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12-21-10 CC Agenda Packet (2)AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber December 21, 2010 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER A. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda -All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes -City Council Meeting -November 16, 2010 B. Approval of Check Registers: 1. City 2. Housing and Redevelopment Authority C. Licenses: 1. General Business Licenses 2. City Gambling Licenses 3. Fireworks Permit -Sweeney Lake Homeowners Association D. Minutes of Boards and Commissions: 1. Planning Commission -October 25, 2010 2. Joint Water Commission -October 6, 2010 3. Minneapolis Water Advisory Board -August 19, 2010 E. Acceptance of Donations for Ongoing Programs and Other Miscellaneous Donations 10-79 F. Acceptance of Donation to Golden Valley 125th Anniversary 10-80 G. Approval of City Manager Salary 10-81 H. Approval of 2011 General Wages and Salaries for Non-union Personnel 10-82 I. Receipt of November 2010 Financial Reports J. Waiver of Public Hearing and Certification of Special Assessments - 2010(8) Driveways 10-83 K. Approval of Plat -North Wirth Parkway 6th Addition PUD 33 10-84 L. Amending Health Reimbursement Arrangement (HRA) Plan Documents 10-85 M. Amending Cafeteria Plan Summary Plan Description 10-86 N. Adoption of Hennepin County Multi-Jurisdictional All-Hazard Mitigation Plan 10-87 O. Continued Item -Appeal of Right-of-Way Management Permit Denial - 4846 Glenwood Avenue 4. PUBLIC HEARINGS 7 PM 5. OLD BUSINESS r 6. NEW BUSINESS A. A nouncements of Meetings B: M yor and Council Communications 7. ADJO RNMENT i I _i ~I f;it~ of~ ~~ Valley Finance 763-593-8013 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. B. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the City of Golden Valley. Attachments Loose in agenda packet. Recommended Action Motion to authorize the payment of the bills as submitted. City, 01: ~~ galley ~~ _. ~ ; Finance 763-593-8013 1763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. B. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the Housing and Redevelopment Authority. Attachments Loose in agenda packet. Recommended Action Motion to authorize the payment of the bills as submitted. Golden galley a ;~ Inspections 763-593-8090 / 763-593-3997 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. C. 1. General Business Licenses Prepared By Kathryn Pepin, Administrative Assistant Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the License Number, Applicant, License Type and Fee of those who have submitted an application for approval. #4570 Walgreens Company Tobacco/Cigarettes $275.00 d/b/a Walgreens #430 5695 Duluth Street Recommended Action Motion to authorize the issuance of licenses as recommended by staff. `Golden Valley ~~~ __ Finance 763-593-8013 1763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. C. 2. City Gambling Licenses Prepared By Sue Virnig, Finance Director Summary Listed below are the organizations that are renewing their gambling license. Chester Bird American Legion Post #523 200 Lilac Drive North Golden Valley, MN 55427 Chester Bird American Legion Post #523 200 Lilac Drive North Golden Valley VFW Post #7051 7775 Medicine Lake Road Golden Valley, MN 55422 Minnesota Youth Athletic Services 4111 Central Avenue NE Columbia Heights, MN 55421 Crystal Lions P O Box 28106 Crystal, Minnesota 55428 Golden Valley VFW Post #7051 7775 Medicine Lake Road JJ's Clubhouse 6400 Wayzata Boulevard Schuller's Tavern 7348 Country Club Drive Recommended Action Motion to approve the City gambling licenses as follows: Chester Bird American Legion Post #523; Golden Valley VFW Post #7051, Minnesota Youth Athletic Services and Crystal Lions. Cite oC~ o en a e Public Safety T -~ --,. ~ Fire Department 763-593-8055 / 763-512-2497 (fax) ~J.IPL Y \R } P \E T./ ~,~~NNES~tp ~~~ ~ Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. C. 3. Fireworks Permit -Sweeney Lake Association Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary The Sweeney Lake Homeowner's Association and Americana Fireworks Company have applied for a permit to discharge aerial fireworks at Sweeney Lake for the 12th anniversary New Year's celebration at 12:00 midnight, December 31, 2010. If the event cannot be held on December 31 it will take place after dusk on January 1, 2011. The location of the fireworks display will be on private property located at 1801 Noble Drive. The property owner, Mr. Wessin, has authorized the discharge of fireworks from his property. The fireworks display will be conducted by Americana Fireworks Company in accordance with local, state and national requirements. They will also take extra precautions to watch the weather and be prepared to take action to mitigate any potential safety or compliance issues caused by weather. Attachment Letter from Mick Lee dated December 1, 2010 (1 page) Letter from Christopher Gise dated December 15, 2010 (1 page) Letters from Geoff Nash, Bassett Creek Watershed Management Commission, dated April 20 and 28, 2010 (2 pages) Recommended Action Motion to approve the fireworks display permit for the Sweeney Lake Association. December 1, 2010 Golden Valley Fire Department Ed Anderson, Deputy Fire Marshall Golden Valley City Council 7800 Golden Valley Road Golden Valley, Mim~esota 55427 Dear Ed and Honorable City Council: We are once again requesting permission to hire Americana Fireworks Display to provide a professional display of fireworks at midnight on 12/31/l0 to celebrate the New Year. This will be the 12`h year for the event. Every year we have a lot of great feedback from members and neighbors hoping we will do it again. The fireworks are completely funded by voluntary contributions by members and friends from the surrounding neighborhoods. As you know, we have had one ongoing complaint for the last 3 years. This complaint is from Christopher Gise, who is concerned about debris landing on his property due to strong winds. I am aware that there might be one other party concerned that debris falling into the lake might present an ecological problem. The last two yeazs, Leonard 8onander's crew has taken extra precaution to watch the weather and be prepared to take action to mitigate any potential safety or other issues caused by the weather We will do that this year as well. Also, the last two years the Fire Department stationed a couple of people on or near Mr. Gise's property far safety and communication purposes in case any debris might be a threat to his property. We look forward to continuing what has now become a tradition in Golden Valley and do request permission to shoot the show from George Wessin's property at 4611 Golden Valley Road. George has 11 acres and 1100 feet of Lakeshore, which makes it an ideal place from which to launch the fireworks. He too is excited to continue the tradition. Thanks for your help and we hope you will stop by to enjoy the fireworks. Sincerely, Mick Lee 1900 Major Drive Golden Valley, Mn. 55422 CeI1612-845-1621 1485-1505 island Drive Golden Vatiey, MN 55422 December 15, 2010 y~~. ~ TI F1 E U.~,, ~~ Mr. Tam Burk, City Manager City of Golden Valley 7800 Golden Valley Road Golden Vaifey, MN 55427 Q~C 1` ~ 2010 RE: Sweeney Lake. Association Fireworks Permit Dec. 31, 2010/.lan.1, 2011 Dear Mr. Burt: f am writing regarding the Sweeney Lake Association's application for a fireworks permit for its annual New Year's Eve fireworks display on December 31/January 1. it has come to my attention that the Association plans to mount their display again this year and it is my assumption that approval of their permit application will be on the Consent Agenda for the Golden Valley City Council Meeting on December 21, 2010. I have addressed the council on this issue in the past and am writing to reaffirm my standing objection. i am not seeking to remove the item from the consent agenda or have a hearing on this issue, but simply call the Gity Council's attention to the fact that I have a standing objection to this fireworks display when launched from the Wessin property and shot across Sweeney Lake toward my property, as the fireworks rain fiery debris onto my home, rooftop, and land, and threaten my safety and that of my property. Thank you for your consideration, ~~ Christopher Gise cc. Ed Anderson, Golden Valley Deputy Fire Marshall April 28, 201.0 Mr. ChristapherGise 1485 Island Drive Galden Valley, MN 55422 Subject: Phosphorus in fir-ewarks Dear Mr. Gise: 1 am responding Ca your letter to the Bassett Creek Watershed Management Commission, dated March 10, 201.0. The Commission received your letter an March i6 concerning fireworks and their potential to contribute phosphorus to Sweeney Lake. To try to get a better understanding of this potential, l had referred your concern to the Minnesota Pollution Cantral Agency (MPCA). The MPCA provided me with information on the regulated allowable contents of fireworks from the US. Consumer Products Safety Commission, Summary of Fireworks Regulations. ! have attached a copy with this letter. On page three of the regulations, phosphorus is specifically prohibited from being used to make fireworks. Based on this information, it appears that fireworks would not be contributing phasplzorus to Sweeney [,al<e. if you have questions or-concerns, please contort me. Sincerely, /t` ~ % YI J Geoff Nash, P.G. i3CWMC Administrator 6920 Hillcrest Lane Edina, MN 55435 (952) 925-5119 Attachments C: Bassett Creek Watershed Management Catnmissian David Hauson, Golden Valley Jeannine Clancy, Golden Valley Jeff Oliver, Galden Valley Al Lundstrom, Galden Valley April 20, 2010 Mr. Christopher Gise 1485 island Drive Golden Valley, MN 55422 Subject: Contribution by annual fireworks to phosphorus loading in Sweeney Lake Dear Mr. Gise: 1 was recently hired by the Bassett Creek Watershed Management Commission to provide administ~°ative services. The Commission received your letter concerning fireworks and their potential to contribute phosphorus to Sweeney Lake. To try to get a better understanding of this potential, I have referred your concern to the MPCA. That letter is attached. If you have questions or concerns, please contact me. Sincerely, ~F ~ § ti Geoff Nash, P.G. BCWNIC Administrator 6920 Hillcrest Lane Edina, MN 55435 (952} 925-5119 Attachments C; Bassett Creek Watershed Management Commission David Hanson, Golden Valley Jeannine Clancy, Golden Valley Jeff Oliver, Golden Valley AI Lundstrom, Golden Valley Regular Meeting of the Golden Valley Planning Commission October 25, 2010 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, October 25, 2010. Chair Waldhauser called the meeting to order at 7 pm. Those present were Planning Commissioners Cera, Eck, Kluchka, McCarty, Schmidgall, Segelbaum and Waldhauser. Also present was City Planner Joe Hogeboom and Administrative Assistant Lisa Wittman. 1. Approval of Minutes October 11, 2010 Regular Planning Commission Meeting Eck noted several typographical errors. Kluchka referred to the paragraphs on Page 6 regarding PUD amendment criteria and stated that he did not hear a resolution on whether the PUD criteria apply to amendments or not. Hogeboom said he would provide further clarification. 2. Informal Public Hearing -Minor Subdivision - 941 and 2021 Angelo Drive - SU07-10 Applicant: Paula Pentel and Warren & Kim Rottman Address: 941 Angelo Drive and 1021 Angelo Drive Purpose: The applicants are requesting that the property line between their two properties be redrawn to correct a gazebo encroachment Hogeboom referred to a location map and pointed out the two properties involved in this subdivision request. He explained that the applicants are proposing to redraw the property line between their properties because of the encroachment of a gazebo at 941 Angelo Drive. He stated that this subdivision proposal meets all of the requirements of the Subdivision Code. Hogeboom explained that the applicants went through the subdivision process several years ago with the same proposal but the Final Plat was not recorded with Hennepin County so the approvals expired which is why they are going through this process again. He stated that Staff is recommending approval of this Minor Subdivision request. Paula Pentel, Applicant, stated that she put up a fence where she thought the property line was and then built the gazebo five feet away from the fence. She stated that once the property was surveyed, it was discovered that the property line in question was not where she thought it was, so she is proposing to redraw it as proposed. Minutes of the Golden Valley Planning Commission October 25, 2010 Page 2 Warren Rottman, Applicant, stated that this is basically a property swap. It won't affect how the property is maintained and it makes sense to subdivide the property the way they are proposing. Waldhauser opened the public hearing. Seeing and hearing no one wishing to comment, Waldhauser closed the public hearing. MOVED by Cera, seconded by Kluchka and motion carried unanimously to recommend approval of the Minor Subdivision request for the properties located at 941 Angelo Drive and 1021 Angelo Drive subject to the following conditions: 1. The City Attorney will determine if a title review is necessary prior to approval of the final plat. 2. The City Engineer's email, dated October 4, 2010, shall become part of this approval. 3. The Preliminary Plat submitted by the applicants, dated September 9, 2010, shall become part of this approval. 3. Presentation of Capital Improvement Program 2011-2015 -Sue Virnig, City Finance Director Sue Virnig, Finance Director, explained that the Planning Commission reviews the proposed Capital Improvement Program (CIP) because it is an appendix in the City's Comprehensive Plan. She explained the various sections in the CIP and stated that the City Council has reviewed the document once already and they will be reviewing it again in November. Eck referred to the golf course section and asked how the interest earnings estimates were figured. Virnig explained that the money is pooled and the interest earnings are distributed based on the average cash balance for the year. She noted that the numbers are evaluated every year. Eck referred to the Park Improvement Fund and asked if the Hennepin County sports grant revenue is ongoing. Virnig stated that the City received a sports grant from Hennepin County and it is only a one year program to make improvements to the Little League fields near Honeywell. Kluchka asked Virnig to highlight any major changes in this document. Virnig stated that one change is that the City no longer has Valley Square tax increment. She explained another change is that the Douglas Drive project has been put in the CIP because the franchise fee ordinance has been approved. Minutes of the Golden Valley Planning Commission October 25, 2010 Page 3 Kluchka asked what impact the current economy has had on this five-year plan. Virnig stated that the size of the 2011-2012 Pavement Management Program has been reduced and extended over a longer period of time. She added that the City is also trying to stay level on its equipment replacement costs.. Waldhauser referred to the state aid fund shown on page 13 and asked why the balance is carried at such a high level. Virnig stated that the fund builds up until there is money to fund various projects. Eck referred to the franchise fee recently approved and asked why it is being applied to Excel and not to Centerpoint. Hogeboom stated that the main purpose of the fee is to bury Excel's power lines in order to make room for improved sidewalks. Kluchka added that it is also a convenient tool to raise revenue to pay for the long term project. Waldhauser asked about the project planned for Scheid Park in 2014. Virnig explained that the Scheid Park project has been delayed several times because there is a house that would have to be removed. Waldhauser referred to the funds regarding playground equipment, paths, benches, shelters, etc. and asked if the budget is shifted as the demographics of the community change and many playgrounds get less use. Virnig explained that a lot of the playground equipment replacement projects have been delayed and that the demographics and use are considered by staff and the Open Space and Recreation Commission before equipment is replaced. Cera referred to the demolition of two buildings on Xenia Avenue shown on page 94. He asked if the City will tear down the buildings. Virnig explained that the City will tear down the buildings once there is a payment plan agreement with the property owner in place. Waldhauser referred to the expenses for wetland restorations and said she assumes the expenses listed in the CIP are for ponds or treatment areas that are owned by the City. Virnig said yes and referred to the explanation on page 15. Kluchka asked how the projects in the CIP are prioritized. Virnig said the projects are prioritized by staff and by the City Council based on need, safety concerns and the impact on taxpayers. MOVED by Kluchka, seconded by Eck and motion carried unanimously to recommend approval of the 2011-2015 Capital Improvement Program as it is consistent with the Comprehensive Plan. --Short Recess-- Minutes of the Golden Valley Planning Commission October 25, 2010 Page 4 5. