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12-16-1- Agenda Connection ProjectAGENDA Envision Connection Project Executive Board December 16, 2010 7 pm, Brookview Community Center, Conference Room Board of Directors: Linda Loomis, Chair, Lynn Gitelis, Sharon Glover, Jim Heidelberg, Cindy Inselmann, Helene Johnson, Philip Lund, Dean Penk, Marshall Tanick, Blair Tremere, Luke Weisberg. Staff: Sandy Werts. 1. Call to Order 2. Approval of Agenda 3. Approval of the Minutes of November 18, 2010 4. Proposed Community Foundation/Non-Profit a. Transitional6oard b. Next Steps 5. Bridge Building Activities a. Bridge Builders Quarterly Meeting -Winter b. Valley Volunteer Day c. Neighbors Helping Neighbors d. Envision Award e. After School in the Valley f. Memorial Day Parade g. Chimney Swift Towers h. Lilac Planting i. Ice Cream Social j. Buckthorn Busting k. Garden Club/Community Gardens 6. 125 Anniversary Planning 7. Valley Days 8. New Business 9. Communications • Website Update -Envision Golden Valley • Calvary Church -Million Meal Packout 10. Local Business Initiative 11. Recruitment of Members to Executive Board 12.2011 Meeting Planning January 20, February 17, March 17, April 21, May 19, June 16 July 21, August 18, September 15, October 20, November 17, December 15 13. Adjournment Minutes Envision Connection Project Executive Board November 18, 2010 7 pm, Brookview Community Center, Conference Room Board of Directors Present: Linda Loomis, Chair, Lynn Gitelis, Sharon Glover, Jim Heidelberg, Cindy Inselmann, Philip Lund, Dean Penk, Marshall Tanick, Blair Tremere Not Present: Helene Johnson, Luke Weisberg Staff: Sandy Werts. Call to Order The meeting was called to order at 7:08 pm by Mayor Linda Loomis 2. Approval of Agenda Motion: It was moved by Lund and seconded by Gitelis to approve the agenda as written. 3. Approval of the Minutes of October 21, 2010 Change: 4.a. pgh. 2 -Change Penk to DeDe Scanlon. Motion: It was moved by Gitelis and seconded by Lund to approve the minutes as amended. 4. Proposed Community Foundation/Non-Profit Penk reported that the November 17 meeting of the transitional board was active, lively. and productive. At that time the decision was made that they will not be able to charter the foundation by January. In December they will work on the structure and legal documents and will reevaluate their progress by December 15 and determine the timeline. The committee is looking at four community relationships that will interact with the Community Foundation. They are the City of Golden Valley, the Envision Connection Board, the Human Services Foundation and other community organizations. The community organizations can determine if they want to be part of a 501.c.3 organization. A discussion followed about the Human Services Foundation and funds from pull-tabs. Tremere said that the Human Services Foundation is not a true foundation. They were established to receive pull-tab money. Loomis said that pull-tab money cannot go to the Community Foundation, but must come to the money. State Statute defines what pull tab money can be sued for. The money is given out by the city and can give it to human service groups. Loomis said that the money from the Run The Valley, Golf Tournament and Taste of Golden Valley goes to the city and is kept in a fund account. It could go to the Community Foundation. The Human Service Foundation was set up to tell the city how to use pull-tabs. As pull-tab money decreased, the foundation instituted other programs to raise money. Tremere said there needs to be a clarification on where the funds go. Loomis said the City issues licenses for pull-tabs to the VFW, American Legion, JJ's and Schuler's. They can keep up to 90%. The City receives 10%. Penk said it has always been the intention of the Community Foundation to benefit the Human Services Foundation. The money from the run and other activities will go through the Community Foundation and back to the Human Service Foundation. Four committees make up the transition board. They are 1. Registration and Legal Concerns, 2. Board Structure and Membership, 3. Operations and Marketing which includes solicitation and 4. Grant Making. Tremere asked if there is a connection between the Community Foundation and the Envision Connection Board. Loomis said the city's charge to the board is to receive concepts and ideas and help people to connect through projects. Tremere, Johnson and Scott Grayson are serving. on the subcommittee to find members for the official board. Tremere said it might make sense to have an interim board until the official board is recruited. This might take several months to a year. Glover said that the IRS gives an organization a year to get everything into place. 