agenda packet (entire)AGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
January 18, 2011
6:30 pm
The Council may consider item numbers 1, 2, 3, 5 and 6
prior to the public hearings scheduled at 7 pm
CALL TO ORDER
A. Roll Call
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member or citizen so requests in which
event the item will be removed from the general order of business and considered in its
normal sequence on the agenda.
A. Approval of Minutes -City Council Meeting -December 7, 2010
B. Approval of Check Register
C. Licenses:
1. Gambling License Exemption and Waiver of Notice Requirement - Open Arms
of Minnesota
D. Minutes of Boards and Commissions:
1. Planning Commission - December 13, 2010
2. Environmental Commission - November 22, 2010
E. Bids and Quotes:
1. Front -End Loader with Attachments - Quotes
2. V -Box Sander - Quotes
3. Fuel Management Software and Fuel Pumps - Quotes
F. Letters, Emails and /or Petitions
1. Email from Karen Utt Regarding Resignation from Environmental Commission
G. Proclamation for Go Red for Women Day - February 4, 2011
H. Council Liaisons and Other Assignments
I. Establishing Compliance with Reimbursement Bond Regulations under the Internal
Revenue Code for City's 2012 Pavement Management Program 11 -2
J. Approval of 2011 Pay Equity Implementation Report
K. Authorization to Sign Contract with Barr Engineering for Stormwater Modeling and
Flood Mitigation Analysis - DeCola Ponds Area
L. Approval of Change in Precinct 7 Polling Place 11 -3
M. Authorization to Sign Engagement Letter with Malloy, Montague, Karnowski,
Radosevich, & Co. for 2010 Audit Services
N. Annual Election for 2011 Insurance Policy 11 -4
4. PUBLIC HEARINGS 7 PM
A. Public Hearing - Preliminary Plat Approval - 5360 and 5380 Lowry Terrace
5. OLD BUSINESS
6. NEW BUSINESS
A. Announcements of Meetings
B. Mayor and Council Communications
ADJOURNMENT
Golden galley
Memorandum
Finance
763- 593 -8013 / 763- 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of check register for various vendor claims against the City of Golden Valley.
Attachments
Loose in agenda packet.
Recommended Action
Motion to authorize the payment of the bills as submitted.
of
Memorandum
City Administration /Council
763- 593 -8006 / 763- 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. C. 1. Gambling License Exemption and Waiver of Notice Requirement - Open Arms of
Minnesota
Prepared By
Judy Nally, Administrative Assistant
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit
an application for a lawful gambling permit to the State after the permit has been approved or
denied by the City. Depending upon the timing of the permit the applicants may request the
City to waive the 30 -day waiting period.
Attachments
Application for Exempt Permit (2 pages)
Letter from Open Arms of Minnesota requesting waiver of 30 day waiting period (1 page)
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for Open Arms of Minnesota.
Minnesota Lawful Gambling
Page 1 of 2 7/10
Application fee for each event
_G220 Application for Exempt Permit
Ifa lication oos t marked orreceived:
less than 30 days
before the event
more than 30 days
before the event
An exempt permit may be issued to a nonprofit organization that:
- conducts lawful gambling on five or fewer days, and
$100
$50
- awards less than $50,000 in prizes during a calendar year.
ORGANIZATION INFORMATION Check # $
Organization name \\ Previous gambling permit number
Type of nonprofit organization. Check one.
Fraternal Religious 0 Veterans Other nonprofit organization
Mailing address City State Zip Code County
s S`-1 a -1 �- ►�`'�
Name of chief executive officer (CEO) Daytime phone number Email ' ,) ress
`2 t' 1 f✓ l 1 ` cb Z_ 1 Z c rY�c trS M L�
Attach a copy of ONE of the following for proof of nonprofit status. Check one.
Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status.
F-1 Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651 - 296 -2803
IRS income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer
contact the IRS at 877- 829 -5500.
❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
IRS - proof previously submitted to Gambling Control Board
If you previously submitted proof of nonprofit status from the IRS, no attachment is required.
GAMBLING PREMISES INFORMATION
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
Address (do not use P-0 box) ity Zip Code County
C- ��\�0._f a-� }-ae n►\
Date(s) of activity (for raffles, indicate the date of the drawing)
Check the box or boxes that indicate the type of gambling activity your organization will conduct:
Bingo* Raffles ❑ Paddlewheels* ❑ Pull -Tabs ❑ Tipboards*
* Gamblin equipment for pull -tabs, bingo paper, tipboards, and Also complete
paddlewheels must be obtained from a distributor licensed by the
Page 2 of this form.
Gambling Control Board. EXCEPTION: Bingo hard cards and bingo
number selection devices may be borrowed from another organization
authorized to conduct bingo. Print Form
To find a licensed distributor, go to www.gcb.state.mn.us and click on List Reset Form'
of Licensed Distributors, or call 651 - 639 -4000.
LG220 Application for Exempt Permit
Page 2 of 2 1/10
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT
If the gambling premises is within city limits,
If the gambling premises is located in a township, a
a city official must check the action that the city is
county official must check the action that the county is taking
taking on this application and sign the application.
on this application and sign the application.
A township official is not required to sign the application.
xThe application is acknowledged with no waiting period.
The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 day waiting
The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30
period, and allows the Board to issue a permit after 30
days (60 days for a 1 st class city).
days.
_The application is denied.
The application is denied.
�6fi �!`�
Print county name
Print city name
On behalf of the county, / acknowledge this application.
On behalf of the city, I acknowledge t is application.
Signature of county official receiving application
nat re of ity_offirial re e'ving application
Title Date / /
j Y7
/
(Optional) TOWNSHIP: On behalf of the township, I
that the organization is applying for exempted gambling
Ti W Date / /
acknowledge
activity within township limits. [A township has no statutory authority
to approve or deny an application [Minnesota Statute 349.166)]
Print township name
Signature of township official acknowledging application
Title Date
CHIEF EXECUTIVE OFFICER'S SIGNATURE
The information provided in this application is complete and accurate to the best of my knowledge. t acknowledge that the
financial report will be completed and returned t p the rd within 30 days of the date of our gambling activity.
phief executive officer's signature
- Date//y ///
Complete a separate application for each gambing activity:
Financial report and recordkeeping required
- one day of gambling activity,
A financial report form and instructions will be sent with
- two or more consecutive days of gambling activity,
your permit, or use the online fill -in form available at
- each day a raffle drawing is held
www.gcb.state.mn.us. Within 30 days of the activity date,
Send application with:
complete and return the financial report form to the
- a copy of your proof of nonprofit status, and -
Gambling Control Board.
- application fee for each event.
Make check payable to "State of Minnesota."
To: Gambling Control Board
Print form Reset Form
1711 West County Road B, Suite 300 South
Roseville, MN 55113
This form will be made available in alternative
format (i.e. large print, Braille) upon request.
Data privacy notice:The information requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to
determine your organization's qualifications to
be involved in lawful gambling activities in
Minnesota. Your organization has the right to
refuse to supply the information requested;
however, if your organization refuses to supply
this information, the Board may not be able to
determine your organization's qualifications
and, as a consequence, may refuse to issue a
permit. If you supply the information requested,
the Board will be able to process your
organization's application. Your organization's
name and address will be public information
when received by the Board. All other
information provided will be private data until
the Board issues the permit. When the Board
issues the permit, all information provided will
become public. If the Board does not issue a
permit, all information provided remains private,
with the exception of your organization's name
and address which will remain public. Private
data are available to: Board members, Board
staff whose work requires access to the
information; Minnesota's Department of
Public Safety; Attorney General;
Commissioners of Administration, Minnesota
Management & Budget, and Revenue;
Legislative Auditor, national and international
gambling regulatory agencies; anyone pursuant
to court order; other individuals and agencies
specifically authorized by state or federal law to
have access to the information; individuals and
agencies for which law or legal order authorizes
a new use or sharing of information after this
Notice was given; and anyone with your written
consent.
January 5, 2011
Judy Nally
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Dear Judy:
Open Arms of Minnesota will host our annual fundraising event, Moveable Feast, at the
Golden Valley Country Club on Thursday, May 19, 2011. We are requesting permission
to hold a raffle at this event and respectfully request that the City Council waive the
customary 30 -day waiting period for the exemption for lawful gambling permit required
for this type of event.
Thank you for your consideration.
Sincerely,
Nancy Benedict
Event Director
Open Arms of MN
Regular Meeting of the
Golden Valley Planning Commission
December 13, 2010
A regular meeting of the Planning Commission was held at the Golden Valley City Hall,
Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday,
December 13, 2010. Chair Waldhauser called the meeting to order at 7 pm.
Those present were Planning Commissioners Cera, Eck, Kluchka, McCarty, Schmidgall,
Segelbaum and Waldhauser. Also present was Director of Planning and Development
Mark Grimes and Administrative Assistant Lisa Wittman.
1. Approval of Minutes
October 25, 2010 Regular Planning Commission Meeting
MOVED by Eck, seconded by McCarty and motion carried unanimously to approve the
October 25, 2010 minutes as submitted.
2. Informal Public Hearing — Minor Subdivision — 5360 and 5380 Lowry Terrace —
SU03 -01
Applicant: David and Sandra Raley
Address: 5360 and 5380 Lowry Terrace
Purpose: The applicants are requesting that the property line between the two
properties be moved 9 feet to the east
Grimes referred to a survey of the properties and explained that the applicant, who owns
both properties, is proposing to move the lot line between the properties 9 feet to the east.
He stated that both properties after subdividing will meet all of the City's requirements.
Cera asked why the applicant is subdividing the properties. Grimes said he thought it was
due to a pond that is located on the existing property line.
Kluchka asked if the lots would be big enough to divide again in the future. Grimes said no
because corner lots need 100 feet of frontage.
Segelbaum noted that the new lot line will make the house on Lot 4 (5360 Lowry Terrace)
be right at the 15 -foot setback line. He expressed concern about the applicant creating a
hardship for future homeowners wanting to construct an addition on the west side of the
house. Grimes agreed that the existing home on Lot 4 could not add a second story
because the side yard setback wouldn't be big enough, but other additions could be made
to the house without requiring variances. Kluchka asked how future homeowners would be
informed that an addition could not be constructed on the west side of the house on Lot 4.
Minutes of the Golden Valley Planning Commission
December 13, 2010
Page 2
Grimes said the history of the property would be located in City files and the City tries to
educate people about setback requirements, but ultimately it is buyer beware.
Cera asked what the size of the lots would be after they were subdivided. Grimes stated
that one lot would be approximately 19,000 square feet and the other lot would be
approximately 16,000 square feet.
David Raley, 5380 Lowry Terrace, Applicant, stated that he has a pond on his property
and he would like to move the lot line because he doesn't want to infringe on the adjacent
property when mowing or doing maintenance.
Waldhauser asked about the age of the homes. Raley stated that both homes were moved
onto the lots approximately 9 years ago.
Segelbaum asked the applicant if he has any plans to construct an addition on the west
side of the house at 5360 Lowry Terrace. Raley said no. Waldhauser reiterated that the
implications of making Lot 4 narrower would not impact the City, but it may impact future
homeowners.
Waldhauser opened the public hearing. Seeing and hearing no one wishing to comment,
Waldhauser closed the public hearing.
Segelbaum stated that he realizes a subsequent homeowners proposal would stand on its
own merit but he questioned if there is a way to note that if a future homeowner at 5360
Lowry Terrace were to ask the Board of Zoning Appeals for a variance it would more than
likely be denied because the hardship would have been created by the property owner.
Waldhauser said she doesn't think it's the Planning Commission's place to protect future
homeowners. Grimes noted that conditions have been placed on subdivisions in the past
regarding new construction but it would be difficult to place conditions on a proposal like
this.
MOVED by Eck, seconded by McCarty and motion carried unanimously to recommend
approval of the minor subdivision request for the properties located at 5360 and 5380
Lowry Terrace subject to the following:
1. The City Attorney will determine if a title review is necessary prior to approval of the
final plat.
2. The City Engineer's email, dated November 24, 2010, shall become part of this
approval.
3. The Proposed Sketch, submitted by the applicants, dated March 18, 2002, shall
become part of this approval.
Minutes of the Golden Valley Planning Commission
December 13, 2010
Page 3
3. Informal Public Hearing — Planned Unit Development Amendment — Final
Design Plan — 6800 Wayzata Boulevard — Menards — PU -75, Amendment #3
Applicant: Menard, Inc.
Address: 6800 Wayzata Blvd.
Purpose: The applicant is proposing the replacement of the existing Menards store
with a new 2 -story Menards home improvement center.
Grimes reminded the Planning Commission that they reviewed and recommended the
approval of the Preliminary Plan for this proposal in October. The City Council approved
the Preliminary Plan in November and now the applicant is back with the Final Plan
proposal. He explained that the Planning Commission's role is to decide if the Final Plan is
consistent with the Preliminary Plan approved by Council.
Grimes referred to a site plan and noted that Menards has made several of the changes
suggested by the Planning Commission and the City Council including: creating landscape
islands, providing a bicycle parking area, increasing landscaping on the rear and sides of
the building and adding approximately 26 parking spaces to the rear of the building to be
used if needed.
Grimes noted a discrepancy in the plans and the staff report regarding the finish used on
the exterior. He said his understanding is that the front of the building will be buff colored,
brick stamped concrete panels. The sides will be buff colored, raked concrete panels and
the back will be gray colored, raked concrete panels. Because the back of the building will
not be visible from the street, the standard gray panel is acceptable.
Grimes referred to the City Council's suggestion that a sidewalk be added along
Hampshire Ave. He explained that upon review, staff does not feel a sidewalk in that
location would be in the City's best interest because of topography issues and the railroad
crossing. It is also not identified on the City's sidewalk plan and would reduce the amount
of water infiltration and take away from the storm water management efforts being
proposed.
Grimes referred to the City Council's condition that snow storage shall not be allowed on
the site. He stated that Menards is asking that snow storage be allowed unless parking
becomes an issue, then snow would be removed. Waldhauser questioned if snow storage
is also an aesthetic or a visibility issue. Grimes said it is a parking issue.
