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04-06-11 JWC Agenda Packet AGENDA JOINT INATER COMMIS�ION '1 :30 pm — Apri! fi, 2019 Council Conference Raom Golden Valley City Nall �. Cali to CJrder 2. Approval af Minutes — February 2, 2011 3. Approval of Wafier Advisory Minutes — Navember 4, 2010 4. Bid for High Service Pump/Matar Replacement for Crystal Pump Station and Galden Valley Pump Statian - Clancy 5. Update an study of JWC 36" Farce Main through Robbinsdale — Mathisen 6. l�etter from Bernie Bullert and Response in Regards to Accurate Metering — Bu� 7. Proposal #n Assis� the JWC with the Three Council Meetings in May - Burt 8. Adjaurnment J01NT WA7ER COMMfSSION NiINUTES Golden Valley - Crystal - New Hope Meeting of February 2, 20'11 The Golden VaNey — Crystal -- New Hope Joint Water Commission meeting was called to arder at 1:30 pm, in the City af Golden Valley Council Gonference Rnnm. Commissioners Present Tom Burfi, City Manager, Golden Valley Anne Narris, City Manager, Crystal Kirk McDonald, City Manager, New Hope 5taff Present Sue Virnig, Finance Direc�or, Goiden Valley Jeannine Clancy, Public Works Director Bert Tracy, Public Works Maintenance Manager, Golden Valley Dave Lemke, Utilities Maintenance Supervisar, Golden Valley Paul Coone, Operations Manager, New Hope Bemie Weber, Utilities Maintenance Supervisor, New Hope Guy Johnson, Director of Pubfic Works, New Hope Randy K(oepper, Utiiity Supervisor, Crystai Tom Mathisen, Director af Public Works, Crystal Uther Steve Nelson, Bniton & Menk, Inc. Minutes of December 1 20'10 MOVED by McDonald seconded by Norris and motion carried unanimously to approve the minutes o#the December 1, 2010 meeting. Resolution '11-01 re,c�ardinq Desic�natinq Depositories for Joint Water Funds Gommissioner McDonald introduced the following resolution and moved its adoption: RESOL.UTION 1�-01 RESC?�.UTION DESIGNATING DEPOSIT�RIES FOR J�1NT WATER FUNDS The motion for th� adoption Qf the foregoing resolut�on was seconded by Commissioner Norris and upon a vote being taken thereon, the following vvted in favor thereof: Burt, McDonald, and Narris; and the faflowing voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature at�ested by the Vice Chair. Joint Water Gommissian Page 2 Qf 3 Resolufian '1'1-02 reqardinq Annual Elections for the 20'[9-2U21 lnsurance Po[icv Comm�ssioner Norris introduced the following resalution and moved its adoption: RESOLUTION 11-02 RES4LUTION MAKING ANNUAL. ELECTIONS F�R THE 2011-2012 1NSURANCE POLICY The motion for the adoption of the faregoing resolutian was seconded by Commissioner McDonald and upon a vote being taken ther�on, the following voted in favor thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon said resalut�on was ct�clared duly passed and adopted, signed by the Chair and his signature attested by #he Vice Chair. Update on the New Hoqe Well Testina,� Pump Steve NeEsan, from Boltan & Menk, Inc., reported the New Hape well was an excellent wefl far a back-up well in an emergency water supply plan. The water quality after the 24 haur test was good. The next step would be to purchas� a used pump and matar, the cost wou[d be around $19,500. The Technical Advisory Committee would meet to discuss aptions for fur�her use af this well and emergency backup system. They would bring back options at the next meeting. CitiLink Lease Termination McDonald reported Nextera had an antenna lease for the NQrth Water Tower, but was bought nU# by CitiL.ink who wasn't interested in continuing the lease. CitiLink did agres to rernove the equipment at tt�eir cost and offered two additional rent payments. MOVED by McDonald, seconded by Narris to authorize termina#ran of Citi�.ink Lease on New Hope Water tower, remove equipment and receive lease paymenfis fior two months. The motion carried unanimously. New Contracfi with Minneapolis Norris reported there is no 'new cantract' and the agenda