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10-11-11 CM Agenda Packet - Item 1 - 4 AGENDA Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room October 11, 2011 6:30 pm or immediately following the HRA meeting 1. Tobacco Compliance Check Failure Penalties 2-3 2. Accessibility, Design, Policy and Implementation Manual for Public Rights-of-Way 4-30 3. Proposed Amendments to Snow Plowing and Ice Control Policy for City Streets, 31-40 Alleys, Parking Lots, Trails and Sidewalks 4. Douglas Drive Project Update 41-42 5. 2012-2013 Proposed Budget- Other Funds 43-139 6. 2012-2016 Capital Improvement Program 140-258 Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. _ �... , This document is a�ailable in'alternate formats upon a 72-hour re�u�st.Please call 763-5�3-8IIQ6(TTY:7��-593 3968)t�make a reques�. E�mples of alt�rt��te formats � �may incl�ude larg�prin�,el�c�ranic, Braille,audioc�ssette,'��etc. '� � �� _G'a -�°��, :of�v ->> `� � � ..�i F �'" '��tl o �,,,� s�n � e � p � PUb�� Safety Police Department � 763-593-8079/763-593-8098(fax) � Executive Summary Golden Valley Council/Manager Meeting October 11, 2011 Agenda Item 1. Tobacco Compliance Check Failure Penalties Prepared By Nathan Gove, Commander Summary On September 23, 2011 the Police Department conducted compliance checks at all establishments within the City that hold a current tobacco license. Three establishments failed the compliance checks by selling cigarettes to the seventeen year-old checker. City Code Section 6.34, Subdivision 13(B) was revised in July 2011, to state the Council shall impose a civil fine "not to exceed" a certain dollar amount, and the license shall be suspended for"not less than" a certain number of days for licensed establishments that fail compliance checks. Police Department staff is seeking clarification as to the fee and suspension term to ascribe to these establishments. Attachments City Code Section 6.34, Subdivision 13(B) (1 page) B. Administrative Civil Penalties: Licensee. If a licensee or an employee of a licensee is found to have violated this Section the licensee shall be charged an administrative penalty as follows: 1. First violation. The Council shall impose a civil fine not to exceed five hundred dollars ($500). In addition, after the first violation, the license shall be suspended for not less than five (5) consecutive days. 2. Second violation within twenty-four (24) months. The Council shall impose a civil fine not to exceed seven hundred fifty dollars ($750). In addition, after the second violation, the license shall be suspended for not less than fifteen (15) consecutive days. 3. Third violation within twenty-four (24) months. The Council shall impose a civil fine not to exceed one thousand-dollars ($1,000). In addition, after the third violation, the license shall be suspended for not less than thirty (30) consecutive days. 4. Fourth violation within twenty-four (24) months. After the fourth violation the license shall be revoked for at least one (1) year. C. Administrative Penalty Procedures. No suspension or penalty may take effect until the licensee or person has received notice (served personally or by mail) of the alleged violation and of the opportunity for a hearing before the Council or a person authorized by the City to conduct the hearing. A notice that a violation has occurred must be in writing and must provide that a right to a hearing must be requested within ten (10) business days of receipt of the notice or it shall terminate. D. Misdemeanor Prosecution. Nothing in this Subdivision shall prohibit the City from seeking prosecution as a misdemeanor for any alleged violation of this ordinance. E. Defense. It is a defense to the charge of selling tobacco or tobacco-related devices to a person under the age of eighteen (18) years, that the licensee or individual, in making the sale, reasonably and in good faith relied upon representation of proof of age described in Minnesota Statutes section 340A.S03. F. Exceptions. An Indian may furnish tobacco to an Indian under the age of eighteen (18) years if the tobacco is furnished as part of a traditional Indian spiritual or cultural ceremony. For purposes of this paragraph an Indian is a person who is a member of an Indian tribe as defined in Minnesota Statutes section 260.755, subd. 12. Subdivision 14. Violation a Misdemeanor Every person who violates a section, subdivision, paragraph or provision of this Section, when such person performs an act thereby prohibited or declared unlawful, ��, ��f!,��'� ? � � :. � ��,aid' t � ;� � �.