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03-17-11 Envision Connection Project Minutes MINUTES Envision Connection Project Executive Board March 17, 2011 7 pm, Brookview Community Center, Conference Room Board of Directors: Linda Loomis, Chair, Lynn Gitelis, Sharon Glover, Helene Johnson, Philip Lund, Dean Penk, Marshall Tanick, Blair Tremere Members Absent: Jim Heidelberg, Cindy Inselmann, Luke Weisberg Staff: Sandy Werts. 1. Call to Order The Meeting was called to order by Mayor Linda Loomis at 7:20 pm 2. Approval of Agenda Motion: It was moved by Tremere and seconded by Johnson to approve the agenda as presented. The motion was approved unanimously. 3. Approval of the Minutes of February 17, 2011 Motion: It was moved by Tremere and seconded by Johnson to approve the minutes as presented. The motion was approved unanimously. 4. New Business - None 5. Proposed Community Foundation/Non-Profit Loomis heard from Sheila Miller who has the rights ta the domain name of goldenvalley.org, that it will be available as of March 17. Tremere said it should be secured. Gitelis suggested trying to get .net and.com also. Loomis will try to reach Miller to say that Envision is interested. Penk said that at this time he has reserved GVCFoundation.org and goldenvalleycommunityfoundation.org. Penk said the bylaws are completed. Tremere and Glover are completing the paperwork. The Golden Valley Community Events Fund met and passed a resolution to dissolve and signed the papers. The Transition board is meeting next week to work on giving and cultivation/marketing. Penk is meeting with the Human Services Foundation on May 8. Penk said they must figure out a date to register. He is now looking at 4-11-11. Tremere and Glover met with the attorney from the Management Assistance Program for Non- Profits (MAP). The attorney said the by-laws are fine, and instead of filing an amendment, to file a "Restatement of Articles". City Council Workshop— Penk gave an overview to the Council on March 8. Gitelis recommended "techsoup" as a resource. The Fundraising School comes to Minnesota once a year according to Glover. She said It is very helpful. Loomis will open City Hall at 6:30 pm on Tuesday, March 22 for the transition Board Meeting. 6. Bridge Building Activities a. Bridqe Builders Quarterlv Meetinq —winter— Loomis has not set up a location. Penk received an e-mail from a neighbor about the Wirth Park Community Advisory Committee. There is a link to some proposed redesign plans. He will forward the e-mail with the link to the Envision Board. According to Loomis, the Minneapolis Park Board invited Golden Valley to have a member on the Committee. Damon Struyk was appointed. They have three study groups — north, southwest (bog region) and back 40 (Twin and Sweeney Lakes region). The meetings are open to the public. b. Farmers Market— Loomis said the Farmers Market will be a reality. The first day is Sunday June 26. Kristine Frey is in contact with the City Manager and City Attorney to work out the details. The City Council approved the plan at the last meeting. The group is a 501.c 4. They will use the space under the water tower. Tanick said it would be nice to have a booth there. c. Lilac Plantina —The Lilac Planning Team met on March 7. They are planning to plant the area from Glenwood Drive East to Douglas Drive. Werts said she just received an e-mail from AI Lundstrom, the Environmental Coordinator, who asked the group not to plant the circle by the light at Douglas Drive and Hwy 55 because of construction plans at the intersection. d. Valley Volunteer Dav—the committee consisting of Johnson, Gitelis, Penk, and Jennifer Lara met on March 14. The day may be scaled back for this year, focusing on Neighbors Helping Neighbors, Lilac Planting and Buckthorn busting. There will also be a family art project to include young children. e. Neiahbors Helping Neiqhbors-the Spring Blitz is on April 30. There is still a need for homes that need work done. Loomis said that the challenge is for people to know that it is O.K. to have people (volunteers) come to do the work. This day is to promote awareness for the program. f. Envision Award— Penk said he would write the article on Saturday. Tanick brought up that Sharon Soike is pursuing a "hall of fame"for Golden Valley as part of the 125th Anniversary. This would not compete with the Visi Award. g. Memorial Dav—According to Loomis, the VFW and Legion doesn't have the commitment to the event. It would still be nice to do something for Memorial Day. According to Tanick, he and DeDe Scanlon have talked about putting up a display of military artifacts at city around Memorial Day. This item will be removed from the agenda next month. h. Ice Cream Social —Tanick has contacted sponsors for the past. He has been able to raise $500 to $600 for this event. Penk will contact the person who donates ice cream and will remind him that the 125th anniversary is this year and see if he would come up with a special flavor for the event. i. Buckthorn Bustinq —This will be part of the Valley Volunteer Day. Tremere would still like to have a seminar. It would cost about $100 for the speaker. There are lots of venues to pull buckthorn on city property. The city has tools for people to borrow to use on their own property. Lund suggested removing this item from the agenda. j. Garden Club/Community Gardens —Garden Club—The evening club met this week. Pat Tomko from the morning club came to the evening group to talk about lilac planting. The morning club is still intent on being a sponsor of the lilac planting lunch. Community Garden —Gitelis said there are plenty of people interested in planting a garden, but no one who wants to serve on a board of directors. Golden Valley Lutheran has land and also wants to do something there. Lund asked why not make gardens on land where a dog park was suggested. Loomis replied that the open area was a parking lot at one time, and may not be suitable. She also said there is an area near St. Margaret Mary that is owned by the city of Minneapolis. She continued that with the upcoming Farmers Market, it may spur more interest in community gardens and might be a good place to find people for a board. 7. 125 Anniversary Planning The next meeting is on March 23 at Brookview. According to Tanick the committee is moving along and there are programs in progress. He is working on visits to schools — possibly Breck, Perpich and Sandburg. The Golden Valley Country Club h��,�ffered their facility free of charge for any 125th anniversary events. � ;� " � �g . Tremere is working on a time capsule. Press relea, � �av���one out requesting ideas to go into a time capsule. �� ,;, �� Loomis said the Sun Post will be publishing the i�rst on a series a�t�t��,Golden Valley Organizations. The League of Women Voters'will be the first one featured. Information came out about upcoming activities [n the pa�f��`-�nd recreatio�brochure on the first page. Werts has submitted inforrna�inn to go onto the w�bsite and to be mad� into a flyer that can be given out or sent out. �: Tanick said that Central Bank may m�ke a'�#ca���t�on. Tre�n'��e said he has talked informally to the Q City Manager and Sue Yirnig about se���ng up a��rid;accoun�°far the donations and expenses. � 8. Valley Day— � ; � ��� �� ���� ���� Lund said they are��rkmg on ��parade re�u���They wou�i like more organizations in the parade which will en�fn��rook���v Park Lund said it would be nice if the Historical Society would hav���� eaker���'���ir�dt��?la�r� ` .7����fi� Werts asked wh�ttl�e Envisrari,..�ommittee needed to do to get ready for a booth at Valley Day. � , Penk replied that all the �ards sh�'c��ld be upda�ed. It would be nice to have a display board instead:of,having them o.n;a table: ` � A suggestior�w�,�s made to� lapel pins for the 125th there. a�.�.. 9. Communicatio� • Faith Com ��v���, � -ng— Loomis said there was a nice turnout to hear the speaker from Heading� �„ �. �ennepin. Sue Weber was present, so there may be something in the Sun Post. '��� � 10. Recruitment of Members to Executive Board 11. 2011 Future Meetings - The next meeting was changed to Wednesday, April 20. The May meeting will be on May 12 so that it is a week before Valley Day. 12. Adjournment—The meeting adjourned at 9:20 pm.