Eck said he is skeptical of the adequacy of the amount of parking being proposed. He said
he has been to Menards several times and the parking lot has been almost full. He also
questioned how customers would know about the spaces available in back of the building.
Kluchka stated that the parking spaces in the back of the building would only be used for
employee parking if needed; it would not be used for customer parking. Segelbaum
questioned if the parking lot is being used as efficiently as possible. He asked if there is a
Minutes of the Golden Valley Planning Commission
December 13, 2010
Page 4
reduction in the number of parking spaces from what is currently there. Grimes stated that
there are approximately 20 more parking spaces in this proposal.
Eck asked why staff is recommending that snow storage be allowed if there are no issues
with parking when the City Council said there shall be no snow storage allowed. Grimes
explained that Menards asked that the condition be changed to allow snow storage unless
there is a problem with parking and staff agreed that their request could go before the
Planning Commission for review however, he agrees with the Council that there should be
no snow storage allowed.
Aaron Morrissey, Real Estate Representative, Menard, Inc., Applicant, showed pictures of
the color and the texture of the concrete they are proposing to use. He explained how the
back of the building would not be visible when looking from the south to the north. He
referred to the site plan and noted the area that could be used for employee parking if
necessary.
Kluchka said he has a significant concern about the view when driving to Menards from
the west. He said it will look like a gray box and he doesn't see that there was any design
attention paid to making the southwest corner of the store more pleasing. He suggested a
plaza approach or something that matches the garden center area or another way to make
"the box" more transparent so it doesn't look like a box or a warehouse. Morrissey stated
that the Council had similar concerns and pointed out that only a small corner of that
fagade will be visible and there will be trees and fencing in that location as well. He said he
is not sure Menards would be willing to change their prototype. Kluchka said the design
doesn't address the human scale and because this property is a major focal point he
doesn't think it is responsible to have the design look so stark. Morrissey explained that
they can't mimic the garden center area on the west side of the building because they are
using that area for pallet racking storage. He referred to the site plan and pointed out the
pallet storage areas.
Kluchka asked Morrissey to address the snow storage issue. Morrissey said he thought
the snow storage issue could be handled the same as the parking issue. If there becomes
a parking issue then they will remove the snow. McCarty said that if the Council has
already said there should be no snow storage allowed than there should be no storage
allowed. Grimes agreed. Kluchka added that mounds of snow won't increase the aesthetic
appeal in the corridor. Morrissey said his understanding was that the City Council's
concern regarding snow was parking, not aesthetics. Grimes reiterated that it is the
Planning Commission's job to find if this Final Plan proposal is consistent with the
Preliminary Plan already approved by the City Council. Kluchka suggested adding a
condition of approval that Menards will have to have a parking plan in place regarding how
they are going to handle their parking on busy days.
Waldhauser referred to pedestrian navigation within the parking lot and suggested a
sidewalk be installed back to Laurel along the west side. Morrissey said there is not
enough room on the west side of the site to add a sidewalk. Waldhauser questioned the
size of the existing pylon sign and said she thought a two story building would provide
enough visibility. Morrissey said there will be 381 square feet of signage on the building
and the pylon sign is 150 square feet.
Minutes of the Golden Valley Planning Commission
December 13, 2010
Page 5
Waldhauser referred to the landscaping plan and suggested more trees be placed at the
front of the store.
McCarty said he appreciates Menards adding a second access on Hampshire. He
addressed the issue of aesthetics and said getting rid of the flags, logo and wood columns
would be a cost savings and get rid of the "woodsy" look and be more like the Eden Prairie
store. He added that this is in the Mixed Use zoning district and is competing with the new
West End development in St. Louis Park. Morrissey explained that this front facade is
identifiably Menards and is Menards preferred elevation. He added that this store is similar
to the Eden Prairie store. Schmidgall agreed that the flags, logos and columns are a part
of Menards identity and signage. McCarty said he understands that, but he would strongly
encourage that the prototype look be changed. Waldhauser showed a photo of different
building that she feels is attractive and also encouraged Menards to update their look.
Waldhauser opened the public hearing. Seeing and hearing no one wishing to speak,
Waldhauser closed the public hearing.
Kluchka suggested a condition be added as follows: an overflow parking plan shall be filed
with the City that proactively redirects customers to legal options to include the employee
use of deferred parking spaces. He also suggested there be some communication plan to
acknowledge the innovative storm water management that Menards is proposing. Grimes
added that the Bassett Creek Watershed Commission may like to coordinate with Menards
as well.
Waldhauser referred to the conditions of approval in the staff report and summarized that
condition number six should be modified to state that there shall be no snow storage.
Condition number seven should be modified to state that the buff color being proposed
shall be used on the front and sides of the building, however, only the front will be brick
stamped. The sides and rear can be raked concrete. She added that she would also like to
add a condition to consider a more attractive facade on the southwest corner.
Kluchka said he voted no on the Preliminary Plan because it did not meet four of the
narrative conditions and he will be voting the same way for this plan to reiterate that point.
He said he believes the use of architectural detail would have significant appeal and draw
people to the area.
McCarty said he understands the Planning Commission's vote is not design oriented but
rather to affirm that the Final Plan conforms to the Preliminary Plan approved by the City
Council. He said he believes the Final Plan does conform to the approved Preliminary
Plan but he has issues with the design and the use of the site.
MOVED by Waldhauser, seconded by Segelbaum and motion carried 6 to 1 to
recommend approval of the Final Design Plan for Menards PU -75, Amendment #3 with
the following conditions. Kluchka voted no.
The plans submitted with the application shall become a part of this approval. These
plans were prepared for Menards and include the following: existing pylon sign, front,
Minutes of the Golden Valley Planning Commission
December 13, 2010
Page 6
rear, right, and wrought iron fence elevations, warehouse elevations, land survey,
grading, drainage and erosion control plan, demolition plan, and utility plan.
2. All recommendations and requirements set out in the memos from City Engineer Jeff
Oliver, PE to Mark Grimes, Director of Planning and Development dated October 5,
2010 and December 6, 2010 shall become a part of this approval.
3. All recommendations and requirements set out in the memo from Deputy Fire Marshal
Ed Anderson to Mark Grimes, Director of Planning and Development dated December
1, 2010 shall become a part of this approval.
4. All signs on the property must meet the requirements of the City's Sign Code. The
existing pylon sign may remain but cannot be moved or expanded.
5. If the amount of parking on the site is inadequate as determined by Menards
management or the City Manager, Menards will take immediate steps to implement a
plan (which may include off -site parking and the conversion of a portion of the outside
yard area to the north or east of the store building to create additional parking as noted
on the plans).
6. No snow storage shall be allowed on the site.
7. The precast panels on the sides of the building shall be the same buff aggregate color
as the panels on the front facing Wayzata Boulevard.
8. This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development.
- -Short Recess --
4. Reports on Meetings of the Housing and Redevelopment Authority, City
Council, Board of Zoning Appeals and other Meetings
Waldhauser gave a report on the Bottineau Transitway open house held on
November 29, 2010 at St. Margaret Mary's church.
5. Other Business
Waldhauser said she would like the Commissioners to be thinking about issues that
could be added to a Planning Commission work plan she is working on.
Grimes invited the Planning Commission to attend the January 11 Council /Manager
meeting where there will be a presentation on senior housing.
6. Adjournment
The meeting was adjourned at 9:05 pm.
Lester Eck, Secretary
GOLDEN VALLEY ENVIRONMENTAL COMMISSION
Regular Meeting
Minutes
November 22, 2010
Present: Commissioners, Anderson, Baker, Gitelis, Hill, Pawluk, Stremel, Al Lundstrom,
Environmental Coordinator and Lisa Nesbitt, Administrative Assistant
Absent: Commissioner Utt
1. Call to Order
Baker called the meeting to order at 7:00 pm.
2. Approval of Regular Meeting Minutes — October 25, 2010
Baker requested that "...then will present all the recommendations to Council at one time"
be removed from the first sentence.
MOVED by Stremel, seconded by Hill, and the motion carried unanimously to approve the
minutes of the October 25, 2010 meeting as amended.
3. Residential Solid Waste and Recycling Study
Baker reported on the City of Fridley's Environmental Commission solid waste study
meeting. Four haulers attended the meeting and answered questions from the commission.
Gitelis and Baker reported on the information they gathered regarding additional recycling
opportunities. Baker spoke to Peder Sandhei from the MPCA regarding plastics recycling.
Clam shells are difficult to recycle due to the type of material they are made of. Sandhei
suggested that commercial recycling should be explored further and that there be an
educational component to the City's recycling program. Sandhei indicated that he was sent
a copy of the City's current recycling contract (by staff) and would be sending his
comments to staff soon. MPCA has a model recycling RFP. Baker will send the link to the
model, to staff. Staff will provide a copy of the current contract to the commission.
Gitelis reported on sustainability. She handed out information on zero waste and extended
producer responsibility.
Lundstrom reported that the cities of Plymouth, Minnetonka and Golden Valley would be
meeting soon to discuss the recycling contract.
4. 2011 Meeting Schedule
MOVED by Gitellis, seconded by Stremel, and the motion carried unanimously to approve
the 2011 meeting schedule. All meetings will be the fourth Monday of the month with the
exception of December when the meeting will be on the second Monday of the month.
5. Program /Project Updates
A. TMDL - The City Engineer prepared a memo with the status of each TMDL. The report
was given to the commission.
B. 1/1 —no update.
C. Private Development Update —
1 . Menards is moving forward.
2. Cloverleaf development — there is one home on a large lot in the south east corner
of highways 100 and 55. The lot was purchased by a developer who will be splitting
the lot to build two homes.
3. There will be an open house on November 29 at St. Margaret Mary Catholic Church,
to highlight the Bottineau Transitway LRT planning study.
Environmental Commission
November 22, 2010
Page 2
6. Commission Member Council Reports
None
7. Other Business
The next meeting is December 13th; Anderson will not be able to attend but the other
commissioners will be there.
8. Adiourn
MOVED by Hill, seconded by Anderson, and the motion carried to adjourn.
The meeting adjourned at 8:30pm. The next scheduled meeting will be December 13, 2010
at 7:00 pm.
"Golden V allev
Memorandum
Public Works
763- 593 -8030 / 763- 593 -3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. E. 1. Purchase One Caterpillar Front -End Loader and Attachments
Prepared By
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The 2011 -2015 Capital Improvement Program (CIP) includes $205,000 for the purchase of
one front -end loader and attachments (V &E -067, page 42).
The City's existing front -end loader meets replacement criteria set forth in the City's vehicle
replacement policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to
assess all vehicles and equipment scheduled for replacement and any vehicle /equipment
scoring 28 points and above meets the category of "Needs Immediate Consideration." The
front -end loader due for replacement scored 55 points.
The purchase will be made from Ziegler Caterpillar through State of Minnesota Contract
443866. The transaction includes trade -in of two pieces of equipment. Staff has determined
that there is a very limited need for a motor grader, and recommends that the equipment is
traded in at this time. The contract is on file in the Vehicle Maintenance Division.
The Minnesota Materials Management Division has awarded the following contract:
Contract No.
I Item
I Vendor
Amount
443866
1 Cat 938H Front -End Loader and Equi ment
I Zeigler Cat
$216,293.00
Trade in 1998 Cat 950 F Front -End Loader
$55,000.00)
Trade in 1997 140H Cat Motor Grader
$110,000.00
Subtotal
$51,293.00
Tax
$3,526.39
TOTAL PURCHASE
$54,819.39
Recommended Action
Motion to authorize the purchase of one Caterpillar 938H front -end loader and attachments
from Zeigler Caterpillar for $54,819.39.
"Golden galley
Memorandum
Public Works
763 - 593 -8030 1763-593-3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. E. 2. Purchase One V -Box Sander
Prepared By
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The 2011 -2015 Capital Improvement Program Storm Sewer budget includes $23,000 and
$20,000 for the purchase of two V -Box Sanders (SS -025 and SS -026, page 104).
The Storm Sewer Equipment budget allows $43,000 for the purchase of two V -box sanders
for the Public Works Department. This new V -box sander will be utilized on tandem axle
truck. The goal of the department is to reduce, to the extent practicable, the amount of
chemical placed on the street for snow and ice control. In turn, this assists in meeting water
quality goals established for lakes and streams, and is an element of the City's NPDES
stormwater permit.
The Public Works Department is proposing to purchase one V -box sander fitted with a
tandem axle truck hook system. The new V -box sander will be set up to complete anti - icing,
pre -wet de- icing, and dry application de- icing. Anti -icing is the application of liquid de -icing
directly to dry pavement prior to a storm event. This type of de -icing reduces the amount of
chemical required to remove ice and snow pack from minor atrial and collector streets. Pre -
wet de -icing is the application of liquid de -icer to granular material (salt or salt sand) which
increases the effectiveness of dry de -icer chemicals while reducing the pounds per mile of
required de -icer to achieve safe travel. The V -box sander is also able to apply dry untreated
de -icer if needed. The addition of the V -box sander will reduce the amount of de -icing
chemicals required during and after a snow event.
The purchase will be made under the State of Minnesota Contract 44028, Aspen Equipment:
Contract No. I
Item
I Vendor
Amount
44028
Henderson Model Taskforce 15'
1 Aspen Equipment
$36,820.00
Tax
$2,531.38
TOTAL PURCHASE
$39,351.38
Recommended Action
Motion to authorize the purchase of one Henderson Model Taskforce 15 -foot V -Box Sander
from Aspen Equipment for $39,351.38.
)Go, a
Cit
lden glley
Memorandum
Public Works
763- 593 -8030 / 763- 593 -3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. E. 3. Purchase Fuel Management Software and Fuel Pumps
Prepared By
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The 2011 -2015 Capital Improvement Program includes $18,000 for the purchase of fuel
management software (V &E -113, page 53) and $25,000 for the purchase of new fuel pumps
(V &E -114, page 53) for a total of $43,000.
