09-07-11 JWC Agenda PacketAGENDA
JOINT WATER COMMISSION
1:30 pm — September 7, 2011
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes — July 13, 2011
3. Review CIP Projects (Virnig)
4. TAC Update:
a. Update on New Hope Emergency Backup Well and Funding
(Mathisen)
b. 42nd Avenue Watermain (Mathisen)
5. Other Business
6. Adjournment
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of July 13, 2011
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called
to order at 1 pm, in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Jeannine Clancy, Director of Public Works, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bert Tracy, Public Works Maintenance Manager, Golden Valley
Dave Lemke, Utilities Maintenance Supervisor, Golden Valley
Tom Mathisen, Director of Public Works, Crystal
Randy Kloepper, Water and Sewer Superintendent, Crystal
Guy Johnson, Director of Public Works, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of June 1, 2011
MOVED by Norris, seconded by McDonald, and motion carried unanimously to approve
the minutes of the June 1, 2011 meeting.
Resolution 11-04 Adopting the 2012-2016 Capital Projects for the Golden Valley -
Crystal -New Hope Joint Water Commission
Commissioner McDonald introduced the following resolution and moved its adoption
with the following amendments noted to Schedule A: exterior structure repairs to South
Tower costs reduced from $150,000 to $50,000; and removal of $35,000 for Emergency
Water Supply, pump and motor starter New Hope well, for an amended 2012-2016 CIP
total of $918,000:
RESOLUTION 11-04
RESOLUTION ADOPTING THE 2012-2016 CAPITAL PROJECTS FOR THE GOLDEN
VALLEY -CRYSTAL -NEW HOPE JOINT WATER COMMISSION
The motion for the adoption of the foregoing resolution was seconded by Commissioner
Norris and upon a vote being taken thereon, the following voted in favor thereof: Burt,
McDonald, and Norris; and the following voted against the same: none, whereupon said
resolution was declared duly passed and adopted, signed by the Chair and his
signature attested by the Vice Chair.
I:\Joint Water Commission\JWC Minutes\2011 JWC Minutes\07-13-11 JWC Minutes.doc
Joint Water Commission
July 13, 2011
Page 2 of 3
Resolution 11-03 Adopting the 2012 General Fund Budget of the Joint Water
Commission
Commissioner McDonald introduced the following resolution and moved its adoption
based on a 1 % increase in New Hope average hourly rate with no benefits from $23.03
to $23.26, and an adjusted budget total of $7,869,600:
RESOLUTION 11-03
RESOLUTION OF THE JOINT WATER COMMISSION
ADOPTING THE 2012 GENERAL FUND BUDGET
The motion for the adoption of the foregoing resolution was seconded by Commissioner
Norris and upon a vote being taken thereon, the following voted in favor thereof: Burt,
McDonald, and Norris; and the following voted against the same: none, whereupon said
resolution was declared duly passed and adopted, signed by the Chair and his
signature attested by the Vice Chair.
Technical Advisory Committee (TAC) Update
Emergency Backup Supply—The TAC recommends moving ahead with development of
a scope of work for the backup water supply plan and meeting with Barr Engineering
Co. to discuss same. The TAC will update the JWC at the August 3 meeting.
42nd Avenue Watermain—The TAC met with the City of Minneapolis to discuss the
water delivery schedule stated in the agreement and the flexibility of that schedule if
there is agreement to reduce the 30 -inch transmission pipe to a 24 -inch pipe for the
County Road 9 project. Hennepin County is proposing to remove the existing pipe and
install the transmission pipe down the center of the road; however, if the decision is to
stay with the 30 -inch pipe then the other proposed utility locations would be affected
and project costs would be impacted. The modeling performed by Bonestroo indicates
that the 24 -inch could meet delivery volume requirements if the schedule was
exceeded. This pipe would be considerably less expensive. Tom Mathisen will draft a
letter summarizing the meeting with Minneapolis for the TAC to review before submitting
to the City of Minneapolis. The TAC anticipates presenting the final design at the next
JWC meeting.
The TAC will continue funding negotiations with the County.
Rates and Cost of Service Negotiations—Tom Burt will draft a letter to the City of
Minneapolis indicating that the JWC is aware of the negotiation process underway and
communicate that the JWC would like opportunity to comment on the rates and cost of
service.
11Joint Water Commission\JWC Minutes\2011 JWC Minutes\07-13-11 JWC Minutes.doc
Joint Water Commission
July 13, 2011
Page 3 of 3
Meter Ownership
Steve Kotke, Director of Public Works for the City of Minneapolis, submitted a letter to
the JWC formalizing the City of Minneapolis' interest in taking over meter ownership for
its wholesale customers. Clancy will draft a letter to Kotke addressing the JWC's
interest in releasing meter ownership to Minneapolis and also request that future billings
no longer be estimated charges.