item should have read, Direction fram the Councils. Norris stated the JWC needs to get direction from th�ir Caunciis to determine if the cities wanted to direct the JWC ta pursue the idea of a back-up water supply plan in case of an emergency. MOVED by McDonald, seconded by Bu�t to authorize staff to meet with their Councils to deterrr3ine if the JWC should work on an emergency back-up water supply plan. Mation carried unanimously. Join#Water Commission Page 3 afi 3 Update of JWC Forcemain Pipe Studv Throuyh Robbinsdale Mathisen reported the forceman pipe s#udy was still in draft forrn and hoped to have the report by the nexf ineeting. Update an 201Q-2011 High Service Pumps Reptacemenfi Project Mathisen reported the cosfis #�or the study to replace high service pumps in both Crystal and Golder� Valley from Bolton & Menk, (nc. was $29,500. MOVED by Norris, seconded by McDonald to authnrize a memo of understand for the r�placernent of high service pumps fiar $29,500. The TAC committee wauld approve the needed tasks for the project. Motian carried unanirnously. Update on Crvstal and Golden Va[lev Intake Meters Accuracv Study.,with Minneapolis Tracy repor�ed the problems with the rneters have been corrected and the mefiers have been recalibrated. Tracy and Klaepper will meet with Minneapofis to determine a schedule fnr checking the accuracy of the metering. Nexf Meetinq The next meeting will be March 2, 20� 1. Adiournment The meeting was adjoumed at 2:25 pm. Thamas D. Burt, Chair ATTEST: Chris#ine Columbus, Administrative Assistant Minneapolis Water Advisory Board Nteeting No. S Minutes November 4, 2010—4:00 pm In Attendance Sandra Caluin Roy, Gouncil Member and Co-Chair, City of Minneapolis Linda Loamis, Mayor and Co-Ghair, City of Golden Valley Jeannine Clancy, Director of Public Works, City of Golden Vall�y Steve Kotke, Directar af Public Warks, City of Minneapotis Bemie Bullert, lnterim Direc#or af Water Treatment & Distr'rbutian, Minneapolis Wat�r Works Chris Catfin, Superintendent of Water Plant Operations, Mir�neapalis Water Works Brette Hjelle, lnteragency Coordinator, City of Minneapolis Anne Narris, City Manager, Ci�y af Crystai Bob Cockriel, Utilities Superintendent, City of Bloomington Kathi Hemken, Mayor, City of New Mope Kirk McDonald, City Manager, City of New Nape Allen Dye, Metropolitan A[rports Cammission O�hers in Attendance ,fean Coleman, University af Minnesota Cal1 to �rder Ca-Chair CaIvin ftoy called the mesting to order at 4:Q0 pm. Approval of Minutes MOVED by McDonaid, seconded by Narris, and motion carried unanimausly approving the mmutes of August �8, 2010. Water Sustainability Framework (Coteman� Jean Cofeman, Project Caordinator, attsnded today's meeting on behalf af Project �.eader, Deborah Swackhamer, to present#he Water Sustainability Framework project to th�Water Advisory Board (WAB). The framework praject started about twa years ago and is funded by the Clean Wa#er Legacy Fund. The purpase of the project is to develop a comprehensive framewvrk far water activities and expenditures, identifiy best management practices, think "big," and cover �verything without allowing costs to drive the outcome. The group has worked abaut �7 months on the proJect and state agencies, lacal gavernment, watershed dis�ricts, soii and water conservation districts, water management organizatfans, and nonprofit groups have been invo�ved in some capacity. The M�t Council was invvlved in some of the cvmmittess and provided backgraund data an the drinicing water and wastewater infrastructure in the m�tra area. The praject was committed ta a statewlde perspective and pub4ic autreach extended stat�wide. Th� praj�ct team organized technical woric teams arQUnd water uses (ecalogical services, ddmestic use, manufacturing and energy use, agricuitural, recreatianal/culturaU spiritual, vaivation, educatian, and policy). G:IJWCIWABIMINUTES�WAB Meeting Eight