Located in Public Works, the existing fuel management system, which serves all City vehicles
and departments, no longer works properly. The system has to be operated manually to
retrieve stored information for gas usage reports. This system tracks mileage, helps with
maintenance reports, and is required for proper department fuel usage expenditures. The
existing fuel pumps are 30 years old and require frequent repairs. In 2010, one fuel pump
failure caused a reportable fuel spill.
The existing fuel management software tracks fuel transactions and reports for 185 pieces of
equipment. The system has not been operating as designed and requires manual transfer of
important fuel transaction information. Transaction information is required for maintenance
and billing. Fuel management software also is not compatible with newer computer operating
systems and is obsolete and undependable. The fuel pumps have exceeded their life
expectancy and are due for replacement. Replacing the fuel management software and fuel
pumps as one project reduces the City's cost by coordinating a complete fuel system
upgrade.
The fuel management software and fuel pumps are not on the Minnesota Materials
Management Division Contracts. Public Works staff received the following quotes for the
replacement of the fuel management software and fuel pumps:
Vendor
I Item
Amount
Murphy Properties
Gasboy Fleet Key Installed
$16,550.00
Murphy Properties
Gasboy 9853 KXTW dispenser with high
hose retractor
$23,630.00
Subtotal
$40,180.00
Tax
$2,762.38
Murphy Properties TOTAL PURCHASE
$42,942.38
Vendor
I Item
Amount
Westside Equipment
Gasbo Fleet Key Installed
$14,600.00
Westside Equipment
Gasboy 9853 KXTW dispenser with high
hose retractor
$23,670.00
Subtotal
$38,270.00
Tax
$2,631.06
Westside Equipment TOTAL PURCHASE
$40,901.06
Recommended Action
Motion to approve purchase and installation of Gasboy Fleet Key software system and
Gasboy fuel dispensers from Westside Equipment in the amount of $40,901.06.
Golden Valley
Memorandum
Public Works
763 - 593 -8030 / 763- 593 -3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. F. 1. Environmental Commission Member Resignation Notice
Prepared By
Jeannine Clancy, Director of Public Works
Summary
On Monday, January 3, 2011, the Environmental Commission was notified that Karen Utt is
resigning from the Commission due to a job change and relocation. Ms. Utt was appointed to
the Environmental Commission on May 18, 2010, and her resignation is effective
immediately.
Attachments
Resignation notice from Karen Utt via email to Lisa Nesbitt, dated December 20, 2010
(1 page)
Recommended Action
Motion to receive and file the email from Karen Utt notifying the Environmental Commission
of her resignation effective immediately.
Clancy, Jeannine
From: Karen Utt [karenutt @gmail.com]
Sent: Monday, December 20, 2010 11:01 AM
To: Nesbitt, Lisa
Cc: Clancy, Jeannine; Lundstrom, Al; anderbake @comcast.net
Subject: Re: Extra E.C. Meeting
I am sorry too. We really like living in Golden Valley. Leaving is a very hard decision to make.
On Mon, Dec 20, 2010 at 11:59 AM, Nesbitt, Lisa <LNesbittkgoldenvalleymn.gov> wrote:
Sorry, to hear we will be losing you Karen. Good luck in your new position.
From: Karen Utt [mailto:karenuttngmail.com]
Sent: Monday, December 20, 2010 10:58 AM
To: Nesbitt, Lisa
Subject: Re: Extra E.C. Meeting
Lisa,
Unfortunately, January 3rd will be my first day of work at TVA. Conservis went through a strategic
reorganization and I was recently presented with the TVA opportunity.
After studying my options, I have decided to take a new job in Chattanooga and will be relocating -- although my
family will be staying in Golden Valley (probably until Spring) until we sell our house.
As a result, I will need to resign my position. We are very sad to be leaving Golden Valley. I had wanted to
announce these changes at out next meeting, but it appears the timing is not working out for me to do so.
Karen
On Mon, Dec 20, 2010 at 8:51 AM, Nesbitt, Lisa <LNesbitt o goldenvalleymn.gov> wrote:
Hi Karen,
I am checking to see if you will be able to make it to the extra Environmental Commission meeting on Monday
January 3`d. It is very close as to whether we will have a quorum that night so would appreciate hearing from
you as soon as possible.
Thanks Karen
Lisa Nesbitt City of Golden Valley
7800 Golden Valley Road 1 Golden Valle, MN 55,U7 763 -593 -3962 (direct) j 763 -593 -9024 (Fax) ; 763-;;9; -3968 (TTY) I Ines bitt(i�gol deny alleymn gov
Golden galley
Memorandum
Council
763- 593 -3990 / 763- 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. G. Proclamation for Go Red For Women Day
Prepared By
Linda Loomis, Mayor
Summary
Attached you will find a letter from Kim Rottmann, our representative on the Northwest
Hennepin Human Services Council Advisory Commission (NWHHSC). The City of Brooklyn
Center has requested member cities to support their Centennial by joining with them to
proclaim February 4 as Go Red for Women Day.
Attachments
Letter from Kim Rottmann, dated November 24, 2010 (2 pages)
Proclamation for Go Red For Women Day - February 4, 2011 (1 page)
Recommended Action
Motion to receive and file the letter from Kim Rottmann, dated November 24, 2010 regarding
Go Red for Women Day.
Motion to adopt the Proclamation for Go Red For Women Day.
November 24, 2010
Mayor of Golden Valley
Linda R. Loomis
7 800 Golden Valley Rd
Golden Valley, MN 55427
Dear Linda,_
I am writing you today because I am on the Northwest Hennepin Human Services
Council Advisory Commission representing Golden Valle. I was appointed to this
position this past July. At our last meeting, November 18', the advisory commission
was asked by an advisory commission member of the city of Brooklyn Center to forward
the enclosed letter, a brochure "The Heart Truth" and a proposed Proclamation and to
request the City of Golden Valley to join with them in celebrating Brooklyn Center's
100th birthday in 2011 with a state wide GO RED campaign on February 4"' 2011.
I think it is worthy effort ..... to improve awareness of women and heart disease to the
residents of Golden Valley. I hope you will honor this request and support this
educational effort. Thank you for your time in this matter.
Best regards, --
Kim A. Rottmann
v
Dear Mayor and City Council of neighboring Cities in the State of Minnesota,
Brooklyn Center's Centennial year is 2011. One of the Centennial initiatives is a City wide GO RED campaign for
Women's Heart Health on February 4, 2011.
We are requesting neighboring Cities in the State of Minnesota join the City of Brooklyn Center in celebrating its
1001h Birthday with a state wide GO RED campaign on February 4, 2011 with each Cities Proclamation to GO
RED.
By taking this action you will greatly enhance the efforts to improve awareness of women and heart disease in
conjunction with Brooklyn Center, The Go Red For Women® campaign and The Heart Truth campaign.
Only 69 percent of women know that heart disease is their leading cause of death and most fail to make the
connection between its risk factors, such as high blood pressure and high cholesterol, and their personal risk of
developing heart disease.
The Go Red For Women® campaign, sponsored by the American Heart Association, and The Heart Truth
campaign, sponsored by the National Heart, Lung, and Blood Institute (NHLBI), part of the National Institutes of
Health (NIH), U.S. Department of Health and Human Services (HHS), in partnership with The Office on Women's
Health (OWH) and other groups committed to the health and well -being of women, are building awareness of
women's heart disease on a local and national level. By reaching women with important heart health messages
in community settings through a diverse network of national and grassroots partner organizations, we empower
women to reduce their risks.
Please join Brooklyn Center's initiative and help us spread the word. Your support will send a clear message to
the women of Minnesota that protecting their heart health is important to them, their families, and their
communities.
Sincerely,
Sharon Kephart Co Chair GO RED campaign Brooklyn Center Centennial Committee
I have included a copy of the proposed Proclamation for your office to use as a template. Please feel free to add
or adjust it as you see necessary. You can contact me at skhello @tcq.net or 763- 772 -5014. Thank you.
f110111107, , 0? " the past, ' /. ",b at the present, i,771(1 (1171.e the future
6301 Shingle Creek Parkway, Brooklyn Center, Minnesota 55430 ` 763.569.3400 <- ci tAbrooklyn center. org
CITY OF GOLDEN VALLEY
PROCLAMATION FOR GO RED FOR WOMEN DAY
FEBRUARY 4, 2011
WHEREAS, February is designated as American Heart Month; and
WHEREAS, Go Red For Women® is the American Heart Association's national call to
increase awareness about heart disease -the leading cause of death for women -and to inspire
women to take charge of their heart health to reduce that risk; and
WHEREAS, heart disease is the #1 killer of women over age 20 and diseases of the heart
are the nation's leading cause of death and stroke is the third leading cause of death; and
WHEREAS, in 2010, the direct and indirect cost of cardiovascular diseases in the U.S.,
including stroke, is estimated at $503.2 billion; and
WHEREAS, 90% of women have one or more risk factors for developing heart disease, but
only one in five women consider cardiovascular disease their greatest health risk; and
WHEREAS, the risk factors for heart disease are smoking, high blood pressure, high
cholesterol, overweight/obesity, physical inactivity, diabetes, a family history of early heart
disease, and age; and
WHEREAS, eighty percent of cardiac events in women may be prevented if they make the
right choices for their hearts, involving diet, exercise and abstinence from smoking.
WHEREAS, all women should learn their own personal risk for heart disease, using tools
such as the American Heart Association's Go Red For Women® Heart Check up, Go Red For
Women ® Better U and by talking to their healthcare provider; and
WHEREAS, Minnesota women need to take action to make heart health a priority for
themselves and their families, become aware of their heart disease risk, and take action to
control their risk.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley in
recognition of the importance of the ongoing fight against heart disease and stroke, does
hereby proclaim Friday, February 4, 2011 to be Go Red for Women Day in Golden Valley,
Minnesota.
BE IT FURTHER RESOLVED that the City Council urges all citizens, businesses, and
organizations to show their support for women and the fight against heart disease by wearing
Red and promoting Go Red initiates throughout the City.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the great seal of the
City of Golden Valley to be affixed this 18th day of January 2011.
Linda R. Loomis, Mayor
Golden galley
Memorandum
City Administration /Council
763- 593 -3990 / 763- 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. H. Council Liaisons and Other Assignments
Prepared By
Linda R. Loomis, Mayor
Summary
Each year the Council assigns Council Members to serve as representatives on various
Committees and Subcommittees. These appointments are for a one year term.
Council Liaisons
Board of Zoning Appeals
Civil Service Commission
Environmental Commission
Human Rights Commission
Human Services Foundation
Open Space and Recreation Commission
Planning Commission
Other Assignments
Bottineau Transitway Policy Advisory Committee
Golden Valley Historical Society Board Member
Hopkins School District 270 Cities Joint Monthly Meetings
Joint Water Planning and Governance Task Force
Legislative Liaison and Spokesperson
Metro Cities
Northwest Hennepin Human Services Council Executive Board
Northwest Suburbs Cable Communications Commission
Robbinsdale School District 281 Government Advisory Committee
Recommended Action
Motion to make the appointments as listed above.
Shaffer, Loomis
Freiberg
Pentel, Loomis
Scanlon, Freiberg
Scanlon, Pentel
Scanlon, Shaffer
Pentel, Shaffer
Pentel
Freiberg
Loomis
Loomis
Loomis
Shaffer, Delegate
Loomis, Alternate
Pentel
Freiberg
Scanlon
Golden galley
Memorandum
Finance
763- 593 -8013 / 763- 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. I. Establishing Compliance with Reimbursement Bond Regulations under the Internal
Revenue Code for City's 2012 Pavement Management Program
Prepared By
Susan Virnig, Finance Director
Summary
The following resolution will allow the city to be reimbursed for expenditures related to the
2012 City Pavement Management Program. This reimbursement agreement will allow the
City to make expenditures for this project and then be reimbursed by the bond proceeds
when issued. The set sale time will be after the construction bids are received for the project.
Attachments
Resolution Relating to the Financing of the City's 2012 Pavement Management Program;
Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue
Code (3 pages)
Recommended Action
Motion to adopt Resolution Relating to the Financing of the City's 2012 Pavement
Management Program; Establishing Compliance with Reimbursement Bond Regulations
under the Internal Revenue Code.
Resolution 11 -2 January 18, 2011
Member introduced the following resolution and moved its adoption:
RESOLUTION RELATING TO THE FINANCING OF THE CITY'S 2012
PAVEMENT MANAGEMENT PROGRAM; ESTABLISHING COMPLIANCE WITH
REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota (the
"City "), as follows:
Recitals.
(a) The Internal Revenue Service has issued Section 1.150 -2 of the
Income Tax Regulations (the "Regulations ") dealing with the issuance of bonds all or
a portion of the proceeds of which are to be used to reimburse the City for project
expenditures made by the City prior to the date of issuance.
(b) The Regulations generally require that the City make a declaration of
its official intent to reimburse itself for such prior expenditures out of the proceeds of
a subsequently issued series of bonds within 60 days after payment of the
expenditures, that the bonds be issued and the reimbursement allocation be made
from the proceeds of such bonds within the reimbursement period (as defined in the
Regulations), and that the expenditures reimbursed be capital expenditures or costs
of issuance of the bonds.
(c) The City desires to comply with requirements of the Regulations with
respect to the projects hereinafter identified.
2. Official Intent Declaration.
(a) The City proposes to undertake a pavement management program in
2011, consisting of the improvement of the City streets identified on Exhibit A hereto
(collectively, the "Project "), and to make original expenditures with respect thereto
prior to the issuance of reimbursement bonds, and reasonably expects to issue
reimbursement bonds for the Project, in one or more series, in an amount not to
exceed $5,500,000.
(b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to
Section 1.150- 2(f)(1) of the Regulations or (ii) expenditures constituting preliminary
expenditures as defined in Section 1.150- 2(f)(2) of the Regulations, the City will not
seek reimbursement for any original expenditures with respect to the foregoing
Project paid more than 60 days prior to the date of adoption of this resolution. All
original expenditures for which reimbursement is sought will be capital expenditures
or costs of issuance of the reimbursement bonds.