Other Business
No additional business.
Next Meeting
The next meeting will be Wednesday, August 3, 2011, at 1:30 pm.
Adjournment
The meeting was adjourned at 1.50 pm.
Thomas D. Burt, Chair
ATTEST:
Pat Schutrop, Recording Secretary
I:\Joint Water Commission\JWC Minutes\2011 JWC Minutes\07-13-11 JWC Minutes.doc
Golden Valley - Crystal - New Hope Joint Water Commission
Caoital Imorovement Fund - Summary
Expense Summary
YTD Total Expenses
07.33
3524.74
I3, (
00I
I
I
I
11,396.75 I5,24I
5.84
I
I
I
0
7
YTotal Expenses
5285.31
Replace Pump,
0.00
0.0
,9.00
854.99
3,733.27
0.00
0.00
I
I
. I
. I
.2011
I
0.00 I
12,73 8. 85I
7D
97,25.15
Motor, & Starter at
38,810.05
29,611.00
0.00
0.00
26,349.99
49,130.02
5,245.84
0.00
0.00
0.00
2,356.73
Inspect Both
0.00
0.00
0.00
0.00
12,738.85
Pump Station (CR &
(Over)/Under Budget
Inspect Elevated
475,389.00 1
50,000.00 1
Replace Pump,
23,650.01
30,869.98
14,754.16
47,000.00
14,000.00
24,000.00 1
Towers & W rite
Replace Valves -
42nd Ave -
50,000.00
45,000.00 1
100,000.00
GV) & Repaint
1,045,757.52
Towers (2) /
Emergency
Motor, &
Replace
Replace
SCADA System
Emer Water
Specs to
Bass Lk Rd
Robbindale Proi
Reroof Pump
Pump Station
Security -All
Complete
Water Supply- Replace 24"
Reroof Pump
Starter at Pump
Reservoir
Reservoir Mud
Replace Air
Upgrades Pump
Replace Trunk
Supply- Rehab
Repaint North
/Nevada and
- (36"
Station
Interior (GV)
Towers
Painting Specs
Rehab Well Trunk Valve
Station
Station
Ladders (2)
Valves (2)
Conditioners
Station
Valve
Well/Drill New
Tower
30th & Douglas
Forecemain)
Totals
GV
CR&GV
NH-2,GV-1
NH
NH CR
CR
GV
GV
GV
GV
GV
NH
NH
NH
CR
CR
Budget Amounts
2010 Capital Improvement Program - Funded
30,000
330,000
50,000
45,000
50,000 80,000
20,000
605,000
2011 Capital Improvement Program - Funded
175,000
47,000
14,000
24,000
30,000
10,000
70,000
50,000
45,000
100,000
40,000
605,000
Total Capital Improvements Budgeted
30,000
505,000
50,000
45,000
50,000 80,000
20,000
47,000
14,000
24,000
30,000
10,000
70,000
50,000
45,000
100,000
40,000
1,210,000
Approved Agreements and Contracts ( Information Only)
06/02/10 Bolton & Menk
34,500
08/03/10 Bergerson Caswell
14,900
10/06/10 McPhillips Bros Roofing Co
24,000
10/06/10 Valley Rich
80,000
02/02/11 Bolton & Menk
29,500
04/06/11 Keys Well Drilling Co
338,500
05/05/11 EPI
9,800
06/01/11 Bonestroo
06/01/11 GV to execute contract
20,000
63,940
Expense Summary
YTD Total Expenses
07.33
3524.74
I3, (
00I
I
I
I
11,396.75 I5,24I
5.84
I
I
I
0
7
YTotal Expenses
5285.31
20,611.00
0.00
0.0
,9.00
854.99
3,733.27
0.00
0.00
I
I
. I
. I
.2011
I
0.00 I
12,73 8. 85I
7D
97,25.15
Inception to Date Expenses
38,810.05
29,611.00
0.00
0.00
26,349.99
49,130.02
5,245.84
0.00
0.00
0.00
2,356.73
0.00
0.00
0.00
0.00
0.00
12,738.85
164,242.48
(Over)/Under Budget
(8,810-05)F
475,389.00 1
50,000.00 1
45,000.00 1
23,650.01
30,869.98
14,754.16
47,000.00
14,000.00
24,000.00 1
27,643.27
10,000.00
70,000.00
50,000.00
45,000.00 1
100,000.00
27,261.15 1
1,045,757.52
move to 2012