Minutes.doc � The project website (wrc.umn.edulwatersustainabiiityframework/) includes white pap�rs on key issues written by the variaus technicaf work teams. The website als� includes three basic level background documents compi{ed for water use, water supply, and water quality. The Synthesis Team sifted through #he work done by the praject teams, develQped solutians, and produced a draft framework. The fina! draft will b� presented to the State Legisiature in January 209�. Ms. Coleman recarnmended m�mbers talk ta Chris Elvrum, af the Metr�p4litan Council, who served on the Synthesis Team abaut any �uestians �r cancerns befnr� the final report is published in January 2011. The framewnrk was organized arour�d 10 specific needs and strategies within the framework af ecaingical, social, and environrnental pillars of sustainability. The 10 issues identified are: 1. Sustainable water supplY 2. Cuitural eutrophication and ather conventional impairments (for example, mercury is �he most common impairment) 3, Contaminan#s of emerging cancern 4. Land-water cannecfion �. Ecological and hydralogical integrity 6. Water energy "nexus" 7. Water pricing and how water is vaiusd (see #he Water Valuation white paper faund on the website) 8. Public water infrastructure 9. Citixen engagement 'IO.Organization and institutions Each issue is organized by a problem statemenf, desired future condition, s#rategies, what needs to be done to get there, how and who should do it, and benchmarks to move the prncess alang. Pricing informatian and valuation is included in the backgraund tecF�nical repr�rt prepared by the Va[uation Technical Team. The WAB noted a concern that pricing was nat taken inta cansidera#ion when developing the iss�es and the stra#egies ta salve the problems identifted. The Framewark teams wers dir�cted tn nat consider cost as a barrier when making recommendations. Ms. Caleman encouraged the WAB tv brqwse the Framework's website, review the Technical Wark Team's paper for domestic use and the Water Valuation's paper, sign up far #he notifrcation ofi#he final report, and submit questions to Ms. Caleman. Ms. Caleman is willing to come back to the WAB once fhe final report is subrnitted to the S�ate Legislature in January. Colvin Roy encouraged WAB members to cornment on the report when it is pubiished. From the surtace water users' standpoint, no sustainable differen�es were pointed aut be#ween graundwater'and su�Face water users. The WAB will discuss the repart at the me�ting in February and decide if it would be beneficial to invite sameane from the Water Sustainability Framework back to discuss the final report. G:IJWCIWABIMINUTESIWAB Meeting Eight Minutes.doc 2 Mayor Hemkir� expressed concern about expectatrons that could be placed on cities for funding of the recommer�dations and who wi11 implement the recommendations. The WAB would like ta have appor�unity to take par� in thase discussions. Mayar Laornis participates an the Metropolitan Area Water 5upply Advisory Committee, which rnet fast week. Chris Elvrum att�nded the meeting and gave a repa�t on the Framework study. Hfs rsport di� nat include details regarding the process, but basically stated that�he group is working on the fir�al repo�t and that it will be �resented to the State �egislature in January 2011. A number of state agencies (such as Department of Agricultur�, MPCA, DNR, BWSR, Department of Health, eta) are meeting to €orm a unified approach taward water management. In the meantime, #he Met Council has developed a metrapo�ita� madel ta perfarm groundwater mapping that has nvt made much headway becaus� it cantinually needs mare data. Mayar Loomis painted out that there may too many groups with individual vested int�r�sts that could compficate fihe sustainability rspor�fram moving forward. Capifal lmprovemenf Ptan (Builert) The Pr�ority Improvements Plan is complefed and an executive sumrnary was pravided