Resolution 11 -2 - Continued
January 18, 2011
3. Budgetary Matters. As of the date hereof, there are no City funds
reserved, pledged, allocated on a long term basis or otherwise set aside (or
reasonably expected to be reserved, pledged, allocated on a long term basis or
otherwise set aside) to provide permanent financing for the original expenditures
related to the Project, other than pursuant to the issuance of the reimbursement
bonds. Consequently, it is not expected that the issuance of the reimbursement
bonds will result in the creation of any replacement proceeds.
4. Reimbursement Allocations. The City's Finance Director shall be
responsible for making the "reimbursement allocations" described in the
Regulations, being generally the transfer of the appropriate amount of proceeds of
the reimbursement bonds to reimburse the source of temporary financing used by
the City to make payment of the original expenditures relating to the Project. Each
reimbursement allocation shall be made within 30 days of the date of issuance of the
reimbursement bonds, shall be evidenced by an entry on the official books and
records of the City maintained for the reimbursement bonds and shall specifically
identify the original expenditures being reimbursed.
Linda R. Loomis, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Resolution 11 -2 - Continued
EXHIBIT A
2012 PAVEMENT MANAGEMENT STREET LIST:
• Circle Down: Turners Crossroad South to cul -de -sac
• King Hill Road: Glenwood Avenue to King Creek Road
• King Creek Road: King Hill Road to Glenwood Avenue
• Welcome Avenue North: Golden Valley Road to Phoenix Street
• Welcome Circle: Welcome Avenue North to Phoenix Street
• Phoenix Street: Welcome Circle to TH 100 Frontage Road
January 18, 2011
Golden VailPIT .
Memorandum
City Administration /Council
763 - 593 -8096 / 763- 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. J. Approval of 2011 Pay Equity Implementation Report
Prepared By:
Chantell Knauss, Assistant City Manager
Summary
Attached is the 2011 Pay Equity Implementation Report for the City. The City is required to
file this report every three years in order to comply with the requirements of the 1984 Local
Government Pay Equity Act (LGPEA). The report must be submitted to the Minnesota
Department of Employee Relations (DOER) by January 31, 2011.
In 1984 the Minnesota Legislature passed a "Comparable Worth" law. The purpose of this
law was to reduce the perceived wage disparity between government jobs held largely by
males and those predominantly held by females. Each local government jurisdiction must
periodically submit a Pay Equity Implementation Report, as provided by Minnesota Statutes,
Section 471.9981, to determine whether it is in compliance with the law.
This report is based upon the employees hired and salaries paid as of December 31, 2010.
Attached is a copy of the report that the City must send to Minnesota Management and
Budget (MMB). Please be aware that the maximum salaries include the maximum city
contribution for insurance as required by MMB. Actual salaries and actual insurance may vary
from this amount.
Attachments
2011 Pay Equity Implementation Report (7 pages)
Recommended Action
Motion to approve and authorize the Mayor to sign the Pay Equity Implementation Report.
Adoption of this motion will allow the City to submit its Pay Equity Implementation Report by
January 31, 2011, as required by state law.
Compliance Report
Jurisdiction: Golden Valley Report Year: 2011
7800 Golden Valley Road Case: 1 - 2010 DATA (Private (Jur Only))
Golden Valley MN 55427
Contact: Chantell Knauss Phone: (763) 593 -8096 E -Mail: cknauss @goldenvalleymn.gov
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information
from your pay equity report data. Parts 11, III and IV give you the test results.
For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports.
I. GENERAL JOB CLASS INFORMATION
11. STATISTICAL ANALYSIS TEST
A. Underpayment Ratio = 174.49
Male Female
Classes Classes
a. # At or above Predicted Pay 22 13
b. # Below Predicted Pay 27 6
c. TOTAL 49 19
d. % Below Predicted Pay 55.10 31.58
(b divided by c = d)
*(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.)
B. T -test Results
Degrees of Freedom (DF) = 139 Value of T = -4.181
a. Avg. diff. in pay from predicted pay for male jobs = $72
b. Avg. diff. in pay from predicted pay for female jobs = $505
III. SALARY RANGE TEST = 100.53 (Result is A divided by B)
A. Avg. # of years to max salary for male jobs = 4.02
B. Avg. # of years to max salary for female jobs = 4.00
IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A)
A. % of male classes receiving ESP 14.29
B. % of female classes receiving ESP 0.00
*(If 20% or less, test result will be 0.00)
Male
Female Balanced
All Job
Classes
Classes Classes
Classes
# Job Classes
49
19 5
73
# Employees
104
37 18
159
Avg. Max Monthly
Pay per employee
5,811.07
5,860.59
5,634.71
11. STATISTICAL ANALYSIS TEST
A. Underpayment Ratio = 174.49
Male Female
Classes Classes
a. # At or above Predicted Pay 22 13
b. # Below Predicted Pay 27 6
c. TOTAL 49 19
d. % Below Predicted Pay 55.10 31.58
(b divided by c = d)
*(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.)
B. T -test Results
Degrees of Freedom (DF) = 139 Value of T = -4.181
a. Avg. diff. in pay from predicted pay for male jobs = $72
b. Avg. diff. in pay from predicted pay for female jobs = $505
III. SALARY RANGE TEST = 100.53 (Result is A divided by B)
A. Avg. # of years to max salary for male jobs = 4.02
B. Avg. # of years to max salary for female jobs = 4.00
IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A)
A. % of male classes receiving ESP 14.29
B. % of female classes receiving ESP 0.00
*(If 20% or less, test result will be 0.00)
Golden Valley
Job Class Data Entry Verification List LGID 330
Case: 2010 DATA
Job
Class
Nbr
Nbr
Class
Jobs
Min Mo
Max Mo
Yrs to Max
Yrs of
Exceptional
Nbr
Title
Males
Females
Type
Points
Salary
Salary
Salary
Service
Service Pay
1
Driving Range Supervisor
1
0
M
117
$1,444.00
$1,832.00
5.00
0.00
Longevity
2
Golf Maintenance Operato
2
0
M
117
$1,658.00
$2,106.00
5.00
0.00
Longevity
3
Golf Operations - Seasona
1
0
M
117
$1,820.00
$2,312.00
5.00
0.00
Longevity
4
Golf Staff Assistant
1
0
M
117
$1,738.00
$2,206.00
5.00
0.00
Longevity
5
Grill /Par 3 Cashier
2
2
B
117
$1,511.00
$1,920.00
5.00
0.00
Longevity
6
Handyperson
1
0
M
117
$1,584.00
$2,010.00
5.00
0.00
Longevity
7
Pro Shop Cashier
3
1
B
117
$1,584.00
$2,010.00
5.00
0.00
Longevity
8
Starter /Ranger
1
0
M
117
$1,315.00
$1,671.00
5.00
0.00
9
Golf Maint Laborer II
4
0
M
125
$1,584.00
$2,010.00
5.00
0.00
10
Golf Maint Technician
1
0
M
125
$1,738.00
$2,206.00
5.00
0.00
11
Seasonal Maint Worker
4
0
M
125
$1,584.00
$2,010.00
5.00
0.00
12
Office Clerk
0
2
F
144
$2,757.00
$3,774.00
4.00
0.00
13
Receptionist
0
1
F
144
$2,757.00
$4,030.00
4.00
0.00
14
Turf Maintenance Asst
1
0
M
144
$2,758.00
$4,280.00
4.00
0.00
15
Community Service Officer
5
1
M
169
$2,894.00
$3,954.00
1.00
0.00
16
Intern
1
1
B
169
$2,430.00
$2,430.00
0.00
1.00
17
Motor Vehicle Lic Clerk
0
6
F
169
$2,953.00
$4,262.00
4.00
0.00
18
AP Tech /Assessments
0
1
F
177
$3,489.00
$5,157.00
4.00
0.00
19
AP Tech /Utility Billing
0
1
F
177
$3,489.00
$5,157.00
4.00
0.00
20
AR /Election Assist
0
1
F
177
$3,489.00
$5,157.00
4.00
0.00
21
Web /Graphic Designer
0
1
F
177
$3,342.00
$4,982.00
4.00
0.00
22
Administrative Asst
1
12
F
183
$3,489.00
$5,157.00
4.00
0.00
23
Communications Specialis
1
0
M
183
$3,489.00
$4,646.00
4.00
0.00
24
Turf Maint Foreman
1
0
M
183
$3,490.00
$5,158.00
4.00
0.00
25
Golf Mechanic
1
0
M
187
$3,547.00
$5,226.00
4.00
0.00
26
Mechanic
2
0
M
197
$3,478.00
$5,587.00
3.00
0.00
27
Public Works Maintenance
19
1
M
197
$3,478.00
$5,193.00
3.00
0.00
Performance
28
Community Standards Insf
1
0
M
218
$3,989.00
$5,751.00
4.00
0.00
29
Public Works Crew Leader
3
0
M
230
$4,816.00
$5,819.00
0.00
31.00
30
Accountant
0
1
F
238
$4,468.00
$6,322.00
4.00
0.00
31
Assistant Forrester
1
0
M
238
$4,009.00
$5,776.00
4.00
0.00
32
Engineering Tech II
1
0
M
250
$4,177.00
$5,975.00
4.00
0.00
33
Asst Golf Operations Mgr
0
1
F
262
$4,158.00
$5,953.00
4.00
0.00
34
Building Inspector
1
0
M
275
$4,738.00
$6,644.00
4.00
0.00
35
Graduate Engineer
1
0
M
275
$4,695.00
$6,592.00
4.00
0.00
36
Police Officer
13
2
M
280
$3,610.00
$6,495.00
3.00
0.00
Performance
37
Police Officer - Special
3
2
B
280
$5,756.00
$6,769.00
0.00
22.00
Performance
38
IT Technician
1
0
M
282
$4,009.00
$5,776.00
4.00
0.00
39
Accounting Coordinator
0
1
F
285
$5,465.00
$7,509.00
4.00
0.00
40
Deputy Registrar Supervise
1
0
M
291
$4,797.00
$6,849.00
4.00
0.00
41
Support Services Supervis
0
1
F
291
$4,797.00
$6,714.00
4.00
0.00
42
Engineering Tech III
1
0
M
314
$4,998.00
$6,952.00
4.00
0.00
43
Deputy Fire Marshal
1
0
M
323
$4,969.00
$6,918.00
4.00
0.00
44
Public Works Specialist
1
0
M
323
$4,997.00
$6,952.00
4.00
0.00
45
Chief Building Inspector
1
0
M
332
$4,984.00
$6,937.00
4.00
0.00
46
Planner
1
0
M
342
$4,073.00
$5,852.00
4.00
0.00
47
Fire Education Specialist
1
0
M
365
$4,374.00
$6,211.00
4.00
0.00
48
Fire /Property Maint Insp
1
0
M
365
$4,374.00
$6,211.00
4.00
0.00
49
Rec Sup /Sr Coordinator
2
1
B
366
$4,842.00
$6,767.00
4.00
0.00
50
Vehicle Maint Foreman
1
0
M
372
$5,193.00
$7,329.00
4.00
0.00
51
Sergeant
7
0
M
382
$6,503.00
$8,199.00
2.00
0.00
52
Environmental Coordinator
1
0
M
384
$5,310.00
$7,471.00
4.00
0.00
53
Park Supervisor
1
0
M
385
$6,123.00
$8,459.00
4.00
0.00
54
PW Project Coordinator
1
0
M
385
$6,123.00
$8,459.00
4.00
0.00
55
Street Maint Supervisor
1
0
M
385
$5,624.00
$7,837.00
4.00
0.00
56
Building Official
1
0
M
389
$5,469.00
$7,665.00
4.00
0.00
57
Communications Coordina
0
1
F
393
$5,511.00
$7,716.00
4.00
0.00
58
Golf Operations Manager
1
0
M
394
$5,624.00
$7,843.00
4.00
0.00
Golden Valley
Job Class Data Entry Verification List LGID 330
Case: 2010 DATA
Job
Class
Nbr
Nbr
Class
Jobs
Min Mo
Max Mo
Yrs to Max
Yrs of Exceptional
Nbr
Title
Males
Females
Type
Points
Salary
Salary
Salary
Service Service Pay
59
Greens Superintendent
1
0
M
394
$5,624.00
$7,853.00
4.00
0.00
60
IT Coordinator
0
1
F
417
$5,823.00
$8,095.00
4.00
0.00
61
Utility Supervisor
1
0
M
430
$5,624.00
$7,853.00
4.00
0.00
62
Asst HRA Dir /Asst City Cle
0
1
F
511
$6,532.00
$8,268.00
4.00
0.00
63
Police Commander
2
0
M
515
$6,913.00
$9,419.00
4.00
0.00
64
Public Works Maint Manag
1
0
M
525
$6,682.00
$9,138.00
4.00
0.00
65
City Engineer
1
0
M
551
$7,118.00
$9,668.00
4.00
0.00
66
Assistant City Manager
0
1
F
588
$7,014.00
$8,350.00
4.00
0.00
67
Chief of Fire & Insp
1
0
M
618
$7,554.00
$10,197.00
4.00
0.00
68
Dir of Planning & Developr
1
0
M
636
$7,554.00
$10,197.00
4.00
0.00
69
Director of Parks & Rec
1
0
M
682
$7,970.00
$10,702.00
4.00
0.00
70
Finance Director
0
1
F
754
$8,099.00
$10,859.00
4.00
0.00
71
Police Chief
0
1
F
793
$8,282.00
$11,081.00
4.00
0.00
72
Director of Public Works
0
1
F
798
$8,488.00
$11,331.00
4.00
0.00
73
City Manager
1
0
M
1,192
$11,285.00
$12,574.00
0.00
8.00
Job Number Count: 73
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Golden galley
Memorandum
Public Works
763- 593 -8030 / 763- 593 -3988 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. K. Authorize Contract for Professional Engineer Service for Stormwater Modeling in the
DeCola Ponds Area
Prepared By
Jeannine Clancy, Director of Public Works
Jeff Oliver, PE, City Engineer
Summary
The DeCola Ponds area is located in the northwest portion of the City, south of Medicine
Lake Road and east of Winnetka Avenue North as shown on the attached location map.