5. Bridge Building Activities a. Bridge Builders Quarterly Meeting It was reported that the .October 23 meeting was a good meeting. Ten people were in attendance. The room at Byerlys is a good place to meet. The attendees were given a tour after the meeting. The dominate discussion was Valley Volunteer Day and the Chimney Swift towers. Lund suggested that the next meeting be a social one. Loomis will contact the Mpls. Park Board about using the chalet at Wirth. Park. b. Valley Volunteer Day Jennifer Lara attended the Bridge Builders quarterly meeting. Loomis brought up that Neighbors Helping Neighbors is planning a special day in May to call attention to the program. It will be a day where people can have their windows washed and other chores done. They will raise money by washing windows and helping those who can pay. Loomis does not see this as competing with Valley Volunteer Day, as it is helping a specific groupof people. The City received a Community Development Block Grant (CDBG) funds to help those who cannot afford house repairs. The funds will be administered by PRISM. c. Envision Award A suggestion was made to write an article or notice about nominating people that could go in the city newsletter and the Sun Post. d. Ice Cream Social Date has not been set. Werts talked to a person from the Golden Valley Orchestra about the type of music they do, and if they could do something for the anniversary. Someone suggested an ice cream cake with 125 candles. e. Buckthorn Busting Tremere is looking at an education event in the spring. He said there is a log of Buckthorn along the steep slopes of Basset Creek. There has been talk of a demonstration project at Wildwood Park during Valley Volunteer Day. Jeannine Clancy has a list of public areas with Buckthorn... f. Garden Club/Community Gardens According to Gitelis, the Community Garden Board will continue to meet and have a pot luck on Tuesdays through the winter. The evening garden club has moved their meeting to the third Tuesday. g. Neighbors Helping Neighbors See update under b. h After School in the Valley Loomis has not talked to Mary Anderson i. Memorial Day Parade Loomis said the organizer has asked for a flag pole at Seaman Park so that a helicopter could land there as part of the program. j. Chimney Swift Towers There is a second tower going up at k. Lilac Planting Werts reported that a request was placed in the city newsletter asking neighborhoods along Highway 55 to organize and request the planting area near their neighborhood. 6. 125 Anniversary Planning The next meeting of the planning committee is December 2. A contest to design a logo to be used to brand activities is planned. Tanick reported that Breck is also celebrating its 125 anniversary. The Historical Society will have some programs coinciding with the anniversary. Tanick is planning on preparing a history of his neighborhood -Sweeny Lake- to be presented at their quarterly meeting. He would like to promote this with other neighborhoods. Lund suggested having a special float in the Valley Day celebration for older residents. Tremere said a coloring contest is always popular. Tanick would like to see a golden Valley Hall of Fame. Qualifications would be set and nominations taken. Five to Eight people would be selected for the first year and then new people would be added yearly. A planning group for this must be set up. The Historical Society is looking at reprinting the book. 7. Valley Days Lund said the planning group is meeting this month. It will be just one day. Lund and another committee member have done a "walk through" of the park and laid out the venue. 8. Communications • Faith Community Meeting Minutes -the minutes are included to keep the Board up to date. The minutes have been sent to all churches, including those who were not at the meeting.. Loomis is planning a meeting in January on the topic of Homelessness. 9. Local Business Initiative -Loomis along with council members DeDe Scanlon and Bob Shaffer are working wit an intern to target "downtown" Golden Valley businesses to find out how the city and businesses can help each other. Many of the small businesses cannot afford to belong to the Twin West Chamber of Commerce. 10. Recruitment of Members to Executive Board 11. Future meetings December 16, January 20, February 17 12.Adjournment The meeting was adjourned at 9:08 pm