for members to review. The ful! repor� can be obtain�d thraugh Bu(I�r�'s Qffice. Much af the effort in preparing the plan has been based on input frnm the WAB (such as taste and odor and groundwater studies). The projects are prioritized over a '!0-year implem�ntatian plar�. The order Qf priorities may change if fnance� or emergency situations dictate differ�ntly. Larger projects fhat require bvnding are on a 3- to 5-year bonding cycl�. Thos� projects are the Fridley and Cofumbia Heights plant rehabilitation, taste and odor, Hiawatha pfant, meter replacement, and backup graundwater supply. A number af project studies will be done next year resulting in a list af prajects that will need bonding and wilt be b�ilt inta the 2012 pro fo�ma. Bullert would fike to see cleaning and lining projects added back intfl the budget next year. The gaal is to do same structural and cemenf fining to repair Minnsapolis' sys�em. In 2D10, Minneapolis and Gr�lden Valley worked an lining projec#s and invited other cammunities ta be par�icipants. Minneap4lis and Galdan Valley coordinated the timing of the bidding. Staff belisves that this r�sulted in favarable bids. Since the Priorityr Improvements Plan was just completed, nane of the priority projects are included in �he 201� budget. Laoking to 2012, the City has prepared its capita! budg�t requests to be submitted to #he Capital Long-Range Improvemenf Cvmmittee (CLIC) sametime in March 209'[. Comments on the 20�1 projects shoul� be submitted as saan as possible and comments an the 2012 projects shauld be submitted within the next manth. 20'11 Meeting Calendar(Hjelle) HjeAe recapped the meeting process sinc� the WAB started meeting in D�c�mber 2009. A draf# meeting schedule ft�r 2D11 was distributed for the WA8 ta cvnsider. The February G:1JWC1WA91Mtl�UTESIWAB Meeting Elght Mlnutes.dac 3 201'f inee#ing wi(I take place just prior to the CLfC rr�eeting when the CLIC will be dis�ussing the 2012 f�udget. The meeting schedule is reduced ta three meetings per year to take advantage af key mi{estones in the budget pracess and the legislative session. By third quarter 2011, results af the curr�nt projects underway shauld be available for discussion. Th� draft 2011 calendar was acc�pted as presented. Adjournment Ths meeting adjoumed at 5:55 pm. Respec�fully �ubmitted: G� P Schutrop A ministrative Assistanf, Ci�y of Galden Valley G:1JWC1Wf1811NINU1'ESIWAB Meeting Eight Mlnutas.doc 4 ° �'� [��.,...+.•�..�.T�+...JI`�.1 C�- E V � �� N � � I I``,J�:x � � Cc�nsu[fiing �ngine�rs Sc Surveyors " 7533 Sunwood Drive NW•Ramsey, MN 55303 Phone(763}�33-28a1 • Fax{763}427-0833 www.bolton-menk.com Marcl� l C,20l I Jeanine Clancy Directar of P�rblic Works 7800 Golden Valiey Road Golden Valley, MN 55�427-458$ RE: JWC High Service Pump/Motor Replacement Golden Valley&Crystal,MN Bid Evaluation BMI Project Ntnnber; M2l.102$Ob D�fli'.��FltllJl�: Bids wera reeeived at Golden Valley City I-lall at 11:40 a.m, on Tuesday Marcl7 ]5, 20I 1 and are su�r�marized Uelotv: ALT HEAD ALT H�AD ALT PAINT CRYST GV GV BIDDER BASE BID* {deduct) (decit�ct) (add) ICeys WeII 1 Dri[lin Ca. $353,900.00 $13,600.fl0 $7,800.00 �6,OQ0.00 Bergerson 2 Caswelllnc. $370,23Q.00 $8,QOQ.OQ $4,000.00 $9,SQ0.00 M�rnicipal 3 Builders $372,750.00 $b,00�A0 $2,500.00 $4,522.00 Riee Lake 4 Cqnstructiati �372,90d.00 $5,500.00 $�,250.Q0 $4,800.00 AI#ern�tc Combinations: A. Renair and Re-use all Pamp Discharge HeACIs BIDDER BAS�BID w/Renovation of Heac�s l I<� s WeU DriIlin Co. $332,500.00 2 C3ergersnn C�swell Inc. $35$,230,00 � Riee Lalce Constri�ction $365,150.00 3 Munici al Builders $364,2SO.OQ DESlGNlNG FOR A 8ET(�R TUMORROW k3oltc�n&Menl: is<<E��yual cipE�ortunit��cir�playcr �i="'",,,, Jeannine Clancy �� JWC HSP/Motar Replacement-Bid Evaluation _ � ' March 1 b,2011 Page 2 13 Re��'sr and Re-use nit Pum� Dischz��ee Heads -i-Paint Goiden Vallev W�tt1s and Ceilin� BAS�BID �v/Renovation of �Ieads BIDDER and aintin �t Golden VAlle f Keys Well Drilling Co. $338,SOO.QQ 2 Iiergerson Caswell Inc. �357,730.00 4 Rice Lake Construction $369,950.OQ 3 Munici a! Builders $3b8,772.00 Tl�e specifieations and bid doc�nnents did not contain any warding ai•ambiguities so as to force the ContractQr to build in additional contingeneies. We feel that the bids received were competitive and responsive and rebidding of the project would nat provide any cost savings. Keys Well Drilling Co. is tl�e lo�vest respansive and res�onsible bidder. 