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06-01-11 JCW Agenda Packet AGENDA . JOINT WATER COMMISSION 1:30 pm — June 1, 2011 Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes — May 4, 2011 3. Summary of May 11, 2011 Tri-City Council Meeting and Review Next Steps (Burt) 4. Preparation of Cost Estimates and Timeline for Wells (Norris) � 5. Authorize Agreement with Bonestroo for Preliminary Design/Feasibility Report in the Amount of$63,940 (Mathisen) 6. Authorize Golden Valley City Manager to Sign Agreement for JWC Golden Vatley Pump House Air Conditioning Project (not to exceed $20,000) (Clancy/Tracy) 7. Update on Metering of Intake Water at Golden Valley (Clancy/Tracy) 8. Discussion Regarding July Meeting (Clancy) 9. Adjournment JOINT WATER COMMISSION MINUTES Golden Valley- Crystal - New Hope Meeting of May 4, 2011 The Golden Valley— Crystal — New Hope Joint Water Commission meeting was called to order at 1:30 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Staff Present Jeannine Clancy, Public Works Director Sue Vimig, Finance Director, Golden Valley Bert Tracy, Public Works Maintenance Manager, Golden Valley Dave Lemke, Utilities Maintenance Supervisor, Golden Valley Randy Kloepper, Utility Supervisor, Crystal Tom Mathisen, Director of Public Works, Crystal Guy Johnson, Director of Public Works, New Hope Other Mark Hanson, Bonestroo IMinutes of April 6, 2011 MOVED by McDonald seconded by Norris and motion carried unanimously to approve the minutes of the April 6, 2011 meeting. Preview of Mav 11, Tri-Citv Council Meetina Scott Harder will be contacting the three City Managers about the presentation he wrill present to the Tri-City Council Meeting. At the Tri-City meeting the JWC Commission will be asking each Council to adopt a Resolution for a back-up water supply. Update on studv of JWC 36" Force Main throuah Robbinsdale Mark Bonestroo gave a preliminary review of the pipe. The JWC Commission will be contacting the City of Robbinsdale and Hennepin County with regards to options available in regards to the water main. EPI Contract for Air Condittoninst Proiect at Golden Vallev Pump House A contract with EPI in the amount of$9,800 for air control for the Golden Valley Pump House. MOVED by McDonald, seconded by Norris, to approve the contract in the amount of $9,800 from CPI, for contractual services to complete the air conditioning project at Golden Valley, JWC pump house, the motion carried unanimously. Joint Water Commission Page 2 of 2 Other Business There was no other business. Next Meetin4 The next meeting wiil be June 1, 2011 Adiournment The meeting was adjourned at 2:40 pm. Thomas D. Burt, Chair ATTEST: Christine Columbus, Administrative Assistant Tri-City Council Meeting minutes Wednesday, May 11, 2011 2198 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the Tri-City Council Meeting was held at 6:35 p.m. on Wednesday, May 11, 2011 in the Crystal AB Room at the Crystal Community Center located at 4800 Douglas Drive in Crystal, Minnesota. Crystal Mayor ReNae Bowman will call the meeting to order. ATTENDANCE The Crystal city clerk recorded the attendance, as follows: CRYSTAL COUNCIL: Mayor ReNae Bowman, Councilmember Dave Anderson, Councilmember Julie Deshler, Councilmember Joe Selton, Councilmember Mark Hoffmann, Councilmember John Budziszewski, and Councilmember Janet Moore. CRYSTAL STAFF: City Manager Anne Norris, Public Works Director Tom Mathisen, Water Superintendent Randy Kloepper, and City Clerk Janet Lewis. NEW HOPE COUNCIL: Mayor Kathi Hemken, Councilmember John Elder (arrived at 7:45 p.m.), Councilmember Eric Lammie, Councilmember Dan Stauner, and Councilmember Andy Hoffe. NEW HOPE STAFF: City Manager Kirk McDonald and Public Works Director Guy Johnson. GOLDEN VALLEY COUNCIL: Mayor Linda Loomis, Councilmember DeDe Scanlon, and Councilmember Bob Shaffer. GOLDEN VALLEY STAFF: City Manager Tom Burt and Public Works Maintenance Manager Bert Tracy. OTHERS: Environmental Financial Group Consultant Scott Harder, City of MPLS Public Works Director Steve Kotke, City of MPLS Water Operations Superintendent Chris Catlin, Barr Engineering Vice President Senior Civil Engineer Brian LeMon, Brown & Caldwell Associate Managing Engineer Daniel P. Davis, and Bolton & Menk Senior Project Manager Steven G. Nelson. AGENDA The City Councils and staff of Crystal, Golden Valley, and New Hope received a presentation and discussed the following: a) History and background of the JWC b) Supply planning history