06-14-11 CM Agenda Packet AGENDA
Council/Manager Meeting
Golden Valley City Hall
7800 Golden Valley Road
Council Conference Room
June 14, 2011
6:30 pm
1. Request to Permit Cavalia Show
2. May Tornado Damage Update
3. Implementation of Voluntary Standard Measures Program Set by Council on
Local Results and Innovation
4. Human Rights Commission Status
5. Council Salaries
Council/Manager meetings have an informal, discussion-style format and are designed
for the Council to obtain background information, consider policy alternatives, and
provide general directions to staff. No formal actions are taken at these meetings. The
public is invited to attend Council/Manager meetings and listen to the discussion; public
participation is allowed by invitation of the City Council.
This document is available in alternate formats upon a 72-hour req�est. Please ca11
763-�93-800b (TIY: 763-593-3968)to make a request. fxampfes o#alternate formats
may include large print, electronic, Braille,audiocassette, etc.
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Executive Summary
Golden Valley Council/Manager Meeting
June 14, 2011
Agenda Item
1. Request to Permit Cavalia Show
Prepared By
Mark Grimes, Director of Planning and Development
Summary
Late last week, staff was approached by St. touis Park staff about the possibility of using the
undeveloped Duke office site for a show called Cavalia. Cavalia has asked Duke if this site
may be available for their show. Cavalia would use large tents (similar to Cirque du Soleil that
is now showing next to the Mall of America) for the show that features 49 horses and 33
artists, acrobats, dancers and riders. There are also six musicians and a singer. Calvalia
would like to begin the shows in mid-September and run through early to mid-November.
There would be seven shows per week starting at 8 pm with one matinee on Sunday. There
are no Monday shows scheduled. The Cavalia village would begin setup in August. There
would be nine tents with the largest being 110 feet high or the equivalent of a ten-story
building. The show tent would seat 2,000. They hope to have 60,000 to 70,000 attend the
show over the course of the run. Ticket prices average around $65.
Cavalia is well described on their website: http://www.cavalia.net/index.aspx?Iana=EN-CA
There is some additional information attached to this memo.
The crucial issue with Cavalia is how it is permitted to operate under the City's codes.
Currently, the property is zoned Business and Professional Offices. (There is a preliminary
PUD approval to allow office construction that has been extended by Duke several times.
Because there has been no final Planned Unit Development (PUD) approved, the underlying
zoning is in effect.) Shows operated in temporary structures are not listed as a permitted use
or conditional use. However, the Business and Professional Offices Zoning District does
allow the City Council to consider a conditional use permit (CUP) for other uses that they
believe are compatible with the uses permitted in the Business and Professional Offices
Zoning District. To allow an application under this provision would be at the discretion of the
City Council.
Unfortunately, this proposal has come to both cities late. St. Louis Park has to go through a
similar procedure to permit Cavalia to operate. In order to meet the Cavalia timetable to begin
setup in mid-August and to start ticket sales, they need to have approval from both cities as
soon as possible. If the City Council would allow Cavalia to apply for a CUP to operate
the show in the Business and Professional Offices Zoning District, the most optimistic
schedule would mean a final decision by the City Council on July 19, 2011.
The first step would be an informal public hearing before the Planning Commission on June
28, 2011 and a hearing before the City Council on July 19, 2011. After the City Council public
hearing, a decision on the CUP could be made.
In addition to the CUP process, there are other permits needed for this show to go forward.
There are food and alcoholic beverage permits, building permits, sewer and water permits
that allow connection to the sewer and water lines, and traffic and crowd control permits.
There are ather issues that would probably be addressed in the CUP such as lighting, noise,
animal control and waste, and hours of operation. Staff has had preliminary discussion with
St. Louis Park about signing a joint powers agreement to allow St. Louis Park to be in charge
of most permits related to the operation on the site.
There are many key factors to be considered with this type of operation, but traffic control and
volume would be one of the top concerns that would have to be addressed.
At the June 14 Council/Manager meeting, a representative from Cavalia will be present to
discuss their proposal. They are also schedule to be at the St. Louis Park City Council
workshop on June 13.