'I'he two addendums were received by the contractor and a Bid Bond far 5°/fl of the bid �vas included with iheir�id. Re-use of the existing discharge j�eads will provide an end prodt�ct that is esset�cially as gaod as new And will save the JWC money and �vill better ensure a�ood pipe-(it with the existing piping. We ai-e also oFthe �tnderstanding tihat Golden Valley is in Favor of having#Iie contractor paint the �valls and ceiling in their pump statian. We recommend that the conlract be awarded ta Keys Well Drifling Co. with the alternate deducts far renovatian of tite discharge heads (deducts for ALT_1-I�AD_CRYST and ALT I-IEAD_GV) and the �zlternate add Far painting of the Golden Valley pump station walls ai�d ceiting for the total arnoiu�t af $338,54�.00. Sincerely, B�LTON &MENK, iNC. ,r�, � J',/, ;' f ,�'�;%; ,��':`I��•�Y�/�/ 1�/.'�T'/�r�i.:-'r''�/��( 1 Steve Nelson, P.�. Project�i�gineer ce: Tam Mathisen, CiCy �ngineer/Director of Aublic Warks, Crystal Guy Johnson, City Engineer/Director of Aublic Works,New T-Cope G;V WC_Watcr1M21.102806\7_Ridding_Contract_Docs\Bid Gvalu�tion l.cttcr M21102806.doc DE5lGNrNG FOR A BETTER TOMORROW F3oiton& N1;:nk is a�i cc�u.tl i��ort�inity cit�E�loyer � � Q O O C] O C7 d O � O G O t7 p O O O O p x C? O O C7 O O O O O Q O p p i7 O p 7 � O C7 O � Ci N u1 � O O t7 C7 � O O O O p � 0 � C7 U1 I`� O u1 � 01 � ul v1 vt CJ � O �.�'1 4t1. U7 p � O C11 t0 O Ol 00 '-i Q I� 'd' O tfl f`� (`� N pp V � N 1`� O 'd' I`� Q sJ� t,f`i � f� ta �t d' �.N„ tJ'1' N N CV d•" q� SC 4f1 Ch c-I t11 c1' s-1 N d' N r-i �-t {/} i/7� t/} i!L ,N, il1� i/1� i/} ill� i/1� �t!'b i!? ,�, 'S!Y t!?� ill� i/} ,� � � � � �' H Q3 � � O O d O O O. C7 � O O O O � f,7 O O O p •� � 000voq; a oc� oo 0000 � OD � .�u. 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Direcfior, Water Treatment & Distribution Services c'�y'j�i"I� Minneapolis Public Wnrk ;s�o c�i�«�v:��3�y-f�� 0 South Fif�h Street, Room 2Q3 r,��dC��n�y,MN 559:.7-45A8 ��;�_i��_��oo Minneapalis, MN 55415 7G3=593-6109(f.ix} iG3-5J3-3968 CI"I'� Subject: Metering at Golden Va�ley Reservoir Intake Vault Jvlay�nt and Council y��_;�,;.s�,or; Dear Mr. Bullert: �'.'�`'�'��"�'a`� ! have received your letter dated March 15, 2011 regarding the metering at "'�-5`'�-�0"' the Golden Valley !n#ake Vault. The Jaint Water Commission (JWC) �a�,k,�;�s,��, agre�s that accurate metering is in the best interest of#he City of I'olice: 7C.,i-j9:�-8079 Minneapolis as well as the JWC and we are interested in developing a �'�� '��i-�`>>-h�k%`� plan that is acceptable to both par�ies. ?<,3-?��:�-s�c��s cf;,,) i�t,t,i,� ��r�»l;, Gaiden Valley staff has been working diligently to address the issues #hat -�;3-��,�-„�,;f� you raise in your letter. As you know, however, the design of the existing ��"-��-�-��{�»> vault limits opportunities for solutians. Enclosed please find a i„s4,�;�;,i, memorandum from Bert Tracy, Golden Valley Pubiic Works Maintenance �,;,_,,,,_�,,,,,, Manager, outlining the JWC s �fforts fo address #he metering issue. ?(y�..��Ji..i�l�)� �1:E`7) � I understand that yvu and other Minneapoiis representatives wi!! be n�<,<<,� v�i��t�� _��,��,�; meeting with representatives of Galden Valley's Public Works staff in late �`'' '�''�h"" April to further discuss the issues, constraints and opportunities for l�i,,,,,,;,,�;:,,,��L�,,,;j,� resolution. 1 laok forward to hearing the outcome of that meeting. .;t,:;-;��;;-:;c i t�; r��,.