c) JWC water quality profile d) Peer backup water systems e) Emergency supply options C:1UseralpschuVoplAppDatalLocellMictasoftlWindowslTemporery Intemet Files\ConteM.OutlookW82YZZ8AMin5 11 11 Tri-Citycouncil mtg.doc Tri-City Council Meeting minutes Wednesday, May 11, 2011 2199 fl Next steps ADJOURNMENT The meeting adjourned at 8:12 p.m. ReNae J. Bowman, Mayor ATTEST: Janet Lewis, City Clerk C:\Users\pschutroplAppDetalLocaMAi�xosoftlWindows\Temporery Inlemet Files\Content.Outlook1A82YZZ8A1min511 11 Tri-Citycoundl mtg.doc 2335 Highway 36 W St Paul,MN 55113 Te1651-636-4600 Fax 651-636-1311 www.borrestroo.wm May 6, 2011 �Bonestroo Tom Mathisen, PE City Engineer City of Crystal 4141 Douglas Drive N Crystal, MN 55422 Re: Feasibility Report/Preliminary D�ign JWC 36"Water Transmission Line County Road 9 Xerxes Avenueto County Road 81 Joint Water Commission; Cities of Crystal, Golden Valley, New Hope Project No. 2896-11001-0 Dear Tom, The)WC 36"Water Transmission Line Evaluation Report is completed and has been reviewed by the]WC.A meeting was also recently held with Hennepin County and the City of Robbinsdale to review the Evaluation Report. The next step is to prepare a feasibility report identifying the preferred option.A preliminary plan will be prepared identifying the preferred option worldng closely with the affected agencies, specifically Hennepin County, City of Robbinsdale,and City of Minneapolis. It's likely the preferred option will result from working closely with the affected agencies based on further negotiations and cost sharing.We have developed a phased approach recognizing at this point we are still not certain the effort needed to identify the preferred option.Attached please find the Fee Proposal which identifies tasks for each phase and is summarized below by each Phase. Phase I Investigation $32,750 Phase II Preliminary Plans $22,160 Phase III Feasibility Report $9,030 Total $63,940 IYs recommended the proposal be reviewed with the effected agencies to develop a coordinated approach to the engineering work. We have enjoyed working with JWC on this very important project and look forward to the next step. Please review the proposal and call with questions. Yours very truly, BONESTR00 Mark A. Hanson Vice President (651)604-4838 FEE PROPOSAL . Preliminary Design/Feasibility Report 7WC 36" Water Transmission Line County Road 9 Xer�ces Avenue North to County Road 81 May 6, 2011 � W w a a �'j z Z Q ^ Z Z � p W Z ..I a � aw � w �j � � W � W w Z '-' O z E.. � O � Z o C7 = m TASK � a Nw a wW v�f Houriy Rate $135.00 $135.00 $114.00 $95.00 Phase I-Investiaation 100 30 100 40 $32,750 • Workly close with Affected Agencies • Pot Holing/Poor Soils/Ground Water • Review Dewatering Impacts • Identify/Confirm/Resolve Conflicts • Additional Testing Phase II-Preliminarv Plan 40 20 90 40 $22,160 • Survey/Inspection • Public/Private Utilities • Road/Structural Improvements • Prepare Peliminary Plan Sheets Phase III-Feasibilitv Reoort 40 10 20 $9,030 • Recommendation • Discussion • Cost Estimate • Revenue • Schedule TOTAL H�URS 180 60 210 80 SUMMARY 24,300 $ 8,100 23 940 $ 7,600 63 940 .���n��tr�� I:\2896\2896100010\CostEsUmat�\Fee Proposal.xlsx 5/6/2011 � � o �n a e Public Works 763.593.8030/763.593.3988(fax) Date: June 1, 2011 To: Joint Water Commission Through: Jeannine Clancy, Director of Public Works From: Bert Tracy, Public Works Maintenance Manager Dave Lemke, Utilities Maintenance Supervisor Subject: Air Conditioning Project at Golden Valley Pump House The Joint Water Commission (JWC) 2011-2015 Capital Improvement Program includes $30,000 in 2011 for an air conditioning project at the Golden Valley JWC pump house. At the May 4, 2011 meeting, the JWC approved entering into a contract with Environmental Process Inc. (EPI) to develop options, prepare construction documents for mechanical and building modifications, and complete construction project management for a total cost of$9,800 plus an estimated $600 for reimbursable expenses. In order to complete the air conditioning project by mid-July, Golden Valley staff is requesting authorization to complete the air conditioning installation portion of the project within the estimated budget amount of$30,000 for EPI services and air conditioning Installation. Recommended Action Authorize Golden Valley City Manager to execute contracts for the air conditioning project at a not to exceed cost of$20,000. G:�Bert TracyWWC Documents�Pump HouseWir Conditioning 2011 Wir Conditioning 5-11.doc