Staff seeks direction from Council regarding accepting a Conditional Use Permit from Cavalia
and entering into a joint powers agreement with St. Louis Park for permits and operation
control for the site for the Cavalia operation.
Attachments
Location Map (1 page)
Cavalia lnformation (4 pages)
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SOME FACTS AND FIGURES
■ The 31 artists, acrobats, dancers and riders come from Canada, France, the United
States, Morocco, Kyrgyzstan, and Russia.
■ The troop also includes six musicians (guitar, percussions, keyboard, bass, drums,
recorder and cello) and a singer.
■ Cavalia features 49 horses representing 11 different breeds.
■ The horses come from France, Spain, Portugal, Canada, the United States, and the
Netherlands.
■ The horses annually consume 17,500 bales of hay, 36,500 pounds of grain and 1,750
pounds of carrots.
� The stables span more than 16,500 square feet.
: ,. -� t
■ The Cavalia village includes nine tents: the White Big Top, the Rendez-Vous tent, the
General Entrance tent, two artistic tents, two warm-up tents, the stables and the staff
cafeteria.
■ 150 people are required to erect the tents and work on the preparation of the site. The
set-up takes 12 days, while the tear down is completed in three days.
■ The White Big Top is 110-feet high or the equivalent of a ten story building. 71,400
square feet of canvas were used to create the Big Top, which spans more than 26,264
square feet.
■ A 210-foot wide screen serves as a backdrop for the projections and special effects. The
. stage is 160-feet wide, the equivalent to the width of a regulation NFL football field. 2,500
tons of sand and dirt (100 truck loads) are required to build the stage.
. ;��i� :��v�r ; K. , �iw�i`,
■ The tour employs 120 people on a
permanent basis.
■ 200 people are hired locally in each city Y
visited.
■ 100 trucks are required to move the � ''� �
material. �
■ The transport is done over land, sea or air, • � �
based on the distance. � `� � , r° � �
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CITIES VISITED
2003
Shawinigan,Quebec(World Premiere)
Toronto, Ontario
2004
Montreal,Quebec
San Francisco, California
Glendale, California
Seattle,Washington
Berkeley(San Francisco), California
San Diego(Del Mar), California
2005
Santa Monica, California
Phoenix(Scottsdale),Arizona
Toronto", Ontario
Montreal',Quebec
Boston, Massachusetts
Washington, DC
2006
Houston,Texas
Dallas, Texas
Laval(Montreal),Quebec
Quebec City,Quebec
Laval*(Montreal),Quebec
Las Vegas, Nevada
Irvine, California
2007
Brussels, Belgium
Amsterdam, Netherlands
Berlin, Germany
Brussels`, Belgium
Dusseldorf, Germany
2008
Barcelona,Spain
Madrid, Spain
Bilbao,Spain
Knokke, Belgium -
Lisbon, Portugal t ` y
Valencia,Spain _"'• ' • • t 'v
��,' -r` �`►.�4�� ' •_:, 'r�,��
2009 ,�-. ,�c%.y �° �+�, "�„''LS- `
Phoenix'(Scottsdale),Arizona , _ '"•' � �}• �` �A�'`�� ��►'.f
Montreal',Quebec � r ,,�� ;� '� .,� ,
Chicago, illinois � �,.? � '`,'`'�:
Washington*, DC •'.� �. :" � �.� �
Atlanta, Georgia ��•�� - � �y
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2010 �..�C�� �j: -i�.-^ � � ,
Miami, Florida , ��
Tampa, Florida
Charlotte, North Carolina �
New York, New York(East Rutherford,New Jersey) �
Brossard (Montreal),Quebec
Denver, Colorado � � � r'
San Francisco*, Califomia '
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Return Engagement
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� 763-593-8079/763-593-8098 (fax)
���E,�y
Executive Summary
Golden Valley Council/Manager Meeting
June 14, 2011
Agenda Item
2. May Tornado Update
Prepared By
Mark Kuhnly, Chief of Fire & Inspections
Summary
On May 22, 2011, a tornado was spotted by the National Weather Service, in the area of
Cedar Lake Road and Highway 100. The tornado started in St. Louis Park and passed
through the Golden Valley neighborhoods of South Tyrol and North Tyrol, before entering
Minneapolis. Golden Valley Police, Fire, Public Works and Inspection staff responded and
provided assistance. FEMA has conducted a damage assessment to determine if this will
qualify for federal grants and funds.