��-�- Sincerely, ?G i.��:i-,n i i f�g5('r51T1�-; �t�� ~c„�;��:�-�;��, Thomas D. Burt Chair, Joint Water Commission I'ar1, and Rccrcari�.,n 20O('�ruul:.virrti�E'arlswat• c;��,��„ti�,n_,�,tin�;s�:�c,_�:,c,., Enclosure nc,3.,3�-��-t? %��-�-�''='�-�y cf;t'� C: Ann Norris, City of Crystal '`;��'`''_�j`,`;��`�`-,�' Kirk McDonald, City of New Hope Jeannine Clancy, City af Galden Vailey Be� Tracy, City of Golden Vailey G:WWG1CorreslBullert 032511.docx �- � oi� � � � , ,�:_. � .€� � u ,,: �';�" �-» ��"�.�f<"-,s.s�t� 4j ��„ .��";��;�; ��:�; � � � Publ6c Warks � � 1 63.593.3988 fax 763.593.8030 7 � ? Date. March 25, 2011 To: Tom Burt, City Manager Throtagh: ,feannine Ciancy, Public Works Director Frorn: Bert Tracy, Public Works Maintenance Manager�"' Dave Lemke, Utilities Maintenance Supervisor Subject: Metering Issues at Golden Valiey Reservoir (ntake Vault The purpose of this memorandum is to respond to a letter from Bernie Bullert dated March 15, 2011, to you regarding metering at the Golden Valley Reservoir Intake Vault. The letter from Minneapolis is a disappoir►tment since Minneapolis staff is well aware o# our efforts to resalve the mefering issue. Golden Valley intake vault meters were replaced last year with strap-on ultrasonic me�ers. Although this is not a typical meter for this type af application, it was the meter of choic� due to high velocities and excessive vibratian on the piping. As Mr. Bullert's March 15, 2Q11 letter states, "The specifications for the meter setting caR for ten diameters of straight pipe befare the meter and five diam�ters of straight pipe after the metsr." He alsa states tl�at "ft is not possible to meet these specifications within this manhole with the present configuration." The configuration of the manhnle (intake vau{t} has not changed since constructian ofi the pump station in �he early 1960s. While the pipes were replaced five years ago due to age, the configuration remained the same. The design of the vaul� cannat provide the required pipe lengths for any type ot meter. The intake system from Minneapalis to the reservoir would require compiete change to the intake system from 48-inch Minneapolis main ta the reservoir in order#o cor�ect design deficiencies. The current ultrasor�ic meters that were installed last year were purchased to replace the identical meter that is in use in Crystal. The type and make af ineters that worked fiine in Crystai, did not wark in the Galden Valley intake vault due to pipe vibration and velocities during intake flaws in the Golden Valfey intake vault. Golden Valley utility staff has been working diligently with the meter suppfier to calibrate the new ultrasonic meters. However, these meters have not be�n working accurately. As a result, the supplier has agreed to credit the JWCs purchase and supply Golden G:16ert TracylJWC Dacuments\Minneapolis InfntlVletering Issues 3-2011.doc � Vailey with a new rneter style. The new meters will be Data lndustrial lnsertion Irnpe{ier Modef 2258 meters. The antici�ated delivery and installation is April 8, 2011. The intake vault design inherently prohibits consistent rn�tering accuracy due to the iack of straight pipe before and after the meters, and water velocity through the pipe. As stated above, the design flaw needs ta be addressed and corrected in order ta create a system that would alfaw far lower velocities through a larger pipe and less elbows to allow far proper amount of straight pipe before and after the meters. Since the agreement with Minneapolis requires that the JWC provide the metering statian, Galden Valley staff will be recommending that a capital impravement praject be budgeted to reconstruct this facility so that a meter can be installed to rneet manufacturer's specificatians. In the meantime, Golden Valley staff will document #he JWC's water consumption at the Galden Valley pump sta�ion by reviewing the gallons pumped per day via #he SCADA system. G:18ert TracyUWC pocumentsUVifnneapolis 1nfolMetering lssues 3-2011,doc Z �rv�✓iRaNt��N�ra�. FINAhJCIA.L GF2QUt� Ir�C 161 North Clark Street, Suite 47Q0 Chicago, IL 60601-3201 1312-646-7016 T i-3i?