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Hogeboom invited the Planning Commission to attend the November 9 Council/Manager meeting where a representative from the Three Rivers Park District will review the proposed new Bassett Creek regional trail alignment in the northern part of the City. Schmidgall reported on the Senior Housing Summit he recently attended.. He discussed the various topics of the Summit such as the need for more senior housing units and the increasing need for a larger variety in the type of senior housing. 6. Other Business No other business was discussed. 7. Adjournment The meeting was adjourned at 7:48 pm. Lester Eck, Secretary JOINT WATER COMMISSION MINUTES Golden Valley -Crystal -New Hope Meeting of October 6, 2010 The Golden Valley -Crystal -New Hope Joint Water Commission meeting was called to order at 2:00 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Staff Present Sue Virnig, Finance Director, Golden Valley Bert Tracy, Public Works Maintenance Manager, Golden Valley Guy Johnson, Director of Public Works, New Hope Tom Mathisen, Director of Public Works, Crystal Randy Kloepper, Utility Supervisor, Crystal Minutes of August 3, 2010 MOVED by Norris seconded by McDonald and motion carried unanimously to approve the minutes of the August 3, 2010 meeting. Receive and file minutes from the Water Advisory Board MOVED by Norris seconded by McDonald and motion carried to file and receive the minutes from the June 17, 2010 Water Advisory Board. Approve agreement with McPhillips Bros Roofing Co for roof replacement on Golden Valley pump house MOVED by Norris seconded by McDonald and motion carried unanimously to approve McPhillips Bros Roofing Co for the amount of $24,000 for replacement of the roof on Golden Valley pump house. Other quotes taken were from John A. Dalsin & Sons, Inc $39,564.00 and Peterson Bros. Roofing $41,450.00. Approval of roof repairs to Crustal JWC pump station roof MOVED by Norris seconded by McDonald and motion carried unanimously to approve Tremco Roofing Inc. for the amount of $6800 for repairs on the roof of the Crystal JWC pump house. No other quotes were received. Approval of Contract for 24" Valve Replacement MOVED by Norris seconded by McDonald and motion carried unanimously to approve Valley Rich for the amount of $80,000 for 24" Valve Replacement. No other quotes were received. Joint Water Commission Page 2 of 2 Approval of Contract for Engineering Study of Crustal JWC Forcemain from Minneapolis MOVED by McDonald seconded by Norris and motion carried unanimously to approve the quote for professional services with Bonestroo for the amount not to exceed $17,500 for engineering services for the Crystal Forcemain. Other quotes taken were from SBA for $37,515, SRF for $38,838 and WSB for $31,730. Other No other business at this time. Next Meeting The next meeting will be November 3, 2010. Adjournment The meeting was adjourned at 1:39 pm. Thomas D. Burt, Chair ATTEST: Christine Columbus, Administrative Assistant Minneapolis Water Advisory Board Meeting No. 7 Minutes August 19, 2010 - 4:00 pm In Attendance Sandra Colvin Roy, Council Member and Co-Chair, City of Minneapolis Linda Loomis, Mayor and Co-Chair, City of Golden Valley Jeannine Clancy, Director of Public Works, City of Golden Valley Steve Kotke, Director of Public Works, City of Minneapolis Bernie Bullert, Interim Director of Water Treatment & Distribution, Minneapolis Water Works Chris Catlin, Superintendent of Water Plant Operations, Minneapolis Water Works Brette Hjelle, Interagency Coordinator, City of Minneapolis Susan Hartman, City of Minneapolis Anne Norris, City Manager, City of Crystal Tom Mathisen, Director of Public Works, City of Crystal Bob Cockriel, Utilities Superintendent, City of Bloomington Kevin Hansen, Director of Public Works, City of Columbia Heights Kathi Hemken, Mayor, City of New Hope Kirk McDonald, City Manager, City of New Hope Allen Dye, Metropolitan Airports Commission Others in Attendance Greg Storehouse, HDR Engineering, Inc. Call to Order Co-Chair Colvin Roy called the meeting to order at 4:10 pm. Approval of Minutes MOVED by Mayor Kathi Hemken, seconded by Mayor Linda Loomis, and motion carried unanimously approving the minutes of June 17, 2010. Pro Forma (Bullert) The Water Fund Pro Forma is developed annually. The pro forma presented is a work in progress and has not gone through a final review. Minneapolis Mayor Rybak's recommended rate increase may change due to changes in some of the assumptions made in developing the pro forma as shown. Operating revenues is the sales volume of water. Bullert thinks the drop in sales has been averaging about 0.9% per year. Unaccounted for water (water lost in flushing hydrants, fires, malfunctioning meters, leaks, etc.) makes the sales appear lower. The Minnesota Department of Natural Resources recommends that unaccounted for water losses be under 10% for cities. The rule of thumb in the industry is about 12 to 13%. Minneapolis feels the loss of water unaccounted for is too high and is looking at ways tv reduce the percentage such as replacing water meters, which has shown to help reduce the water lost. Research has shown that the main reason people conserve water is to save money. When rates are higher, the use is reduced. G:WWC\WAf31MINUTES\WAB Meeting Seven Minutes.doc ~ Minneapolis Water Works. (MWW) continues to work on controlling operating expenses (including staff red'uctions). Significant savings will be realized once the filter presses are in full operation. Other revenue sources are fees for improvements, excavation permits, relocation of utilities; however, those figures are down because there is less construction. Minneapolis does not have any cell towers on functioning water towers so that is not a revenue generating source. Total operating expense in 2011 is $48 million and in 2012, it is projected to be $52 million. The increase in 2012 is due to the closed pension program called MERE which is a pension program owed to past employees that wil'I start to pay out in 2Q12. It is a one-time jump in 2012 and is a long-term expense. A "pay as you go" line. item has been added to the Water Capital Program for capital expenditures. and as debt is paid down, projects can be added. There is additional capacity of about $13 million available for more bonding and to add to the "pay as you go" far some of the projects. Minneapolis is optimistic about the draft pro forma's. conservative approach and is confident about how it will manage future water rates. Priority Improvements Plan (Asset Master Plan) (Bullert/Catlin) The goal ofithe Asset Master Plan is to identify a 10-year plan focusing on rapid payback, improved reliability, improved water quality, and reduced costs. The future goal is to have budget available to address projects such as building maintenance, treatment projects, and distribution system improvements. Some of the major projects will require bonding to build them. The periodic bonding will allow projects to be built as projects are on a "pay as you go° basis. The plan confirmed the WAB's input regarding priorities -back up water supply, cost control, and taste and odor improvements. The major assets were reviewed and given a risk score. The assets were evaluated to minimize failure.. Energy reducing opportunities were reviewed (such as making water at night, applications'to reduce frequency drives, etc.). Many of these cost-saving opportunities are already taking place; however, Minneapolis continues to make improvements. The priorities were established according to risk and benefit scores. From a risk standpoint, the Fridley softening plant ranked the highest. The distribution system work needs to be integrated into the list at some point. According to the benefit score, the water quality optimization is the highest benefit score project of the various alternatives evaluated. Improvements to the Minneapolis house water (piping) supply is another asset that needs to be addressed. Moving forward, .the projects are prioritized according to benefit and cumulative costs.. The projects will be rearranged as bonding schedules and projects that naturally fit together and make sense to do at the same time. Studies need to be conducted before an improvement becomes a project. The plan identified taste and odor as a high priority and MWW has contracted with the University of Minnesota to perform the study. Because the system is old and has cast iron piping, G:UWC\WABUUIINUTESIWA6 Meeting Seven Minutes.doc ~ providing a more stable finished water quality (i.e., eliminate "red" water) was also identified as a high priority. MWW recently built anew facility at 26~' and Hiawatha that will be a more efficient location to accommodate the WAB's water needs because the water can be routed directly to them. In conclusion, Minneapolis staff believes the plan is implementable within the reasonable financial framework identified in the pro forma through bonding and spay as you go" planning. Minneapolis also has bonding. available for emergencies. Studies are necessary in order to establish projects and Bullert thought budget was included in the 2011 budget to get the studies done. Bullert will confirm that the budget includes the studies. The next steps involve MWW staff going over the findings and gathering feedback from the WAB before the November meeting. WAB representatives should contact Bullert with comments. The Joint Water Commission (JWC) will review the report, and submit feedback after its October 6 meeting. Joint Water Commission Letter ('Kotke) Kotke received a letter from the JWC concerning the existing agreement between the JWC and MWW, specifically inquiring about the cancellation of the Fridley infiltration plant and how it will affect the rate calculations, the consistency with calculating rate models with other customers, and what is included in the indirect costs. Minneapolis is working with city managers of those three cities and will have more information to share later. Next Meeting (Hjelle) The next meeting is scheduled for Thursday, November 4. The main topics are capital projects and the Master Plan. Colvin Roy is also working to see if Deborah Swackhamer, Program Manager for the Water Sustainability Framework Project at the University of Minnesota would be available to speak. According to Ms. Swackhamer, the Water Sustainability Framework report will be available late September or early October. Hjelle will confirm the date and time with the group. Hjelle will also work on the 2011 calendar and the upcoming legislative session that may have items of interest to the WAB. Adjournment The meeting adjourned at 5:50 pm. Respectfully submitted: P t Schutrop Administrative Assistant, City of Golden Valley G:UWC\WABUVIINUTES\WAB Meeting Seven Minutes.doc of mw. ~_a ~~ ~ ~ Finance 763-593-8013 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. E. Acceptance of Donations for Ongoing Programs and Other Miscellaneous Donations Prepared By Sue Virnig, Finance Director Summary This resolution is to accept the donations received by the ongoing programs such as Envision, and Human Services Foundation. Attachments Resolution Accepting Donations for Ongoing Programs and Other Miscellaneous Donations (2 pages) Recommended Action: Motion to adopt Resolution Accepting Donations for Ongoing Programs and Other Miscellaneous Donations. Resolution 10-79 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING DONATIONS FOR ONGOING PROGRAMS AND OTHER MISCELLANEOUS DONATIONS WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004 which amended the Donation/Gift policy; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by atwo-thirds majority of the Council NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following donations: Ongoing Programs: Golden Valley Human Services Foundation (HSF) Happy Hour Effect 1,000 Preferred One 1,500 WSB & Associates, Inc. 500 Short Elliott Hendrickson Inc. (SEH) 300 Integra Telecom 300 Golden Valley Womens Club 300 Central Bank 500 Jadt Food Group 500 Morrie's Cadillace SAAB 500 Best & Flanagan 1,000 Bassett Creek Dental 500 Liberty Diversified Industries (LDI) 2,000 Lupient 1,500 Hewitt Associates 250 Individual Contributions to HSF 9,462 Envision/Connection Project Best & Flanagan 150 Dennis Johnson 10 St Paul's United Church 200 Blair Tremere 200 Golden Valley Womens Club 200 WSB & Associates, Inc. 50 Mansfield Tanick & Cohen 150 CD Townes 50 Resolution 10-79 -Continued ATTEST: Susan M. Virnig, City Clerk December 21, 2010 Linda R. Loomis, Mayor The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Golden galley ~.1 ~, ~ Park and Recreation 763-512-2342 / 763-512-2344 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. F. Acceptance of Donation for Golden Valley 125th Anniversary Prepared By Rick Jacobson, Director of Parks and Recreation Summary As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by the City Council by resolution and be approved by atwo-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. Ann Borgen and Marshall H. Tanick donated $125 each for a total of $250. Attachments Resolution Accepting Donation for Golden Valley 125th Anniversary (1 page) Recommended Action Motion to adopt Resolution Accepting Donation for Golden Valley 125th Anniversary. Resolution 10-80 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING DONATION FOR GOLDEN VALLEY 125TH ANNIVERSARY WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004 which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following donations: $125 each from Ann Borgen and Marshall H. Tanick for Golden Valley 125th Anniversary Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Golden galley --.'m _mg_ ~~ City Administration/Council 763-593-8096 1763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. G. Approval of City Manager Salary Prepared By Chantell Knauss, Assistant City Manager Summary Upon completion of the City Manager's review, Council requested staff prepare a summary for an increase in his compensation. A 1.5% increase is proposed, the same increase being proposed for all other non-union employees. This will bring the Manager's compensation to $135,443. Recommended Action Motion to adopt Resolution Updating the Addendum to the City Manager Employment Agreement. Resolution 10-81 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION UPDATING THE ADDENDUM TO THE CITY MANAGER EMPLOYMENT AGREEMENT BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby adopts the following addendum to the City Manager Employment Agreement. This addendum supersedes the previous addendum dated December 2, 2008 and will be effective on the City Manager's anniversary date November 18, 2010. Salary $135,443 Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Golden Valley ~' L City Administration/Council 763-593-8096 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. H. Approval of 2011 General Wages and Salaries for Non-union Personnel Prepared By Chantell Knauss, Assistant City Manager Sue Virnig, Finance Director Summary Attached is the compensation resolution establishing wages and salaries for all non-union employees for 2011. The resolution proposes a 1.5% cost-of-living