Stormwater runoff from significant portions of Golden Valley, as well as areas in New Hope
and Crystal, flows through this pond system before discharging to Bassett Creek. The
tributary watershed to the DeCola Ponds is shown on the attached Exhibit 2.
The area surrounding the DeCola Ponds experienced significant flooding in the late 1970s
and modifications were made to the existing drainage system following these flood events.
Although there have not been significant flooding issues adjacent to the ponds in recent
years, land use changes have occurred within the pond watershed and localized flooding
issues have occurred. The most notable localized flooding issue is on Medicine Lake Road,
immediately east of Winnetka Avenue, where flood conditions have resulted in property
damage in New Hope and Golden Valley several times in the last 10 years.
Modeling of the DeCola Ponds watershed, and the portion of the City downstream of the
ponds to Bassett Creek, is needed to fully analyze and address the localized drainage issues
discussed above, and to assist in resolution of these issues. This analysis will include routing
of stormwater through the storm drainage system, investigation of the existing pond outlet
structure, and determination of additional runoff storage opportunities. In addition to the
flooding issues, the modeling will provide information relating to storm drainage and water
quality infrastructure decisions during Pavement Management projects as the program
moves into the northwest portion of the community. Additional modeling of the
subwatersheds within the City will likely be needed in the future to further analyze storm
storage and flood conditions.
A January 5, 2011 proposal from Barr Engineering Co. to perform the stormwater modeling
and flood mitigation analysis in the DeCola Ponds portion of the City is attached to this
summary. The study will be performed at an estimated amount of $50,400. The study is
expected to be completed in early August 2011. The 2011 -2015 Capital Improvement
Program, Storm Sewer budget provides $54,000 for the DeCola Ponds Stormwater Study
(SS -28, page 105).
Attachments
Location Map (1 page)
DeCola Ponds Subwatershed Map (1 page)
Letter of proposal from Barr Engineering Co
Director of Public Works (10 pages)
dated January 5, 2011 to Jeannine Clancy,
Recommended Action
Motion to authorize proposal agreement with Barr Engineering Co. for stormwater modeling
and flood mitigation analysis for the DeCola Ponds area in an amount of $50,400.
--- ''-- - - - - -- — -- - - -- _
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Location Map Print Date: 1/11/11
Source:
City of Golden Valley for all GIS layers.
ro4mll%wl DeCola Ponds e
Not to Scale
resourceful. naturally. BARR
engineering and environmental consultants
January 5, 2011
Ms. Jeannine Clancy
Public Works Director
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Re: Agreement for Development of Existing Conditions XP -SWMM Model and Flood Mitigation
Analysis for the Decola Ponds Area
Dear Ms. Clancy:
Thank you for the opportunity to provide professional engineering services to the City. We will do our
best to justify your expression of confidence in us. This letter, together with our Standard Terms
(attached) sets forth the Agreement between the City of Golden Valley (City) and Barr Engineering
Company (Barr) regarding the project to develop an existing conditions XP -SWMM model for the Decola
Ponds area as well as performing a flood mitigation analysis of the Decola Ponds system.
This letter presents the scope of professional consulting services we will provide for your project
including our understanding of the project, the proposed work tasks, the cost estimate, and the schedule
for the completion of the proposed work. Included in the scope are two sets of tasks — one task associated
with the development and validation of the existing conditions XP -SWMM model for the Decola Ponds
area (referred to as Phase 1), and a second task (Phase 2) that includes the flood mitigation analysis of the
Decola Ponds system.
Project Understanding
The Decola Ponds system is located in the northwestern part of the City of Golden Valley and receives
flows from Golden Valley, the City of New Hope, and the City of Crystal. The system's flood levels are
above the low floors in many of the adjacent homes. The chronic flooding in the area has resulted in
private and public property damage. Additionally, the City of New Hope has requested an increase in the
amount of stormwater it sends to the Decola Ponds system to alleviate flooding along Medicine Lake
Road, upstream of the Decola Ponds.
Under Phase 1 of the project, Barr will develop an XP -SWMM hydrologic and hydraulic model for the
Decola Ponds system within the City of Golden Valley. Through this modeling, the City will have a
better understanding of the existing operations of the pond system. The City will be able to use this XP-
SWMM model to assist in future evaluations of the flooding issues in the area, the possible routing of
additional water from the Cities of New Hope and Crystal through or diverted around the Decola Ponds
system, as well as the functioning of the system under a variety of outlet scenarios.
Barr will complete a flood mitigation study for the area along Medicine Lake Road, upstream of the
Decola Ponds system, using the XP -SWMM hydrologic and hydraulic model developed for the area
within the City of Golden Valley. Through this analysis, the Cities of Golden Valley, New Hope, and
Crystal will have a better understanding of the existing flooding issues along Medicine Lake Road and
alternatives that will resolve the flooding issues in the area.
Barr Engineering Co. 4700 West 77th Street, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com
City of Golden Valley
January 5, 2011
Paae 2
Figure 1 (attached) shows the extent of the area to be modeled for Phases 1 and 2 of this project; all
document requests and other work will be based on the extents depicted. The responsibilities of Barr
described in the following sections are expressly subject to the limitations contained in this scope of
work. The following sections discuss the project activities and associated assumptions by phase and task.
Phase I — Decola Ponds Hydrologic and Hydraulic Modeling (XP -SWMM) $24,800
A. Regular Communications with City Staff $1,400
This task item is for regular communications with city staff, including general project
management activities, miscellaneous communications, and progress updates to city staff
throughout the duration of this project.
B. Hydrologic and Hydraulic Modeling $20,200
1) Water Resource Inventory and Data Collection
This task includes the collection of a variety of data that will be used in the development of
the XP -SWMM hydrologic and hydraulic model. Data that will be obtained from the City of
Golden Valley will include the following:
• 2 -foot topographic information (in GIS)
• Subwatersheds (in GIS, already obtained during the development of the SWMP)
• Storm sewer data (in GIS, need to obtain the most up -to -date version of the data)
• Land use (in GIS, already obtained during the development of the SWMP)
Additionally, we will request as -built plans and other information from the City for the
Decola Ponds system and for other key ponds within the study area including Madison Pond,
the Honeywell Pond, and the pond located in subwatershed BC83 -3. Elevation data for the
control structure of the Decola Pond system is not available, so the City will need to survey
the outlet to obtain key elevations and to document the existing outlet conditions. In addition,
the City's current storm sewer (GIS) layer does not include complete information for all of
the outlet pipes for the Decola Ponds system. If as- builts are not available for these outlets,
the City will also need to survey the invert elevations of the outlet structures for these ponds.
The storm sewer data (in GIS) from the City typically includes the necessary pipe and
manhole information required to develop the XP -SWMM model. However, there are some
gaps in the storm sewer data within the Decola Ponds area. For these areas, the City will
provide the as -built information for all the pipes and manholes that are not available in GIS.
If as -built information is not available, the City will need to obtain this information.
Data that Barr will obtain from other sources will include the following:
• Soils data (in GIS, already obtained as part of the development of the SWMP)
• Twin Cities Metropolitan Area Impervious Coverage (Metropolitan Council)
2) Development and Validation of the XP -SWMM Model
Development of the XP -SWMM model will include several tasks, including:
• Verification and subdivision of the existing city subwatersheds
• Development of the subwatershed hydrologic characteristics 'for input into the XP-
SWMM model (impervious percentage, soil types, watershed slope, and watershed
width parameters)
• Modifications to the city's storm sewer data for input into the XP -SWMM model
• Development of the storage information for all ponds in the project area
City of Golden Valley
January 5, 2011
Page 3
After we compile the major inputs for the XP -SWMM model, we will construct the XP-
SWMM model. Our work will include combining the model developed for the Decola Ponds
area with the existing New Hope XP -SWMM model. The New Hope XP -SWMM model
includes the contributing area upstream of the Decola Ponds system within the City of New
Hope. This task assumes that we will be able to obtain the XP -SWMM model from the City
of New Hope to simulate flows entering the City of Golden Valley. Our cost estimate for this
work assumes that the XP -SWMM model provided by the City of New Hope is usable "as -is"
and that modifying New Hope's model is outside the proposed scope of this project. If model
short- comings are evident, Barr will inform the city of the model shortcomings and will work
with the city on a time and expense basis to address those issues.
This task also includes validation of the XP -SWMMM model to historic storm events.
Complete calibration of the XP -SWMM model is not currently possible, as there are no flow
monitoring or pond level data available within the study area for calibration. Our validation
will begin with comparing the hydrologic runoff rates and volumes predicted by the XP-
SWMM model to typical urban runoff values.
We will then validate the estimated runoff volumes by comparing the water levels predicted
by XP -SWMM to observed water levels during one historic flood event. Two potential flood
events will be considered— the May 8, 2006 storm event or the June 25, 2010 (approximate
date) storm event. The May 8, 2006 storm event was the event evaluated as part of the XP-
SWMM modeling performed for the City of New Hope's Terra Linda Drive, Rosalyn Court,
and Medicine Lake Road Local Flood Improvement Project (November, 2006), which
estimated flood elevations in the area around Terra Linda Drive. A second possible storm
event to use for validating the XP -SWMM model is the June 25,2010 (approximate date)
storm event, in which three to five feet of flooding was observed along Medicine Lake Road.
Once it is determined that the model accurately predicts the flooding that occurred during the
historic storm event (i.e., we validate the model), the model will then be used to analyze the
2 -, 10 -, and 100 -year frequency storm events, including the critical duration storm event. We
will tabulate the modeling results for each of the storm events, including maximum pond
elevations and peak discharges. Using the XP -SWMM modeling results, we will be able to
identify potential flooding issues in the Decola Ponds system. Additionally, we will also
identify other potential flood problem areas beyond the pond flooding issues.
Once we complete the modeling, we will meet with city staff to discuss the modeling results.
C. Technical Memorandum Summarizing Modeling Results $3,200
Upon completion of the XP -SWMM modeling, we will develop a technical memorandum that
summarizes the results of the modeling efforts. This memo will include text, tables, and figures
describing existing conditions. We will also include a discussion of the modeling methods in the
memorandum as well as recommendations for system modifications and any needed future
studies. We will provide two paper copies and an electronic copy of the technical memorandum
to the city for distribution.
City of Golden Valley
January 5, 2011
Paae 4
Phase 2 — Decola Ponds Flood Mitigation Analysis $25,600
A. Regular Communications with City Staff $2,100
This task item is for regular communications with city staff, including general project
management activities, miscellaneous communications, progress updates to city staff throughout
the duration of this project and coordination between the Cities of Golden Valley, New Hope, and
Crystal.
B. Flood Mitigation Analysis $20,300
1) Meeting #1
This task includes the preparation for and attendance at the first project meeting at the City of
Golden Valley's offices. The focus of this meeting will be to summarize the results of the
existing conditions XP -SWMM modeling of the Decola Ponds system, discuss potential flood
mitigation scenarios, and establish the goals and expectations for the flood mitigation study.
2) Flood Mitigation Analysis
This task includes the evaluation of up to three (3) flood mitigation scenarios, selected based
on the discussions and input from Meeting #1. The analysis will be performed using the
existing conditions XP -SWMM model developed for the Decola Ponds system in Golden
Valley.
Flood mitigation scenarios could include:
i. Routing additional flows through or diverting flows around the Decola Pond system
ii. Modifications to the Decola Ponds outlet configuration
iii. Increasing pipe capacity in the storm sewer system
Preliminary planning level cost estimates will be developed for each of the proposed flood
mitigation scenarios at this time. In addition to evaluating the various flood mitigation
alternatives, we will analyze possible revisions to the existing outlet operating procedures.
3) Meeting #2
This task includes the preparation for and attendance at the second project meeting at the City
of Golden Valley's offices. The focus of this meeting will be to present the preliminary
results of the flood mitigation analysis and provide an opportunity to discuss possible
modifications to the evaluated scenarios.
4) Flood Mitigation Analysis
This task includes evaluation of minor modifications to the three (3) flood mitigation
scenarios, based on the discussion during Meeting #2. In addition, the planning level cost
estimates will be finalized based on the modifications to the flood mitigation scenarios.
5) Meeting #3
This task includes the preparation for and attendance at the third project meeting at the City
of Golden Valley's offices. The focus of this meeting will be to present the final results of the
flood mitigation analysis and recommendations, and to discuss the planning level costs of the
alternatives. However, we assume that the funding and allocation of costs among the various
stakeholders (Cities of Golden Valley, New Hope, Crystal, and Hennepin County) will be
discussed at a later date.
City of Golden Valley
January 5, 2011
Page 5
C. Short Report/Technical Memorandum Summarizing Modeling Results $3,200
Upon completion of the XP -SWMM modeling, we will develop a short report or technical
memorandum that summarizes the results of the flood mitigation analysis. This memo will
include text, tables, and figures, as well as planning level cost estimates for the various scenarios
evaluated. We will also include a discussion of the recommended flood mitigation scenario. The
funding and cost allocations between the various stakeholders (Cities of Golden Valley, New
Hope, and Crystal) will not be included as part of this report. We will provide two paper copies
and an electronic copy of the memorandum to the city for distribution.
Estimated Cost and Schedule
The table below describes the estimated costs associated with each task for Phases 1 and 2 as described
above in the scope of services. Assumptions associated with these costs are included in the above text.