�,� �� , e Public Works �� 763-593-8030/763-593-3988(fax) Executive Summary Golden Valley Council/Manager Meeting October 11, 2011 Agenda Item 2. Accessibility, Design, Policy and Implementation Manual for Public Rights-of-Way Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mark Ray, PE, Engineering Technician Summary The United States Access Board, U.S. Department of Transportation, and U.S. Department of Justice have released new regulations and design standards relating to the accessibility of public facilities for pedestrian traffic. As part of these new regulations and design standards, local municipalities are required to develop and implement transition plans meet the new requirements. Staff has prepared a Draft Accessibility, Design, Policy and Implementation Manual specific to public rights-of-way to satisfy the new requirements and provide a basis for all of pedestrian system improvements. The policy is not a stand-alone initiative, but a guide for what pedestrian provisions need to be included when projects take place. Similar to how the Minnesota Manual on Uniform Traffic Control Devices dictates what, where, and when signs need to be installed, this new accessibility and design policy will dictate what, where, and when specific pedestrian provisions are required. In addition, the plan identifies priority areas for accessibility improvements of the existing City pedestrian system. Attachments Draft Accessibility, Design, Policy and Implementation Manual for Public Rights-of-Way (26 pages) • 1P City of Golden Valley Accessibility, Design, Policy and Implementation Manual For Public Rights-Of-Way Table of Contents Introduction ......................................................................... .........� s ��:..................................1 / Accessibility Policy Development and Implementation Proc�S�>��.....................................2 , , , Public Rights-of-Way Accessibility Policy Goals............,.' ;::.: . .......................................2 Definitions .................................................................. .::°:....... :._ . ,,.............................3 When Are Accessibility Upgrades Required?............:............................ .�,.::,........................3 �� ,,. AccessibilityProject Request Process................................. ................ � .................5 .....��j/�':1...............5 Accessibility Grievance Process .............................:........... .�.,,.:................. ;, DesignGuidelines............................................. ......: .:.. ....................................................5 Pedestrian Access Routes .......... 4/ .......... .. ................................................5 Curb Ramps/ Blended Transitions ��;�. ...:.�. ,..�........... � .............................6 ..... � i�o, o%%,'%/� Detectable Warnin Surfaces..............<« ...... ,� ,��.. ........................................7 9 ,,,,;� �� Pedestrian Overpasses / Und�rpasses (Publ'+��`ght-of��Accessibility Guide) ..............8 , > . , Accessible Pedestrian Signals (,P�iblic Righ�-Q�-Way Accessibility Guide)............................9 , , � � , , Street Furniture (�ublic Right-of-�ay Access�k�ility Guide).................................................10 , � _ < Trails (Outdoor Deve�oped Area�1�'f 7) �� .........................................11 ., ,................... „T�T, � Public�?��I��i �'� . . ............................................................................................12 �,,.�� : � .�...:� � . :� . � Frequ��[�Asked C�r�r��c�ns:: � �;�:��. ......................................................................................13 /�� , � Si��lks � ��; . .................::p. ......;,,;......................................................................................13 � Curb Ram;ps/ Blended T�ransitions:....................................................................................13 ; � ; . Signals...`: � ...............................15 ......... .j. ............................................................... . r Accessibility��g cori�#r�uction.........................................................................................16 / References.......... ..