increase. The resolution also establishes the City's monthly contribution toward employee benefits in the City's cafeteria plan. There is a $63 per month increase in the benefit contribution by the City for 2011, driven by the overall 10.22% increase in the City's health insurance premium rates and labor contract language, and an additional $20 per month incentive for those employees who successfully participated in the 2010 City Wellness at Work program. Attachments Resolution Establishing 2011 General Wages and Salaries for Non-union Personnel (3 pages) Recommended Action Motion to adopt Resolution Establishing 2011 General Wages and Salaries for Non-union Personnel. Resolution 10-82 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING 2011 GENERAL WAGES AND SALARIES FOR ALL NON-UNION PERSONNEL BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby adopts the following general wages, salaries and benefits schedule for all non-union personnel for the year 2011, said schedule to commence for work performed by the personnel named herein effective as of January 1, 2011. MANAGEMENT TEAM Step 1 Step 2 Step 3 Step 4 Step 5 Director of Public Works $103,402 $108,326 $113,250 $118,174 $123,098 Police Chief 100,894 105,699 110,503 115,308 120,112 Finance Director 98,670 103,368 108,067 112,765 117,464 Director of Parks and Recreation 97,094 101,717 106,341 110,964 115,588 Director of Planning and Development 92,028 96,410 100,792 105,175 109,557 Chief of Fire and Inspection Services 92,028 96,410 100,792 105,175 109,557 Assistant City Manager/Human Resources Coordinator 85,443 89,512 93,581 97,649 101,718 Communications Coordinator 67,140 70,338 73,535 76,732 79,929 DIVISION HEADS/SUPERVISORS Step 1 Step 2 Step 3 Step 4 Step 5 City Engineer 86,718 90,848 94,977 99,107 103,236 Operations Commander 84,222 88,232 92,243 96,253 100,264 Patrol Commander 84,222 88,232 92,243 96,253 100,264 Public Works Maintenance Manager 81,407 85,283 89,160 93,036 96,913 Park Supervisor 74,592 78,144 81,696 85,248 88,800 Public Works Project Coordinator 74,592 78,144 81,696 85,248 88,800 Information Technology Coordinator 70,941 74,319 77,697 81,075 84,453 Street Maintenance Supervisor 68,516 71,779 75,042 78,304 81,567 Utility Supervisor 68,516 71,779 75,042 78,304 81,567 Golf Operations Manager 68,516 71,779 75,042 78,304 81,567 Greens Superintendent 68,516 71,779 75,042 78,304 81,567 Building Official 66,624 69,796 72,969 76,141 79,314 Environmental Coordinator 64,683 67,764 70,844 73,924 77,004 Vehicle Maintenance Foreman 63,259 66,271 69,283 72,296 75.,308 Deputy Register Supervisor 58,441 61,224 64,007 66,790 69,573 PROFESSIONAL EXEMPT Step 1 Step 2 Step 3 Step 4 Step 5 Accounting Coordinator 66,573 69,743 72,913 76,083 79,253 Public Works Specialist 60,881 63,780 66,679 69,578 72,477 Senior Citizen Coordinator 58,988 61,797 64,606 67,415 70,224 Recreation Supervisor 58,988 61,797 64,606 67,415 70,224 Support Services Coordinator 58,441 61,224 64,007 66,790 69,573 Graduate Engineer 57,196 59,919 62,643 65,366 68,090 Accountant I 54,435 57,028 59,620 62,212 64,804 Assistant Golf Operations Manager 50,653 53,065 55,477 57,889 60,301 Planner 49,617 51,980 54,343 56,705 59,068 Assistant Forester 48,844 51,170 53,496 55,822 58,148 Information Technology Technician 48,844 51,170 53,496 55,822 58,148 Resolution 10-82 -Continued EXEMPT CREATIVE PROFESSIONAL Web/Graphic Designer EXEMPT ESTABLISHMENT EMPLOYEES Mechanic-Golf Course Turf Maintenance Foreman Turf Maintenance Assistant NON-EXEMPT Assistant City Manager/Assistant City Clerk Engineering Technician III Chief Building Inspector Deputy Fire Marshal Building Inspector Fire Education Specialist Fire/Property Maintenance Inspector Engineering Technician II Crew Leader-Maintenance Community Standards Inspector Public Works Maintenance Step C Step B Step A Administrative Assistant Communications Specialist Accounts Receivable/Election Assistant Assessment/Accounts Payable Technician Utility Billing/Accounts Payable Technician Motor Vehicle License Clerk Community Service Officer Office Clerk Receptionist FIRE DEPARTMENT Battalion Chief Captain Lieutenant Firefighter Firefighter -Apprentice Firefighter in Training December 21, 2010 Step 1 Step 2 Step 3 Step 4 Step 5 $40,717 $42,656 $44,595 $46,534 $48,473 Step 1 Step 2 Step 3 Step 4 Step 5 $43,214 $45,272 $47,329 $49,387 $51,445 42,514 44,539 46,563 48,588 50,612 33,595 35,195 36,794 38,394 39,994 Step 1 Step 2 Step 3 Step 4 Step 5 $38.83 $40.68 $42.53 $44.38 $46.23 29.27 30.66 32.05 33.45 34.84 29.19 30.58 31.97 33.36 34.75 29.10 30.48 31.87 33.25 34.64 27.75 29.08 30.40 31.72 33.04 25.62 26.84 28.06 29.28 30.50 25.62 26.84 28.06 29.28 30.50 24.46 25.63 26.79 27.96 29.12 28.21 23.36 24.47 25.59 26.70 27.81 20.07 21.28 22.51 24.54 25.79 26.30 26.85 20.44 21.41 22.38 23.36 24.33 20.44 21.41 22.38 23.36 24.33 20.44 21.41 22.38 23.36 24.33 20.44 21.41 22.38 23.36 24.33 20.44 21.41 22.38 23.36 24.33 17.29 18.11 18.93 19.76 20.58 16.70 17.54 16.14 16.91 17.68 18.45 19.22 16.14 16.91 17.68 18.45 19.22 $ 18.58 per hour 17.89 per hour 16.59 per hour 14.40 per hour 12.14 per hour 9.12 per hour Resolution 10-82 -Continued AND, BE IT FURTHER RESOLVED that: December 21, 2010 1. The dollar amount of the City's contribution to benefits for employees classified under the categories of Non-exempt, Exempt Establishment, Exempt Creative Professional and Professional Exempt will be $1,066 per month effective January 1, 2011. The City will also pay the cost of group term life IRS maximum non-taxable level and group disability insurance for those employees. 2. The dollar amount of the City's contribution to benefits for employees classified under Management Team and/or Division Head/Supervisor categories will be $1,087 per .month plus 2% of monthly salary effective January 1, 2011. The City will also pay the cost of group term life IRS maximum non-taxable level and group disability insurance for those employees. 3. Employees who successfully participated in the City wellness program in 2010 will receive an additional $20 per month in the City's contribution towards benefits. 4. Employee service awards are outlined in the Public Purpose Expenditure Policy and shall be considered compensation in accordance with IRS regulations. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. vf` _ :~: _ a ~ _ ~~._ ~~ ~ ~ Finance 763-593-8013 1763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. I. Receipt of November 2010 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report on the following funds: General Fund Operations Conservation/Recycling Fund (Enterprise Fund) Water and Sewer Utility Fund (Enterprise Fund) Brookview Golf Course (Enterprise Fund) Motor Vehicle Licensing Fund (Enterprise Fund) Storm Utility Fund (Enterprise Fund) The revenues and expenditures show current month actual and year-to-date actual compared to the 2010 approved budget. General Fund Operations: The 2010 unallotment from the State is estimated at $369,240. The receipt of Market Value Homestead Credit (MVHC) will not take place in October and December. As of November 2010, the City is using $3,464,084 of fund balance to balance the General Fund budget. Attachments November 2010 General Fund Financial Report -unaudited (2 pages) November 2010 Conservation/Recycling Fund Financial Report (Enterprise Fund) -unaudited (1 page) November 2010 Water and Sewer Utility Fund Financial Report (Enterprise Fund) -unaudited (1 page) November 2010 Brookview Golf Course Financial Report (Enterprise Fund) -unaudited (1 page) November 2010 Motor Vehicle Licensing Fund Financial Report (Enterprise Fund) - unaudited (1 page) November 2010 Storm Utility Fund Financial Report (Enterprise Fund) -unaudited (1 page) Recommended Action Motion to receive and file the November 2010 Financial Reports. City of Golden Valley Monthly Budget Report -General Fund Revenues November, 2010 (unaudited) Percentage Of Year Completed 83.00% Over 2010 November YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $11,552,050 0 $5,767,470 ($5,784,580) 49.93% (1) Licenses 151,865 4,286 197,322 $45,457 129.93% Permits 703,000 67,426 623,072 ($79,928) 88.63% Federal Grants 0 6,399 25,713 $25,713 (6) State Aid 10,500 15,167 59,249 $48,749 564.28% (4) Hennepin County Aid 0 950 2,216 $2,216 (5) Charges For Services: General Government 37,710 310 33,358 ($4,352) 88.46% Public Safety 197,395 9,604 149,057 ($48,338) 75.51% Public Works 114,000 9,571 113,191 ($809) 99.29% Park & Rec 392,500 13,636 365,144 ($27,356) 93.03% Other Funds 981,500 7,825 869,197 ($112,303) 88.56% Fines & Forfeitures 250,000 22,732 227,811 ($22,189) 91.12% (2) Interest On Investments 200,000 0 0 ($200,000) 0.00% (3) Miscellaneous Revenue 216,675 (1,696) 219,874 $3,199 101.48% Transfers In 175,000 0 175,000 $0 100.00% TOTAL Revenue $14,982,195 $156,210 $8,827,674 ($6,154,521) 58.92% Notes: (1) The first half taxes were received in July. , (2) Fines and Forfeitures is through September. (3) Investments will be booked at year end. (4) State Training was received in August. (5) Includes Active Living Grant from Hennepin County. (6) Includes reimbursement for VOTF. November, 2010 (unaudited Over 2010 November YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. Council $307,455 9,932 237,287 ($70,168) 77.18% City Manager 802,390 49,135 630,095 (172,295) 78.53% Admin. Services 1,571,070 103,626 1,302,844 (268,226) 82.93% Legal 115,000 967 110,631 (4,369) 96.20% (1) General Gov't. Bldgs. 599,500 27,574 396,427 (203,073) 66.13% Planning 333,550 22,314 248,940 (84,610) 74.63% Police 4,562,995 357,682 3,909,930 (653,065) 85.69% Fire and Inspections 1,539,820 108,601 1,264,139 (275,681) 82.10% Public Works Admin. 309,730 24,644 279,522 (30,208) 90.25% Engineering 651,640 30,793 406,739 (244,901) 62.42% Streets 1,371,495 111,260 1,018,418 (353,077) .74.26% Community Center 74,605 3,609 42,338 (32,267) 56.75% Park & Rec. Admin. 639,845 46,993 546,514 (93,331) 85.41% Park Maintenance 968,270 54,582 812,077 (156,193) 83.87% Recreation Programs 427,910 21,555 332,047 (95,863) 77.60% Risk Management 266,950 85 313,840 46,890 117.57% (2) Transfers Out 439,970 0 439,970 0 100.00% (3) TOTAL Expenditures $14,982,195 $973,352 $12,291,758 ($2,690,437) 82.04% (1) This includes September YTD legal bill. (2) Dividend is received in December. Four quarterly payments have been made. (3) This expenditure was lowered due to the unallotment. City of Golden Valley Monthly Budget Report -Conservation/Recycling Enterprise Fund November, 2010 (unaudited) Over 2010 November YTD (Under) Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 51,425 0 58,227 6,802 113.23% Recycling Charges 220,730 18,891 184,583 (36,147) 83.62% Interest on Investments 15,000 0 0 (15,000) 0.00% (1) Total Revenue 287,155 18,891 242,810 (44,345) 84.56% Expenses: Recycling 418,360 31,245 253,084 (165,276) 60.49% (2) Total Expenses 418,360 31,245 253,084 (165,276) 60.49% (1) Interest Earnings are allocated at year-end. (2) This includes through September curbside services. City of Golden Valley Monthly Budget Report -Water and Sewer Utility Enterprise Fund November, 2010 (unaudited) Over 2010 November YTD (Under) Budget Actual Actual Budget Current Revenue Expenses: Water Charges 4,013,700 277,592 3,433,421 (580,279) 85.54%. (5) Sewer Charges 3,210,000 272,759 2,750,549 (459,451) 85.69% (5) Meter Sales 5,000 0 3,793 (1,207) 75.86% MCES Grant Program 0 0 13,286 13,286 Penalties 100,000 10,017 128,078 28,078 128.08% Charges for Other Services 150,000 108,369 298,735 148,735 199.16% (1) State Water Testing Fee Pass Through 43,000 3,988 38,406 (4,594) 89.32% Certificate of Compliance 45,000 5,075 78,075 33,075 173.50% Interest Earnings 175,000 0 0 (175,000) 0.00% (2) Total Revenue 7,741,700 677,800 6,744,343 (997,357) 87.12% Utility Administration 3,822,265 35,539 1,414,673 (2,407,592) 37.01% (3) Sewer Maintenance 2,178,000 158,960 2,014,046 (163,954) 92.47% Water Maintenance 3,782,905 214,700 2,543,330 (1,239,575) 67.23% (4) Total Expenses (1) Includes prepayments of Sanitary repairs. (2) Interest Earnings are allocated at year-end. (3) Depreciation is allocated at year-end. (4) Water purchases billed through October. (5) Revenue is included through November. 9,783,170 409,199 5,972,049 (3,811,121) 61.04% City of Golden Valley Monthly Budget Report - Brookview Golf Course Enterprise Fund (5) November, 2010 (unaudited) Over 2010 November YTD (Under) Budget Actual Actual Budget Current Revenue Expenses: Fees and Lessons 1,356,525 16,436 1,195,175 (161,350) 8$.11% Pro Shop Sales 75,000 2,257 77,048 2,048 102.73% Pro Shop Rentals 287,300 4,801 228,696 (58,604) 79.60% Concession Sales 240,000 2,510 211,716 (28,284) 88.22% Other Revenue 10,000 192 105,347 95,347 1053.47% (1) Interest Earnings 35,000 0 0 (35,000) 0.00% (2) Less: Credit Card Charges/Sales Tax (158,000) (3,399) (33,048) 124,952 20.92% (3) Total Revenue 1,845,825 22,797 1,784,934 (60,891) 96.70% Golf Operations 656,870 18,983 563,048 (93,822) 85.72% (4) Course Maintenance 726,580 34,470 872,154 145,574 120.04% Pro Shop 110,470 2,588 115,995 5,525 105.00% Grill 201,090 3,208 164,246 (36,844) 81.68% Driving Range 46,875 1,599 42,070 (4,805) 89.75% Par 3 Course 31,360 246 29,791 (1,569) 95.00% Total Expenses 1,773,245 61,094 1,787,304 14,059 100.79% (1) Includes cart sales of $98,700. (2) Interest Earnings are allocated at year-end. (3) Credit cards charges are posted through October. (4) Depreciation is allocated at year-end. Cart purchases were $233,700. (5) Course closed on November 11, 2010 City of Golden Valley Monthly Budget Report -Motor Vehicle Licensing Enterprise Fund November, 2010 (unaudited) Over 2010 November YTD (Under) Budget Actual Actual Budget Current Revenue Interest Earnings Charges for Services Total Revenue Expenses: Motor Vehicle Licensing Total Expenses (1) Interest Earnings are allocated at year-end. (2) Include activity through October. 10,000 0 0 (10,000) 0.00% (1) 522,500 37,951 459,092 (63,408) 87.86% (2) 532,500 37,951 459,092 (73,408) 86.21% 518,345 26,690 485,908 (32,437) 93.74% 518,345 26,690 485,908 (32,437) 93.74% City of Golden Valley Monthly Budget Report -Storm Utility Enterprise Fund November, 2010 (unaudited) Over 2010 November YTD (Under) Budget Actual Actual Budget Current Revenue Interest Earnings 50,000 0 0 (50,000) 0.00% (1) Storm Sewer Charges 2,212,150 192,124 2,031,817 (180,333) 91.85% Bassett Creek Watershed 580,000 0 324,000 (256,000) 55.86% Total Revenue 2,842,150 192,124 2,355,817 (486,333) 82.89% Expenses: Storm Utility 2,356,340 12,285 640,765 (1,715,575) 27.19% (2) Street Cleaning 117,530 12,322 89,690 (27,840) 76.31% Environmental Control 277,020 23,426 165,185 (111,835) 59.63% Debt Service Payments 433,805 0 148,610 (285,195) 34.26% (3) Total Expenses 3,184,695 48,033 1,044,250 (1,715,575) 32.79% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. 2009 and 2010 PMP are not complete. (3) Principal payment is applied to long term debt. That amount is $280,000. ~.'1t>> ~~t o en galley m ~,_~ Finance 763-593-8013 1763-593-81.09 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. J. Waiver of Public Hearing and Certification of Special Assessments - 2010(8) Driveways Prepared By Sue Virnig, Finance Director Summary Agreements have been signed with the property owners regarding total costs and waiving the public hearing pursuant to Minnesota Statutes 429.031. By adopting the resolution it allows the property owner to pay for their driveway improvement over time with their property taxes. These are the last agreements for driveways in the 2010 Pavement Management Program area. Attachments List of Driveways Assessed in 2010(8) (1 page) Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2010(6) City Street Improvements (1 page) Recommended Action Motion to adopt Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2010(6) City Street Improvements. Original Assessment PID 33-118-21-33-0031 33-118-21-33-0026 33-118-21-33-0035 32-118-21-42-0060 32-118-21-42-0042 32-118-21-42-0064 32-118-21-41-0005 32-118-21-42-0071 32-118-21-41-0006 32-118-21-43-0071 32-118-21-42-0041 32-118-21-42-0048 32-118-21-42-0066 Address ~ ~Cert Fee (Assessment 216 Paisley Lane 7,827.93 30.00 7,857.93 220 Cutacross 9,678.93 30.00 9,708.93 115 Meander Rd 3,334.79 30.00 3,364.79 6830 Harold Avenue 3,929.57 30.00 3,959.57 410 Idaho Ave 2,186.21 30.00 2,216.21 6835 Harold Ave 5,258.71 30.00 5,288.71 6677 Olson Memorial Hwy 3,482.85 30.00 3,512.85 415 Idaho Ave 5,597.99 30.00 5,627.99 6657 Olson Memoria! Hwy 3,608.70 30.00 3,638.70 340 Idaho Ave 328.23 30.00 358.23 420 Idaho Ave 273.81 30.00 303.81 6830 Kingston Circle 596.61 30.00 626.61 6855 Harold Ave 3,341.33 30.00 3,371.33 49,445.66 390.00 49,835.66 Resolution 10-83 Member introduced the following resolution and moved its adoption: December 21, 2010 RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON PRIVATE DRIVEWAYS THAT INVOLVE 2010 CITY STREET IMPROVEMENTS (AREA 2B & 3) Pro'ect Years Interest Rate First Year Lev Total Assessed 2010 City 10 7% 2012 $49,835.66 Driveways (Area 2B & 3) 1. Each individual address (lots) will be assessed the full value of the signed contract with the homeowner for the various driveway improvement(s). 