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07-13-11 JWC Agenda Packet AGENDA JOINT WATER COMMISSION 1 pm — July 13, 2011 Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes - June 1, 2011 3. 11-03 - Resolution Adopting the 2012 General Fund Budget (Virnig) 4. 11-04 - Resolution Adopting the 2012-2016 Capital Projects (Virnig) 5. TAC Update: a. Emergency Backup (Norris) b. 42nd Avenue Watermain (Norris) c. Rates and Cost of Service Negotiations (Norris) 6. Meter Ownership (Burt) 7. Miscellaneous 8. Adjournment JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of June 1, 2011 The Golden Valley— Crystal — New Hope Joint Water Commission meeting was called to order at 1:30 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Staff Present Jeannine Clancy, Public Works Director Sue Virnig, Finance Director, Golden Valley Bert Tracy, Public Works Maintenance Manager, Golden Valley Dave Lemke, Utilities Maintenance Supervisor, Golden Valley Tom Mathisen, Director of Public Works, Crystal Randy Kloepper, Water and Sewer Superintendent, Crystal Guy Johnson, Director of Public Works, New Hope Bernie Weber, Utilities Supervisor, New Hope Other Mark Hanson, Bonestroo Minutes of Mav 4, 2011 MOVED by Norris, seconded by McDonald, and motion carried unanimously to approve the minutes of the May 4, 2011 meeting. Summarv of Mav 11, 2011 Tri-Citv Council Meetina and Review Next Steps A meeting was held with the three city councils represented by the Joint Water Commission (JWC) to discuss an alternative water supply. Tom Burt reported that the meeting involved discussing the need to consider development of wells as a backup water supply and adopting a resolution if that was agreed upon by the three city councils. City councils would like more explanation before adopting a resolution. A discussion by the JWC follows below. MOVED by Norris, seconded by McDonald to receive and file the minutes of the Tri-City Council meeting of May 11, 2011. The motion carried unanimously. Preparation of Cost Estimates and Timeline for Wells A number of issues will need to be addressed prior to developing cost estimates and timeline (such as identification of well sites, emergency supply options, connecting wells to the JWC existing water supply system, test wells, etc.). At this time, the JWC will not ask city councils to adopt a resolution; however, the TAC will move forward and develop a scope of work for the program. The emergency backup supply plan will be part of the CIP and presented to the city councils as the study progresses. New Hope presents the JWC CIP to its city council for information and suggests distributing the costs over a 5-year period. I:Woint Water CommissionWWC Minutes�2011 JWC Minutes\06-01-11 JWC Minutes-final.doc Joint Water Commission June 1, 2011 Page 2 of 3 Authorize Aqreement with Bonestroo for Preliminarv Desi�n/Feasibilitv Report in the Amount of$63,940 Hennepin County is proposing new utility locations. This plan suggests reducing the JWC 36-inch transmission main to 24 inches for the CSAH 9 reconstruction project. The County's new proposal would reduce the total cost and allow the JPC pipe to be built in the center of CSAH 9 right-of-way. The proposal from Bonestroo was prepared and submitted prior to the County's new recommendations. Bonestroo will revise its proposal to include the reduced pipe size to 24 inches and the new pipe location. The water agreement between the JWC and the City of Minneapolis specifically states that parties agree to an off-peak schedule and the JWC will need to discuss any proposed changes to the schedule with Minneapolis. Further, the JWC will need to determine whether it is in the JWC's best interest to change the pipe size. Additional areas to discuss with the County include how much the pipe can be increased above the 24-inch proposed, cost sharing, and removal of the 36-inch pipe. The County does not want to design utilities. Bonestroo is willing to approach the City of Robbinsdale on behalf of the JWC to discuss the JWC utilities and sewer design. Jeannine Clancy was directed to contact Robbinsdale Public Works regarding this issue. MOVED by Norris, seconded by McDonald, to authorize agreement with Bonestroo for preliminary design/feasibility report for an amount