�...............................................................................................................17 Notice of Availability of Draft Public Rights-of-Way Accessibility Guidelines......................17 Special Report: Accessible Public Rights-of-Way Planning and Design for Alterations......19 Resou rces..............................................................................................................................24 Appendix................................................................................................................................25 G:\PROJECTSWDA Study(05-8)\GV Accessibility Manual v.2 FINAL.docx Introduction Based upon new and emerging regulations, federal design guidelines, and research, the City of Golden Valley has prepared this Design, Policy and Implementation Manual specific to public rights-of-way as it relates to accessibility for individuals with disabilities within the community. Elements covered in this manual include: i � • Pedestrian Access Routes • Curb Ramps/ Blended Transitions • Detectable Warning Surfaces • Pedestrian Crossings • Accessible Pedestrian Signals • Street Furnishings • Trails %"�';: /�;�„ A review of published design guidelines and techrn�l pa��>:and case law was canducted by JQP, Inc. in the spring of 2010. Ref,�rences that vi��'�htified and used as part of the development process included: �'� � ,�„�, ��;;,�, . United States Access Board � ''�� o Public Rights-of-Way Accessibility G,aidelines (PRa�IAG) o Outdoor De��4reas �� _ • Department of Tr�fisport��, • Department,��i�e ' • Minnesota D��artment of��'�sportatior� {MnDOT) Documents � • Minnesota Bu�c�� Cod ��;,�341 �,��al,y 2007) /i��j/�,� In additi�O�i��o �h� literature��w, the City of��Iden Valley conducted a review and site inspe��io�,cif the condi�tion o#��,cuts and sidewalks and has documented the findings on a seri�'�of City maps. These map'��I� be used during the planning and implementation phase�. Additionally, JL�P, Inc. met yvith City staff and reviewed the City's documentation of conditions. Site visits were,�aiso conducted at locations with typical conditions to the transportation netvarork in'�c�fden Valley. Fundamentally, any si.d,ewalk, trail, street, development or redevelopment project within the City of Golden Valley should begin with the intent of fully compliant accessibility and then be modified while evaluating a balance between access and feasibility. The City may develop a specific process through which exemptions for a project may be obtained. This manual is based upon available resources and information as of June 2011. It will be necessary to update and monitor Federal and State enforcement and case law related to accessibility of public right-of-way as time passes, and accessibility case law interpretations. G:IPROJECTSWDA Study(05-8)\GV Accessibility Manual v.2 FINAL.docx 1 Accessibilitv Policv Development and Implementation Process • Finalize Accessibility, Design, Policy and Implementation Manual: o Determine applicable laws, codes and design standards for pedestrian facilities, including curb cuts, sidewalks, crosswalks, etc. o Conduct an assessment of the City's facilities to determine which locations do not fully comply (noting specific features of non-compliance) - This has been completed 2007-2008. � o Include clear language in contracting for services wi�hi��'�hitects, engineers, contractors, landscape architects, stating that thei�'��if Golden Valley requires full compliance with American's with Disabilitie,��ADA) and other provisions for public rights-of-way. � • Prioritize locations of needed improvements and so��hem intq�o categories: o Those that could be included with othec projects (example.. Qverlays, reconstruction). o Stand-alone improvements. • Identify work items for different improvements. ,�,�; • Long-range identification and budgeting for needed,��rovements. • Monitor other construction by federal, state, coun��tl private developers to coordinate projects; i.e., state�ft��path project with #he City of Golden Valley curb cuts project. Public Riqhts-of-Wav Accessibilitv Policv��als j � ,, _ �i Based upon extensive r�:vaew o�ac�ssibility� materials available, meetings with City staff, and review of walkway d��a�maps pro�ded by the .Ci�, JQP, Inc. recommends the following: '`� � % '`�, %. 1. Partnership be'fi��n Pub��G��rk� �nd In��ctions Departments to inform developers and c,�r��ctors of tkt��'+�sponsibilit}+to in�brporate accessibility into their projects. %%�� 2. ��'r�pare an�in�p�'f�ationa(�cket and distribute to developers related to accessible curb �` �uts, parking, ai��idewa��Cs; , 3. 