2. The proposed assessments are hereby adopted and confirmed as the proper assessments for each of said property respectively together with interest at the rate of seven (7) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not prepaid shall be payable in equal annual principal installments extending over a period of 10 years, as indicated in each case. 3. The first of said installments, together with interest on the entire assessment for the period of March 1, 2011 through December 31, 2012, will be payable with general taxes for the year of 2011, collectible in 2012, and one of each of the remaining installments, together with one year's interest on that and all other unpaid installments, will be paid with general taxes for each consecutive year thereafter unless the entire assessment is paid in full by February 28, 2011. 4. The owner may pay off the assessment in full after February 28, 2011 with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the proper tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Golden Valley :. d 84~v. Planning 763-593-8095 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. K. Approval of Plat -North Wirth Parkway 6th Addition PUD 33 Prepared By Mark Grimes, Director of Planning and Development Summary At the August 4, 2010 City Council meeting, the City Council approved a request for the Preliminary Plat for North Wirth Parkway 6th Addition PUD 33 (Mortenson). They have now prepared their Final Plat for approval. The information submitted to the City is consistent with the approved Preliminary Plat. Attachments Resolution for Approval of Plat -North Wirth Parkway 6th Addition PUD 33 (1 page) Plat for North Wirth Parkway 6th Addition PUD 33 (1 oversized page, loose in agenda packet) Recommended Action Motion to adopt Resolution for Approval of Plat -North Wirth Parkway 6th Addition PUD 33. Resolution 10-84 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION FOR APPROVAL OF PLAT - NORTH WIRTH PARKWAY 6TH ADDITION PUD 33 WHEREAS, the City Council for the City of Golden Valley, pursuant to due notice, has heretofore conducted a public hearing on the proposed plat to be known as North Wirth Parkway 6th Addition P.U.D. 33 covering the following described tracts of land: Lots 2 and 3, Block 1, NORTH WIRTH PARKWAY 6TH ADDITION PUD NO. 33 WHEREAS, all persons present were given the opportunity to be heard; NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley, that said proposed plat be, and the same hereby is, accepted and approved, and the proper officers of the City are hereby authorized and instructed to sign the original of said plat and to do all other things necessary and proper in the premises. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. City of o en Valley ~ w City Administration/Council 763-593-8096 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. L. Amending Health Reimbursement Arrangement (HRA) Plan Documents Prepared By: Chantell Knauss, Assistant City Manager Summary Attached is the resolution which amends the plan documents for the Health Reimbursement Arrangement (HRA) effective January 1, 2011. The HRA is tied to a new High Deductible Health Plan which was new to the City in 2007. Due to the Federal Patient Protection and Affordable Care Act (i.e. healthcare reform), the plan documents establishing the HRA need to be amended to include the required changes, effective January 1, 2011. Attachments Resolution Amending the Health Reimbursement Arrangement (HRA) Plan Documents (1 page) Recommended Action Motion to adopt Resolution Amending the Health Reimbursement Arrangement (HRA) Plan Documents. Resolution 10-85 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE HEALTH REIMBURSEMENT ARRANGEMENT (HRA) PLAN DOCUMENTS WHEREAS, the City Council deems it advisable to provide a health expense reimbursement arrangement ("Plan") for certain current and former employees of the City of Golden Valley effective January 1, 2007; and WHEREAS, such Plan is intended to be a Health Reimbursement Arrangement ("HRA") within Sections 105 and 106 of the Internal Revenue Code of 1986 ("Code") and in accordance with Revenue Ruling 2002-41 (June 26, 2002); and WHEREAS, the Patient Protection and Affordable Care Act (PPACA) requires certain amendments for plans be adopted prior to December 31, 2010, effective for Plan Years starting January 1, 2011 and thereafter. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby authorizes the Amendments to the Plan Documents for the Health Reimbursement Arrangement. BE IT FURTHER RESOLVED, that the City Council of the City of Golden Valley hereby authorizes and directs the City Manager to execute the documents and such person or persons be authorized to do whatever else is necessary to accomplish this objective. ATTEST: Susan M. Virnig, City Clerk Linda R. Loomis, Mayor The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Cicv ~~r` o en galley :;:~ a ~~_ City Administration/Council 763-593-8096 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. M. Amending Cafeteria Plan Summary Plan Description Prepared By: Chantell Knauss, Assistant City Manager Summary Attached is the resolution which amends the Summary Plan Description for the Cafeteria Plan, effective January 1, 2011. The Cafeteria Plan was established April 15, 1995 to make available to Eligible Employees different combinations of health care benefits, vision care benefits, dental care benefits, dependent care benefits and direct compensation. The Summary Plan Description for the Cafeteria Plan needs to be amended to include the required changes as a result of the Federal Patient Protection and Affordable Care Act (i.e. healthcare reform). The amendments would be effective January 1, 2011. Attachments Resolution Amending the Cafeteria Plan Summary Plan Description (1 page) Recommended Action Motion to adopt Resolution Amending the Cafeteria Plan Summary Plan Description. Resolution 10-86 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE CAFETERIA PLAN SUMMARY PLAN DESCRIPTION WHEREAS, the City Council deems it advisable to provide a Cafeteria Plan for certain current and former employees of the City of Golden Valley effective April 15, 1990; and WHEREAS, such Plan was established to make available to Eligible Employees different combinations of health care benefits, vision care benefits, dental care benefits, dependent care benefits and direct compensation; and WHEREAS, the Patient Protection and Affordable Care Act (PPACA) requires certain amendments for the Plan be adopted prior to December 31, 2010, effective for Plan Years starting January 1, 2011 and thereafter. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby authorizes the Amendments to the Summary Plan Description for the Cafeteria Plan. BE IT FURTHER RESOLVED, that the City Council of the City of Golden Valley hereby authorizes and directs the City Manager to execute the documents and such person or persons be authorized to do whatever else is necessary to accomplish this objective. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. `Golden valley .~ ~ [ ~ Fire Department 763-593-8079 / 763-593-8098 (fax) Executive Summary for Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. N. Adoption of Hennepin County Multi-Jurisdictional All-Hazard Mitigation Plan Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary The Hennepin County Multi-Jurisdictional All-Hazard Mitigation Plan is a guide for all communities within the county. The plan addresses all hazards deemed to threaten property and persons within the county. Both short and long term mitigation strategies are addressed. The plan fulfills the requirements of the Federal Disaster Mitigation Act, administered by the Minnesota Department of Homeland Security and Emergency Management (HSEM) and the Federal Emergency Management Agency (FEMA). The Disaster Mitigation Act of 2000 provides the framework to evaluate and mitigate all natural hazards as a condition for receiving Federal disaster assistance. Natural hazards come in many forms including tornadoes, floods, severe storms, drought, earthquakes and winter storms. This plan also serves as a guide in the ongoing efforts to reduce the impacts produced by natural disasters. This plan is required to be updated a minimum of every five years. City staff provided information requested by Hennepin County during the review and hazard evaluation process. Staff has reviewed the new plan. Hennepin County Board of Commissioners approved the plan on November 16, 2010. Attachment Resolution Adopting the Hennepin County Multi-Jurisdictional All-Hazard Mitigation Plan (1 page) Recommended Action Motion to adopt Resolution Adopting the Hennepin County Multi-Jurisdictional All-Hazard Mitigation Plan. Resolution 10-87 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE HENNEPIN COUNTY MULTI-JURISDICTIONAL ALL-HAZARD MITIGATION PLAN WHEREAS, the City of Golden Valley, Minnesota has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000; and WHEREAS, the Act establishes a framework for the development of a multi- jurisdictional County Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination amount neighboring local units of government and business; and WHEREAS, the Hennepin County Plan includes a risk assessment including past hazards, hazards that threaten the County, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the Hennepin County Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Hennepin County will maintain public participation and coordination; and WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS, the Hennepin County All-Hazard Mitigation Plan will make the county and participant jurisdictions eligible to receive FEMA hazard mitigation assistance grant; and WHEREAS, this is amulti-jurisdictional Plan and the cities that participated in the planning process may choose to adopt the County Plan; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Golden Valley supports the hazard mitigation planning efforts and wishes to adopt the Hennepin County All-Hazard Mitigation Plan. ATTEST: Linda R. Loomis, Mayor Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Golden galley g ~ Public Works 763-593-8030 / 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. O. Continued Item -Appeal of Right-of-Way Management Permit Denial - 4846 Glenwood Avenue Prepared By Jeannine Clancy, Director of Public Works Summary On November 16, 2010, Mr. Darren Schwiebert appeared before the City Council to appeal a decision to deny a permit for aright-of-way encroachment at 4846 Glenwood Avenue. After hearing presentations from Mr. Schwiebert and staff, the City Council tabled the matter until December 21, 2010 and directed staff to meet with Mr. Schwiebert. Staff and Mr. Schwiebert have met and developed a mutually acceptable agreement to resolve the right-of-way encroachment. The agreement is outlined in the attached letter. In general terms, Mr. Schwiebert will remove the boulder wall and install landscaping in accordance with City Code. Public Works staff will review plans and provide on-site inspection to ensure that the plant material does not impede visibility and is installed in accordance with City Code. All work will be completed by June 1, 2011. The Neighborhood Traffic Safety Committee (NTSC) has reviewed the concerns presented by Mr. Schwiebert. Based on field observations, the NTSC does not recommend modification or adjustment of existing traffic control signs at this time. Attachments Location Map (1 page) Letter to Darren and Jennifer Schwiebert from Jeannine Clancy, Director of Public Works, dated December 16, 2010 (2 pages) Recommended Action Motion to acknowledge the letter to Darren and Jennifer Schwiebert from Jeannine Clancy, Director of Public Works, dated December 16, 2010 and to dismiss the right-of-way appeal. ,~ ~z r'~`;~' ~;s. `~ ~~ ~ : . - ~:i~ x 'dCU S;olden VaUey~Etoad t •(du+ Y~]ey, MI455427.9588 -~~~=shoo ~; x ,i ~3=8]09 46x1 t.- 59i-S°2ii8 1TP rvL~yar and Council 7~~S43-SUU6 C:in~ .'vtanager s~ ;}-~9:i-iSUU2 ~,'shiic;~afery ~„~: ~63-5~~-so7~ ~ . 7~3-41}•8079 n.-SJ3-8098 iCaaJ Yublie Wotks ~;~s~~a~3-ao~n n~, -.fi'3~88 (tax) Ir,s~«-~~oryz '-G_1-X93°j~r~`)U ,~.._ ,~~ - )3-3 X17 (i:,zi JVIuGC~r Vehicle liicensirig _;~~3•:e~ua t"law~in~ and Zoning ~~ ~«~ .e?rS43-$fll3 rAss~~sing ?U;L X93 ~$D2p ?~~,k and Reere~acion i..~ t3r4olcYiew parkway - ~. t.1rn.~al4cy, idl~(.55R2G-1364 ~;s-,1~-~z34s ~.,.+-~I2-2344 tFar} 413-5968 (TTY) r v r u~~. c i. g a lde r r- v a 11 ~: d r> r. «e December 16 201 Barren and Jennifer Schwiabert 4$46 Glenwood Avenue. Golden Valley, MN 55422' Subject: Right .of--Way Obstruction Notice Dear Mr. and Mrs. Schwiebert; C am writing to swmmarize the most recent meeting to disctass the right,of- way olstructlan at your home at 4846 Glenwood Avenue. ,Participants in the muting included 1111r. Darren ~chwiebert, City Engineer:;Jeff Oliver a'rid' Public V~Iorks,Direetor Jeannine Glancy. The following are the salient points;frorn h~ meeting; 1. The City of Golden Valley requires application for aRight=of=Way obstruction perrnif which is attached. Tv complete this permit, you will need to fill out and submit the application fc-rm, provide a proposed site/land'scaping plan, and the $11)0 permitfee. Typically bond and insurance is provided by the Contractor performing the work; :however, you may also provide these documents. 2. The general concept forthe plan identifed above will. include the. removal of the. boulder/rpck wall, by the properky owner or iriesignee, and subsequent installation of.plant material, by the: properly owner or designee: Theaandscape plan shall be developed-so that sight lines are-maintained for vehicles exiting the driveway, at your home. City staff''will review tF'ae plan on location and.meet with you and- your contractor to resolve any concerns. regarding the landseaping:plan. 3: 1lVhen issued, the right-of=way permit will include-provisions from Section T 04. 4: -Upon approval of the Right-of-Way obstruction permit, the removal of the boulder7rock wall and installatioFl of landscaping shall be completed by June 1, 201''1'. Gt1R01N MGM'T1c~rres\Residents\violations\Obstructlons14846 Glenwood121310,docx i i i Please confirm your acceptance of this: letter by signing below ar~d returning it to me by 1:00 PM on December 16, 2011. i Please feel free to call me at 763-583-$.U.35 if'ypo haws any questions. ThaniC you for your assis#ance in resolving this matter. Sincerely, ~.e nine Clanc. ~~~~ ~ y Director of Public Works Enelos:ures C: Jeff Oliver, Cify Engineer AI l.undstrom, .Environmental Coordinator Mitch .Hoeft, E(T, Engineer __ Je fer S weibert Dar _n Schv/ieberk Date ~ ~i: ~b G:1R0W.'MGM11CorreslRes(dentslVfolatiogslQbsttuct(ons14846 Gtenwood12131D:dopc. k i~ ~ ~ ~ 1. ~.y _"_ ~ ~ t ` i , ~ _1--.. ._._. ... - - ~ ~ +~, ,. W,.: r.. 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Sources: ~ N 4848 Glenwood avenue Hennepin County Surveyors Office for O P 1 1 ~ Property Lines (2010). \V 1 11 City of Golden Val/ey for all other layers. o zoo aoo aoo Feet AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber December 21, 2010 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER A. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda -All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes -City Council Meeting -November 16, 2010 B. Approval of Check Registers: 1. City 2. Housing and Redevelopment Authority C. Licenses: 1. General Business Licenses 2. City Gambling Licenses 3. Fireworks Permit -Sweeney Lake Homeowners Association D. Minutes of Boards and Commissions: 1. Planning Commission -October 25, 2010 2. Joint Water Commission -October 6, 2010 3. Minneapolis Water Advisory Board -August 19, 2010 E. Acceptance of Donations for Ongoing Programs and Other Miscellaneous Donations 10-79 F. Acceptance of Donation to Golden Valley 125th Anniversary 10-80 G. Approval of City Manager Salary 10-81 H. Approval of 2011 General Wages and Salaries for Non-union Personnel 10-82 I. Receipt of November 2010 Financial Reports J. Waiver of Public Hearing and Certification of Special Assessments - 2010(8) Driveways 10-83 K. Approval of Plat -North Wirth Parkway 6th Addition PUD 33 10-84 L. Amending Health Reimbursement Arrangement (HRA) Plan Documents 10-85 M. Amending Cafeteria Plan Summary Plan Description 10-86 N. Adoption of Hennepin County Multi-Jurisdictional All-Hazard Mitigation Plan 10-87 O. Continued Item -Appeal of Right-of-Way Management Permit Denial - 4846 Glenwood Avenue 4. PUBLIC HEARINGS 7 PM 5. OLD BUSINESS f;it~ of~ ~~ Valley Finance 763-593-8013 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. B. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the City of Golden Valley. Attachments Loose in agenda packet. Recommended Action Motion to authorize the payment of the bills as submitted. City, 01: ~~ galley ~~ _. ~ ; Finance 763-593-8013 1763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. B. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the Housing and Redevelopment Authority. Attachments Loose in agenda packet. Recommended Action Motion to authorize the payment of the bills as submitted. Golden galley a ;~ Inspections 763-593-8090 / 763-593-3997 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. C. 1. General Business Licenses Prepared By Kathryn Pepin, Administrative Assistant Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the License Number, Applicant, License Type and Fee of those who have submitted an application for approval. #4570 Walgreens Company Tobacco/Cigarettes $275.00 d/b/a Walgreens #430 5695 Duluth Street Recommended Action Motion to authorize the issuance of licenses as recommended by staff. `Golden Valley ~~~ __ Finance 763-593-8013 1763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. C. 2. City Gambling Licenses Prepared By Sue Virnig, Finance Director Summary Listed below are the organizations that are renewing their gambling license. Chester Bird American Legion Post #523 200 Lilac Drive North Golden Valley, MN 55427 Chester Bird American Legion Post #523 200 Lilac Drive North Golden Valley VFW Post #7051 7775 Medicine Lake Road Golden Valley, MN 55422 Minnesota Youth Athletic Services 4111 Central Avenue NE Columbia Heights, MN 55421 Crystal Lions P O Box 28106 Crystal, Minnesota 55428 Golden Valley VFW Post #7051 7775 Medicine Lake Road JJ's Clubhouse 6400 Wayzata Boulevard Schuller's Tavern 7348 Country Club Drive Recommended Action Motion to approve the City gambling licenses as follows: Chester Bird American Legion Post #523; Golden Valley VFW Post #7051, Minnesota Youth Athletic Services and Crystal Lions. Cite oC~ o en a e Public Safety T -~ --,. ~ Fire Department 763-593-8055 / 763-512-2497 (fax) ~J.IPL Y \R } P \E T./ ~,~~NNES~tp ~~~ ~ Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. C. 3. Fireworks Permit -Sweeney Lake Association Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary The Sweeney Lake Homeowner's Association and Americana Fireworks Company have applied for a permit to discharge aerial fireworks at Sweeney Lake for the 12th anniversary New Year's celebration at 12:00 midnight, December 31, 2010. If the event cannot be held on December 31 it will take place after dusk on January 1, 2011. The location of the fireworks display will be on private property located at 1801 Noble Drive. The property owner, Mr. Wessin, has authorized the discharge of fireworks from his property. The fireworks display will be conducted by Americana Fireworks Company in accordance with local, state and national requirements. They will also take extra precautions to watch the weather and be prepared to take action to mitigate any potential safety or compliance issues caused by weather. Attachment Letter from Mick Lee dated December 1, 2010 (1 page) Letter from Christopher Gise dated December 15, 2010 (1 page) Letters from Geoff Nash, Bassett Creek Watershed Management Commission, dated April 20 and 28, 2010 (2 pages) Recommended Action Motion to approve the fireworks display permit for the Sweeney Lake Association. December 1, 2010 Golden Valley Fire Department Ed Anderson, Deputy Fire Marshall Golden Valley City Council 7800 Golden Valley Road Golden Valley, Mim~esota 55427 Dear Ed and Honorable City Council: We are once again requesting permission to hire Americana Fireworks Display to provide a professional display of fireworks at midnight on 12/31/l0 to celebrate the New Year. This will be the 12`h year for the event. Every year we have a lot of great feedback from members and neighbors hoping we will do it again. The fireworks are completely funded by voluntary contributions by members and friends from the surrounding neighborhoods. As you know, we have had one ongoing complaint for the last 3 years. This complaint is from Christopher Gise, who is concerned about debris landing on his property due to strong winds. I am aware that there might be one other party concerned that debris falling into the lake might present an ecological problem. The last two yeazs, Leonard 8onander's crew has taken extra precaution to watch the weather and be prepared to take action to mitigate any potential safety or other issues caused by the weather We will do that this year as well. Also, the last two years the Fire Department stationed a couple of people on or near Mr. Gise's property far safety and communication purposes in case any debris might be a threat to his property. We look forward to continuing what has now become a tradition in Golden Valley and do request permission to shoot the show from George Wessin's property at 4611 Golden Valley Road. George has 11 acres and 1100 feet of Lakeshore, which makes it an ideal place from which to launch the fireworks. He too is excited to continue the tradition. Thanks for your help and we hope you will stop by to enjoy the fireworks. Sincerely, Mick Lee 1900 Major Drive Golden Valley, Mn. 55422 CeI1612-845-1621 1485-1505 island Drive Golden Vatiey, MN 55422 December 15, 2010 y~~. ~ TI F1 E U.~,, ~~ Mr. Tam Burk, City Manager City of Golden Valley 7800 Golden Valley Road Golden Vaifey, MN 55427 Q~C 1` ~ 2010 RE: Sweeney Lake. Association Fireworks Permit Dec. 31, 2010/.lan.1, 2011 Dear Mr. Burt: f am writing regarding the Sweeney Lake Association's application for a fireworks permit for its annual New Year's Eve fireworks display on December 31/January 1. it has come to my attention that the Association plans to mount their display again this year and it is my assumption that approval of their permit application will be on the Consent Agenda for the Golden Valley City Council Meeting on December 21, 2010. I have addressed the council on this issue in the past and am writing to reaffirm my standing objection. i am not seeking to remove the item from the consent agenda or have a hearing on this issue, but simply call the Gity Council's attention to the fact that I have a standing objection to this fireworks display when launched from the Wessin property and shot across Sweeney Lake toward my property, as the fireworks rain fiery debris onto my home, rooftop, and land, and threaten my safety and that of my property. Thank you for your consideration, ~~ Christopher Gise cc. Ed Anderson, Golden Valley Deputy Fire Marshall April 28, 201.0 Mr. ChristapherGise 1485 Island Drive Galden Valley, MN 55422 Subject: Phosphorus in fir-ewarks Dear Mr. Gise: 1 am responding Ca your letter to the Bassett Creek Watershed Management Commission, dated March 10, 201.0. The Commission received your letter an March i6 concerning fireworks and their potential to contribute phosphorus to Sweeney Lake. To try to get a better understanding of this potential, l had referred your concern to the Minnesota Pollution Cantral Agency (MPCA). The MPCA provided me with information on the regulated allowable contents of fireworks from the US. Consumer Products Safety Commission, Summary of Fireworks Regulations. ! have attached a copy with this letter. On page three of the regulations, phosphorus is specifically prohibited from being used to make fireworks. Based on this information, it appears that fireworks would not be contributing phasplzorus to Sweeney [,al<e. if you have questions or-concerns, please contort me. Sincerely, /t` ~ % YI J Geoff Nash, P.G. i3CWMC Administrator 6920 Hillcrest Lane Edina, MN 55435 (952) 925-5119 Attachments C: Bassett Creek Watershed Management Catnmissian David Hauson, Golden Valley Jeannine Clancy, Golden Valley Jeff Oliver, Galden Valley Al Lundstrom, Galden Valley April 20, 2010 Mr. Christopher Gise 1485 island Drive Golden Valley, MN 55422 Subject: Contribution by annual fireworks to phosphorus loading in Sweeney Lake Dear Mr. Gise: 1 was recently hired by the Bassett Creek Watershed Management Commission to provide administ~°ative services. The Commission received your letter concerning fireworks and their potential to contribute phosphorus to Sweeney Lake. To try to get a better understanding of this potential, I have referred your concern to the MPCA. That letter is attached. If you have questions or concerns, please contact me. Sincerely, ~F ~ § ti Geoff Nash, P.G. BCWNIC Administrator 6920 Hillcrest Lane Edina, MN 55435 (952} 925-5119 Attachments C; Bassett Creek Watershed Management Commission David Hanson, Golden Valley Jeannine Clancy, Golden Valley Jeff Oliver, Golden Valley AI Lundstrom, Golden Valley Regular Meeting of the Golden Valley Planning Commission October 25, 2010 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, October 25, 2010. Chair Waldhauser called the meeting to order at 7 pm. Those present were Planning Commissioners Cera, Eck, Kluchka, McCarty, Schmidgall, Segelbaum and Waldhauser. Also present was City Planner Joe Hogeboom and Administrative Assistant Lisa Wittman. 1. Approval of Minutes October 11, 2010 Regular Planning Commission Meeting Eck noted several typographical errors. Kluchka referred to the paragraphs on Page 6 regarding PUD amendment criteria and stated that he did not hear a resolution on whether the PUD criteria apply to amendments or not. Hogeboom said he would provide further clarification. 2. Informal Public Hearing -Minor Subdivision - 941 and 2021 Angelo Drive - SU07-10 Applicant: Paula Pentel and Warren & Kim Rottman Address: 941 Angelo Drive and 1021 Angelo Drive Purpose: The applicants are requesting that the property line between their two properties be redrawn to correct a gazebo encroachment Hogeboom referred to a location map and pointed out the two properties involved in this subdivision request. He explained that the applicants are proposing to redraw the property line between their properties because of the encroachment of a gazebo at 941 Angelo Drive. He stated that this subdivision proposal meets all of the requirements of the Subdivision Code. Hogeboom explained that the applicants went through the subdivision process several years ago with the same proposal but the Final Plat was not recorded with Hennepin County so the approvals expired which is why they are going through this process again. He stated that Staff is recommending approval of this Minor Subdivision request. Paula Pentel, Applicant, stated that she put up a fence where she thought the property line was and then built the gazebo five feet away from the fence. She stated that once the property was surveyed, it was discovered that the property line in question was not where she thought it was, so she is proposing to redraw it as proposed. Minutes of the Golden Valley Planning Commission October 25, 2010 Page 2 Warren Rottman, Applicant, stated that this is basically a property swap. It won't affect how the property is maintained and it makes sense to subdivide the property the way they are proposing. Waldhauser opened the public hearing. Seeing and hearing no one wishing to comment, Waldhauser closed the public hearing. MOVED by Cera, seconded by Kluchka and motion carried unanimously to recommend approval of the Minor Subdivision request for the properties located at 941 Angelo Drive and 1021 Angelo Drive subject to the following conditions: 1. The City Attorney will determine if a title review is necessary prior to approval of the final plat. 2. The City Engineer's email, dated October 4, 2010, shall become part of this approval. 3. The Preliminary Plat submitted by the applicants, dated September 9, 2010, shall become part of this approval. 3. Presentation of Capital Improvement Program 2011-2015 -Sue Virnig, City Finance Director Sue Virnig, Finance Director, explained that the Planning Commission reviews the proposed Capital Improvement Program (CIP) because it is an appendix in the City's Comprehensive Plan. She explained the various sections in the CIP and stated that the City Council has reviewed the document once already and they will be reviewing it again in November. Eck referred to the golf course section and asked how the interest earnings estimates were figured. Virnig explained that the money is pooled and the interest earnings are distributed based on the average cash balance for the year. She noted that the numbers are evaluated every year. Eck referred to the Park Improvement Fund and asked if the Hennepin County sports grant revenue is ongoing. Virnig stated that the City received a sports grant from Hennepin County and it is only a one year program to make improvements to the Little League fields near Honeywell. Kluchka asked Virnig to highlight any major changes in this document. Virnig stated that one change is that the City no longer has Valley Square tax increment. She explained another change is that the Douglas Drive project has been put in the CIP because the franchise fee ordinance has been approved. Minutes of the Golden Valley Planning Commission October 25, 2010 Page 3 Kluchka asked what impact the current economy has had on this five-year plan. Virnig stated that the size of the 2011-2012 Pavement Management Program has been reduced and extended over a longer period of time. She added that the City is also trying to stay level on its equipment replacement costs.. Waldhauser referred to the state aid fund shown on page 13 and asked why the balance is carried at such a high level. Virnig stated that the fund builds up until there is money to fund various projects. Eck referred to the franchise fee recently approved and asked why it is being applied to Excel and not to Centerpoint. Hogeboom stated that the main purpose of the fee is to bury Excel's power lines in order to make room for improved sidewalks. Kluchka added that it is also a convenient tool to raise revenue to pay for the long term project. Waldhauser asked about the project planned for Scheid Park in 2014. Virnig explained that the Scheid Park project has been delayed several times because there is a house that would have to be removed. Waldhauser referred to the funds regarding playground equipment, paths, benches, shelters, etc. and asked if the budget is shifted as the demographics of the community change and many playgrounds get less use. Virnig explained that a lot of the playground equipment replacement projects have been delayed and that the demographics and use are considered by staff and the Open Space and Recreation Commission before equipment is replaced. Cera referred to the demolition of two buildings on Xenia Avenue shown on page 94. He asked if the City will tear down the buildings. Virnig explained that the City will tear down the buildings once there is a payment plan agreement with the property owner in place. Waldhauser referred to the expenses for wetland restorations and said she assumes the expenses listed in the CIP are for ponds or treatment areas that are owned by the City. Virnig said yes and referred to the explanation on page 15. Kluchka asked how the projects in the CIP are prioritized. Virnig said the projects are prioritized by staff and by the City Council based on need, safety concerns and the impact on taxpayers. MOVED by Kluchka, seconded by Eck and motion carried unanimously to recommend approval of the 2011-2015 Capital Improvement Program as it is consistent with the Comprehensive Plan. --Short Recess-- Minutes of the Golden Valley Planning Commission October 25, 2010 Page 4 5. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Hogeboom invited the Planning Commission to attend the November 9 Council/Manager meeting where a representative from the Three Rivers Park District will review the proposed new Bassett Creek regional trail alignment in the northern part of the City. Schmidgall reported on the Senior Housing Summit he recently attended.. He discussed the various topics of the Summit such as the need for more senior housing units and the increasing need for a larger variety in the type of senior housing. 6. Other Business No other business was discussed. 7. Adjournment The meeting was adjourned at 7:48 pm. Lester Eck, Secretary JOINT WATER COMMISSION MINUTES Golden Valley -Crystal -New Hope Meeting of October 6, 2010 The Golden Valley -Crystal -New Hope Joint Water Commission meeting was called to order at 2:00 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Staff Present Sue Virnig, Finance Director, Golden Valley Bert Tracy, Public Works Maintenance Manager, Golden Valley Guy Johnson, Director of Public Works, New Hope Tom Mathisen, Director of Public Works, Crystal Randy Kloepper, Utility Supervisor, Crystal Minutes of August 3, 2010 MOVED by Norris seconded by McDonald and motion carried unanimously to approve the minutes of the August 3, 2010 meeting. Receive and file minutes from the Water Advisory Board MOVED by Norris seconded by McDonald and motion carried to file and receive the minutes from the June 17, 2010 Water Advisory Board. Approve agreement with McPhillips Bros Roofing Co for roof replacement on Golden Valley pump house MOVED by Norris seconded by McDonald and motion carried unanimously to approve McPhillips Bros Roofing Co for the amount of $24,000 for replacement of the roof on Golden Valley pump house. Other quotes taken were from John A. Dalsin & Sons, Inc $39,564.00 and Peterson Bros. Roofing $41,450.00. Approval of roof repairs to Crustal JWC pump station roof MOVED by Norris seconded by McDonald and motion carried unanimously to approve Tremco Roofing Inc. for the amount of $6800 for repairs on the roof of the Crystal JWC pump house. No other quotes were received. Approval of Contract for 24" Valve Replacement MOVED by Norris seconded by McDonald and motion carried unanimously to approve Valley Rich for the amount of $80,000 for 24" Valve Replacement. No other quotes were received. Joint Water Commission Page 2 of 2 Approval of Contract for Engineering Study of Crustal JWC Forcemain from Minneapolis MOVED by McDonald seconded by Norris and motion carried unanimously to approve the quote for professional services with Bonestroo for the amount not to exceed $17,500 for engineering services for the Crystal Forcemain. Other quotes taken were from SBA for $37,515, SRF for $38,838 and WSB for $31,730. Other No other business at this time. Next Meeting The next meeting will be November 3, 2010. Adjournment The meeting was adjourned at 1:39 pm. Thomas D. Burt, Chair ATTEST: Christine Columbus, Administrative Assistant Minneapolis Water Advisory Board Meeting No. 7 Minutes August 19, 2010 - 4:00 pm In Attendance Sandra Colvin Roy, Council Member and Co-Chair, City of Minneapolis Linda Loomis, Mayor and Co-Chair, City of Golden Valley Jeannine Clancy, Director of Public Works, City of Golden Valley Steve Kotke, Director of Public Works, City of Minneapolis Bernie Bullert, Interim Director of Water Treatment & Distribution, Minneapolis Water Works Chris Catlin, Superintendent of Water Plant Operations, Minneapolis Water Works Brette Hjelle, Interagency Coordinator, City of Minneapolis Susan Hartman, City of Minneapolis Anne Norris, City Manager, City of Crystal Tom Mathisen, Director of Public Works, City of Crystal Bob Cockriel, Utilities Superintendent, City of Bloomington Kevin Hansen, Director of Public Works, City of Columbia Heights Kathi Hemken, Mayor, City of New Hope Kirk McDonald, City Manager, City of New Hope Allen Dye, Metropolitan Airports Commission Others in Attendance Greg Storehouse, HDR Engineering, Inc. Call to Order Co-Chair Colvin Roy called the meeting to order at 4:10 pm. Approval of Minutes MOVED by Mayor Kathi Hemken, seconded by Mayor Linda Loomis, and motion carried unanimously approving the minutes of June 17, 2010. Pro Forma (Bullert) The Water Fund Pro Forma is developed annually. The pro forma presented is a work in progress and has not gone through a final review. Minneapolis Mayor Rybak's recommended rate increase may change due to changes in some of the assumptions made in developing the pro forma as shown. Operating revenues is the sales volume of water. Bullert thinks the drop in sales has been averaging about 0.9% per year. Unaccounted for water (water lost in flushing hydrants, fires, malfunctioning meters, leaks, etc.) makes the sales appear lower. The Minnesota Department of Natural Resources recommends that unaccounted for water losses be under 10% for cities. The rule of thumb in the industry is about 12 to 13%. Minneapolis feels the loss of water unaccounted for is too high and is looking at ways tv reduce the percentage such as replacing water meters, which has shown to help reduce the water lost. Research has shown that the main reason people conserve water is to save money. When rates are higher, the use is reduced. G:WWC\WAf31MINUTES\WAB Meeting Seven Minutes.doc ~ Minneapolis Water Works. (MWW) continues to work on controlling operating expenses (including staff red'uctions). Significant savings will be realized once the filter presses are in full operation. Other revenue sources are fees for improvements, excavation permits, relocation of utilities; however, those figures are down because there is less construction. Minneapolis does not have any cell towers on functioning water towers so that is not a revenue generating source. Total operating expense in 2011 is $48 million and in 2012, it is projected to be $52 million. The increase in 2012 is due to the closed pension program called MERE which is a pension program owed to past employees that wil'I start to pay out in 2Q12. It is a one-time jump in 2012 and is a long-term expense. A "pay as you go" line. item has been added to the Water Capital Program for capital expenditures. and as debt is paid down, projects can be added. There is additional capacity of about $13 million available for more bonding and to add to the "pay as you go" far some of the projects. Minneapolis is optimistic about the draft pro forma's. conservative approach and is confident about how it will manage future water rates. Priority Improvements Plan (Asset Master Plan) (Bullert/Catlin) The goal ofithe Asset Master Plan is to identify a 10-year plan focusing on rapid payback, improved reliability, improved water quality, and reduced costs. The future goal is to have budget available to address projects such as building maintenance, treatment projects, and distribution system improvements. Some of the major projects will require bonding to build them. The periodic bonding will allow projects to be built as projects are on a "pay as you go° basis. The plan confirmed the WAB's input regarding priorities -back up water supply, cost control, and taste and odor improvements. The major assets were reviewed and given a risk score. The assets were evaluated to minimize failure.. Energy reducing opportunities were reviewed (such as making water at night, applications'to reduce frequency drives, etc.). Many of these cost-saving opportunities are already taking place; however, Minneapolis continues to make improvements. The priorities were established according to risk and benefit scores. From a risk standpoint, the Fridley softening plant ranked the highest. The distribution system work needs to be integrated into the list at some point. According to the benefit score, the water quality optimization is the highest benefit score project of the various alternatives evaluated. Improvements to the Minneapolis house water (piping) supply is another asset that needs to be addressed. Moving forward, .the projects are prioritized according to benefit and cumulative costs.. The projects will be rearranged as bonding schedules and projects that naturally fit together and make sense to do at the same time. Studies need to be conducted before an improvement becomes a project. The plan identified taste and odor as a high priority and MWW has contracted with the University of Minnesota to perform the study. Because the system is old and has cast iron piping, G:UWC\WABUUIINUTESIWA6 Meeting Seven Minutes.doc ~ providing a more stable finished water quality (i.e., eliminate "red" water) was also identified as a high priority. MWW recently built anew facility at 26~' and Hiawatha that will be a more efficient location to accommodate the WAB's water needs because the water can be routed directly to them. In conclusion, Minneapolis staff believes the plan is implementable within the reasonable financial framework identified in the pro forma through bonding and spay as you go" planning. Minneapolis also has bonding. available for emergencies. Studies are necessary in order to establish projects and Bullert thought budget was included in the 2011 budget to get the studies done. Bullert will confirm that the budget includes the studies. The next steps involve MWW staff going over the findings and gathering feedback from the WAB before the November meeting. WAB representatives should contact Bullert with comments. The Joint Water Commission (JWC) will review the report, and submit feedback after its October 6 meeting. Joint Water Commission Letter ('Kotke) Kotke received a letter from the JWC concerning the existing agreement between the JWC and MWW, specifically inquiring about the cancellation of the Fridley infiltration plant and how it will affect the rate calculations, the consistency with calculating rate models with other customers, and what is included in the indirect costs. Minneapolis is working with city managers of those three cities and will have more information to share later. Next Meeting (Hjelle) The next meeting is scheduled for Thursday, November 4. The main topics are capital projects and the Master Plan. Colvin Roy is also working to see if Deborah Swackhamer, Program Manager for the Water Sustainability Framework Project at the University of Minnesota would be available to speak. According to Ms. Swackhamer, the Water Sustainability Framework report will be available late September or early October. Hjelle will confirm the date and time with the group. Hjelle will also work on the 2011 calendar and the upcoming legislative session that may have items of interest to the WAB. Adjournment The meeting adjourned at 5:50 pm. Respectfully submitted: P t Schutrop Administrative Assistant, City of Golden Valley G:UWC\WABUVIINUTES\WAB Meeting Seven Minutes.doc of mw. ~_a ~~ ~ ~ Finance 763-593-8013 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. E. Acceptance of Donations for Ongoing Programs and Other Miscellaneous Donations Prepared By Sue Virnig, Finance Director Summary This resolution is to accept the donations received by the ongoing programs such as Envision, and Human Services Foundation. Attachments Resolution Accepting Donations for Ongoing Programs and Other Miscellaneous Donations (2 pages) Recommended Action: Motion to adopt Resolution Accepting Donations for Ongoing Programs and Other Miscellaneous Donations. Resolution 10-79 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING DONATIONS FOR ONGOING PROGRAMS AND OTHER MISCELLANEOUS DONATIONS WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004 which amended the Donation/Gift policy; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by atwo-thirds majority of the Council NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following donations: Ongoing Programs: Golden Valley Human Services Foundation (HSF) Happy Hour Effect 1,000 Preferred One 1,500 WSB & Associates, Inc. 500 Short Elliott Hendrickson Inc. (SEH) 300 Integra Telecom 300 Golden Valley Womens Club 300 Central Bank 500 Jadt Food Group 500 Morrie's Cadillace SAAB 500 Best & Flanagan 1,000 Bassett Creek Dental 500 Liberty Diversified Industries (LDI) 2,000 Lupient 1,500 Hewitt Associates 250 Individual Contributions to HSF 9,462 Envision/Connection Project Best & Flanagan 150 Dennis Johnson 10 St Paul's United Church 200 Blair Tremere 200 Golden Valley Womens Club 200 WSB & Associates, Inc. 50 Mansfield Tanick & Cohen 150 CD Townes 50 Resolution 10-79 -Continued ATTEST: Susan M. Virnig, City Clerk December 21, 2010 Linda R. Loomis, Mayor The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Golden galley ~.1 ~, ~ Park and Recreation 763-512-2342 / 763-512-2344 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. F. Acceptance of Donation for Golden Valley 125th Anniversary Prepared By Rick Jacobson, Director of Parks and Recreation Summary As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by the City Council by resolution and be approved by atwo-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. Ann Borgen and Marshall H. Tanick donated $125 each for a total of $250. Attachments Resolution Accepting Donation for Golden Valley 125th Anniversary (1 page) Recommended Action Motion to adopt Resolution Accepting Donation for Golden Valley 125th Anniversary. Resolution 10-80 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING DONATION FOR GOLDEN VALLEY 125TH ANNIVERSARY WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004 which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following donations: $125 each from Ann Borgen and Marshall H. Tanick for Golden Valley 125th Anniversary Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Golden galley --.'m _mg_ ~~ City Administration/Council 763-593-8096 1763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. G. Approval of City Manager Salary Prepared By Chantell Knauss, Assistant City Manager Summary Upon completion of the City Manager's review, Council requested staff prepare a summary for an increase in his compensation. A 1.5% increase is proposed, the same increase being proposed for all other non-union employees. This will bring the Manager's compensation to $135,443. Recommended Action Motion to adopt Resolution Updating the Addendum to the City Manager Employment Agreement. Resolution 10-81 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION UPDATING THE ADDENDUM TO THE CITY MANAGER EMPLOYMENT AGREEMENT BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby adopts the following addendum to the City Manager Employment Agreement. This addendum supersedes the previous addendum dated December 2, 2008 and will be effective on the City Manager's anniversary date November 18, 2010. Salary $135,443 Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Golden Valley ~' L City Administration/Council 763-593-8096 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. H. Approval of 2011 General Wages and Salaries for Non-union Personnel Prepared By Chantell Knauss, Assistant City Manager Sue Virnig, Finance Director Summary Attached is the compensation resolution establishing wages and salaries for all non-union employees for 2011. The resolution proposes a 1.5% cost-of-living increase. The resolution also establishes the City's monthly contribution toward employee benefits in the City's cafeteria plan. There is a $63 per month increase in the benefit contribution by the City for 2011, driven by the overall 10.22% increase in the City's health insurance premium rates and labor contract language, and an additional $20 per month incentive for those employees who successfully participated in the 2010 City Wellness at Work program. Attachments