01-04-11 CC MinutesRegular Meeting
of the
City Council
January 4, 2011
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on January 4, 2011 at 6:30 p.m.
The following members were present: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and
Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works;
Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant.
Approval of Agenda
MOVED by Shaffer, seconded by Pentel and motion carried unanimously to approve the
agenda of January 4, 2011 as submitted.
Approval of Consent Agenda
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
agenda of January 4, 2011 as amended: Removal of Quotes -Tandem Axle Cab and
Chassis Truck and Equipment, and Authorization to Sign Contract Extension with Tim's
Tree Service, Inc. for Tree Removal, Trimming, and Spring Brush Pick-Up Services.
Approval of Minutes -City Council Meeting -November 16~ 2010
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
City Council Meeting of November 16, 2010 as submitted.
*Set Time and Place of Agenda Closing
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to set the closing
time and place for receipt of public information for the Council agenda at 4:30 pm in the
City Manager's Office on the Wednesday preceding the Council Meeting.
*Designation of Official Newspaper
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to designate the
New Hope-Golden Valley SunPost as the City's official newspaper.
*Desi~nation of Depositories for City Funds
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 11-1
RESOLUTION DESIGNATING DEPOSITORIES FOR CITY FUNDS
Regular Meeting of the City Council
January 4, 2011
Page 2
'*Designation of Depositories for City Funds -Continued
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
`Approval of Check Register
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
check register as submitted.
*General Business Licenses
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
issuance of licenses as recommended by staff.
*Minutes of Boards and Commissions
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to receive and
file the minutes as follows:
Envision Connection Project Board of Directors -November 18, 2010
Bassett Creek Watershed Management Commission -November 17, 2010
Tandem Axle Cab and Chassis Truck and Equipment -Quotes
Council Member Freiberg wanted to know if the purchase of the equipment can be
delayed. Jeannine Clancy answered questions from the Council.
MOVED by Shaffer, seconded by Pentel and motion carried unanimously to purchase one
tandem axle cab and chassis through the Minnesota Materials Management Division from
Boyer Ford Trucks for $108,325.38
MOVED by Shaffer, seconded by Pentel and motion carried unanimously to purchase one
swamploader, SL 400, underbody, v-box sander and control equipment through the
Minnesota Materials Management Division from Aspen Equipment, Inc. for $148,313.64.
*Turbo Toolcat and Attachments -Quotes
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to purchase one
bobcat turbo tool cat through the Minnesota Materials Management Division from Tri State
Bobcat, Inc. in the amount of $39,947.14.
Regular Meeting of the City Council
January 4, 2011
Page 3
Squad Cars -Quotes
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to purchase
through the Minnesota Materials Management Division, one Ford Crown Victoria from Elk
River Ford for $21,896.64 and one Dodge Charger from Dodge of Burnsville for
$22,618.00
Authorization to Sign Contract Extension with Tim's Tree Service, Inc. for Tree
Removal, Trimming, and Spring Brush Pick-Up Services
Mayor Loomis stated that because of the storms last year the Council may want to discuss
not holding the spring pickup and retaining the funding in case of any storm damage this
year.
MOVED by Loomis, seconded by Freiberg and motion carried unanimously to authorize the
Mayor and City Manager to sign the contract extension for 2011-2012 tree removal and
trimming services with Tim's Tree Service for $61,575.89.
MOVED by Loomis, seconded by Freiberg and motion carried unanimously to authorize. the
Mayor and City Manager to sign the contract extension for 2011 spring brush pick-up
program with Tim's Tree Service for $59,160.
The Council. decided to review the spring brush pickup and emergency storm management
during the budget discussion review process.
*Authorization to Sign Contract Renewal with Embedded Systems, Inc. for Tornado
Siren Maintenance
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize
the City Manager to sign the 2011 contract renewal for tornado siren maintenance with
Embedded Systems, Inc. for $3,347.
*Approval for Use of Credit Cards
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve usage
of credit cards by any city employee who has received prior approval from the appropriate
supervisor.
Regular Meeting of the City Council
January 4, 2011
Page 4
Public Hearing -Ordinance #453 -Final Plan Approval - PUD #75 -Menards Addition -
Amendment #3 - 6800 Wayzata Boulevard
The following ordinance was MOVED by Pentel, seconded by Freiberg:
ORDINANCE NO. 453, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Approval of Amendment to Final Plan of Development
Menards Addition, P.U.D. No. 75, Amendment No. 3
Menard, Inc., Applicant
Scott Nuttleman, Menard, reviewed the plan and answered questions from the Council.
Cathy Waldhauser, Planning Commissioner, presented the Commission report.
Mark Grimes, Director of Planning and Development, presented the staff report and
answered questions from the Council. Jeannine Clancy answered questions from the
Council.
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon. Hearing and seeing no one, the
Mayor closed the public hearing.
MOVED by Pentel, seconded by Freiberg and motion carried to approve Ordinance #453,
2nd Series, as amended: Condition #6, No snow storage shall be allowed on the site that
will reduce public parking. Upon a roll call vote, the vote was as follows:
FREIBERG -YES LOOMIS -YES PENTEL -YES SCANLON -YES SNAPPER - NO
Announcements of Meetings
The Council will hold an Executive Session immediately following the Council meeting
regarding the franchise fee ordinance.
Some Council Members may attend the Employee Appreciation Event on January 5, 2011
from 7 - 8:30 am at the Brookview Golf Grill.
The next Housing and Redevelopment Authority meeting will be held on January 11, 2011
at 6:30 pm.
The next Council/Manager meeting will be held on January 11, 2011 immediately following
the HRA meeting.
Some Council Members may attend the Golden Valley Historical Society Meeting on
January 13, 2011 at 7 pm at the Golden Valley Historical Society.
Regular Meeting of the City Council
January 4, 2011
Page 5
Announcements of Meetings -Continued
The City Offices are closed on Monday, January 17, 2011 in observance of Martin Luther
King Jr. Day.
The next City Council meeting will be held on January 18, 2011 at 6:30 pm.
A Bassett Creek Water Management Commission will be held on January 20, 2011 at
11:30 am.
Reset Meeting Dates
Mayor Loomis introduced the agenda item.
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to reset the
following City Council Meetings: Tuesday, April 19 to Wednesday, April 20 and Tuesday,
August 2 to Wednesday, August 3.
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to reset the
following City Council/Manager Meeting: Tuesday, November 8 to Wednesday, November 9.
Council Assignments - Mayor Pro Tem
Mayor Loomis introduced the agenda item.
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to nominate
Council Member Shaffer as Mayor Pro Tem.
The Mayor closed nominations.
Council Member Shaffer was appointed as Mayor Pro Tem.
Council Appointments -Assistant Weed Inspectors
Mayor Loomis appointed Ron Hammer and Josha Kunde as the Assistant Weed
Inspectors for a one year term.
Mayor and Council Communications
No action and/or discussion took place.
Regular Meeting of the City Council
January 4, 2011
Page 6
Adjournment
The Mayor adjourned the meeting at 8:20 pm.
Linda R. Loomis, Mayor
ATTEST:
Judy Nally, Administrative Assistant