not to exceed $90,000, and discuss the option of the reduced pipe size with Minneapolis. The motion carried unanimously. Authorize Golden Vallev Citv Manaqer to Sian Aqreement for JWC Golden Valley Pump House Air Conditioninct Proiect (not to exceed $20,000) MOVED by Norris, seconded by McDonald, to authorize Golden Valley City Manager to sign agreement for the JWC Golden Valley Pump House air conditioning project for an amount not to exceed $20,000. The motion carried unanimously. Update on Meterinq of Intake Water at Golden Vallev A memo was sent to Bernie Bullert, City of Minneapolis, reporting on the volume flow testing completed on the Golden Valley metering intake vault and reservoir on the 16-inch intake line. After the first volume test, the reservoir level was at about 10 feet when measured. The accuracy of the meters was recorded at about 99.7%. Clancy will forward the memo to the JWC. Discussion Reqardinq Julv Meetinq (Clancv) A number of people will be out of the office during the week of July 4. The consensus was to move the next JWC meeting to July 13 at 1:30 pm. I:Woint Water CommissionlJWC Minutes�2011 JWC Minutes\06-01-11 JWC Minutes-final.doc Joint Water Commission June 1, 2011 Page 3 of 3 Other Business The original budget for professional services for pipe design was $40,000 that included $17,500 for Bonestroo to prepare the proposal. To date, Bonestroo has been paid $13,125. Therefore the TAC is requesting the JWC to approve the increase and pay Bonestroo $8,150 for the work over and above the original scope of work. MOVED by Norris, seconded by McDonald, to amend the budget to $48,150. Motion carried unanimously. Next Meeting The next meeting will be Wednesday, July 13, 2011. Adiournment The meeting was adjourned at 2:15 pm. Thomas D. Burt, Chair ATTEST: Pat Schutrop, Administrative Assistant I:Woint Water CommissionWWC Minutes�2011 JWC Minutes\06-01-11 JWC Minutes-final.doc Resolution 11-03 July 13, 2011 Commissioner introduced the following resolution and moved its adoption: RESOLUTION OF THE JOINT WATER COMMISSION ADOPTING THE 2012 GENERAL FUND BUDGET NOW, THEREFORE, BE IT RESOLVED by the Joint Water Commission that the appropriations for the General Fund Program for the calendar year 2012 as follows: GENERALFUND Expenditures Original Budget Water Purchased: $6,451,200 avg 2,520,000,000 gallons assumes a 2.56/1000 price .02/consumption $50,400 Insurance assumes a 5% increase $40,000 Utilities decrease (no lease) $250,000 � Labor assumes no increase $45,000 Professional Services: $115,000 Total Control, Corr Pro, Audit $15,000 Professional Services $100,000 Capital Improvement $1,053,000 $8,004,600 3.18 Joint Water cost/1000 gallons BE IT FURTHER RESOLVED by the Joint Water Commission that the sources of financing the sums appropriated shall be: GENERALFUND Revenue City of Golden Valley $3,398,753 City of Crystal $2,224,478 City of New Hope $2,381,369 $8,004,600 Resolution 11-03 - Continued July 13, 2011 Thomas D. Burt, Chair ATTEST: Anne Norris, Vice Chair The motion for the adoption of the foregoing resolution was seconded by and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Resolution 11-04 July 13, 2011 Commissioner introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 2012-2016 CAPITAL PROJECTS FOR THE GOLDEN VALLEY-CRYSTAL- NEW HOPE JOINT WATER COMMISSION BE IT RESOLVED by the Joint Water Commission of the Cities of Golden Valley, Crystal, and New Hope that the Capital Projects for the year 2012 thru 2016 shall be as listed on attached Schedule A. BE IT FURTHER RESOLVED by the Joint Water Commission of the Cities of Golden Valley, Crystal, and New Hope that the sources of financing shall come from each of the cities based on the current year consumption percentage. Thomas D. Burt, Chair ATTEST: Anne Norris, Vice Chair The motion for the adoption of the foregoing resolution was seconded by and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Joint Water Commission CIP for Years 2011-2016 Schedule A Projects 2010 2011 2012 2013 2014 2015 2016 2017 Replace Trunk Valve Golden Valley 70,000 Replace Water Tower Altitude Valve Golden Valley 50,000 Elevated Tower Inspec[ion Inspect and Clean Elevated Tower Golden Valley 10,000 Inspect and Clean Reservoir Golden Valley 30,000 