Task
Description of Task
I
Amount
L
Estimated
Completion (No
Optional Tasks
Phase °� - Decola.Ponds I ; . ro]yo "i . ant%li raulic Motleiin
P -S lY1M
A
Regular Communications with City Staff
$ 1,400
B (1)
Hydrologic and Hydraulic Modeling — Water
Resource Inventory and Data Collection
$ 2,000
B (2)
Hydrologic and Hydraulic Modeling — Development
and Validation of the XP -SWMM Model
$ 18,200
C
Technical Memorandum Summarizing Modeling
Results
$ 3,200
Phase 1 Total
$ 24,800
May 13, 2011
Phase 2 - Decola'Ponds
f /oo l �A ;O `" s
A
Regular Communications with City Staff
$ 2,100
B 1
Flood Mitigation Analysis — Meeting #1
$ 1,200
B 2
Flood Mitigation Analysis — Preliminary Analysis
$ 12,400
B 3
Flood Mitigation Analysis — Meeting #2
$ 1,950
B 4
Flood Mitigation Analysis — Final Analysis
$ 2,800
B 5
Flood Mitigation Analysis — Meeting #3
$ 1,950
C
Short Report/Technical Memorandum Summarizing
Modeling Results
$ 3,200
Phase 2 Total
$ 25,600
August 5, 2011
Total Project Cost
$ 50,400
Also included in the table above is the estimated completion date of each phase of the project. This
schedule assumes that we receive the notice to proceed on this project by February 1, 2011, and assumes
that any additional data to be provided by the City (see assumptions outlined in the Scope above) can be
provided promptly without delay.
This Agreement will be effective for the duration of the services, unless earlier terminated by either the
City or us. We will commence work upon receipt of a copy of this letter signed by your authorized City
representative. The estimated schedule for the services is noted in the previous paragraph and Table 1
above. As noted in Tasks A of Phases 1 and 2, we will inform you of our progress through periodic (e.g.,
bi- weekly) e-mail updates, telephone calls, invoice details, and other communications.
For the services provided, you will pay us according to the attached Standard Terms. We will bill the city
monthly. The cost of the services will not exceed $50,400 without prior approval by the city.
City of Golden Valley
January 5, 2011
Page b
We understand you or your designees have the authority to direct us. We will direct communications to
you at the City of Golden Valley, 7800 Golden Valley Road. Direction should be provided to Karen
Chandler at Barr Engineering Co. 4700 West 77th Street, Minneapolis, MN 55435.
During the term of this Agreement, we will maintain the following insurance coverages:
Worker Compensation Statutory
Employer Liability $500K per claim/$500k aggregate
Comprehensive General Liability $1M per claim /$2M aggregate, combined single limit
Automobile $1 M combined single limit
Umbrella/excess policy as to above coverages $I OM aggregate
Professional Liability (claims -made) $5M per claim /$5M annual aggregate
If this Agreement is satisfactory, please sign the enclosed copy of this letter in the space provided, and
return it to us.
Sincerely yours,
Barr Engineering Co.
By
Leonard J. Kremer
Its Vice President
Accepted this _ day of , 2011
Golden Valley
By
Thomas D. Burt
Its City Manager
Attachments
Standard Terms— Professional Services
Fee Schedule
Figure 1– Decola Ponds XPSWMM Modeling Area
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BARR
®� STANDARD TERMS - PROFESSIONAL SERVICES
Our Agreement with you consists of the accompanying letter or other authorization, Work Orders, and these Standard Terms —
Professional Services.
Section 1: Our Responsibilities
water. If you are requesting that we provide services that
include this risk, you agree to hold us harmless from
1.1 We will provide the professional services ( "Services ")
such contamination claims, damages, and expenses,
described in this Agreement. We will use that degree of
including reasonable attorneys' fees, unless the loss is
care and skill ordinarily exercised under similar
caused by our negligence.
circumstances by reputable members of our profession
practicing in the same locality.
2.6 You agree to make disclosures required by law. If we are
required by law or legal process to make such
1.2 We will select the means, methods, techniques,
disclosures, you agree to hold us harmless and
sequences, or procedures used in providing our
indemnify us from related claims and costs, including
Services. If you direct us to deviate from our selections,
reasonable attorneys' fees.
you agree to hold us harmless from claims, damages,
and expenses arising out of your direction.
Section 3: Reports and Records
1.3 We will acquire all licenses applicable to our Services
3.1 We will retain analytical data relating to the Services for
and we will comply with applicable law.
seven years and financial data for three years.
1.4 Our duties do not include supervising your contractors or 3.2
commenting on, supervising, or providing the means and
methods of their work unless we accept any such duty in
writing. We will not be responsible for the failure of your
contractors to perform in accordance with their
undertakings.
1.5 We will provide a health and safety program for our
employees, but we will not be responsible for contractor,
job, or site health or safety unless we accept that duty in
writing.
1.6 Estimates of our fees or other project costs will be based 3.3
on information available to us and on our experience and
knowledge. Such estimates are an exercise of our
professional judgment and are not guaranteed or
warranted. Actual costs may vary. You should add a
contingency.
1.7 The information you provide to us will be maintained in
confidence except as required by law.
Section 2: Your Responsibilities
2.1 You will provide access to property as required.
2.2 You will provide us with prior reports, specifications,
plans, changes in plans, and information about the
project which may affect the delivery of our Services.
You will hold us harmless from claims, damages, and
related expenses, including reasonable attorneys' fees,
involving information not timely called to our attention or
not correctly shown on documents you furnished to us.
2.3 You agree to provide us with emergency procedure
information and information on contamination and
dangerous or hazardous substances or processes we
may encounter in performing the Services.
2.4 You agree to hold us harmless as to any claim that we
are an owner, operator, generator, transporter, treater,
storer, or a disposal facility within the meaning of any
law governing the handling, treatment, storage, or
disposal of dangerous or hazardous materials.
2.5 Site remediation services may involve risk of
contamination of previously uncontaminated air, soil, or
Monitoring wells are your property and you are
responsible for their permitting, maintenance and
abandonment unless we accept that duty in writing.
Samples remaining after tests are conducted and field
and laboratory equipment that cannot be adequately
cleansed of contaminants are your property. They will be
discarded or returned to you, at our discretion, unless
within 15 days of the report date you give written
direction to store or transfer the materials at your
expense.
Our reports, notes, calculations, and other documents,
and our computer software and data are instruments of
our Services, and they remain our property, subject to a
license to you for your use in the related project for the
purposes disclosed to us. You may not use or transfer
our reports to others for a purpose for which they were
not prepared without our written approval. You agree to
indemnify and hold us harmless from claims, damages,
and expenses, including reasonable attorneys' fees,
arising out of any unauthorized transfer or use.
3.4 Because electronic documents may be modified
intentionally or inadvertently, you agree that we will not
be liable for damages resulting from change in an
electronic document occurring after we transmit it to you.
In case of any difference or ambiguity between an
electronic and a paper document, the paper document
shall govern. When accepting document transfer in
electronic media format, you accept exclusive risk
relating to long -term capability, usability, or readability of
documents, software application packages, operating
systems, and computer hardware.
3.5 If you do not pay for the Services in full as agreed, we
may retain reports and work not yet delivered to you and
you agree to return to us our reports and other work in
your possession or under your control. You agree not to
use or rely upon our work for any purpose until it is paid
for in full.
Section 4: Compensation
4.1 You will pay for the Services as agreed upon or
according to our then current fee schedules if there is no
Document1 Ver. 05/18/10
other written agreement as to price. An estimated cost is
not a firm figure unless stated as such and you should
allow for a contingency in addition to estimated costs.
4.2 You agree to notify us of billing disputes within 15 days
and to pay undisputed portions of invoices within 30
days of invoice date. For balances not paid under these
terms, you agree to pay interest on unpaid balances
beginning 10 days after invoice date at the rate of 1.5%
per month, but not to exceed the maximum rate allowed
by law.
4.3 If you direct us to invoice another, we will do so, but you
agree to be responsible for our compensation unless you
provide us with that person's written acceptance of the
terms of our Agreement and we agree to extend credit to
that person.
4.4 You agree to compensate us in accordance with our fee
schedule if we are asked or required to respond to legal
process arising out of a proceeding to which we are not
a party.
4.5 If we are delayed by factors beyond our control, or if the
project conditions or the scope of work change, or if the
standards change, we will receive an equitable
adjustment of our compensation.
4.6 In consideration of our providing insurance to cover
claims made by you, you hereby waive any right of offset
as to payment otherwise due us.
Section 5: Disputes, Damage, and Risk Allocation
5.1 Each of us will exercise good faith efforts to resolve
disputes without litigation. Such efforts will include a
meeting attended by each party's representative
empowered to resolve the dispute. Disputes (except
collections) will be submitted to mediation as a condition
precedent to litigation.
5.2 We will not be liable for special, incidental,
consequential, or punitive damages, including but not
limited to those arising from delay, loss of use, loss of
profits or revenue, loss of financing commitments or
fees, or the cost of capital. Each of us waives against
the other and its subcontractors, agents, and employees
all rights to recover for losses covered by our respective
property /casualty or auto insurance policies.
5.3 We will not be liable for damages unless you have
notified us of your claim within 30 days of the date of
your discovery of it and unless you have given us an
opportunity to investigate and to recommend ways of
mitigating damages, and unless suit is commenced
within two years of the earlier of the date of injury or loss
and the date of completion of the Services.
5.4 For you to obtain the benefit of a fee which includes a
reasonable allowance for risks, you agree that our
aggregate liability will not exceed the fee paid for our
services or $50,000, whichever is greater, and you agree
to indemnify us from all liability to others in excess of
that amount. If you are unwilling to accept this allocation
of risk, we will increase our aggregate liability to
$100,000 provided that, within 10 days of the date of our
Agreement, you provide payment in an amount that will
increase our fees by 10 %, but not less than $500, to
compensate us for the greater risk undertaken. This
increased fee is not the purchase of insurance.
5.5 If you fail to pay us within 60 days following invoice date,
we may consider the default a total breach of our
Agreement and, at our option, we may terminate all of
our duties without liability to you or to others.
5.6 If we are involved in legal action to collect our
compensation, you agree to pay our collection
expenses, including reasonable attorneys' fees.
5.7 The law of the state in which the project site is located
will govern all disputes. Each of us waives trial by jury.
No employee acting within the scope of employment
shall have any individual liability for his or her acts or
omissions and you agree not to make any claim against
individual employees.
Section 6: Indemnification
6.1 Each of us will indemnify and hold harmless the other
from and against demands, damages, and expenses to
the comparative extent they are caused by the negligent
acts, omissions, or breach of contract of the
indemnifying party or of those others for whom the
indemnifying party is legally responsible.
6.2 To the extent that may be necessary to indemnify either
of us under Section 6.1, you and we expressly waive, in
favor of the other only, any immunity or exemption from
liability that exists under any worker compensation law.
Section 7: Miscellaneous Provisions
7.1 We will provide a certificate of insurance to you upon
request. Any claim as an Additional Insured shall be
limited to losses caused by our sole negligence.
7.2 This Agreement is our entire agreement, and it
supersedes prior agreements. Only a writing signed by
both of us making specific reference to the provision
modified may modify it.
7.3 Neither of us will assign this Agreement without the
written approval of the other. No other person has any
rights under this Agreement.
7.4 A writing may terminate this Agreement. We will receive
an equitable adjustment of our compensation if our work
is terminated prior to completion as well as our fees and
expenses on the basis agreed upon through the effective
date of termination.
7.5 We will not discriminate against any employee or
applicant for employment because of race, color, creed,
ancestry, national origin, sex, religion, age, marital
status, affectional preference, disability, status with
regard to public assistance, membership or activity in a
local human - rights commission, or status as a specially
disabled, Vietnam -era, or other eligible veteran. We will
take affirmative action to ensure that applicants are
considered, and employees are treated during their
employment, without regard to those factors. Our actions
will include, but are not limited to notifications, hiring,
promotion or employment upgrading, demotion, transfer,
recruitment or recruitment advertising, layoffs or
terminations, rates of pay and other forms of
compensation, and selection for training or
apprenticeship. End of Standard Terms
Documend Ver. 05/18/10
B® Fee Schedule -2011 Rev. 01/01111
Rate*
Description (U.S. dollars)
Principal.......................................................................................................... ............................... $120 -220
Consultant/Advisor .......................................................................................... ............................... $155 -220
Engineer /Scientist/Specialist III ................................................ ............................... .......................$125 -150
Engineer /Scientist/Specialist II ............................................................................. ............................$95 -120
Engineer /Scientist/Specialist I ................................................................................... .........................$65 -90
TechnicianIII ............................................................................ ............................... .......................$125 -150
TechnicianII ......................................................................................................... ............................$95 -120
TechnicianI ............................................................................................................... .........................$50 -90
SupportPersonnel II ............................................................................................ ............................$95 -170
SupportPersonnel I .................................................................................................. .........................$50 -90
Rates for litigation support services will include a 30% surcharge.
A ten percent (10 %) markup will be added to subcontracts for professional support and construction
services to cover overhead and insurance surcharge expenses.
Invoices are payable within 30 days of the date of the invoice. Any amount not paid within 30 days shall
bear interest from the date 10 days after the date of the invoice at a rate equal to the lesser of 18
percent per annum or the highest rate allowed by applicable law.
Reimbursable expenses including, but not limited to, the actual and reasonable costs of transportation,
meals, lodging, parking costs, postage, and shipping charges will be billed at actual cost. Materials and
supplies charges, printing charges, and equipment rental charges will be billed in accordance with Barr's
standard rate schedules. Mileage will be billed at the IRS - allowable rate.
Principal category includes consultants, advisors, engineers, scientists, and specialists who are officers of the
company.
Consultant/Advisor category includes experienced personnel in a variety of fields. These professionals typically
have advanced background in their areas of practice and include engineers, engineering specialists, scientists,
related technical professionals, and professionals in complementary service areas such as communications and
public affairs.
Engineer /Scientist/Specialist categories include registered professionals and professionals in training (e.g.
engineers, geologists, and landscape architects), and graduates of engineering and science degree programs.
Technician category includes CADD operators, construction observers, cost estimators, data management
technicians, designers, drafters, interns, safety technicians, surveyors, and water, air; and waste samplers.
Support Personnel category includes information management, project accounting, report production, word
processing, and other project support personnel.
"Rates do not include sales tax on services that may be required in some jurisdictions.
