06-01-2011 JWC MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of June 1, 2011
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to
order at 1:30 pm, in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Jeannine Clancy, Public Works Director
Sue Virnig, Finance Director, Golden Valley
Bert Tracy, Public Works Maintenance Manager, Golden Valley
Dave Lemke, Utilities Maintenance Supervisor, Golden Valley
Tom Mathisen, Director of Public Works, Crystal
Randy Kloepper, Water and Sewer Superintendent, Crystal
Guy Johnson, Director of Public Works, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Other
Mark Hanson, Bonestroo
Minutes of May 4, 2011
MOVED by Norris, seconded by McDonald, and motion carried unanimously to approve the
minutes of the May 4, 2011 meeting.
Summary of May 11, 2011 Tri -City Council Meeting and Review Next Steps
A meeting was held with the three city councils represented by the Joint Water Commission
(JWC) to discuss an alternative water supply. Tom Burt reported that the meeting involved
discussing the need to consider development of wells as a backup water supply and
adopting a resolution if that was agreed upon by the three city councils. City councils would
like more explanation before adopting a resolution. A discussion by the JWC follows below.
MOVED by Norris, seconded by McDonald to receive and file the minutes of the Tri -City
Council meeting of May 11, 2011. The motion carried unanimously.
Preparation of Cost Estimates and Timeline for Wells
A number of issues will need to be addressed prior to developing cost estimates and
timeline (such as identification of well sites, emergency supply options, connecting wells to
the JWC existing water supply system, test wells, etc.).
At this time, the JWC will not ask city councils to adopt a resolution; however, the TAC will
move forward and develop a scope of work for the program. The emergency backup supply
plan will be part of the CIP and presented to the city councils as the study progresses. New
Hope presents the JWC CIP to its city council for information and suggests distributing the
costs over a 5 -year period.
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Joint Water Commission
June 1, 2011
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Authorize Agreement with Bonestroo for Preliminary Design/Feasibility Report in the
Amount of $63,940
Hennepin County is proposing new utility locations. This plan suggests reducing the JWC
36 -inch transmission main to 24 inches for the CSAH 9 reconstruction project. The
County's new proposal would reduce the total cost and allow the JPC pipe to be built in the
center of CSAH 9 right-of-way.
The proposal from Bonestroo was prepared and submitted prior to the County's new
recommendations. Bonestroo will revise its proposal to include the reduced pipe size to 24
inches and the new pipe location. The water agreement between the JWC and the City of
Minneapolis specifically states that parties agree to an off-peak schedule and the JWC will
need to discuss any proposed changes to the schedule with Minneapolis. Further, the JWC
will need to determine whether it is in the JWC's best interest to change the pipe size.
Additional areas to discuss with the County include how much the pipe can be increased
above the 24 -inch proposed, cost sharing, and removal of the 36 -inch pipe.
The County does not want to design utilities. Bonestroo is willing to approach the City of
Robbinsdale on behalf of the JWC to discuss the JWC utilities and sewer design. Jeannine
Clancy was directed to contact Robbinsdale Public Works regarding this issue.
MOVED by Norris, seconded by McDonald, to authorize agreement with Bonestroo for
preliminary design/feasibility report for an amount not to exceed $90,000, and discuss the
option of the reduced pipe size with Minneapolis. The motion carried unanimously.
Authorize Golden Valley City Manager to Sign Agreement for JWC Golden Valley
Pump House Air Conditioning Project (not to exceed $20,000)
MOVED by Norris, seconded by McDonald, to authorize Golden Valley City Manager to
sign agreement for the JWC Golden Valley Pump House air conditioning project for an
amount not to exceed $20,000. The motion carried unanimously.
Update on Metering of Intake Water at Golden Valley
A memo was sent to Bernie Bullert, City of Minneapolis, reporting on the volume flow
testing completed on the Golden Valley metering intake vault and reservoir on the 16 -inch
intake line. After the first volume test, the reservoir level was at about 10 feet when
measured. The accuracy of the meters was recorded at about 99.7%. Clancy will forward
the memo to the JWC.
Discussion Regarding July Meeting (Clancy)
A number of people will be out of the office during the week of July 4. The consensus was
to move the next JWC meeting to July 13 at 1:30 pm.
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Joint Water Commission
June 1, 2011
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Other Business
The original budget for professional services for pipe design was $40,000 that included
$17,500 for Bonestroo to prepare the proposal. To date, Bonestroo has been paid $13,125.
Therefore the TAC is requesting the JWC to approve the increase and pay Bonestroo
$8,150 for the work over and above the original scope of work.
MOVED by Norris, seconded by McDonald, to amend the budget to $48,150. Motion
carried unanimously.
Next Meeting
The next meeting will be Wednesday, July 13, 2011.
Adjournment
The meeting was adjourned at 2:15 pm.
i if
ATTEST:
per SL-g�or
Pat S hutrop, Administrative Assistant
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