Repaint Pump Station Interior 50,000 Golden Valley Reroof Pump Station 30,000 Golden Valley Replace Pump,Motor,and Starter at Pump Station 160,000 175,000 Replace Remaining Motor Starters at Pump Station Golden Valley 47,000 Replace Reservoir Ladders(2) (Move to 2010-was i�2009) Golden Valley 14,000 Replace Reservoir Mud Valves(2) (Move to 2010-was in 2009) Golden Valley 24,000 Replace Air Conditioners (Move to 2010-was in 2009) Golden Valley 30,000 SCADA System upgrades Pump Station (Generator and Dialer) Golden Valley 10,000 Exterior structure repairs to 500 MG Elevated Tower( North Tower)Blast and Repaint New Hope 500,000 Security for All Towers New Hope(2) (Move to 2010) Golden Valley(1) 50,000 Exterior Structure Repairs to 1.5 MG Elevated Tower 150,000 (South Tower)spot and overcoat New Hope Inspect both Elevated Towers and complete Painting 45,000 Specificaitons Replace Trunk Valve 70,000 70,000 70,000 New Hope Emergency Water Supply 50,000 50,000 Pump and Motor Starter New Hope Well New Hope 35,000 Drill and Develop New Wells 450,000 450,000 450,000 450,000 450,000 Inspect Both Towers and Write Specifications to New Hope Repaint North Tower 45,000 Replace 24"Trunk Valve 80,000 Crystal ReRoof Pump Station 20,000 Crystal Replace 24"and 16"Valves on Douglas Drive 200,000 Crystal Replace SCADA Computers&Software Upgrades New Hope and Crystal 10,000 Golden Valley,New Hope,and Crystal Repair York Pit Vault 200,000 Crystal Inspect and Clean Reservoir 30,000 Crystal Replace Pump,Motor,and Starter at Pump Station 160,000 175,000 Crystal Replace Valves Bass Lake Road and Nevada 100,000 Repair Reservoir,middle tank Crystal Water Main Leak Detection Survery (New) 18,000 Golden Valley,Crystal,New Hope Energy Management Improvements Golden Valley,Crystal,New Hope County Road 9 Project 40,000 Professoinal Services for Pipe Design, 90,000 50,000 New Pipe Installation and Inspection 400,000 400,000 Install Additional Revervoir Access Hatches for Valve Replacement Crystal 100,000 TOTAL 605,000 625,000 1,053,000 1,160,000 970,000 735,000 520,000 450,000 Numbers from the approval of 2011-2015 CIP 605,000 1,140,000 865,000 950,000 160,000 JUL a . �'��$ Juty 6,20l 1 Gity of I.ekes D� rtt�nt of Tom Burt,Chair Joint Water Commission P'ubt�clNorks �g00 Golden Vailey Road st�'A K°t�e,p�. Golden Valley,MN 55427 �� Dlrecta 350 Soulh Sth Street•R�m 2�3 Dear Mr.Butt: {u�eapoGs MNt 5�+415 T'he City�would like to discuss with the Joint Water Commission(JWC)the topic of water OH�e 612 8�3�0 meter ownership. Fax 612 8733585 TFY 612 673-2157 As�•ou are aware we ha�•e historically been experiencing problems with accurate meter readings,partiaular with the Gotden Valley meter location,on��ater sotd from Minneapolis to the Joint Water Commission. The meter at the Goiden Valle}�locarion has been recentlS•replaced and tested for accurac}•,however,both Minneapolis and Golden Valley staff believe the cunent meter will also have an accuracy�problem over the next few years due to its basic configuration. As we jointly�work on a long term solution for resolving this issue we would like to explore water meter ownership options. The water purchase agreement 6etween Minneapolis and the Joint Water Cornmission cuerently requires the Joint Water Commission to furnish and maintain the meters with testing costs paid by the Joint Water Commission. This ca.n be a workable arrangement if the meter is tested annua.tiy which is the common frequency in the indusiry for this large of a customer,however,it is atso common in the indust�y for the supplying entity to own its own meters and do its own periodic inspection and testing. The benefit to the JWC in this arrangement would be that you would no longer be responsible for the cost of testing or the replacement of the meter. This ownership option is one that Minneapolis is interested in pursuing with all our wholesale customers. BV'ith your approval I would ba like to schedule a preliminary meeting with the Joint Water Commission staffto discuss the aoncept in more detail. We look forwazd to}•our raply. Ifthere are any questions,please call me at 612-673-2443. Since ��, �� S even A.Kotke,P.E. CiTy Engineer/Director of Public Works c$tt�� ciry��e�w, and 8�vic�s �At.d.m11U'188}�19.I9tti.US Affirmedae Actiaa�Empt�er