-278-p25�J F 28 March 2011 Mr.Tom Burt,Chair Joini Water Cammission c/o City of Golden Valley 7800 Galden Valiey Road Golden Valiey, MN 55427 Proposa)ta Participate In a Meeting of the Three JWC City Councils Dear Mr. Burt: Environmental Financial Group, Inc. {"EFG"� is pleased to submit to yau and the Joint Water Cammission ("JWC")this letter proposal to prepare far and assist the JWC in hosting a meeting vf the Golden Va11ey, Crystal and New Hape city councils. PROJ£CT UNDERSTANDING The JWC is seeking ta host a meeting of the city councils of the three JWC cities.The purpose of the rneeting is to educate council members on various matters reiated to potable water service and to provide a forum for discussion and an exchange of ideas and views.The need for the meeting is prampted by recent JWC emergency watef supply planning wark,ongoing discussions with Minneapolis on the cast af water, continually rising Minneapolis water rates, and upcorning adjustments to rates charged ta the JWC by Minneapolis. The JWC has requested that EFG develop a 30-minute presentation to be delivered at the meeting,scheduled for May 11.7he presentation should include specitic, detailed infarmation on the history af the JWC and iCs relationship with Minneapolis, an overview of water rates and factors affecting the cr�st af water,and availabfe options for developing an emergency water supply. 5C�PE OF SERVICES The proposed scope of services includes the fallowing. 7ask l l Collect lnformation—EFG shal{collect information from the JWC mar�agers,the JWC technical advisory committee(TACj, the City of Minneapolis, and others.This infarmation shafl include historical rate information,Minneapolis capital plans,comparative water rate information, and documentation on the 1WC's past investigations into a new groundwater source of supply. 7ask 2�Meet with JWC and TAC--EF6 shall prepare for and attend two meetings with the JWC and two meetings with the TAC to discuss various water matters and to review and address comments an a draft Mr.Tom Burt,Joint Water Commission Proposal ro Participate in a Meeting of the Tl�ree JWC City Councils presentation. EFG shall develop an outline tor the presentation for review and comment by the TAC priar to developing Che entire presentatiqn. EFG shall meeting with the JWC at its May meeCing to review the presentatinn and address additionaf camments. Task 3�pevelop Presentation—EFG shall develop a presentation suitable for viewing through a camputer projection system. The presentation shall cantain tabular and graphica{informatian related to water rakes, cast of service concepts,the 1WC service area and large diameter water mains, and other information. E�G shail produce 1Q0 capies of the presentakion suitable for use as a handout at the three council m�eting, Task 4�Attend Three Councii Meeting—�FG shall prepare for and attend the three council meeting srheduled for May 11,2011. SCHEDULE Time is of the essence in this matter and tt is critical that the presentation and refated concepts be fully reviewed by the JWC and TAC in advance of the May 11 meeting. It is understood that athers will dictate the deadlines for some of these tasks. SUDGET These services are proposed to be conducted for a lump sum of$7,650.An invoice will be submitted at the conclusion of the praJect. We appreciate the opportunity to submit this proposal to the JWC and look forward to your favorable response.Thank you. Very Truly Yours, �NVIRONMENTAL�1NANCIAI.GROUP,INC, Digitally s(gned by 5tott Marder DN:cn=S[att Harder, o=Environmental Financial Group,tnc.,ou, emaiE�seharder@efg.com,cgUS Date:2011.03.2817:17:OQ-05'd0' Scott E. Harder, president/CEO Page 2