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08-02-10 JWC Agenda Packet AGENDA JOINT WATER COMMISSION 2:00 pm - Tuesday, August 3, 2010 Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes - July 7,2010 3. Receive and file minutes from the Water Advisory Board 4. Resolution 10-02- 2011-2015 Capital Improvement Program-Virnig 5. Resolution 10-03- 2011 General Fund Budget-Virnig 6. Resolution 10-04-Resolution Making Annual Elections For the 2010-2011 Insurance Policy-Virnig 7. Approve Contract with Bergerson - Caswell for New Hope well rehab - Mathisen 8. Adjournment JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of July 7, 2010 The Golden Valley - Crystal - New Hope Joint Water Commission meeting was called to order at 1 :30 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope On June 24, 2010 a Minneapolis. The regarding actual c July. Minutes of June 2. 2010 Staff Present Sue Virnig, Finance Director, Golden Valley Dave Lemke, Utilities Maintenance Supervisor, Gol Tom Mathisen, Director of Public Works, Crystal Jeannine Clancy, Director of Public Works, Go Guy Johnson, Director of Public Works, New MOVED by Norris seconded by Mc minutes of the June 2, 2010 meeting. . d unanimously to approve the e, Director of Public Works at the City of ify points about contract language respond to the JWC concerns by mid- MO to the seconde Water Tow amended to include an increase in fees paid by Citilink equ nt is expanded to business other than LDI, carried unanimously to approve Citilink's lease on North Other Virnig stated the CIP d budget will be presented at the August meeting. Mathisen and Johnson spoke about the updates regarding the JWC Municipal Well Rehabilitation. The video of the well shows sand and debris at the bottom of the well. They have received three proposals and will meet and discuss with two of the contractors the process of cleaning the well and whether it would be feasible to use the well or if the well should remain as observation only. Next Meetina Joint Water Commission Page 2 of 2 The next meeting will be August 3,2010. Adiournment The meeting was adjourned at 1 :58 pm. Christine Columbus, Administrative Assistant ATTEST: Minneapolis Water Advisory Board Meeting No.5 Minutes January 28,2010-4:00 pm to 6:30 pm In Attendance Sandra Colvin Roy, Council Member and Co-Chair, City of Minneapolis Linda. Loomis, Mayor and Co-Chair, City of Golden Valley Tom Burt, City Manager, City of Golden Valley Jeannine Clancy, Director of Public Works, City of Golden Valley Steve Kotke, Director of Public Works, City of Minneapolis Bernie Bullert, Interim Director of Water Treatment & Distribution, Minneapolis Water Works Chris Catlin, Superintendent of Water Plant Operations, Minneapolis Water Works Brette Hjelle, Interagency Coordinator, City of Minneapolis Anne Norris, City Manager, City of Crystal Tom Mathisen, Director of Public Works, City of Crystal Bob Cockriel, Utilities Superintendent, City of Bloomington Kathi Hemken, Mayor, City of New Hope Kirk McDonald, City Manager, City of New Hope Lauren McClanahan, Public Works Superintendent, City of Columbia Heights Greg Stonehouse, HDR Engineering, Inc. Co-Chair Loomis called the meeting to order at 4:05 pm. Approval of Minutes Sandra Colvin Roy requested the following amendment to the December 9, 2009 minutes: Fox 9 News StOry on Ultrafiltration Plant, fourth sentence, the following change is recommended: The City agreed to a settlement of $1.5 million in exchange for all new filter membranes and a new warranty period. The FsplaoomeRt oom of the membFaReS is $1.5 million anc:t inGh:lElos a pr-oFatec:t ....'arFaRty perioEl. MOVED by Mayor Kathi Hemken, seconded by Kirk McDonald, and motion carried unanimously to amend and approve the minutes of December 9, 2009. 