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10-06-10 JWC Agenda PacketAGENDA JOINT WATER COMMISSION 1:30 pm -October 6, 2010 Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes-August 3, 2010 3. Receive and file minutes from the Water Advisory Board-June 17, 2010 4. Approve agreement with McPhillips Bros. Roofing Co. for roof replacement on the pump house in Golden Valley-Tracy 5. Approval of roof repairs to Crystal JWC pump station roof-Mathisen 6. Award Contract for 24" Valve Replacement-Kloepper 7. Consider Proposals and Award Contract for engineering study of Crystal JWC forcemain from Minneapolis-Mathisen 8. Adjournment JOINT WATER COMMISSION MINUTES Golden Valley -Crystal -New Hope Meeting of August 3, 2010 The Golden Valley -Crystal -New Hope Joint Water Commission meeting was called to order at 2:00 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Staff Present Sue Virnig, Finance Director, Golden Valley Dave Lemke, Utilities Maintenance Supervisor, Tom Mathisen, Director of Public Works, Crystal Jeannine Clancy, Director of Public Works, Gold Guy Johnson, Director of Public Works, New Ho Minutes of July 7, 2010 MOVED by Norris seconded by McC minutes of the July 7, 2010 meeting. MOVED by McD~ minutes from the unanimously to approve the on carried unanimously to approve the Board. resolution and moved its adoption after RESOLUTION 10-02 fHE 2011-2015 CAPITAL PROJECTS FOR THE GOLDEN 'AL-NEW HOPE JOINT WATER COMMISSION The motion for the ' on of the foregoing resolution was seconded by Commissioner McDonald and upon a ote being taken thereon, the following voted in favor thereof: Burt, Norris, and McDonald; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Joint Water Commission Page 2 of 3 Resolution 10-03 regarding Joint Water Commission Adopting the 2011 General Fund Budget Commissioner Norris introduced the following resolution and moved its adoption after adjusting the budget amount to $7,469,905. RESOLUTION 10-03 RESOLUTION OF THE JOINT WATER COMMISSIN ADOPTING THE 2011 GENERAL FUND BUDGET ~~--gin. RESOLUTION The motion for the a McDonald and upon McDonald, and No resolution was de attested by the Vice INSURANCE tion econded by Commissioner e following voted in favor thereof: Burt, inst the same: none, whereupon said signed by the Chair and his signature Dorris and motion carried unanimously to approve nt of $14,900 for rehabilitation of Municipal Well 1 in Next Meeting The next meeting will be September 1, 2010. its adoption: Adjournment The motion for the adoption of the foregoing resolution was ~ tided by Commissioner McDonald and upon a vote being taken thereon, the folio . oted in favor thereof: Burt McDonald, and Norris; and the following voted against tleF° me: none, whereupon said resolution was declared duly passed and adopted, signed`by the Chair and his signature attested by the Vice Chair. ~ ,, ~~~_ Resolution 10-04 re ardin Annual Elections for the 20102011 InsurancePolic ~~ ~ Commissioner Norris introduced the following rest' moved Joint Water Commission Page 3 of 3 The meeting was adjourned at 1:57 pm. ATTEST: Chr Thomas D. Burt, Chair Minneapolis Water Advisory Board Meeting No. 6 Minutes June 17, 2010 - 4:00 pm In Attendance Sandra Colvin Roy, Council Member and Co-Chair, City of Minneapolis Linda Loomis, Mayor and Co-Chair, City of Golden Valley Tom Burt, City Manager, City of Golden Valley Jeannine Clancy, Director of Public Works, City of Golden Valley Steve Kotke, Director of Public Works, City of Minneapolis Bernie Bullert, Interim Director of Water Treatment & Distribution, Minneapolis Water Works Chris Catlin, Superintendent of Water Plant Operations, Minneapolis Water Works Brette Hjelle, Interagency Coordinator, City of Minneapolis Anne Norris, City Manager, City of Crystal Tom Mathisen, Director o#,Public Works, City of Crystal Glen Gerads, Assistant l~tility Superintendent, City of Bloomington Jesse Struve, Utilities Engineer, City of Edina Kathi Hemken, Mayor, City of New Hope Guy Johnson, Director of Public Works, City of New Hope Allen Dye, Metropolitan Airports Commission Guests Tony Myers, CH2M Hill Alan Ispass, CH2M Hill Co-Chair Loomis called the meeting to order at 4:05 pm. Approval of Minutes MOVED by Mayor Kathi Hemken, seconded by Sandra Colvin Roy, and motion carried unanimously to approve the minutes of January 28, 2010. Capital Projects Update (Bullert) Bullert presented an update on the following major projects: • Pump Station 4 -This station was totally rebuilt and is operational with only a few punch list items remaining to finish out the project. • Columbia Heights Ultrafiltration Plant -New membranes are installed and in use. • Filter Press -The new filter press installation is on