::O DMA\PCDOC S \DO CS \249877\ 1
Golden galley
Memorandum
Finance
763- 593 -8013 1763-593-8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2010
Agenda Item
3. L. Approval of Change in Precinct 7 Polling Place
Summary
Polling places are hard to find in the City because of a variety of issues: parking and
accessibility requirements, availability for one or two times a year; voting hours from 7 am to
8 pm; and the need to hold approximately 2,000 voters during that time.
Staff is requesting the Precinct 7 polling location be moved to Sandburg School, 2400
Sandburg Lane. This facility has more available parking and meets the minimum
requirements for accessibility. All registered voters will be notified by postcard once this
action has been approved.
Attachments
Resolution Approving Change in Polling Place for Precinct 7 (1 page)
Recommended Action
Motion to adopt Resolution Approving Change in Polling Place for Precinct 7.
Resolution 11 -3 January 18, 2011
Member introduced the following resolution and moved its adoption:
RESOLUTION APPROVING CHANGE IN POLLING PLACE FOR PRECINCT 7
WHEREAS, the polling place for Precinct 7 was Christian Life Center, 8025
Medicine Lake Road; and
WHEREAS, Precinct 7 is required to have a polling place for elections; and
WHEREAS, the Sandburg School, 2400 Sandburg Lane, is located outside the
boundary but within one mile from the precinct boundary and has authorized the use of its
facility as a polling place for elections; and
WHEREAS, the Sandburg School building meets state guidelines for accessibility,
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden
Valley hereby designates the Sandburg School, 2400 Sandburg Lane, as the polling place
for Precinct 7 in the City of Golden Valley.
Linda R. Loomis, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Golden galley
Memorandum
Finance
763 - 593 -8013 / 763- 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. M. Authorization to Sign Engagement Letter with Malloy, Montague, Karnowski,
Radosevich, & Co. for 2010 Audit Services
Prepared By
Sue Virnig, Finance Director
Summary
Each year the City is required to have a State Legal Compliance Audit performed in
accordance with auditing standards established by the Auditing Standards Board and
Minnesota Statutes. Staff recommends the authorization for services with Malloy, Montague,
Karnowski, Radosevich & Co. for 2010 audit services for $43,200. This is less than the
amount for the 2009 audit.
Attachments
Engagement Letter with Malloy, Montague, Karnowski, Radosevich, & Co., P.A. (6 pages)
System Review Report (1 page)
Recommended Action
Motion to authorize the City Manager to sign the Engagement Letter with Malloy, Montague,
Karnowski, Radosevich & Co., P.A. for the 2010 audit services for $43,200.
PRINCIPALS
Kenneth W. Malloy, CPA
MMKR Thomas M. Montague, CPA
Thomas A. Karnowski, CPA
Paul A. Radosevich, CPA
C E R T I F I E D PUBLIC William J. Lauer, CPA
ACCOUNTANTS James H. Eichten, CPA
Aaron J. Nielsen, CPA
Victoria L. Holinka, CPA
January 4, 2011
To the City Council of the City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
We are pleased to confirm our understanding of the services we are to provide the City of Golden Valley
(the City) for the year ended December 31, 2010. We will audit the financial statements of governmental
activities, the business -type activities, each major fund, the aggregate remaining fund information, and the
budgetary comparison for the General Fund and major special revenue funds, which collectively comprise
the City's basic financial statements as of and for the year ended December 31, 2010. Accounting
standards generally accepted in the United States of America provide for certain required supplementary
information (RSI), such as Management's Discussion and Analysis (MD &A), to supplement the City's
basic financial statements. Such information, although not a part of the basic financial statements, is
required by the Governmental Accounting Standards Board (GASB) who considers it to be an essential
part of financial reporting for placing the basic financial statements in an appropriate operational,
economic, or historical context. As part of our engagement, we will apply certain limited procedures to
the City's RSI in accordance with auditing standards generally accepted in the United States of America.
These limited procedures will consist of inquiries of management regarding the methods of preparing the
information and comparing the information for consistency with management's responses to our
inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic
financial statements. We will not express an opinion or provide any assurance on the information because
the limited procedures do not provide us with sufficient evidence to express an opinion or provide any
assurance. The following RSI is required by accounting principles generally accepted in the United States
of America and will be subjected to certain limited procedures, but will not be audited:
1. MD &A
2. GASB - required other post - employment benefits information (as needed)
Supplementary information other than RSI also accompanies the City's financial statements. We will
subject the following supplementary information to the auditing procedures applied in our audit of the
financial statements and certain additional procedures, including comparing and reconciling such
information directly to the underlying accounting and other records used to prepare the financial
statements or to the financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States of America and will provide an opinion on it in
relation to the financial statements as a whole:
1. Combining and individual fund statements and schedules
The following other information accompanying the financial statements will not be subjected to the
auditing procedures applied in our audit of the financial statements, and for which our auditor's report
will not provide an opinion or any assurance:
1. Introductory section
2. Statistical tables
Malloy, Montague, Karnowski, Radosevich & Co., P.A.
5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Telephone: 952- 545 -0424 • Telefax: 952 -545 -0569 • www.mmkr.com
City of Golden Valley Page 2
January 4, 2011
We will perform the required State Legal Compliance Audit conducted in accordance with auditing
standards generally accepted in the United States of America and the provisions of the Legal Compliance
Audit Guide, promulgated by the State Auditor pursuant to Minnesota Statute § 6.65 and will include such
tests of the accounting records and other procedures we consider necessary to enable us to conclude that,
for the items tested, the City has complied with the material terms and conditions of applicable legal
provisions.
We will also prepare a management report for the City Council and administration. This report will
communicate such things as our concerns regarding accounting procedures or policies brought to our
attention during our audit, along with recommendations for improvements. The report will also contain
certain financial comparisons and analysis, and other information of interest.
Our services will not include an audit in accordance with the Single Audit Act Amendments of 1996 and
the U.S. Office of Management and Budget Circular A -133, which would only be required if the City
expended $500,000 or more in federal assistance funds during the year. If the City is required to have a
single audit of federal assistance funds, this engagement letter would need to be modified.
Audit Objectives
The objective of our audit is the expression of opinions as to whether your basic financial statements are
fairly presented, in all material respects, in conformity with accounting principles generally accepted in
the United States of America and to report on the fairness of the additional information referred to in the
second paragraph when considered in relation to the financial statements taken as a whole. Our audit will
be conducted in accordance with auditing standards generally accepted in the United States of America
and the standards for financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States, and will include tests of the accounting records of the City and
other procedures we consider necessary to enable us to express such opinions. If our opinions on the
financial statements are other than unqualified, we will fully discuss the reasons with you in advance. If,
for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we
may decline to express opinions or to issue a report as a result of this engagement.
We will also provide a report (that does not include an opinion) on internal control related to the financial
statements and compliance with laws, regulations, and the provisions of contracts or grant agreements,
noncompliance with which could have a material effect on the financial statements as required by
Government Auditing Standards. The report on internal control and compliance will include a statement
that the report is intended solely for the information and use of management, the body or individuals
charged with governance, others within the entity, and specific legislative or regulatory bodies and is not
intended to be, and should not be, used by anyone other than these specified parties. If during our audit
we become aware that the City is subject to an audit requirement that is not encompassed in the terms of
this engagement, we will communicate to management and those charged with governance that an audit
in accordance with auditing standards generally accepted in the United States of America and the
standards for financial audits contained in Government Auditing Standards may not satisfy the relevant
legal, regulatory, or contractual requirements.
City of Golden Valley
January 4, 2011
Management Responsibilities
Page 3
Management is responsible for the basic financial statements and all accompanying information as well as
all representations contained therein. As part of the audit we will assist with the preparation of your
financial statements and related notes. You are responsible for making all management decisions and
performing all management functions relating to the financial statements and related notes and for
accepting full responsibility for such decisions. You will be required to acknowledge in the management
representation letter our assistance with preparation of the financial statements and that you have
reviewed and approved the financial statements and related notes prior to their issuance and have
accepted responsibility for them. Further, you are required to designate an individual with suitable skill,
knowledge, or experience to oversee any nonaudit services we provide and for evaluating the adequacy
and results of those services and accepting responsibility for them.
Management is responsible for establishing and maintaining effective internal controls, including
monitoring ongoing activities, to help ensure that appropriate goals and objectives are met. You are also
responsible for the selection and application of accounting principles; and for the fair presentation in the
financial statements of the respective financial position of the governmental activities, the business -type
activities, each major fund, and the aggregate remaining fund information of the City and the respective
changes in financial position and cash flows, where applicable, in conformity with accounting principles
generally accepted in the United States of America.
Management is also responsible for making all financial records and related information available to us
and for ensuring that management and financial information is reliable and properly recorded. Your
responsibilities include adjusting the financial statements to correct material misstatements and for
confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated
by us during the current engagement and pertaining to the latest period presented are immaterial, both
individually and in the aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect
fraud, and for informing us about all known or suspected fraud affecting the government involving
(1) management, (2) employees who have significant roles in internal control, and (3) others where the
fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include
informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government
received in communications from employees, former employees, grantors, regulators, or others. In
addition, you are responsible for identifying and ensuring that the entity complies with applicable laws,
regulations, contracts, agreements, and grants for taking timely and appropriate steps to remedy any
fraud, illegal acts, violations of contracts or grant agreements, or abuse that we may report. You are
responsible for the preparation of the supplementary information in conformity with accounting principles
generally accepted in the United States of America. You agree to include our report on the supplementary
information in any document that contains and indicates that we have reported on the supplementary
information. You also agree to present the supplementary information with the audited financial
statements or make the audited financial statements readily available to users of the supplementary
information no later than the date the supplementary information is issued with our report thereon.
Management is responsible for establishing and maintaining a process for tracking the status of audit
findings and recommendations. Management is also responsible for identifying for us previous financial
audits, attestation engagements, performance audits, or other studies related to the objectives discussed in
the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions
taken to address significant findings and recommendations resulting from those audits, attestation
engagements, performance audits, or other studies. You are also responsible for providing management's
views on our current findings, conclusions, and recommendations, as well as your planned corrective
actions, for the report, and for the timing and format for providing that information.
City of Golden Valley
January 4, 2011
Audit Procedures — General
Page 4
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to be
examined and the areas to be tested. We will plan and perform the audit to obtain reasonable, rather than
absolute assurance about whether the financial statements are free of material misstatement, whether from
(1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or
governmental regulations that are attributable to the entity or to acts by management or employees acting
on behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards
do not expect auditors to provide reasonable assurance of detecting abuse.
Because an audit is designed to provide reasonable, but not absolute assurance and because we will not
perform a detailed examination of all transactions, there is a risk that material misstatements may exist
and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements or
violations of laws or governmental regulations that do not have a direct and material effect on the
financial statements. However, we will inform you of any material errors and any fraudulent financial
reporting or misappropriation of assets that come to our attention. We will also inform you of any
violations of laws or governmental regulations that come to our attention, unless clearly inconsequential.
Our responsibility as auditors is limited to the period covered by our audit and does not extend to any
later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the
accounts, and may include tests of the physical existence of inventories, and direct confirmation of
receivables and certain other assets and liabilities by correspondence with selected individuals, funding
sources, creditors, and financial institutions. We will request written representations from your attorneys
as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our
audit, we will require certain written representations from you about the financial statements and related
matters.
Audit Procedures — Internal Controls
Our audit will include obtaining an understanding of the City and its environment, including internal
control, sufficient to assess the risks of material misstatement of the financial statements and to design the
nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the
effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud
that are material to the financial statements and to preventing and detecting misstatements resulting from
illegal acts and other noncompliance matters that have a direct and material effect on the financial
statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on
internal control and, accordingly, no opinion will be expressed in our report on internal control issued
pursuant to Government Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies.
However, during the audit, we will communicate to management and those charged with governance
internal control related matters that are required to be communicated under AICPA professional standards
and Government Auditing Standards.
City of Golden Valley
January 4, 2011
Audit Procedures — Compliance
Page 5
As part of obtaining reasonable assurance about whether the financial statements are free of material
misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the
provisions applicable laws, regulations, contracts, agreements, and grants. However, the objective of our
audit will not be to provide an opinion on overall compliance and we will not express such an opinion in
our report on compliance issued pursuant to Government Auditing Standards.
Audit Administration, Fees, and Other
The assistance to be supplied by your personnel, including the preparation of schedules and analysis of
accounts, typing all cash or other confirmations we request, and locating any invoices selected by us for
testing, will be discussed and coordinated with you.
We will provide copies of our reports to the City; however, management is responsible for distribution of
the reports and the financial statements. Unless restricted by law or regulation, or containing privileged
and confidential information, copies of our reports are to be made available for public inspection.
The audit documentation for this engagement is the property of Malloy, Montague, Karnowski,
Radosevich & Co., P.A. (MMKR) and constitutes confidential information. However, pursuant to
authority given by law or regulation, we may be requested to make certain audit documentation available
to a regulatory agency pursuant to authority given to it by law or regulation. We will notify you of any
such request. If requested, access to such audit documentation will be provided under the supervision of
MMKR personnel. Furthermore, upon request, we may provide copies of selected audit documentation to
the regulatory agency. The regulatory agency may intend, or decide, to distribute the copies or
information contained therein to others, including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after the report
release date or for any additional period requested by the regulatory agency. If we are aware that a
federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting
the audit finding for guidance prior to destroying the audit documentation.
William J. Lauer, CPA is the engagement partner and is responsible for supervising the engagement and
signing the report. Our fees for these services will be based on the actual time spent at our standard
hourly rates. We will also bill you for travel and other out -of- pocket costs such as report production,
typing, and postage. Our standard hourly rates vary according to the degree of responsibility involved
and the experience level of the personnel assigned to your audit. Our invoices for these fees will be
rendered each month as work progresses and are payable upon presentation. Unless additional work is
requested, or circumstances require additional work, we estimate that the basic audit fees will be $43,200.