111(o�it�r private pro��,to facilitate accessibility improvements to the extent feasible. r ';% 4. Coordinate with de,��pments, remodeling, and construction projects, including state, and fede►=a�pr�je��,� facilitate accessibility improvements to the extent feasible. ; �%, �,' 5. Proactively imj��;ment an access improvement plan using guidelines from the published materials to improve overall network accessibility with an emphasis on points of interest such as government facilities, transit stops, special population residences, healthcare facilities, and public spaces. 2 Definitions Detectable Warning Surfaces "A surface feature of truncated dome material built in or applied to the walking surFace to advise of an upcoming change from pedestrian to vehicular way." . Pedestrian Access Routes A pedestrian access route (PAR) is a continuous and unobstructed walkway within a pedestrian circulation route specifically designed for ADA accessi��ravel. Pedestrian access routes consist of the following components%�� .�� • Walkways ��;�� , . • Ramps • Curb Ramps (excluding flared sides) and landir�gs • Blended transitions �, • Crosswalks � !��% • Pedestrian overpasses and underpasses . �� • Elevators ��: , 'ti �� : • PlatForm lifts / �''� � � „ � ;,; Program Access � ;; ` As required by the Rehabilitation Act of�1;��3 and tt�e A�erican�v+rith Disabilities Act of 1990, public entities are obligate,d�to �9t discrimiFlate in��t�e p��s o��services offered to the "general public." Parking;sidev��lk�, pedestria��t��crossings��a feature or amenity offered by the City of Golden Va�Cey.'lt may b� appropria#e;for Golden Valley to create a plan or special projects to improv�'or provide acc�s�ibility wh�� no work is currently scheduled. Consideration in plannin� is to in��tt�e location�a�c�.overnment services, libraries, schools, specialized housing, he�lth ca�e�p_r.��t��r�s;or othc,i�"arigins or destinations of significant volumes of��t�#�ian trip.�.�I�t�l�ision of inerribsrs��of the community to establish priorities is , encoura�y- ; ;;� � V Wh��,Are Accessib.ility Upgrades Required? The follt��g is a list of typ�cal constr�Uction and maintenance activities conducted on ,,, sidewalks,�'�is, and roads�F�r�'d the degree to which accessibility projects are required for each activity ` �� `�,�i; f/i;� Crack sealing I��eq�a��,�� Crosswalk installatio�;�i�equired Example: Any new midblock or corner(intersection) crossing needs to be compliant. Concrete and pavement repair— Dependent on scope of work Example: Isolated, partial or full panel replacement does not trigger larger scale accessibility work. However, the repair should be consistent with accessibility guidelines such as slope and no lips over 0.5 inches when feasible. Larger concrete repair projects may trigger additional accessibility provisions. 3 Concrete joint sealing — Not required Concrete surface planning/grinding - Not required Curb replacement— Dependent on scope of work Example: If the curb replacement is at an existing or proposed pedestrian ramp location, then it should meet ADA requirements. If the curb is not at a pedestrian crossing then standard curb (B6-18, etc.) can be used. Mill and Overlay— Required Examples: For mid/partial block overlays upgrades are o,n�y r�quired in impacted street areas. Curb ramp must be installed where they are required, but do not exist and any existing curb ramps must be brought into compliance (s�e �3e�ign Guideline section on curb ramps). , New construction — Required Examples: Curb cuts, sidewalks/trails, ped'e�trian crosswalks, traffic��si�nal installation, pedestrian tunnels/overpasses, and ne�i d��ielopment � � ,/ Pavement marking — Dependent on scope of work � Examples: Any pedestrian-related pavement mi��k�n�s should be consistent with accessibility provisions, but da not trigger any add:itic��al accessibility projects. Pavement markings for vehicle traffic do not trigger��a�ty��dditional accessibility provisions. Pothole patching - Not re �r,�� '�� Reconstruction — Reqy��"�� `�� ,, Examples: F��iiiay widen��; additiona��l�vehicle/bike lanes, horizontaUvertical alignment ct��s, bridg�i��placement; tot�al road rehabilitation, installation of concrete curb ��utte�r��i��ic��s�gnal repla�ement, sidewalk/trail replacement. ��,/ ;,. Sealcoating` Nc��:require �i% � G�� Sidewa(k panel repl��,ent-��endent on scope of work �.i�%�� ,„:: ` Example: Acces�i��r up��ades should be done to the extent feasible. If only one or ��>, ��t�o panels are beirr,g �eplac�;°�hen there may be no opportunity to make changes. The Fiigher the numk�er of replacement sections, the better the opportunity to obtain consistency in corrid�ar�ccessibility. Sidewalk joint gr�nc�ing -I�fot required Sidewalk panel bitum"inous patch — Dependent on scope of