Staff will be at the June Council/Manager meeting to provide an update.
Attachment
Hennepin County Siren Zones Map (1 page)
Estimate of Public Tree Loss Map (1 page)
Structural Damage Map (1 page)
Hennepin County Siren Zones � z«,e 4
'Ibe Siren Zones dataset was configured by the Hem�epin Caunh'Emer8�nc7' Zo�1e 7
Preparedness Division fro�n a list of municipalities developed by the Metrc�olitan �<
Fmecgency Managers Association in 1988. ZOne 8
i . Zone 12
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� �/ P Finance
O �� N� V 763-593-8013/763-593-8109 (fax)
Executive Summary For Action
Golden Valley Council/Manager Meeting
June 14, 2011
Agenda Item
3. Implementation of Voluntary Standard Measures Program Set by Council on Local Results
and Innovation
Prepared By
Sue Virnig, Finance Director
Summary
At the February Council/Manager meeting the Council received information on the Council on
Local Results and Innovation and the standard measures program. The Council consensus
was to wait for the final report from the State Legislature. The final report has been issued
and information has been sent to the City. By voluntarily submitting a declaration for 2011 it
will allow the City to receive a reimbursement of$0.14 per capita and be exempt from levy
limits under sections 275.70 to 275.74 for taxes payable 2012. This program will include
results from the 2011 calendar year and be submitted to the State Auditor office in early
2012. In order to participate in the program the Council must approve the Declaration at the
June 21 Council Meeting.
Staff will bring back questions for surveys that will be taken later this year. Surveys will be
done with staff using SurveyMonkey. Information will be included in the upcoming CityNews
and website.
Attachments
Declaration for Implementation of Voluntary Standard Measures Program (1 page)
Model PerFormance Measures for Cities (2 pages)
CITY OF GOLDEN VALLEY
DECLARATION FOR
STATE ADOPTED PERFORMANCE MEASURES FOR 2011
WHEREAS, State Legislature created the Council on Local Results and
Innovation which set a standard set of ten perFormance measures for cities that will aid
residents, taxpayers and state and local elected officials; and
WHEREAS, the measures will help determine the efficacy of counties and cities
in providing services, and measure residents' opinions of those services; and
WHEREAS, the City of Golden Valley will participate in the new standards
measure program voluntarily in 2011; and
WHEREAS, the measures will report on general administration, police services,
fire services, streets, water, sanitary sewer and parks and recreation; and
WHEREAS, the City of Golden Valley may add more performance measures it
may want to analyze; and
WHEREAS, Golden Valley would be eligible for a reimbursement and is also
exempt from levy limits under section 275.70 to 275.74 for taxes payable 2012, if levy
limits are in effect; and
WHEREAS, Golden Valley would file the reporting requirements as required by
the State Auditor; and
NOW, THEREFORE, I, Linda R. Loomis, Mayor of the City of Golden Valley, do
hereby declare the State Adopted Performance; and
BE IT FURTHER RESOLVED, the Golden Valley City Council will have staff
collect and report the required reports for the program;
IN WITNESS WHEREOF, I have hereunto set my hand and caused the great
seal of the City of Golden Valley to be affixed this 21st day of June, 2011.
Linda R. Loomis, Mayor
Model Performance Measures for Cities
The fopowing are the recommended model measures of performance outcomes for cities, with
alternatives provided in some cases. Key output measures are also suggested for consideration
by local city officials.
General•
1. Rating of the overall quality of services provided by your city (Citizen Survey:
excellent, good,fair,poor)
2. Percent change in the taxab(e property market value
3. Citizens' rating of the overall appearance of the city (Cittzen Su�vey: excellent, good,
fair,poor)
Police Services:
4. Part I and II crime rates (Sub�nit data as �•eported by the Minnesota Bureau of
Crinzinal Apprehension. PaYt I crimes include murde�, rape, aggravated assault,
burglary, larceny, motor vehicle theft, and aYSOn Pas•t II crimes i�clude other •
assaults,fo�gery/counterfeiting, embezzlement, stolen propef•ry, vaHdalisrre, weapons,
prostitution, other sex offenses, narcotics, gambling, family/children cf•inze, D.U.I.,
liquor laws, disoYderly conduct, and otheY offenses.)