These fees are based on anticipated cooperation from your personnel and the assumption that unexpected
circumstances will not be encountered during the audit. If we find that additional audit procedures are
required, or if additional services are requested by the City, those services will be billed at our standard
hourly rates. Additional audit procedures might be required for certain accounting issues or events, such
as new contractual agreements, new accounting and auditing standards, transactions and legal
requirements of new bond issues, new funds, major capital projects, new tax increment districts, if there is
an indication of misappropriation or misuse of public funds, or if significant difficulties are encountered
due to the lack of accounting records, incomplete records, or turnover in the City's staff.
City of Golden Valley Page 6
January 4, 2011
With regard to the electronic dissemination of audited financial statements, including financial statements
published electronically on your website, you understand that electronic sites are a means to distribute
information and, therefore, we are not required to read the information contained in these sites or to
consider the consistency of other information in the electronic site with the original document.
If you intend to publish or otherwise reproduce the financial statements, such as in a bond statement, and
make reference to our firm name, you agree to provide us with printers' proofs or masters for our review
and approval before printing. You also agree to provide us with a copy of the final reproduced material
for our approval before it is distributed.
Government Auditing Standards require that we provide you with a copy of our most recent external peer
review report and letter of comment, and any subsequent peer review reports and letters of comment
received during the period of the contract. Our most recent peer review report accompanies this letter.
We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes
the significant terms of our engagement. If you have any questions, please let us know. If you agree with
the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.
Sincerely,
MALLOY, MONTAGUE, KARNOWSKI, RADOSEVICH & CO., P.A.
William J. Lauer, CPA
Principal
WJL: kch
Response:
This letter correctly sets forth the understanding of the City of Golden Valley.
By:
Title:
Date:
KERBER, ROSE & ASSOCIATES, S.C.
Certified Public Accountants
4211 N. Lightning Drive, Suite A • Appleton, WI 54913
1< (920) 993 -0105 • Fax (920) 993 -0116
(888) 725 -5277
System Review Report
To the Principals of Malloy, Montague, Karnowski, Radosevich and Co., P.A.
and the Peer Review Committee of the Minnesota Society of CPAs
We have reviewed the system of quality control for the accounting and auditing practice of Malloy, Montague,
Karnowski, Radosevich and Co., P.A. (the firm) in effect for the year ended May 31, 2010. Our peer review was
conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the
Peer Review Board of the American Institute of Certified Public Accountants. The firm is responsible for designing a
system of quality control and complying with it to provide the firm with reasonable assurance of performing and
reporting in conformity with applicable professional standards in all material respects. Our responsibility is to
express an opinion on the design of the system of quality control and the firm's compliance therewith based on
our review. The nature, objectives, scope, limitations of, and the procedures performed in a System Review are
described in the standards at www.aicpa.org /prsummary.
As required by the standards, engagements selected for review included engagements performed under
Government Auditing Standards and an audit of an employee benefit plan.
In our opinion, the system of quality control for the accounting and auditing practice of Malloy, Montague,
Karnowski, Radosevich and Co., P.A. in effect for the year ended May 31, 2010, has been suitably designed and
complied with to provide the firm with reasonable assurance of performing and reporting in conformity with
applicable professional standards in all material respects. Firms can receive a rating of pass, pass with
deficiency(ies) or fail. Malloy, Montague, Karnowski, Radosevich and Co., P.A. has received a peer review rating of
pass.
dq"- , ,`r,C,
KERBER, ROSE & ASSOCIATES, S.C.
September 23, 2010
Members of the American and Wisconsin Institutes of Certified Public Accountants
www.kerberrose.com
"Golden Valley
Memorandum
Finance
763- 593 -8013 / 763 - 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
Agenda Item
3. N. Annual Election for 2011 Insurance Policy
Prepared By
Sue Virnig, Finance Director
Summary
Cities can waive the statutory liability limits, in which case, the damages compensated could
be up to the amount of the coverage carried. Staff recommends that the City does not waive
the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 2011
insurance policy. The League of Minnesota Cities Insurance Trust (LMCIT) requires each City
to approve the election through a resolution.
Attachments
Resolution Making Annual Elections for the 2011 Insurance Policy (1 page)
Recommended Action
Motion to adopt Resolution Making Annual Elections for the 2011 Insurance Policy.
Resolution 11 -4 January 18, 2011
Member introduced the following resolution and moved its adoption:
RESOLUTION MAKING ANNUAL ELECTIONS
FOR THE 2011 INSURANCE POLICY
WHEREAS, the City of Golden Valley must declare whether or not to waive the
statutory limits on tort liability established by Minnesota Statutes 466.04,
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Golden
Valley that it does not waive the statutory limits on tort liability established by Minnesota
Statutes 466.04 for the 2011 insurance policy.
Linda R. Loomis, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
CIVY
Golden galley
Memorandum
Planning
763- 593 -8095 / 763 - 593 -8109 (fax)
Executive Summary For Action
Golden Valley City Council Meeting
January 18, 2011
"60 Days" Deadline: March 7, 2011
Agenda Item
4. A. Public Hearing - Preliminary Plat Approval - 5360 and 5380 Lowry Terrace
Prepared By
Joe Hogeboom, City Planner
Summary
David and Sandra Raley, owners of 5360 and 5380 Lowry Terrace, are proposing to redraw
the property line between the two properties. The purpose of the request is to move the
property line nine feet to the east, increasing the size of the 5380 (westernmost) lot.
Moving the property line as proposed does not create any non - conforming land use
situations.
This action qualifies as a minor subdivision because the two properties are part of a recorded
plat. In addition, the action will produce fewer than four lots and will not create need for public
improvements. Seven specific criteria that govern minor subdivision requests are outlined, in
their entirety, in the staff report to the Planning Commission, dated November 23, 2010.
Attachment
Location Map (1 page)
Planning Commission minutes dated December 13, 2010 (2 pages)
Memo to Planning Commission dated November 23, 2010 (2 pages)
Email from City Engineer Jeff Oliver dated November 24, 2010 (1 page)
Preliminary Plat (1 page, loose in agenda packet)
Recommended Action
Motion to approve the Preliminary Plat for 5360 and 5380 Lowry Terrace, subject to the
following conditions:
1. The City Attorney will determine if a title review is necessary prior to the approval of the
final plat.
2. The City Engineer's email, dated November 24, 2010, shall become part of this approval.
3. The Proposed Sketch submitted by the applicants, dated March 18, 2002, shall become
part of this approval.
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Regular Meeting of the
Golden Valley Planning Commission
A regular meg7fthaf the Planning Commis
Council Chambers, olden Valley R
December 13, 2010. Chair auser ca
Those present were Planning Commissio
Segelbaum and Waldhauser. Also p nt
Mark Grimes and Administrativ sistant
Approval of
Decemberl?" -2010
ion was held at the n Valley City Hall,
ad, Golden V140r, Minnesota, on Monday,
<theg order at 7 pm.
chka, M cCarty, Schmidgall,
anning and Development
, 2010 Regular Planning CQrnmission Meeting
MOVEMy Eck, seconded by McCarty and I tion carried unanimously to approve the
October 25, 2010 minutes as submitted.
2. Informal Public Hearing — Minor Subdivision — 5360 and 5380 Lowry Terrace —
SU03 -01
Applicant: David and Sandra Raley
Address: 5360 and 5380 Lowry Terrace
Purpose: The applicants are requesting that the property line between the two
properties be moved 9 feet to the east
Grimes referred to a survey of the properties and explained that the applicant, who owns
both properties, is proposing to move the lot line between the properties 9 feet to the east.
He stated that both properties after subdividing will meet all of the City's requirements.
Cera asked why the applicant is subdividing the properties. Grimes said he thought it was
due to a pond that is located on the existing property line.
Kluchka asked if the lots would be big enough to divide again in the future. Grimes said no
because corner lots need 100 feet of frontage.
Segelbaum noted that the new lot line will make the house on Lot 4 (5360 Lowry Terrace)
be right at the 15 -foot setback line. He expressed concern about the applicant creating a
hardship for future homeowners wanting to construct an addition on the west side of the
house. Grimes agreed that the existing home on Lot 4 could not add a second story
because the side yard setback wouldn't be big enough, but other additions could be made
to the house without requiring variances. Kluchka asked how future homeowners would be
informed that an addition could not be constructed on the west side of the house on Lot 4.
Minutes of the Golden Valley Planning Commission
December 13, 2010
Page 2
Grimes said the history of the property would be located in City files and the City tries to
educate people about setback requirements, but ultimately it is buyer beware.
Cera asked what the size of the lots would be after they were subdivided. Grimes stated
that one lot would be approximately 19,000 square feet and the other lot would be
approximately 16,000 square feet.
David Raley, 5380 Lowry Terrace, Applicant, stated that he has a pond on his property
and he would like to move the lot line because he doesn't want to infringe on the adjacent
property when mowing or doing maintenance.
Waldhauser asked about the age of the homes. Raley stated that both homes were moved
onto the lots approximately 9 years ago.
Segelbaum asked the applicant if he has any plans to construct an addition on the west
side of the house at 5360 Lowry Terrace. Raley said no. Waldhauser reiterated that the
implications of making Lot 4 narrower would not impact the City, but it may impact future
homeowners.
Waldhauser opened the public hearing. Seeing and hearing no one wishing to comment,
Waldhauser closed the public hearing.
Segelbaum stated that he realizes a subsequent homeowners proposal would stand on its
own merit but he questioned if there is a way to note that if a future homeowner at 5360
Lowry Terrace were to ask the Board of Zoning Appeals for a variance it would more than
likely be denied because the hardship would have been created by the property owner.
Waldhauser said she doesn't think it's the Planning Commission's place to protect future
homeowners. Grimes noted that conditions have been placed on subdivisions in the past
regarding new construction but it would be difficult to place conditions on a proposal like
this.
MOVED by Eck, seconded by McCarty and motion carried unanimously to recommend
approval of the minor subdivision request for the properties located at 5360 and 5380
Lowry Terrace subject to the following:
1. The City Attorney will determine if a title review is necessary prior to approval of the
final plat.
2. The City Engineer's email, dated November 24, 2010, shall become part of this
approval.
3. The Proposed Sketch, submitted by the applicants, dated March 18, 2002, shall
become part of this approval.
C..
1 Q e 1
Date: November 23, 2010
To: Golden Valley Planning Commission
From: Joe Hogeboom, City Planner
Planning
763- 593 -80951 763- 593 -8109 (fax)
Subject: Informal Public Hearing on Minor Subdivision of Property at 5360 and 5380
Lowry Terrace — David and Sandra Raley, Applicants
Summary of Request
David and Sandra Raley, owners of 5360 and 5380 Lowry Terrace, are proposing to redraw
the property line between the two properties. This action would result in increasing the size of
the 5380 lot (the westernmost lot) and decreasing the size of the 5360 lot (the easternmost
lot). Property records indicate that both residences were constructed in 2001.
Qualification as a Minor Subdivision
The proposed action qualifies as a minor subdivision because the properties are part of a
recorded plat. In addition, this proposed subdivision will produce fewer than four lots and will
not create need for public improvements (such as street construction). The applicants have
submitted the required information to the City that allows for the subdivision to be evaluated as
a minor subdivision.
Staff Review of the Minor Subdivision
In addition to the Planning Department, the City Engineer and the Fire Chief have reviewed
this request. The City Engineer has submitted an email dated November 24, 2010 regarding
recommendations from the Public Works Department concerning this request. In this case, the
Public Works Department's only comment is that new easements be consistent with City Code.
The City Engineer's email will become part of the recommended approval for this request.
According to Section 12.50 of the City's Subdivision Regulations, the following are the
regulations governing approval of minor subdivisions with staff comment related to this
request:
1. Minor subdivisions shall be denied if the proposed lots do not meet the
requirements of the appropriate zoning district. Both proposed lots, upon the moving of
the property line, will meet the requirements set forth by the R1 Single Family Residential
Zoning District.
2. A minor subdivision may be denied if the City Engineer determines that the lots are
not buildable. There are already existing homes on the proposed lots.
3. A minor subdivision may be denied if there are no sewer and water connections
available or if it is determined by the City Engineer that an undue strain will be
placed on City utility systems by the addition of the new lots. Sewer and water lines
currently serve both homes.
4. Approval of the minor subdivision may require the granting of certain easements to
the City. The final plat must show all necessary easements as required by the City
Engineer.
5. If public agencies other than the City have jurisdiction of the streets adjacent to the
minor subdivision, the agencies will be given the opportunities to comment. The
Minnesota Department of Transportation (MnDOT) has been sent notice of this action.
MnDOT has provided no comments to the City.
6. The City may ask for review of title if requires by the City Attorney die to dedication
of certain easements. The City Attorney will determine if such a title review is necessary
prior to approval of the final plat.
7. The minor subdivision may be subject to park dedication requirements. No park
dedication fee is recommended to be assessed to either property, as this request does not
create any new lots for development.
Recommended Action
The Planning Department recommends approval of the minor subdivision with the conditions
listed below:
The City Attorney will determine if a title review is necessary prior to approval of the final
plat.
2. The City Engineer's email, dated November 24, 2010, shall become part of this approval.
3. The Proposed Sketch, submitted by the applicants, dated March 18, 2002, shall become
part of this approval.
Attachments:
Location Map (1 page)
Email from City Engineer Jeff Oliver dated November 24, 2010 (1 page)
Proposed Sketch (1 page)
Hogeboom,Joe
Subject: FW: Minor Subdivision (Lot Line Redraw) - 5360/5380 Lowry Terrace
From: Oliver, Jeff
Sent: Wednesday, November 24, 2010 10:16 AM
To: Hogeboom, Joe
Cc: Wittman, Lisa
Subject: RE: Minor Subdivision (Lot Line Redraw) - 5360/5380 Lowry Terrace
Our only comment is that there needs to be easements consistent with the Code.
1# mom, ;D5
Golden Valley City Engineer
7800 Golden Valley Road
Golden Valley, MN 55427
763.593.8034
763.593.3988 (flax)
joliver(cDci.goidenvalleymn.gov
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