Resolution Establishing 2011 General Wages and Salaries for Non-union Personnel (3 pages) Recommended Action Motion to adopt Resolution Establishing 2011 General Wages and Salaries for Non-union Personnel. Resolution 10-82 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING 2011 GENERAL WAGES AND SALARIES FOR ALL NON-UNION PERSONNEL BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby adopts the following general wages, salaries and benefits schedule for all non-union personnel for the year 2011, said schedule to commence for work performed by the personnel named herein effective as of January 1, 2011. MANAGEMENT TEAM Step 1 Step 2 Step 3 Step 4 Step 5 Director of Public Works $103,402 $108,326 $113,250 $118,174 $123,098 Police Chief 100,894 105,699 110,503 115,308 120,112 Finance Director 98,670 103,368 108,067 112,765 117,464 Director of Parks and Recreation 97,094 101,717 106,341 110,964 115,588 Director of Planning and Development 92,028 96,410 100,792 105,175 109,557 Chief of Fire and Inspection Services 92,028 96,410 100,792 105,175 109,557 Assistant City Manager/Human Resources Coordinator 85,443 89,512 93,581 97,649 101,718 Communications Coordinator 67,140 70,338 73,535 76,732 79,929 DIVISION HEADS/SUPERVISORS Step 1 Step 2 Step 3 Step 4 Step 5 City Engineer 86,718 90,848 94,977 99,107 103,236 Operations Commander 84,222 88,232 92,243 96,253 100,264 Patrol Commander 84,222 88,232 92,243 96,253 100,264 Public Works Maintenance Manager 81,407 85,283 89,160 93,036 96,913 Park Supervisor 74,592 78,144 81,696 85,248 88,800 Public Works Project Coordinator 74,592 78,144 81,696 85,248 88,800 Information Technology Coordinator 70,941 74,319 77,697 81,075 84,453 Street Maintenance Supervisor 68,516 71,779 75,042 78,304 81,567 Utility Supervisor 68,516 71,779 75,042 78,304 81,567 Golf Operations Manager 68,516 71,779 75,042 78,304 81,567 Greens Superintendent 68,516 71,779 75,042 78,304 81,567 Building Official 66,624 69,796 72,969 76,141 79,314 Environmental Coordinator 64,683 67,764 70,844 73,924 77,004 Vehicle Maintenance Foreman 63,259 66,271 69,283 72,296 75.,308 Deputy Register Supervisor 58,441 61,224 64,007 66,790 69,573 PROFESSIONAL EXEMPT Step 1 Step 2 Step 3 Step 4 Step 5 Accounting Coordinator 66,573 69,743 72,913 76,083 79,253 Public Works Specialist 60,881 63,780 66,679 69,578 72,477 Senior Citizen Coordinator 58,988 61,797 64,606 67,415 70,224 Recreation Supervisor 58,988 61,797 64,606 67,415 70,224 Support Services Coordinator 58,441 61,224 64,007 66,790 69,573 Graduate Engineer 57,196 59,919 62,643 65,366 68,090 Accountant I 54,435 57,028 59,620 62,212 64,804 Assistant Golf Operations Manager 50,653 53,065 55,477 57,889 60,301 Planner 49,617 51,980 54,343 56,705 59,068 Assistant Forester 48,844 51,170 53,496 55,822 58,148 Information Technology Technician 48,844 51,170 53,496 55,822 58,148 Resolution 10-82 -Continued EXEMPT CREATIVE PROFESSIONAL Web/Graphic Designer EXEMPT ESTABLISHMENT EMPLOYEES Mechanic-Golf Course TurF Maintenance Foreman Turf Maintenance Assistant NON-EXEMPT Assistant City Manager/Assistant City Clerk Engineering Technician III Chief Building Inspector Deputy Fire Marshal Building Inspector Fire Education Specialist Fire/Property Maintenance Inspector Engineering Technician II Crew Leader-Maintenance Community Standards Inspector Public Works Maintenance Step C Step B Step A Administrative Assistant Communications Specialist Accounts Receivable/Election Assistant Assessment/Accounts Payable Technician Utility Billing/Accounts Payable Technician Motor Vehicle License Clerk Community Service Officer Office Clerk Receptionist FIRE DEPARTMENT Battalion Chief Captain Lieutenant Firefighter Firefighter -Apprentice Firefighter in Training December 21, 2010 Step 1 Step 2 Step 3 Step 4 Step 5 $40,717 $42,656 $44,595 $46,534 $48,473 Step 1 Step 2 Step 3 Step 4 Step 5 $43,214 $45,272 $47,329 $49,387 $51,445 42,514 44,539 46,563 48,588 50,612 33,595 35,195 36,794 38,394 39,994 Step 1 Step 2 Step 3 Step 4 Step 5 $36.26 $40.08 $41.91 $43.73 $45.55 29.27 30.66 32.05 33.45 34.84 29.19 30.58 31.97 33.36 34.75 29.10 30.48 31.87 33.25 34.64 27.75 29.08 30.40 31.72 33.04 25.62 26.84 28.06 29.28 30.50 25.62 26.84 28.06 29.28 30.50 24.46 25.63 26.79 27.96 29.12 28.21 23.36 24.47 25.59 26.70 27.81 20.37 21.60 22.85 24.54 25.79 26.30 26.85 20.44 21.41 22.38 23.36 24.33 20.44 21.41 22.38 23.36 24.33 20.44 21.41 22.38 23.36 24.33 20.44 21.41 22.38 23.36 24.33 20.44 21.41 22.38 23.36 24.33 17.29 18.11 18.93 19.76 20.58 16.95 17.29 16.14 16.91 17.68 18.45 19.22 16.14 16.91 17.68 18.45 19.22 $ 18.58 per hour 17.89 per hour 16.59 per hour 14.40 per hour 12.14 per hour 9.12 per hour Resolution 10-82 -Continued AND, BE IT FURTHER RESOLVED that: December 21, 2010 1. The dollar amount of the City's contribution to benefits for employees classified under the categories of Non-exempt, Exempt Establishment, Exempt Creative Professional and Professional Exempt will be $1,066 per month effective January 1, 2011. The City will also pay the cost of group term life IRS maximum non-taxable level and group disability insurance for those employees. 2. The dollar amount of the City's contribution to benefits for employees classified under Management Team and/or Division Head/Supervisor categories will be $1,087 per .month plus 2% of monthly salary effective January 1, 2011. The City will also pay the cost of group term life IRS maximum non-taxable level and group disability insurance for those employees. 3. Employees who successfully participated in the City wellness program in 2010 will receive an additional $20 per month in the City's contribution towards benefits. 4. Employee service awards are outlined in the Public Purpose Expenditure Policy and shall be considered compensation in accordance with IRS regulations. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. vf` _ :~: _ a ~ _ ~~._ ~~ ~ ~ Finance 763-593-8013 1763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. I. Receipt of November 2010 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report on the following funds: General Fund Operations Conservation/Recycling Fund (Enterprise Fund) Water and Sewer Utility Fund (Enterprise Fund) Brookview Golf Course (Enterprise Fund) Motor Vehicle Licensing Fund (Enterprise Fund) Storm Utility Fund (Enterprise Fund) The revenues and expenditures show current month actual and year-to-date actual compared to the 2010 approved budget. General Fund Operations: The 2010 unallotment from the State is estimated at $369,240. The receipt of Market Value Homestead Credit (MVHC) will not take place in October and December. As of November 2010, the City is using $3,464,084 of fund balance to balance the General Fund budget. Attachments November 2010 General Fund Financial Report -unaudited (2 pages) November 2010 Conservation/Recycling Fund Financial Report (Enterprise Fund) -unaudited (1 page) November 2010 Water and Sewer Utility Fund Financial Report (Enterprise Fund) -unaudited (1 page) November 2010 Brookview Golf Course Financial Report (Enterprise Fund) -unaudited (1 page) November 2010 Motor Vehicle Licensing Fund Financial Report (Enterprise Fund) - unaudited (1 page) November 2010 Storm Utility Fund Financial Report (Enterprise Fund) -unaudited (1 page) Recommended Action Motion to receive and file the November 2010 Financial Reports. City of Golden Valley Monthly Budget Report -General Fund Revenues November, 2010 (unaudited) Percentage Of Year Completed 83.00% Over 2010 November YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $11,552,050 0 $5,767,470 ($5,784,580) 49.93% (1) Licenses 151,865 4,286 197,322 $45,457 129.93% Permits 703,000 67,426 623,072 ($79,928) 88.63% Federal Grants 0 6,399 25,713 $25,713 (6) State Aid 10,500 15,167 59,249 $48,749 564.28% (4) Hennepin County Aid 0 950 2,216 $2,216 (5) Charges For Services: General Government 37,710 310 33,358 ($4,352) 88.46% Public Safety 197,395 9,604 149,057 ($48,338) 75.51% Public Works 114,000 9,571 113,191 ($809) 99.29% Park & Rec 392,500 13,636 365,144 ($27,356) 93.03% Other Funds 981,500 7,825 869,197 ($112,303) 88.56% Fines & Forfeitures 250,000 22,732 227,811 ($22,189) 91.12% (2) Interest On Investments 200,000 0 0 ($200,000) 0.00% (3) Miscellaneous Revenue 216,675 (1,696) 219,874 $3,199 101.48% Transfers In 175,000 0 175,000 $0 100.00% TOTAL Revenue $14,982,195 $156,210 $8,827,674 ($6,154,521) 58.92% Notes: (1) The first half taxes were received in July. , (2) Fines and Forfeitures is through September. (3) Investments will be booked at year end. (4) State Training was received in August. (5) Includes Active Living Grant from Hennepin County. (6) Includes reimbursement for VOTF. November, 2010 (unaudited Over 2010 November YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. Council $307,455 9,932 237,287 ($70,168) 77.18% City Manager 802,390 49,135 630,095 (172,295) 78.53% Admin. Services 1,571,070 103,626 1,302,844 (268,226) 82.93% Legal 115,000 967 110,631 (4,369) 96.20% (1) General Gov't. Bldgs. 599,500 27,574 396,427 (203,073) 66.13% Planning 333,550 22,314 248,940 (84,610) 74.63% Police 4,562,995 357,682 3,909,930 (653,065) 85.69% Fire and Inspections 1,539,820 108,601 1,264,139 (275,681) 82.10% Public Works Admin. 309,730 24,644 279,522 (30,208) 90.25% Engineering 651,640 30,793 406,739 (244,901) 62.42% Streets 1,371,495 111,260 1,018,418 (353,077) .74.26% Community Center 74,605 3,609 42,338 (32,267) 56.75% Park & Rec. Admin. 639,845 46,993 546,514 (93,331) 85.41% Park Maintenance 968,270 54,582 812,077 (156,193) 83.87% Recreation Programs 427,910 21,555 332,047 (95,863) 77.60% Risk Management 266,950 85 313,840 46,890 117.57% (2) Transfers Out 439,970 0 439,970 0 100.00% (3) TOTAL Expenditures $14,982,195 $973,352 $12,291,758 ($2,690,437) 82.04% (1) This includes September YTD legal bill. (2) Dividend is received in December. Four quarterly payments have been made. (3) This expenditure was lowered due to the unallotment. City of Golden Valley Monthly Budget Report -Conservation/Recycling Enterprise Fund November, 2010 (unaudited) Over 2010 November YTD (Under) Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 51,425 0 58,227 6,802 113.23% Recycling Charges 220,730 18,891 184,583 (36,147) 83.62% Interest on Investments 15,000 0 0 (15,000) 0.00% (1) Total Revenue 287,155 18,891 242,810 (44,345) 84.56% Expenses: Recycling 418,360 31,245 253,084 (165,276) 60.49% (2) Total Expenses 418,360 31,245 253,084 (165,276) 60.49% (1) Interest Earnings are allocated at year-end. (2) This includes through September curbside services. City of Golden Valley Monthly Budget Report -Water and Sewer Utility Enterprise Fund November, 2010 (unaudited) Over 2010 November YTD (Under) Budget Actual Actual Budget Current Revenue Expenses: Water Charges 4,013,700 277,592 3,433,421 (580,279) 85.54%. (5) Sewer Charges 3,210,000 272,759 2,750,549 (459,451) 85.69% (5) Meter Sales 5,000 0 3,793 (1,207) 75.86% MCES Grant Program 0 0 13,286 13,286 Penalties 100,000 10,017 128,078 28,078 128.08% Charges for Other Services 150,000 108,369 298,735 148,735 199.16% (1) State Water Testing Fee Pass Through 43,000 3,988 38,406 (4,594) 89.32% Certificate of Compliance 45,000 5,075 78,075 33,075 173.50% Interest Earnings 175,000 0 0 (175,000) 0.00% (2) Total Revenue 7,741,700 677,800 6,744,343 (997,357) 87.12% Utility Administration 3,822,265 35,539 1,414,673 (2,407,592) 37.01% (3) Sewer Maintenance 2,178,000 158,960 2,014,046 (163,954) 92.47% Water Maintenance 3,782,905 214,700 2,543,330 (1,239,575) 67.23% (4) Total Expenses (1) Includes prepayments of Sanitary repairs. (2) Interest Earnings are allocated at year-end. (3) Depreciation is allocated at year-end. (4) Water purchases billed through October. (5) Revenue is included through November. 9,783,170 409,199 5,972,049 (3,811,121) 61.04% City of Golden Valley Monthly Budget Report - Brookview Golf Course Enterprise Fund (5) November, 2010 (unaudited) Over 2010 November YTD (Under) Budget Actual Actual Budget Current Revenue Expenses: Fees and Lessons 1,356,525 16,436 1,195,175 (161,350) 8$.11% Pro Shop Sales 75,000 2,257 77,048 2,048 102.73% Pro Shop Rentals 287,300 4,801 228,696 (58,604) 79.60% Concession Sales 240,000 2,510 211,716 (28,284) 88.22% Other Revenue 10,000 192 105,347 95,347 1053.47% (1) Interest Earnings 35,000 0 0 (35,000) 0.00% (2) Less: Credit Card Charges/Sales Tax (158,000) (3,399) (33,048) 124,952 20.92% (3) Total Revenue 1,845,825 22,797 1,784,934 (60,891) 96.70% Golf Operations 656,870 18,983 563,048 (93,822) 85.72% (4) Course Maintenance 726,580 34,470 872,154 145,574 120.04% Pro Shop 110,470 2,588 115,995 5,525 105.00% Grill 201,090 3,208 164,246 (36,844) 81.68% Driving Range 46,875 1,599 42,070 (4,805) 89.75% Par 3 Course 31,360 246 29,791 (1,569) 95.00% Total Expenses 1,773,245 61,094 1,787,304 14,059 100.79% (1) Includes cart sales of $98,700. (2) Interest Earnings are allocated at year-end. (3) Credit cards charges are posted through October. (4) Depreciation is allocated at year-end. Cart purchases were $233,700. (5) Course closed on November 11, 2010 City of Golden Valley Monthly Budget Report -Motor Vehicle Licensing Enterprise Fund November, 2010 (unaudited) Over 2010 November YTD (Under) Budget Actual Actual Budget Current Revenue Interest Earnings Charges for Services Total Revenue Expenses: Motor Vehicle Licensing Total Expenses (1) Interest Earnings are allocated at year-end. (2) Include activity through October. 10,000 0 0 (10,000) 0.00% (1) 522,500 37,951 459,092 (63,408) 87.86% (2) 532,500 37,951 459,092 (73,408) 86.21% 518,345 26,690 485,908 (32,437) 93.74% 518,345 26,690 485,908 (32,437) 93.74% City of Golden Valley Monthly Budget Report -Storm Utility Enterprise Fund November, 2010 (unaudited) Over 2010 November YTD (Under) Budget Actual Actual Budget Current Revenue Interest Earnings 50,000 0 0 (50,000) 0.00% (1) Storm Sewer Charges 2,212,150 192,124 2,031,817 (180,333) 91.85% Bassett Creek Watershed 580,000 0 324,000 (256,000) 55.86% Total Revenue 2,842,150 192,124 2,355,817 (486,333) 82.89% Expenses: Storm Utility 2,356,340 12,285 640,765 (1,715,575) 27.19% (2) Street Cleaning 117,530 12,322 89,690 (27,840) 76.31% Environmental Control 277,020 23,426 165,185 (111,835) 59.63% Debt Service Payments 433,805 0 148,610 (285,195) 34.26% (3) Total Expenses 3,184,695 48,033 1,044,250 (1,715,575) 32.79% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. 2009 and 2010 PMP are not complete. (3) Principal payment is applied to long term debt. That amount is $280,000. ~.'1t>> ~~t o en galley m ~,_~ Finance 763-593-8013 1763-593-81.09 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. J. Waiver of Public Hearing and Certification of Special Assessments - 2010(8) Driveways Prepared By Sue Virnig, Finance Director Summary Agreements have been signed with the property owners regarding total costs and waiving the public hearing pursuant to Minnesota Statutes 429.031. By adopting the resolution it allows the property owner to pay for their driveway improvement over time with their property taxes. These are the last agreements for driveways in the 2010 Pavement Management Program area. Attachments List of Driveways Assessed in 2010(8) (1 page) Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2010(6) City Street Improvements (1 page) Recommended Action Motion to adopt Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2010(6) City Street Improvements. Original Assessment PID 33-118-21-33-0031 33-118-21-33-0026 33-118-21-33-0035 32-118-21-42-0060 32-118-21-42-0042 32-118-21-42-0064 32-118-21-41-0005 32-118-21-42-0071 32-118-21-41-0006 32-118-21-43-0071 32-118-21-42-0041 32-118-21-42-0048 32-118-21-42-0066 Address ~ ~Cert Fee (Assessment 216 Paisley Lane 7,827.93 30.00 7,857.93 220 Cutacross 9,678.93 30.00 9,708.93 115 Meander Rd 3,334.79 30.00 3,364.79 6830 Harold Avenue 3,929.57 30.00 3,959.57 410 Idaho Ave 2,186.21 30.00 2,216.21 6835 Harold Ave 5,258.71 30.00 5,288.71 6677 Olson Memorial Hwy 3,482.85 30.00 3,512.85 415 Idaho Ave 5,597.99 30.00 5,627.99 6657 Olson Memoria! Hwy 3,608.70 30.00 3,638.70 340 Idaho Ave 328.23 30.00 358.23 420 Idaho Ave 273.81 30.00 303.81 6830 Kingston Circle 596.61 30.00 626.61 6855 Harold Ave 3,341.33 30.00 3,371.33 49,445.66 390.00 49,835.66 Resolution 10-83 Member introduced the following resolution and moved its adoption: December 21, 2010 RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON PRIVATE DRIVEWAYS THAT INVOLVE 2010 CITY STREET IMPROVEMENTS (AREA 2B & 3) Pro'ect Years Interest Rate First Year Lev Total Assessed 2010 City 10 7% 2012 $49,835.66 Driveways (Area 2B & 3) 1. Each individual address (lots) will be assessed the full value of the signed contract with the homeowner for the various driveway improvement(s). 