work Example: The larger the patch section, the better the opportunity to accommodate some provisions such as slope, cross-slope, and path consistency. Skin patching - Not required Utility patch - Dependent on scope of work Example: A utility patch in the street or boulevard would not trigger an accessibility project as the intended user is vehicle traffic, or no traffic. A utility patch along a trail, sidewalk, or other pedestrian route may require accessibility provisions. Generally 4 speaking, the larger the patch area, the better the opportunity to obtain achieve accessibility provisions. Accessibility Project Request Process The City of Golden Valley has established a Public Sidewalk and Trail Policy that outlines the process for requesting new access routes. The Public Sidewalk and Trail Policy is included in Appendix A of this manual. /;�;;: Accessibility Grievance Process �!;, � The Ci of Golden Valle has established a rievance roc ��-es ondin to concerns tY Y 9 P �.; ,= P 9 about accessibility. The grievance procedure is included iy�1�p�ei�� B of this manual. Design Guidelines Pedestrian Access Routes (Public Right-of-Way Accessibility Guide) Minimum Design Standards ,�, �; %''" � • Width - 4-foot minimum exclusive of curk� vitidth ;�� , , ,. • Passing Spaces - If the wall�way is less th�n 5#�t wide, passing spaces 5 feet x 5 feet minimum must be pr��tic�ed at intervals of 2Q0 feet. • Cross Slope - 2% maximum . ';;, �" • If the walkway is contained wi�t��n street�r��;hway��b�-der its grade shall not exceed the gen�raJ��r�de established,�6�r the ��.nt street or highway. The walkway mu�t�-csn-the roadway.an'c! n�arked or s��ned as a separate space for non-motor'rzed'travel �,�; • Surfaces- Firm, stable,��tip resistant. • Vertical Lips��1 inc��'/ l�i�l��hevele� �:2 up to '/z-inch maximum. • F,�t��#al Ga��%j��ch sphere cartr�o�t pass through opening. � =:;> o ��t�r1��ry F��.3.9- If horizontal, must be perpendicular to path of travel. �, �,� %`�,�Horizontal ��s,at ��r��d tracks— 3-inch maximum. � � �� ;�� ;' ; �� - - �.�i: �.�� ,�;.. �. f �° :� '� ;�� ' ' �;_ 60"wide concrete walk from the grass to the curb/gutter 5 Curb Ramps/ Blended Transitions (Public Right-of-Way Accessibility Guide) Curb Ramps • Cross Slope -2% maximum. • Width —4-foot minimum. • Surfaces - Firm, stable, slip resistant. • Maximum Vertical Lips—'/- to '/2-inch beveled 1:2 up to '/2-inch maximum. • Maximum Horizontal Gaps—'/z-inch sphere cannot pass�hrough opening. • Grade Breaks - Must be perpendicular to the directior�!��e ramp surFace. //'��„; • Street/Gutter Pan - Maximum 5% slope of the gutt�;��i/street at the foot of the ramp. � �. • Clear Space -At the bottom curb face, 4 feet x 4��eet mini►�rrc�r� within the width of the crosswalk and wholly outside the paral(el vehicle travel lar�e. • Detectable Warnings - Provided where curb ramps, landings, or blended transitions connect to a street. r�� :�� ;� Perpendicular Curb Ramps � �� _` :;; • Must be at a right angle to,#�.gutter. � �- • Running Slope - 5% minirri��-��,33% maximur�'i; 15-foot maximum length. xF., _ • Flared Sides - 10% maximur``f� rpeasur�d �arallel to t�te curb line. • Cross Slope -2% maximum, ir�ay be wa�veo��a mee�the street or highway. • Landing - minirrruin��o��feet x 4 feet a��h�top, ��I��ope (maximum) in all directions. �„ ,,',�k�. Parallel Curb Ramps r'�� • Have runnin�'��°��opes,r��i#ka_the dir�ion of sidewalk travel. • Ru.nnin,g Slop� - 5°�o t�inimum =.8.33°10�'taximum, 15-foot maximum length. •;C��rss-Slope -2%..maximum. ��• �anding `�4,feet x 4��ee#at the bottom, may be warped to match the street. ��-.:�:: �, � �. - � � � � ; � m �x, �: �� , i.. _ � �� , ; �� . ��_�,�. � � i w. .., ��t: fa t'�:� � � - ._ ..... -- ___ _ � ; � y ''Y '+"} �' St+� � m 3°'y � � h� -,�+`� �� . _ �- . . . ..�' . . €_ _ - .�aa�^5., . ->+euir, sswa - _ _ ac^r^ srb+,��'.��- . '.._ �.. ' .. , ''' :.- ,.,,>� a=' ra,hy�d':'. $.''q;.�. _ -�� '....