OR
Citizens' rating of safety in their community (Citizen Survey: veYy safe, sometia�hat
safe, neithe�safe not•unsafe, somewhat unsafe, very unsafe)
Output Measure:
Police response time (Time il takes on top priority calls fror�� dispatch to the fir•s!
o�cer on scene.)
Fire 5ervices•
5. Insurance industry rating of fire services (7'he Insu�•ance Sen�ice O�ce (ISO) issues
ratings to Fire Departments throughout lhe country for the effectiveness of iheiY fir�e
pYOtection sef-vices arrd equipme»t to�rotecl thei� conan�uniry. The ISO f•ati�g is a
nunzerical grading system avrd is one of the primary eletnents used by the insurance
industry to develop pf•emiz�m Yates fo�� residential and comme�cial businesses. ISO
analyzes data using a Fire Supp��essiorr Rating Schedule (FSRS) and then assigns a
Public Protection Classification.fi•ona 1 to 10. Class 1 generally represerrls superiof�
property frf•e �rotection and Class 10 i�dicates that the m•ea's ,frre sup�ression
• prog�am does not�eet ISO's mi�itnu►�7 c�ifes•ia.)
OR
Citizens' rating of the quality of fire protection services (Citizen Survey: excellent,
good,fai�,poor)
Oatput Measure:
Fire response time (Time it takes fi�om dispatch to apparatus on scene for calls that
are dispatched as a pnssible fire).
Emergency Medical Services(EMS) response time (if applicable)(Time it takes frona
dispatch to a�ival of EMS)
Stree :
6. Average city street pavement condition rating (Provide aveYage rating and the r�zting
system pYOgz•amltype. F.xample: 70 rating on the Pavement Condition Index(PCI))
OR
Citizens' rating of the road condition in their city (Citizen Su�vey: good condition,
mostly good condition, ma�ty bad spots)
i
7. Citizens' rating the quality of snowplowing on city streets (Citizen Su�vey: excellent,
good,fair,poor)
Water:
8. Citizens' rating of the dependability and quality of city water supp�y (centratly-
provided system) (Citizen Sz�vey:excellent, good,fair,poo�)
Output Measure:
Operating cost per 1,000,000 gallons of water pumped/produced (centrally-provided
system) (Actual operating expense for water utility / (total gallons
pumped/1,000,000))
Sanitarv Sewer•
9. Citizens' rating of the dependability and quality of city sanitary sewer service
(centrally provided system) (Citizen Suf-vey: excellent, good,faiY,pooY)
Output Measare:
Number of sewer blockages on city system per l00 connections (centrally provided
system) (Nuntber of sewer blockages on crty system reported by sewer utility /
(population/100))
Parks and Recreation:
10. Citizens' rating of the quality of city recreational programs and facilities(parks,trails,
park buildings) (Citizen Su�vey:excellent, good,fair,poor)
C�t� �
o.�� , �;,;.
� , � �'.�., �`�, „d��
City Administration/Council
O �`� �� a, 763-593-8006/763-593-8109 (fax)
e
Executive Summary
Golden Valley Council/Manager Meeting
June 14, 2011
Agenda Item
4. Human Rights Commission Status
Prepared By
Stacy Altonen, Police Chief
Summary
Since Council Member Freiberg was not in attendance at the last meeting the Council
directed staff to place the item on the June agenda.
Currently there are only three Human Rights Commission members, one of which has
expressed an interest in serving on a different Commission. Since the last Council/Manager
meeting, a couple new applicants have expressed interest in joining the Commission. The
City Code allows the Commission to have eleven members. Over the past couple years there
have been very few applicants who have applied to serve on the Human Rights Commission.
Additionally, there is a long record of cancelled meetings due to a lack of quorum. There have
been suggestions about restructuring this Commission to make it more contemporary with
community needs, and a few ideas merit discussion in that regard. Staff is requesting
direction on how the Council would like to proceed with this Commission.