2011-2015 Capital Projects (Bullert) Kotke explained what dictates the capital program and the limited dollars available particularly In 2011 through 2013. Minneapolis has two driving goals: (1) keep the water rate increases to not more than 5%, and (2) build up its cash fund balance so that it is closer to a 3-month operating reserve. Kotke reviewed the City's annual capital planning process and timeline. The Public Works Department internal process is going on now through March and this Is the appropriate time for the Water Advisory Board (WAS) to make recommendations. Bullert outlined the values guiding what qualifies a project for the capital program. One of which is aesthetic quality of the water, which is the category where the taste and odor issue would fall. He also discussed the adopted 2010-2014 capital budget (includes water G:\JWC\WAB\MINUTES\WAB Meeting Five Minutes.doc distribution improvements, treatment infrastructure improvements, and reimbursable watermain projects) and the proposed 2011-2015 capital budget. Proposed project changes for 2011-2015 include: . Remove the security improvements for now. A vulnerability assessment was done in 2003 and security improvements were made at that time. Staff is waiting to hear if Congress will require a new plan and timeline. An audit was conducted of many cities around the country and found that many did not make any or all of the improvements requested. New legislation is looking at a mandatory cycle to implement improvements. . Move the Hiawatha water maintenance facility to 2015. New capital projects for consideration: . Request for proposals for development of the master plan have been. requested. . Address taste and odor issue. Minneapolis may have a consultant look at this issue when evaluating other projects. . Alternate water supply. Bullert talked with the Minnesota Department of Natural Resources (DNR) about using additional wells as a backup water supply. The DNR was very interested and suggested a meeting be set up with DNR and Minneapolis officials to discuss further. . The MinneapolislSt. Paul interconnect project is tabled due to lack of funding from both communities. At a recent Senate Finance Committee hearing, the project was discussed and was subsequently removed from the bonding request. The project would most likely come up again in a couple of years and the cities will have opportunity to voice support collectively at that time. Minneapolis is evaluating operation efficiencies to save money to put toward capital projects. Cost-saving initiatives include update modeling, pumping efficiency, meter management, chemical optimization, staffing, master plan integration, and adding new customers (Brooklyn Park, Brooklyn Center, Plymouth, Robbinsdale, others?). The target date to complete the master plan is August 2010. During that time, the mayor will be making budget recommendations; however, if projects are identified during the master plan development that should be added to the budget, modifications can be made before the budget is adopted In mid-December. A draft master plan is anticipated to be ready for review by July. Hjelle will coordinate the next WAB meeting with the completion of the draft plan so the WAB can comment and discuss the draft at that meeting. . Next steps include receiving WAB comments on the 2011-2015 capital plan, submitting the 2011-2015 capital budget requests, completing the asset management plan, and continuing to reduce operational costs. G:IJWC\WAB\MINUTES\WAB Meeting Rve Minutes.doc 2 Minneapolis has done an internal analysis of the current economic conditions (foreclosures, etc.) and its effect on revenues. So far, the analysis has not revealed anything conclusive or detectable. Old Business - Water Conservation Rates (Kotke) Minneapolis submitted its conservation rate plan and accompanying resolution substantiating that Minneapolis conforms to DNR's water conservation goals to the DNR. Recently, Colvin Roy and Hjelle met with representatives Paul Gardner and Jean Wagenius. Hjelle prepared a one-page handout for discussion purposes that included a chart comparingDNR goals and where Minneapolis is exceeding those goals. Colvin Roy made the po.int that Minneapolis' rates are higher than most cities' summer rates and that the Minneapolis' rate