schedule and targeted to open and operational by April 15, 2011. The new presses will help eliminate the sludge bed problem. • Update on 2011 to 2015 Capital Program -Minneapolis Mayor Rybak is currently developing the proposed 2011 budget. Changes may occur in the budget once the Asset Master Plan is completed. The reimbursable watermain projects (Project No. WTR9R) is moving forward and the plans and specifications are out for bid. • Chlorine Building -Staff is continuing to monitor the filters before the one-year warranty ends in August 2010. G:UWC\WABUVIINUTES\WAB Meeting Six Minutes.doc Asset Master Plan Review (Bullert) Alan Ispass, CH2M Hill, presented an overview and detail involved in developing the Asset Master Plan. The goal is to identify a 10-year project plan that ensures the treatment systems continue to work properly and provide adequate supply and good water quality over the next 20 to 30 years. The team also considered project payback in the planning process. During asset evaluation, no capital projects were identified that need to be replaced immediately or in the immediate future. However, since the plan was not completed prior to the 2011 budget process, Minneapolis will review the plan for projects that should be addressed in 2011. This will not modify the financial pro forma proposed for 2011-2012. The plan approach was to look at the infrastructure and identify the likelihood of risk, the level of service, and impact should a failure occur. Also evaluated were opportunities to reduce energy demands, operation and process enhancements, taste and odor control, water stabilization, and ,filter improvements. Water Works staff and C~'i2M Hill evaluated the condition of approximately 200 assets. The majority of the assets (about 90%) tested were in good to very good condition. Only 1 % was in poor or very poor condition. The data was analyzed and a suite of projects was developed that would reduce the risk for asset failure, optimize energy use, improve water quality, eliminate taste and odor, and increase the efficiency and liability. Based on goals of the Water Works Department, criteria was developed that will be used to prioritize the projects. Possible labor reduction was also considered in the evaluation process. The next step is to submit a draft report to Minneapolis by mid-July. Staff will review and forward the plan to the WAB for comments by the August meeting. The report will have a list of projects with an estimated cost prioritized by cost-benefit and/or other criteria presented in the 10-year implementation plan. Prioritization of the projects breaks down to reflect a 20% return on investment, 30% on how much the project contributes to reducing the risk, and 10% for compliance issues. Legislative /Interagency Summary (Bullert/Hjelle) • Legislative Session Update: Hjelle highlighted two legislative issues: groundwater testing and Mt. Simon-Hinckley Aquifer. The concern is will surface water users be asked to pay for the groundwater testing. Financing the testing was tabled and will be discussed at a later session. Although the Mt. Simon-Hinckley Aquifer item does not relate directly with the WAB, it was a point of interest. The bill related to a controversial power company and Governor Pawlenty vetoed the bill. Hjelle is trying to get Deborah Swackhamer from the Minnesota Water Sustainability Framework to speak at the next meeting and describe the organization's holistic approach to water. Loomis said this group had not been in touch with the Metropolitan Council. The direction of the group is to develop a water policy for the state. The report is to be finalized in September. G:UWCIWABWIINUTES\WAB Meeting Six Minutes.doc Meetings with DNR and Minnesota Department of Health (MDH): Bullert met with the agencies to discuss the following: (1) Hydrant permitting issue process. (2) Erosion control and phosphates. The City learned that phosphate is one of MDH's priority nutrients and will meet to discuss how to remain in compliance and reach goals. (3) Taste and odor. The DNR is interested in what Minneapolis will do. The role of lead and copper surfaced as important points of discussion. In the meeting with the DNR, Bullert talked about the option of wells as a backup. The DNR is open to the possibility of developing wells as a backup water supply. Next Meeting The next meeting is scheduled for Thursday, August 19. The tentative agenda will include the Draft Asset Master Plan, Pro Forma review, and a guest speaker from the Minnesota Water Sustainability Frar1~'~work. Adjournment The meeting adjourned at 5:10 pm. Respectfully submitted: Pa Schutrop Administrative Assistant, City of Golden Valley G:UWC\WABWIINUTES\WAB Meeting Six Minutes.doc