��
�/ P Finance
0 '_ �� 1�t� V 763-593-8013/763-593-8109 (fax)
Executive Summary
Golden Valley Council/Manager Meeting
June 14, 2011
, Agenda Item
5. Council Salaries
Prepared By
Sue Virnig, Finance Director/City Clerk
Summary
As per City Code, Council salaries are reviewed every two years preceding the city election.
In 2009, the Council denied Ordinance No. 422 on its first consideration. The last Council
salary increase was adopted in July 2003 and has been in effect since 2004 with no salary
increases since then.
As per City Code, Staff shall provide the percentage representing the average salary or wage
increase for City non-union employees for the previous two years so the Council may
consider appropriate increases in its salaries. The percentages are as follows:
2010 0%.
2011 1.5% '
CURRENT SALARY IF ADOPTED
Mayor $11,619 $11,793
Council Members $8,696 $8,826
If there is direction to proceed, the impact will be reflected in the 2012 and 2013 budget. The
Council could also choose to add Health Insurance coverage. If Council determines to
proceed the Ordinance would be placed on the June 21 and July 5 City Council meeting
agendas for consideration.
Attachments
2011 Elected Officials Wage and Benefits Survey (3 pages)
2011 Elected Officials Wage and Benefits Survey
City #on Wages Additional Payments Is health Insurance If yes,is an employer For travel,
Council for Elected O�cials? provided to Council? contribution reimbursements on a
provided to Elected receipts or per diem
Officials to be basis?
applied toward the
premium?
Apple Valley 5 Mayor 511,220/year No Ves for outside travel(outside
7-county metro area�,
elected officials have
oonon of�eceipts hasis
Ves,Maximum o( reimbursement or per
5870/month mward diem
health,dentat and life
msurance for elected
Councilmember:58,028�yBar offiaals enrolled in co-Oay
mediwl plan. Maximum of
$950/month toward
health,dental and life
msuran<e for elected
offiaal enrolled m
deductible medlcal plan,
plus addmonal$80 per
month contnbuvon to HRA
or HSA(same contnbuLOn
asfor non-bargained,full-
time employees)
Arden Hills 5 Mayor:56,100/year No No N/A Receipts basis
Councilmembec 55,700/year
BIOOrt11Ogt0� 7 Mayoc 526,400/year Ves,Counnimembers part Yes Ves;the emvloyer Both 7yp�<ally travel
of the Housing Authonty ontnbubon amount within the metro area is
recerve an addlhonal S50 oHered to Ekcted Off¢�als e�mburxd on a receiDls
per meetmg,and is the zame as what is r basis,and per diem
Counalmembers pan oi offered[o unreDresented reimburument is used for
the Port Aurhonty recene em0loyees For 1011,the overmght travel
Councilmembec 512,396/year ��addibonal$35 per Gty's mntnbubon amount
mertmg. for health<overage rs a
mazimum o(51,202 00 ver
month
Brooklyn Center 5 Mayor 511,166/year No No N/A Receipts basls
Coundlmembers:$8,549/year
Brooklyn Park 7 Mayor$17,100/year Yes;High speed No N/A Bath:lodging,travel and
Councilmembec 511,400/year internet=$35/month
mileage on a recnDt baz�s
and meals are per d�em
Burnsville 5 Mayor:512,000/year No Yes ves;53Z5/mo�ch can cover Receipts basis
Councilmember$8,400/Year health,denhl or
mnbibuuon towards
flezible spendmg account.
This contnbut�on amount is
the same as a part-time 70
hours per week employee
Chanhassen 5 Mayoc$6,000/year ntayor or co�o�,imember No N/A Receipts bavs
Councilmemben$4,800/year may recerve an add�bonal
550 per meebng for
mee[mg/events they
attend outside ot the
normal Council meet�ng
xhedule.This Dayment is
<apped a$150.00 per
month.
Chaska 5 Mayor:$8,208/year No No N/A Receipts basis
Councilmembec 56,948/year
2011 Elected Officials Wage and Benefits Survey
City #on Wages Additional Vayments Is heal[h Insurance If yes,is an employer For travel,
Council for Elected O�[ials? provided[o CounciR contribution reimbursements on a
provided to Elected receipts or per diem
Officials to be basis?
applfed toward the
premium?