� Location near Courage Center-asphalt Golden Valley road near the Fire Station connectivity to new curb has proper cut. -measurement is noting a 48"level Crossing needs truncated dome. landing at the top of the curb cut. 6 Detectable Warning SurFaces (Public Right-of-Way Accessibility Guide) Advisory R229 "Advisory R221 Detectable Warning SurFaces. Detectable warning surfaces are required where curb ramps, blended transitions, or landings provide a flush pedestrian connection to the street. Sidewalk crossings of residential driveways should not generally be provided with detectable warnings, since the pedestrian right-of-way continues across most driveway aprons and overuse of detectable warning surfaces should be avoided in the interest of inessage clarity. Howev,er,<where commercial driveways are provided with traffic control devices or other4i►fise are permitted to operate like public.streets, detectable warnings should,b�`p�-ovided at the junction befinreen the pedestrian route and the street." Dome Size • Base: 0.9-inch minimum - 1.4-inch max�r��. • Top diameter: 50% of the base mini�i�ir-�'- 65% of the base mai��mum. � • Height: 0.2-inch maximum. � � , � Dome Spacing ��% ` • 1.6-inch minimum - 2.4-inch maximum;:�e�n�'�o-center. Contrast • The surface shall contrast v�sually�vvithin the a��ent gutter, street or walk light on dark or dark on light. �� ' ��. � � � ;, ,, Size � s� � �. ' • Direction.�f�ave��-��#-inch m�nimum. • Full w�1#ki;tif the curf��mp, excluding flared sides and landings, and matching the�nnc�#� f the ap��ching sidew�lk. For example a 5-foot wide sidewalk ;i� � needs a��t w�� r��,;u�r##� �_5 ft�t wide detectable warning surface. �ii%/; , �. >; Nqfie.� 1�/I'nDQT has �` ��a d details for tl�fectable warning surfaces. Visit the MnDOT �� viieb.�ife for��rrro��.�nfor`r��n: http:Ustandardplates.dot.state.mn.us/ , �;; . ,. _ _ i � � ir�;. � � �. — ;�� . � a�4,"�a�- _. ..� e r � _- _--- .�:---_ y�'�� City Hall Golden Valley Road near Fire Station- Good placement of truncated domes Good placement of truncated domes, measuring 24"deep, and stretching the curb cuts and pedestrian walkway area. full width of curb cut "It is in alignment with the pedestrian path of travel and puts pedestrians out of the intersection when crossing." � Pedestrian Overpasses/ Underpasses (Public Right-of-Way Accessibility Guide) Approach Where the approach slope exceeds 5%, the approach shall be one of the following: • Ramp with 4-foot minimum width. • Elevator. • Limited use/limited application elevator(LULA). • PlatForm lift. %, Stairs i� '%' �;, If stairs are provided in addition to ramp, elevator, LU��r'�ilatForm lift, they must comply with R407, including: �; , � • Uniform treads and risers. �`�., �' . • Risers—4-inch minimum to 7-inch maximum. • Treads— 11-inch minimum. .�� • Open risers are not permitted. � • Tread SurFace—2-inch minimum wid#� of cor�tr�i�fing color on the fi�`�Snt edge of each tread. � • Nosing - curved, '/Z-incl��xi.mum or angled: • Handrails - required on I�h��id��s;::.� • Handrail height—34 inche�`fio 38`inch�.above su�fiace. • Handrail cleara�ce— 38-inc�a minimu�tn bei��n handrails. , ,i��,. �- , ��% �;.; % `�� ,� „ ,�,. � � � ,.s� �'` , �.� �� ,'% � `:, , , �-, � � ��i�r, � ;,,� f� , � ti� � d �� :�,: : r 2 f �/I f �� r/�. ��% 'i/„/�, � �, �i%/ � i�i/�� , //,// °-,',i/ �� ;...t,, �,,,;, �`v;; 8 Accessible Pedestrian Signals (Public Right-of-Way Accessibility Guide) Where accessible pedestrian signals (APS) are provided at pedestrian street crossings, they shall comply with R306. Each accessible crosswalk with pedestrian signal indication shall include audible and vibrotactile indication of the "walk" interval. The push button must be accessible (height/approach). Signal Location • 10-foot minimum from other pedestrian signals at a crc�ssing. • Button within reach (48-inch maximum above the g��Y surface). ,, • Provide a clear ground spaces 30 inches x 48 ir�� with a 2% cross slope. � , � � Audible Walk Indicator � • Signal shall be tone or speech message: ✓ • Tone frequency, timing and volume a�e addressed in R306. �::=,.�., Push Button Locator Tone , , �,, 2-5 dbs above ambient noise from ��.�t aw ' �� . � ��• a �w � :�pp��IS�GR _ _ IG=�� / rtllt P041�5 / � �le� � WlIl�DOA � /�/ ro raoss .w� °`- ., �„ City Hall—example of APS u�i#and signage t �, , �� ° � , :; 9 Street Furniture (Public Right-of-Way Accessibility Guide) Genera/ • Maintain a 36-inch continuous pedestrian access route around street furniture. Drinking Fountains • Drinking Fountains - dual height. o Spout 1 — 36-inch maximum spout height with knee clearance. o Spout 2 - 38 inches to 43 inches spout height. ;� Tables ��'"��` ' � • Tables - minimum 5% (minimum of one) mus�f be�acc��sible at each location. Benches , � ' ;> Benches - 50% minimum (minimum qf�e) at each locatiorr�must provide a wheelchair positioned at the end,prt��riding shoul er to shoulder s��ting. � /oi,, • Bench design - Seat height 17 inci��0 19 in ��t front edge. �� , ii , � ��/ ,� % ; ,,/ i �,. a� ;% , ��i%j��% '� ;`. �' ;''' , �,�ii' �/ z, %� ;a�> � r � �� i�� //,% i �� ' i/ /�j / ��ii r/ '�� ,� l//��j r� � �j �� f%%/i „r /i�i � �� i �„ G � i' `ti��,�� '� �% �;, ��„ � `=:. r � �- �-„ � � � a �, �;�; 10 Trails (Outdoor Developed Areas 1017) The accessibility guidelines for Outdoor Developed Areas apply only to Federal land management agencies. However, Golden Valley will make reasonable efforts to meet these guidelines to the extent feasible. The guidelines for the trails are published and considered a best practice. If full compliance with 1017 is not possible, document why it is not possible. General • Passing Spaces - If the trail is less than 5 feet wide„��ing spaces 5 feet x 5 feet minimum must be provided at intervals of ��II4'feet. � Concrete, asphalt or boards- '/z-inch maxir�iu��ps. • Horizontal Openings - %-inch sphere canno�p�ss thra��h opening. • Resting Intervals at least 60 inches long X 3� inches sid��r�vided according to Table 1017.7.1). • Slope of resting intervals. o Concrete, asphalt or boards-1:48 maxirn'urij.: ;� o Other surFaces - 1:20 maximum. , , . Surfaces � � �-�� • Firm/stable. � Slip resistant. Width ,� � • Width —,3fi-inch minimum, may.,b� reduced to 32 inches for a maximum distance�fi`24 inche�. =E;. , Slope ;%; � � � 6%G�� `: �,-.- �,x�mum 3{��!¢'�5�fie total tr��l len th can have a slo e exceedin 1:12. � 9 p 9 ��;��1�ts '� r�;�nt of t�ail,may be steeper than 1:8. / ;% � '�� Where ��'�1 is s�eep�r than 1:20 rest areas must be provided. The maximum � �� %�', : length of a��rnent anc! spacing of the rest intervals are in Table 1017.7.1 in � °` � � �, the Outdoor b�elopment Areas document. Cross..�lope ; : ° �, . • Car��r�te,,as�alt or boards - 1:48 maximum. • Other��i��es - 1:20 maximum. Trail Signage �� • Must be located at the trail heads. • Length of trail or segment. • SurFace type. • Typical and minimum width. • Typical and maximum running slope. 11 • Typical and maximum cross slope. Public Parking Street Parking (Draft Public Right-of-Way document) Requirements for street parking apply only to marked or metered street parking. When on-street parking is marked or metered, accessible parking spaces complying with R308 shall be provided on the block perimeter in accordance with Table R216 in the Draft Public Right-of-Way document. �:_ Parking Lots (MN9341 1106.1, 502) / ,�'� , • Parking Space Width —8-foot minimum. /�� ;� �� • Access Aisle Width — 8-foot minimum. �� ,��:,�� ;;;`°,;;_ °��' • Access Aisle Markings - striped the full I�#h`of the par�r�� space, indicate "no arkin " � � � p g (sign or painted on surface), ', ;�� . Slope- 1:48 maximum in all directio�s fbr entire space and ac�s.aisle. • Vertical Clearance—96-inch minimum. ' , • Signage ;'� � o Centered at head en�,of the parking�� 0 96-inch maximum fror`� head end of th��?�ce 0 60 to 66 inches abov��t�e�parki��ng surfac��:the bottom of the sign Note - In Minnesota, all access aisles a� 8 fie�t_wide(no 5-foot wide aisles). ,,_ � � , ;,�� r �,�;i , �� /%�<. � �,� ' �� %i/�° ��i %i� ;ii� �i,�, / �� ;., �%;/� i� � � ;' G�i/o 00% ✓��%%;. `• �'� ��.. � r =�'t� � `%`�� jx. r `� 12 Frequently Asked Questions Sidewalks Question: A project will be undertaken to connect a series of sidewalk segments near a school. Must the existing segments of sidewalk be modified if they do not meet width or cross slope provisions? Answer: Yes, to the maximum extent feasible within the scope of the project. Agencies are not required to expand a planned scope of work�o include other items of accessibility. ;; Question: A new sidewalk is being built along an e,acisting road that contains driveway access points. Must those driveways be modified if fheir cro�s s/ope exceeds 2%? Answer: Yes, fo the maximum extent feasibf� u�►`thin the scope of the project. Quesfion: A city is rebuilding a sidewafl�alvng Main St�eet. The distance between the , edge of the right-of-way and the existing ro��l does►y��`ovide sufficient r.�om for a 4-foot-wide pedestrian access route. Does f��,;t��u��,�, ��lity have to acquire more right- �� ;, of-way on private property or narrow the roadvit��r�'��rovide the necessary space? ��,�. Answer: No, these guidelines�dv�not require the ►ri'�rr��ipality to obtain right-of-way or to narrow roadways. A municipality may decide to do ei�t�r for other reasons (for instance, the roadwa , may be narrowed as��large�-#raffi��alming effort or as part of a � larger project in the'�a�ay). � ,� Curb Ramps/ Blend€:d�"fransition� '; Question: A rz�ti block�r�t,,l� �f roadw�y�s being resurfaced. The corners have curb ramps that�� , t �'��1� �f tYie current specifications; for example, the ��„!