is more conservation aggressive because the rate is applied to the first drop out of the faucet. Gardner said Minneapolis produced results and that is what they were looking for. Staff made the presentation to the DNR in December. Although the DNR will not be giving approval, the DNR understood the logic presented and that the river is a more sustainable water source than groundwater. Colvin Roy viewed the meeting with the legislators as a start and an opportunity to lay a foundation of understanding that this system relies completely on river water and is fundamentally different from other systems. The handout is available for other communities to modify when meeting with legislators. Next Meeting - Hjelle At the close of the meeting, Caitlin noted that Minneapolis Water Works would be marking its 100-year anniversary of chlorinating water at pump station 4. Kotke asked if the group would be interested in touring the Fridley plant something in the future when the weather is warmer. Hjelle will check for meeting space at the plant and schedule something in the spring or summer. Hjelle will send out a meeting appointment when the draft master plan is ready for review. Adjournment The meeting adjourned at 5:25 pm. Respectfully submitted: !!!:~ Administrative Assistant, City of Golden Valley G:\JWC\WAB\MINUTES\WAB Meeting Five Minutes.doc 3 Resolution 10-02 August 4,2010 Commissioner introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 2011-2015 CAPITAL PROJECTS FOR THE GOLDEN VALLEY-CRYSTAL-NEW NEW HOPE JOINT WATER COMMISSION BE IT RESOLVED by the Joint Water Commission of the Cities of Golden Valley, Crystal, and New Hope that the Capital Projects for the year 2011 thru 2015 shall be as listed on attached Schedule A. BE IT FURTHER RESOLVED by the Joint Water Commission of the Cities of Golden Valley, Crystal, and New Hope that the sources of financing shall come from each of the cities based on the current year consumption percentage. Thomas D. Burt, Chair ATTEST: Anne Norris, Vice Chair The motion for the adoption of the foregoing resolution was seconded by and upon a vote being taken thereon, the following voted in favor thereof: and and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Joint Water Commission CIP for Years 2010-2015 Schedule A Approved Projects 2010 2011 2012 2013 2014 2015 Replace Trunk Valve Golden Valley 70,000 Replace Water Tower Altitude Valve Golden Valley 50,000 Elevated Tower Inspection Inspect and Clean Elevated Tower Golden Valley 10,000 Inspect and Clean Reservoir Golden Valley 30,000 Repaint Pump Station Interior 10,000 Golden Valley Reroof Pump Station 30,000 Golden Valley Replace Pump, Motor, and Starter at Pump Station 175,000 175,000 Replace Remaining Motor Starters at Pump Station Golden Valley 48,000 Replace Reservoir Ladders (2) (Move to 2010 - was in 2009) Golden Valley 14,000 Replace Reservoir Mud Valves (2) (Move to 201D-was in 2009) Golden Valley 24,000 Replace Air Conditioners (Move to 2010 -was in 2009) Golden Valley 30,000 SCADA System upgrades Pump Station (Generator and Dialer) Golden Valley 10,000 Exterior structure repairs to 500 MG Elevated Tower ( North Tower) Blast and Repaint New Hope 500,000 Security for All Towers New Hope (2) (Move to 2010) Golden Valley (1) Exterior Structure Repairs to 1.5 MG Elevated Tower 150,000 (South Tower) spot and overcoat New Hope Inspect both Elevated Towers and complete Painting Specificaitons Replace Trunk Valve 65,000 70,000 70,000 New Hope Emergency Water Supply 50,000 50,000 50,000 50,000 Rehabilitate New Hope Well New Hope 250,000 250,000 250,000 Drill and Develop New Well 900,000 Inspect Both Towers and Write Specifications to New Hope Repaint North Tower 45,000 Replace 24" Trunk Valve 80,000 Crystal ReRoof Pump Station 20,000 Crystal Replace Two 16" Gate Valves-Douglas Drive & 32nd 120,000 Crystal Replace SCADA Computers & Software Upgrades New Hope and Crystal 10,000 Golden Valley, New Hope, and Crystal Repair York Pit Vault 200,000 (Plus Possible Water Main Rehab on 42nd) Crystal ???? Inspect and Clean Reservoir 30,000 Crystal Replace Pump, Motor, and Starter at Pump Station 175,000 175,000 Crystal Replace Valves Bass Lake Road and Nevada 100,000 30th and Douglas Crystal 100,000 Repair Reservoir, middle tank Crystal Energy Management Improvements Golden Valley, Crystal, New Hope Install Additional Revervoir Access Hatches for Valve Replacement Crystal 100,000 TOTAL 605,000 1,016,000 940,000 865,000 950,000 160,000 Numbers from the approval of 2010-2014 CIP 605,000 570,000 870,000 745,000 950,000 Resolution 10-3 August 4,2010 Commissioner introduced the following resolution and moved its adoption: RESOLUTION OF THE JOINT WATER COMMISSION ADOPTING THE 2011 GENERAL FUND BUDGET NOW, THEREFORE, BE IT RESOLVED by the Joint Water Commission that the appropriations for the General Fund Program for the calendar year 2011 as follows: GENERAL FUND Expenditures Water Purchased: avg 2,520,000,000 gallons assumes a 2.46/1000 price .02/consumption Original Budget $6,200,200 $50,400 Insurance assumes a 5% increase $36,700 Utilities assumes no increase $417,605 Labor assumes no increase $45,000 Professional Services: $115,000 Consumer Confidence Report - Total Control, Corr Pro, Audit 15,000 Professional Services 100,000 Capital Improvement $1,016,000 $7,880,905 3.13 Joint Water cost/1000 gallons BE IT FURTHER RESOLVED by the Joint Water Commission that the sources of financing the sums appropriated shall be: GENERAL FUND Revenue City of Golden Valley City of Crystal City of New Hope $3,346,232 $2,190,103 $2,344,569 $7,880,905 Thomas D. Burt, Chair ATTEST: Anne Norris, Vice Chair The motion for the adoption of the foregoing resolution was seconded by and upon a vote being taken thereon, the following voted in favor thereof: , , and ; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Resolution 10-4 August 4,2010 Commissioner introduced the following resolution and moved its adoption: RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2010-2011 INSURANCE POLICY WHEREAS, the Golden Valley-Crystal-New Hope Joint Water Commission must declare whether or not to waive the statutory limits on tort liability established by Minnesota Statutes 456.04, and NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Golden Valley-Crystal-New Hope Joint Water Commission that it does not waive the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 20109-2011 insurance policy. Thomas D. Burt, Chair ATTEST: Anne Norris, Vice Chair The motion for the adoption of the foregoing resolution was seconded by and upon a vote being taken thereon, the following voted in favor thereof: , and ; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Quoter will complete the Work in accordance with the Contract Documents for the following price(s): SCHEDULE OF PRICES CONTRACTORS MUST ENTER ALL UNIT PRICES, MAKE ALL EXTENSIONS, AND TOTAL THE QUOTE. UNIT PRICE EXTENDED AMOUNT 001 V1 VIDEO INSPECTION OF WELL LUMP SUM $ 002 R1 PLUMBNESS & AliGNMENT LUMP SUM $ 003 R2 MOBILIZATION FOR SAND REMOVAl LUMP SUM $ 004 R3 REMOVE SAND AND DEVELOP WELL CUYD 100 $ 005 R4 PRESURIZING AND RELEASING HOURLY 40 $ 006 R5 DRILLING OUT GROUT PLUG LINER FT 6 $ 007 R6 FURNISH, INSTALL AND REMOVE rEST PUMP LUMP SUM $ 008 R7 TEST PUMPING HOURLY 60 009 R8 DISINFECT, SAMPLE, & TEST WELL WATER QUALITY UJMP SUM 010 R9 DRILLING TIME (through debris/chunks, etc.) HOURLY 10 $ TOTAL QUOTE THIS QUOTE PROPOSAL IS SUBMITTED BY: Io-J<?- JO (Date) QUOTER'S CONTACT INFOR TION: 5 t lS Lrut~s-\-v icJ S- ' (Address - Street) \\ffi.~~m'J ~ rt@ b~~V'-~~i1~~A~~~\ \ Com QUO~R IS: r{ A CORPORATION: ~~~~-Y\ C(\6w{',l \ ,\ l\t.. (Corporation Name) \ ' o AN INDIVIDUAL: W~\y-~\d\~~,~~p~S~S9 ~ jQJa.~ldl-Jlt?5ct (Bus. Phone) (Mobile Phone) r-r~~-fJCt-aJ~3 (Fax No.) (Other) G'6I\eV'~ \ooS\~ (Type: General Business, Professional, Service, LLC, etc.) (Business Name) (Individual Name) o A PARTNERSHIP: (Partnership Name) o A JOINT VENTURE: (Second Joint Venture Name) (First Joint Venture Name) M21.l02276-lWC-NewHope, MN Well No.1 Rehabilitation QUOTE FORM PAGE 00420-2