Columbia Heights 5 Mayor:513,800/year No Yes Ves,uD to 5775 per month n,e�e a�e�o iooge�
Councilmemben 57,800/year taward medical,dental and reimbursements for the
life msurance Mayor or Coundlmembers
Thrs was removed by
motion at the 12/7009
Budge[hearmg All travel
and meal evpensen are
vaid by the attendee
Cottage Grove 5 Mayor:59,216/year No No N/A Receipts basis
Councilmember:$6,780.00/year
Crystal 7 Mayor:510,616J5/year No No N/A Receipts basis
Councilmembec$8,16�34/year
Eden Prairie S Mayoc$9,900/year Technology Sepend- Ves No Receipts basis
Councilmemben$7,500/year S�/month pn rerognrtion
ol costs mcurred to them
for equipment such as
computer or cell phone
ecesvry[o conduct Oty .
business
Golden Valley 5 Mayor-$11,619/year Sso oover meec��g co a No N/A Receipts basis
ma�of 3 meetmgs per
month,or 5150 00/month
Councilmember.$8,696/year .
Hastings 7 Mayor$8,400/year No No N/A Receipts basis for
hotel.
Coundlmember at Large: Per diem for food;
$6,000/year mdeage is per IRS.
Ward Councilmember:$6,000/year
Inver Grove Hefghts 5 Mayor:59,000/year No No N/A Receipts basis
Cou ncilmember:57,000/yea r
Lakeville 5 Mayor-$9,996/year Addltional SZS for MRA No N/A Receipts basis
meeLng;generally only
one each year
Councdmemben$8,664/year
2011 Elected Officials Wage and Benefits Survey
City #on Wages Additional Paymen[s Is health Insurance If yes,is an employer For travel,
Council for Eletted Officials? provided to Countil? contribution reimbursements on a
provided to Elected receipts or per diem
O�cials to be basis?
applied toward the
premium?
Mankato 7 Mayor$18,138/year No No N/A Receipts basis
Coundlmember at Large:$13,604
Ward Councilmember.$9,069
Mendota Heights 5 Mayor:$5,700/year No No N/A Receipts basis
Counci I membe rs:54,200/yea r
New Brighton 5 Mayor:$8,600/year No Yes Receipts basis
Councilmember$7,000/year
� Yes;Gty covers the single
msurance premium<ost
for City Councilmembers.
The monthly cost is
5589J2/month
New Hope 5 Mayoc$10,672.48/year Yes;525.00 for each Yes Receipts basis
Councdmember.$7,552.48/year EDA meeting No-no contribution
Ramsey 7 Mayor:$8,000/year Recently started$25 No N/A Receipts basis
Councilmember:$6,000/year foreveryHRA Be<auseGtywent
mECting paperless,each
councilmember<ould buy
a laptop and ge�
�eimbursed The ma.
value was 5800.This
amount was run through
payroll as a stipend
Ricbfield 5 Mayor:$9,979.84/year No No N/A Per Diem basis
Councilmembers:$7,745.92
Roseville 5 Mayoc 59,300/year No No N/A Receipts basis
Counulmembers-$7,020/year
SL Louis Park 7 Mayon$11/796(Council)+$4,299 No No N/A Receipts bavs
(EDA)=516,095/year
Councilmembec$6,807(Council�+
$4,299(EDA)_$11,106/year
Shoreview 5 Mayor:$9,060/year No No N/A Receipts basis
Councilmember:$6,720/year
Waconia 5 Mayor:$4,900/year No No N/A Receipts basis
Cou nci I members:54,000/yea r
West St.Paul 7 Mayor 58,100/year No No N/A Receipu basis
Councilperson:56,500/year
Others
Ciry Mayor Salary Council Salary
Edina $ 10,348.00 $ 7.758.00
Fridley $ 10,531.00 $ 8,6W.00
Maplewood $ 12,302.00 $ 10,827.00
Minnetonka $ 12,000.00 $ 9,000.00
Woodbury $ 8,520.00 $ 6,540.00