2010 Bassett Creek Watershed Management Commission - March 18, 2010 *Street Maintenance Material - Bids MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to award the bids for the purchase of the following street construction and maintenance materials to the lowest responsible bidders. The bids are as follows: Materials Class 7 Aggregate Base Winter Sand Crushed Rock for Stabilization Type 41A Wearing Course Mix 3/8" Minus Trail Aggregate Ball Diamond Mix Bid Per Ton $8.05 $7.93 $23.58 $44.50 $17.53 Contractor Midwest Asphalt Corp. Fischer Sand & Aggregates, Inc. Aggregate Industries C.S. McCrossan Construction, Inc. Aggregate Industries (No Bids Received) The bid tabulation is attached to the minutes as Exhibit A. Extended Estimated Contract $3,220.00 $15,860.00 $4,716.00 $33,375.00 $2,629.50 Regular Meeting of the City Council May 4, 2010 Page 3 Authorization to Sign Agreements for 2010 Pavement Management Program Sanitary Sewer Repair Program Council Member Pentel had questions about residents contacting companies to perform the sewer repair. Jeannine Clancy answered questions from the Council. MOVED by Pentel, seconded by Freiberg and motion carried unanimously to authorize entering into Master Agreements for the 2010 PMP Sanitary Sewer Repair Program with the following companies: Gene's Water and Sewer, Highview Plumbing, Minneapolis Suburban Sewer and Water and Ouverson Sewer and Water. *Approval of Requests for Beer andlor Wine at Brookview Park MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to approve the requests for beer and/or wine at Brookview Park as recommended by staff. *Proclamation for Public Service Recognition Week - May 3-9 MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to approve the Proclamation for Public Service Recognition Week. *Proclamation for Arbor Day and Month - May 13 MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to adopt a Proclamation for May 13, 2010 as Arbor Day and May 2010 as Arbor Month. *Proclamation for National Public Works Week - May 16-22 MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to adopt the Proclamation For National Public Works Week. *Board/Commission Reappointments- MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to make the following reappointments: Planning Commission: John Kluchka Steve Schmidgall 3 year term 3 year term term expires - 5/1/13 term expires - 5/1/13 Open Space and Recreation Commission: Roger Bergman 3 year term term expires - 5/1/13 Regular Meeting of the City Council May 4, 2010 Page 4 *Board/Commission Reappointments - Continued Board of Zoning Appeals: Mike Kisch 1 year term Nancy Nelson 1 year term Mike Sell 1 year term Chuck Segelbaum 1 year term Luke Weisberg 1 year term term expires - 5/1/11 term expires - 5/1/11 term expires - 5/1/11 term expires - 5/1/11 term expires - 5/1/11 Alternate Civil Service Commission: Gloria Kumagai 3 year term term expires - 5/1/13 Second Consideration - Ordinance #438 - Amending Section 4.05, Prohibiting Unfinished Sheet Metal Exterior Facing The following ordinance was MOVED by Pentel, seconded by Freiberg: ORDINANCE NO. 438, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Amending Section 4.05, Prohibiting Unfinished Sheet Metal Exterior Facing Thomas Burt, introduced the agenda item and answered questions from the Council. MOVED by Pentel, seconded by Freiberg and motion carried to approve on Second Condition, Ordinance #438, 2nd Series. Upon a roll call vote, the vote was as follows: FREIBERG - YES LOOMIS - YES PENTEL - YES SCANLON - NO SHAFFER - ABSENT Off-Sale Intoxicating Liquor License - JT J Enterprises LLC d/b/a Lakeridge Wine and Spirits - 2580 Hillsboro Avenue North Jim Roberts, Sergeant, introduced the agenda item. MOVED by Freiberg, seconded by Pentel and motion carried unanimously to approve the issuance of an off-sale liquor license to JT J Enterprises LLC d/b/a Lakeridge Wine and Spirits, located at 2580 Hillsboro Avenue North. Call for Public Hearing - Issuance of Revenue Bonds - Local Government Information Systems (LOGIS) - 5/18/10 Sue Virnig, Finance Director, introduced the agenda item. Regular Meeting of the City Council May 4, 2010 Page 5 Call for Public Hearing - Issuance of Revenue Bonds - Local Government Information Systems (LOGIS) - 5/18/10 - Continued Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 10-27 RESOLUTION AUTHORIZING THE PUBLICATION OF A NOTICE OF PUBLIC HEARING AND ESTABLISHING THE DATE FOR A PUBLIC HEARING TO BE HELD ON BEHALF OF LOCAL GOVERNMENT INFORMATION SYSTEMS (LOG IS) The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel and Scanlon; and the following was absent: Shaffer; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Announcements of Meetings A Special Council/Manager Meeting will be held immediately following the City Council Meeting on May 4, 2010. The Bike Rodeo will be held on May 5, 2010 from 6 to 8 pm at the Golden Valley City Hall. Some Council Members may attend the Rotary Gala on May 7,2010 at 6 pm at the Golden Valley Country Club. Some Council Members may attend the Bottineau Boulevard LRT Update Presentation on May 11, 2010 at City Hall. The next Council/Manager Meeting will be held on May 11, 2010 at 6:30 pm. Some Council Members may attend the Optimist Gala on May 13, 2010 at 6:30 pm at the Golden Valley Country Club. The Golden Valley Historical Society will meet on May 13, 2010 at 7 pm at the Golden Valley Historic Church. The Step To It Challenge starts on May 17, 2010. The Council will hold Board/Commission interviews on May 18, 2010 at 6 pm. The next City Council meeting will be held on May 18, 2010 at 6:30 pm. The Golden Valley Days Art & Music Festival will be held on May 21-23,2010. The Memorial Day Parade will be held on May 31,2010 at 10:15 starting from Seeman Park. Regular Meeting of the City Council May 4, 2010 Page 6 Mayor and Council Communications No action and/or discussion took place. Adiournment The Mayor adjourned the meeting at 7:25 pm. ATTEST: Judy Nally, Administrative Assistant Linda R. Loomis, Mayor BID TABULATION FOR CITY OF GOLDEN VALLEY PROJECT NO. 10-6 2010 STREET CONSTRUCTION & MAINTENANCE MATERIALS BID OPENING: APRIL 20, 2010 10:00 AM Item Crushed Type 41A Class 7 Winter Rock for Wearing Ball Diamond 3/8" Minus Trail Proposed Contract Aggregate Sand Stabilization Course Mixture Mix Aggregate Amount Estimated Amount 400 Tons 2,000 Tons 200 Tons 750 Tons 200 Tons 150 Tons BIDDER Aggregate Industries, Inc. NB $9.63 $23.58 NB NB $17.53 $7,345.50 $19,260.00 $4,716.00 $2,629.50 Barton Sand & Gravel $9.33 $8.15 NB NB NB NB 0.00 $3,732.00 $16,300.00 Commercial Asphalt Inc. NB NB NB $55.00 NB NB 0.00 $41,250.00 C.S. McCrossan Construction, Inc. NB NB NB $44.50 NB NB $33,375.00 $33,375.00 Fischer Sand & Aggregates, Inc. $10.14 $7.93 NB NB NB NB $15,860.00 $4,056.00 $15,860.00 Kraemer Mining & Materials RB NB RB NB NB RB 0.00 Midwest Asphalt Corp. $8.05 NB NB $65.33 NB NB $3,220.00 $3,220.00 $48,997.50 I Bolded bid prices are the recommended bid for Council award for each item. NB = No Bid RB = Rejected Bid Note: All bids shall include applicable Minnesota Sales Tax.