2. The proposed assessments are hereby adopted and confirmed as the proper assessments for each of said property respectively together with interest at the rate of seven (7) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not prepaid shall be payable in equal annual principal installments extending over a period of 10 years, as indicated in each case. 3. The first of said installments, together with interest on the entire assessment for the period of March 1, 2011 through December 31, 2012, will be payable with general taxes for the year of 2011, collectible in 2012, and one of each of the remaining installments, together with one year's interest on that and all other unpaid installments, will be paid with general taxes for each consecutive year thereafter unless the entire assessment is paid in full by February 28, 2011. 4. The owner may pay off the assessment in full after February 28, 2011 with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the proper tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Golden Valley :. d 84~v. Planning 763-593-8095 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. K. Approval of Plat -North Wirth Parkway 6th Addition PUD 33 Prepared By Mark Grimes, Director of Planning and Development Summary At the August 4, 2010 City Council meeting, the City Council approved a request for the Preliminary Plat for North Wirth Parkway 6th Addition PUD 33 (Mortenson). They have now prepared their Final Plat for approval. The information submitted to the City is consistent with the approved Preliminary Plat. Attachments Resolution for Approval of Plat -North Wirth Parkway 6th Addition PUD 33 (1 page) Plat for North Wirth Parkway 6th Addition PUD 33 (1 oversized page, loose in agenda packet) Recommended Action Motion to adopt Resolution for Approval of Plat -North Wirth Parkway 6th Addition PUD 33. Resolution 10-84 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION FOR APPROVAL OF PLAT - NORTH WIRTH PARKWAY 6TH ADDITION PUD 33 WHEREAS, the City Council for the City of Golden Valley, pursuant to due notice, has heretofore conducted a public hearing on the proposed plat to be known as North Wirth Parkway 6th Addition P.U.D. 33 covering the following described tracts of land: Lots 2 and 3, Block 1, NORTH WIRTH PARKWAY 6TH ADDITION PUD NO. 33 WHEREAS, all persons present were given the opportunity to be heard; NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley, that said proposed plat be, and the same hereby is, accepted and approved, and the proper officers of the City are hereby authorized and instructed to sign the original of said plat and to do all other things necessary and proper in the premises. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. City of o en Valley ~ w City Administration/Council 763-593-8096 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. L. Amending Health Reimbursement Arrangement (HRA) Plan Documents Prepared By: Chantell Knauss, Assistant City Manager Summary Attached is the resolution which amends the plan documents for the Health Reimbursement Arrangement (HRA) effective January 1, 2011. The HRA is tied to a new High Deductible Health Plan which was new to the City in 2007. Due to the Federal Patient Protection and Affordable Care Act (i.e. healthcare reform), the plan documents establishing the HRA need to be amended to include the required changes, effective January 1, 2011. Attachments Resolution Amending the Health Reimbursement Arrangement (HRA) Plan Documents (1 page) Recommended Action Motion to adopt Resolution Amending the Health Reimbursement Arrangement (HRA) Plan Documents. Resolution 10-85 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE HEALTH REIMBURSEMENT ARRANGEMENT (HRA) PLAN DOCUMENTS WHEREAS, the City Council deems it advisable to provide a health expense reimbursement arrangement ("Plan") for certain current and former employees of the City of Golden Valley effective January 1, 2007; and WHEREAS, such Plan is intended to be a Health Reimbursement Arrangement ("HRA") within Sections 105 and 106 of the Internal Revenue Code of 1986 ("Code") and in accordance with Revenue Ruling 2002-41 (June 26, 2002); and WHEREAS, the Patient Protection and Affordable Care Act (PPACA) requires certain amendments for plans be adopted prior to December 31, 2010, effective for Plan Years starting January 1, 2011 and thereafter. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby authorizes the Amendments to the Plan Documents for the Health Reimbursement Arrangement. BE IT FURTHER RESOLVED, that the City Council of the City of Golden Valley hereby authorizes and directs the City Manager to execute the documents and such person or persons be authorized to do whatever else is necessary to accomplish this objective. ATTEST: Susan M. Virnig, City Clerk Linda R. Loomis, Mayor The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Cicv ~~r` o en galley :;:~ a ~~_ City Administration/Council 763-593-8096 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. M. Amending Cafeteria Plan Summary Plan Description Prepared By: Chantell Knauss, Assistant City Manager Summary Attached is the resolution which amends the Summary Plan Description for the Cafeteria Plan, effective January 1, 2011. The Cafeteria Plan was established April 15, 1995 to make available to Eligible Employees different combinations of health care benefits, vision care benefits, dental care benefits, dependent care benefits and direct compensation. The Summary Plan Description for the Cafeteria Plan needs to be amended to include the required changes as a result of the Federal Patient Protection and Affordable Care Act (i.e. healthcare reform). The amendments would be effective January 1, 2011. Attachments Resolution Amending the Cafeteria Plan Summary Plan Description (1 page) Recommended Action Motion to adopt Resolution Amending the Cafeteria Plan Summary Plan Description. Resolution 10-86 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION AMENDING THE CAFETERIA PLAN SUMMARY PLAN DESCRIPTION WHEREAS, the City Council deems it advisable to provide a Cafeteria Plan for certain current and former employees of the City of Golden Valley effective April 15, 1990; and WHEREAS, such Plan was established to make available to Eligible Employees different combinations of health care benefits, vision care benefits, dental care benefits, dependent care benefits and direct compensation; and WHEREAS, the Patient Protection and Affordable Care Act (PPACA) requires certain amendments for the Plan be adopted prior to December 31, 2010, effective for Plan Years starting January 1, 2011 and thereafter. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby authorizes the Amendments to the Summary Plan Description for the Cafeteria Plan. BE IT FURTHER RESOLVED, that the City Council of the City of Golden Valley hereby authorizes and directs the City Manager to execute the documents and such person or persons be authorized to do whatever else is necessary to accomplish this objective. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. `Golden valley .~ ~ [ ~ Fire Department 763-593-8079 / 763-593-8098 (fax) Executive Summary for Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. N. Adoption of Hennepin County Multi-Jurisdictional All-Hazard Mitigation Plan Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary The Hennepin County Multi-Jurisdictional All-Hazard Mitigation Plan is a guide for all communities within the county. The plan addresses all hazards deemed to threaten property and persons within the county. Both short and long term mitigation strategies are addressed. The plan fulfills the requirements of the Federal Disaster Mitigation Act, administered by the Minnesota Department of Homeland Security and Emergency Management (HSEM) and the Federal Emergency Management Agency (FEMA). The Disaster Mitigation Act of 2000 provides the framework to evaluate and mitigate all natural hazards as a condition for receiving Federal disaster assistance. Natural hazards come in many forms including tornadoes, floods, severe storms, drought, earthquakes and winter storms. This plan also serves as a guide in the ongoing efforts to reduce the impacts produced by natural disasters. This plan is required to be updated a minimum of every five years. City staff provided information requested by Hennepin County during the review and hazard evaluation process. Staff has reviewed the new plan. Hennepin County Board of Commissioners approved the plan on November 16, 2010. Attachment Resolution Adopting the Hennepin County Multi-Jurisdictional All-Hazard Mitigation Plan (1 page) Recommended Action Motion to adopt Resolution Adopting the Hennepin County Multi-Jurisdictional All-Hazard Mitigation Plan. Resolution 10-87 December 21, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE HENNEPIN COUNTY MULTI-JURISDICTIONAL ALL-HAZARD MITIGATION PLAN WHEREAS, the City of Golden Valley, Minnesota has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000; and WHEREAS, the Act establishes a framework for the development of a multi- jurisdictional County Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination amount neighboring local units of government and business; and WHEREAS, the Hennepin County Plan includes a risk assessment including past hazards, hazards that threaten the County, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the Hennepin County Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Hennepin County will maintain public participation and coordination; and WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS, the Hennepin County All-Hazard Mitigation Plan will make the county and participant jurisdictions eligible to receive FEMA hazard mitigation assistance grant; and WHEREAS, this is amulti-jurisdictional Plan and the cities that participated in the planning process may choose to adopt the County Plan; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Golden Valley supports the hazard mitigation planning efforts and wishes to adopt the Hennepin County All-Hazard Mitigation Plan. ATTEST: Linda R. Loomis, Mayor Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Golden galley g ~ Public Works 763-593-8030 / 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting December 21, 2010 Agenda Item 3. O. Continued Item -Appeal of Right-of-Way Management Permit Denial - 4846 Glenwood Avenue Prepared By Jeannine Clancy, Director of Public Works Summary On November 16, 2010, Mr. Darren Schwiebert appeared before the City Council to appeal a decision to deny a permit for aright-of-way encroachment at 4846 Glenwood Avenue. After hearing presentations from Mr. Schwiebert and staff, the City Council tabled the matter until December 21, 2010 and directed staff to meet with Mr. Schwiebert. Staff and Mr. Schwiebert have met and developed a mutually acceptable agreement to resolve the right-of-way encroachment. The agreement is outlined in the attached letter. In general terms, Mr. Schwiebert will remove the boulder wall and install landscaping in accordance with City Code. Public Works staff will review plans and provide on-site inspection to ensure that the plant material does not impede visibility and is installed in accordance with City Code. All work will be completed by June 1, 2011. The Neighborhood Traffic Safety Committee (NTSC) has reviewed the concerns presented by Mr. Schwiebert. Based on field observations, the NTSC does not recommend modification or adjustment of existing traffic control signs at this time. Attachments Location Map (1 page) Letter to Darren and Jennifer Schwiebert from Jeannine Clancy, Director of Public Works, dated December 16, 2010 (2 pages) Recommended Action Motion to acknowledge the letter to Darren and Jennifer Schwiebert from Jeannine Clancy, Director of Public Works, dated December 16, 2010 and to dismiss the right-of-way appeal. ,~ ~z r'~`;~' ~;s. `~ ~~ ~ : . - ~:i~ x 'dCU S;olden VaUey~Etoad t •(du+ Y~]ey, MI455427.9588 -~~~=shoo ~; x ,i ~3=8]09 46x1 t.- 59i-S°2ii8 1TP rvL~yar and Council 7~~S43-SUU6 C:in~ .'vtanager s~ ;}-~9:i-iSUU2 ~,'shiic;~afery ~„~: ~63-5~~-so7~ ~ . 7~3-41}•8079 n.-SJ3-8098 iCaaJ Yublie Wotks ~;~s~~a~3-ao~n n~, -.fi'3~88 (tax) Ir,s~«-~~oryz '-G_1-X93°j~r~`)U ,~.._ ,~~ - )3-3 X17 (i:,zi JVIuGC~r Vehicle liicensirig _;~~3•:e~ua t"law~in~ and Zoning ~~ ~«~ .e?rS43-$fll3 rAss~~sing ?U;L X93 ~$D2p ?~~,k and Reere~acion i..~ t3r4olcYiew parkway - ~. t.1rn.~al4cy, idl~(.55R2G-1364 ~;s-,1~-~z34s ~.,.+-~I2-2344 tFar} 413-5968 (TTY) r v r u~~. c i. g a lde r r- v a 11 ~: d r> r. «e December 16 201 Barren and Jennifer Schwiabert 4$46 Glenwood Avenue. Golden Valley, MN 55422' Subject: Right .of--Way Obstruction Notice Dear Mr. and Mrs. Schwiebert; C am writing to swmmarize the most recent meeting to disctass the right,of- way olstructlan at your home at 4846 Glenwood Avenue. ,Participants in the muting included 1111r. Darren ~chwiebert, City Engineer:;Jeff Oliver a'rid' Public V~Iorks,Direetor Jeannine Glancy. The following are the salient points;frorn h~ meeting; 1. The City of Golden Valley requires application for aRight=of=Way obstruction perrnif which is attached. Tv complete this permit, you will need to fill out and submit the application fc-rm, provide a proposed site/land'scaping plan, and the $11)0 permitfee. Typically bond and insurance is provided by the Contractor performing the work; :however, you may also provide these documents. 2. The general concept forthe plan identifed above will. include the. removal of the. boulder/rpck wall, by the properky owner or iriesignee, and subsequent installation of.plant material, by the: properly owner or designee: Theaandscape plan shall be developed-so that sight lines are-maintained for vehicles exiting the driveway, at your home. City staff''will review tF'ae plan on location and.meet with you and- your contractor to resolve any concerns. regarding the landseaping:plan. 3: 1lVhen issued, the right-of=way permit will include-provisions from Section T 04. 4: -Upon approval of the Right-of-Way obstruction permit, the removal of the boulder7rock wall and installatioFl of landscaping shall be completed by June 1, 201''1'. Gt1R01N MGM'T1c~rres\Residents\violations\Obstructlons14846 Glenwood121310,docx i i i Please confirm your acceptance of this: letter by signing below ar~d returning it to me by 1:00 PM on December 16, 2011. i Please feel free to call me at 763-583-$.U.35 if'ypo haws any questions. ThaniC you for your assis#ance in resolving this matter. Sincerely, ~.e nine Clanc. ~~~~ ~ y Director of Public Works Enelos:ures C: Jeff Oliver, Cify Engineer AI l.undstrom, .Environmental Coordinator Mitch .Hoeft, E(T, Engineer __ Je fer S weibert Dar _n Schv/ieberk Date ~ ~i: ~b G:1R0W.'MGM11CorreslRes(dentslVfolatiogslQbsttuct(ons14846 Gtenwood12131D:dopc. k i~ ~ ~ ~ 1. ~.y _"_ ~ ~ t ` i , ~ _1--.. ._._. ... - - ~ ~ +~, ,. W,.: r.. I e I ~ F ~ l ~, _. 11 i ,., , .. ~ r h ' ..... `' ~ a 1 ~ - .. 1,. ~ _ _ ~ "~A ~ ~,.~ f - E. ~I /,~ / I t 6 .__. a~ ; - ._ m.; f ( f ` I R ` v ~ l . ~ ~ ~ .~ (~ ~ it~ ~ _~._ ~ ..._~~ ~ ~ ~ J E~ r~^ ~~ E. ~ ~._ ~ _.~~ ~ " E ~ _ ' t I ~! ~-~ ~ 1 __ .. ~; _.._~-~ -i ~ ~~~ ~~ _ _, ~ i 4 ~__ ._~ r ~ _.,. 1 ` ! i . r _._._-_-6__ _~.. _._ l~___~_____~~ ~.~ E __ ti. j `` i ~~ ,. /' 7 "i i E ._ ~ ..' _ ~ : ~ ~ k ~. .,. ~ s- _ ... ..,_~ . ~, I ~ .. _~__ . _. I __~ L_.__J._ . - _ _. I v.l ~ t " ~; 1 Q 0 - .. ~____ _ _.~4 .~_Tur~,~ ~ ~ _ ~ ~ ~...__ _,_ L _ .... __ . _ .. j M `'' • ~' RCS - \~ __ _._` __ c_-t ..._.~ `__ -_fj' _ _1. I ~ ~. , y E i ~ t ~ ~ . _.~~_ ~ ~ ----1--._... ~~y~~ ~ _~ ~~ ~ ~~~ ~,r t ., __ ____ if rs. Print Date: 11/8/2010 ';~ ;. Sources: ~ N 4848 Glenwood avenue Hennepin County Surveyors Office for O P 1 1 ~ Property Lines (2010). \V 1 11 City of Golden Val/ey for all other layers. o zoo aoo aoo Feet