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12-16-10 Connection Project Board of Directors MinutesMinutes Envision Connection Project Executive Board December 16, 2010 7 pm, Brookview Community Center, Conference Room Directors Present: Linda Loomis, Chair, Lynn Gitelis, Sharon Glover, Jim Heidelberg, Helene Johnson, Philip Lund, Dean Penk, Marshall Tanick, Blair Tremere Directors Absent: Cindy Inselmann, Luke Weisberg Staff: Sandy Werts. 1. Call to Order The meeting was called to order at 7:17 pm by Mayor Loomis 2. Approval of Agenda The agenda was approved as presented 3. Approval of the Minutes of November 18, 2010 Motion: It was moved by Tremere and seconded by Gitelis to approve the minutes as written. 4. Proposed Community Foundation/Non-Profit Penk reported that at the meeting on December 15 there were two reports, one on Board Structure and one on Grant Making. Board Structure -discussed all points in detail. The report will be edited and discussed again in January. The Grant making report was presented and will be discussed in detail at the next meeting. Tremere said the bylaws call for an interim board whose terms would end December 31, 2011. A permanent board must be in place no later than one year from the date the Articles of Incorporation are filed. Penk said the first year of the foundation will be spent recruiting the permanent board, although some of the members of the temporary board may be on the permanent board. According to Tremere, there needs to be more discussion with the city relative to the Human Services Board and the handling of the Pull Tab money, to help clarify the relationship for the transition team. Loomis suggested the Human Service Foundation should become the Human Services Fund. She explained that the city can give the pull tab money to human service groups directly, but has chosen to use the Human Services Foundation to distribute the money. Tremere asked how the Human Service Foundation will interface with the Community Foundation and the city. Loomis said that individuals who give money to the Human Service Foundation are giving to the city, and the donation is tax deductable. However, some corporations, such as General Mills and Allianz must give their money to a 501.c.3 organization and cannot give to the Human Service Foundation. In the future, if these companies want to give money to the Human Services Foundation, they can give through the Community Foundation. 5. Bridge Building Activities a. Bridge Builders Quarterly Meeting -Winter -Loomis will look into the building at Theodore Wirth for the meeting b. Valley Volunteer Day -the planning is moving along. They have a high level project planned. c. Neighbors Helping Neighbors -There is an event planned for spring. The group would like to get more people using this service. The area churches are meeting with staff. d. Envision Award - No nominations at this time. Penk will work on an article using wording from the website and will send it to Sue Weber. e. After School in the Valley -this program has been discontinued and will be removed from future agendas. f. Memorial Day Parade - No report at this time g. Chimney Swift Towers - No report at this time. h. Lilac Planting -The next meeting is January 31. Ice Cream Social -Tanick said that he has about $500 in donations lined up. The date selected for the event is Monday, July 18. The Board would like the John Philip Sousa Memorial Band to play. The Golden Valley Orchestra would also be a good one to ask. Werts will pass this on to Andy Soltvedt. Having more activities and passing out a fan with the schedule of events was also discussed. The Board is asked to bring ideas to the next meeting. j. Buckthorn Busting - No report at this time. k. Garden Club/Community Gardens - Gitelis said there is one 15' X 30' plot available for the community garden at Valley Presbyterian Church. Golden Valley Lutheran will have their own garden. Gardeningmatters.org lists all the community gardens in the metro area. 6. 125 Anniversary Planning Tanick reported that there was a good turnout at the meeting on December 2. At that meeting all the activities were reviewed and who will do them was determined. The logo contest is going on now. Submissions can be made by December 30. Tanick said he talked with Brenda Hale at Central Bank. They may possibly sponsor the ice cream social. At the next meeting Tanick would like to look at what activities may be open to sponsorships. Tanick has made preliminary contact with Tom Gillaspy, the state's demographer to talk about the future of Golden Valley. Tanick is thinking about having an event where all the people who worked on the 125th Anniversary are invited and are recognized and Gillespie speaks. Werts mentioned that there is a webpage for the 125th Anniversary in the envision section. She will get the date of the planning meeting on the site. Tanick would also like to have a time capsule. Tremere suggested that people can be invited to make suggestions of what can go into a time capsule. Werts will invite the editor of patch.com and Sue Weber from the Sun Post to the meetings. 7. Valley Days Lund reported that the Valley Day board has approved the layout of the park for activities. It has been presented to Parks and Recreation and received their approval. They have discussed music and the Battle of the Bands, and don't know if they can work the battle of the bands into a one day event. A full parking count has been done and Lund believes the Brookview site should accommodate all the parking. 8. New Business -None 9. Communications • Website Update -Envision Golden Valley -Werts reported that the website has been updated to include information on Envision. It is under "About Golden Valley". • Calvary Church -Million Meal Pack-Out -Calvary is trying to pack a million meals for Haiti in January. It was suggested that Envision sign up as a group for a time slot prior to its next meeting. Loomis will check out the dates. http://www.calvary.org/news/calendar/feed haiti 2011 10. Local Business Initiative - no report 11. Recruitment of Members to Executive Board - no report 12.2011 Meeting Planning The January meeting was changed to Thursday, January13. The remaining meetings are: February 17, March 17, April 21, May 19, June 16 July 21, August 18, September 15, October 20, November 17, December 15 13. Adjournment The meeting was adjourned at 9:08 pm