� cro,ss�o�e may b+f�,! ,,�eep or th� c�r�;��'amps do not have detectable warnings. ,1�1�st��fh�e��b ramps��constructed as part of the resu►facing project? , �_��A�swer: Yes, if`i�is��techr�i��f�y feasible to provide complying features. The work 'should be done at the same �irr�e the resurfacing is being done. Question: New curb�amps are being installed at an existing deve/oped corner. New construstion stand�-d��reguire the curb ramp to be within the crosswalk, but an existing untlerg�r,�na(`utility vault is located where the ramp should be. Must the utility vault be mov�ed?<; ' Answer: The scope of this project will determine the answer. If utilities are being moved for other reasons within the project limits, it may be possible to alter or relocate the vault. If project construction will not involve the vault, it may be technically infeasib/e to /ocate the curb ramp optimally. It may be possible to widen the crosswalk markings to include the curb ramp. 13 Question: What if the curb ramp can be placed over the vault, buf the access cover would be located on the curb ramp? Answer: lf the access cover must be located on the curb ramp, it should meet the surface requirements of the pedestrian access route. Question: One corner of an intersection is being altered by curb and gutter reconstruction and paired curb ramps are being installed as part of this project. The other three corners of the intersection are not being altered.�Nlust curb ramps be provided at the unaltered corners as part of this work? ' � �-. , � ��%:� %. Answer: No. The scope of the project requires cur��r��C�nly at the altered corner. �/%i� �., / Question: Are concrete paver blocks for sidew`�l�.s acceptab��:��r�edestrian access routes? ' Answer: Yes, but considerations should be�made to errsure that the�►�c�� is comfortably and safety traversable by whee�chairs�d individuals with c�es or other walk assisting devices. � ��''�� ,�,z , /%�, ��r Question: Are expansion jo�r�:��i s#dewalks cor��ant with accessibility guidelines? Answer: It depends, as long as�t�ere is n�;t��p (wF�er��an expansion joint has worn away) that is wider than 0.5 inches�he expa'ns�n�nts ar� okay. , Question: Wh,ere should.� detectatile warning device'be used? Answer: Truncated dome,��re requiretl;'�t all street crossings and discouraged at all alley and driv�vv�y,crossi��r�wever, ��'�, driveway access looks and operates like a stre�approach, truncatetl tldmes should be considered. _ � i°, .Qu�st�on��a#is the.minimum Mn/DOT width reguired for median refuge? �``��;,�q,�swer: Mn/DO`T�ts�using�a,��nimum width of 6 feet(back of curb to back of curb) for ��trian refuges � °- ,: r:; Quest��,,When is��ge protection required for sidewalk runs? ,ii;`;. ' �, . Answer. ��t�ection is required whenever a handrail is required. A detectable edge is also r�s��ired for sidewalks adjacent to roundabouts. Question: When ramps are being reconstructed, does the curb need to be removed or the ramp retrofitted to the curb? Answer: The curb should be removed so that the new ramp meets as many accessibility guidelines as feasible. 14 Question: If the slope exceeds 5%, how far can the walk be built before requiring a landing? Answer: A landing is required for every 30 inches in rise for a sidewalk that is separated from a roadway. Question: What does features does a compliant ramp need? Answer; Generally speaking, a rap needs: a running slope, ��s than or equal to 8.3%, meets MnDOT Spec. 2521.3, cross slope less tha��gual to 2%, landing slope /ess than 2% in every direction, landing area at I �,�#4 feet by 4 feet, landing location at the top of the ramp or at a change in the ��s route direction, truncated � domes covering the entire curb opening, proper dr`��r��'ge, no ve�tical discontinuities greater than 0.25 inches. '"�� Signals Quesfion: Curb ramps are being installet��t a signa ��%intersection as��rt of a ��,,; roadway improvement project. Existing petle�aan s are pedestrian actuafed but �%!/r'�.� the pushbuttons are not accessible or placed�rr�� ;�, s�ble locations. Must accessible pedestrian signals be installeai`at tMe existing pea��'ian si nals? r,��h g Answer: If work on pedestrian pushbottons is not pla��e,d as part of this project, there is no need to expand its sco�pe to inclyde APS ,, Question: The,ped�str��signals in a corridor are being replaced with new combined count-down sj�r�aals. Must�'�be incl�ded in the new system? , Answer: Ye� �"he insta��f a new sys#,em is an alteration that requires i,�� ,�� .. compliance witF��e/� ��i��id�l��es to the maximum extent feasible. Hoav�ve�', #h� addi� „ � new feafur�; �ich as a countdown face or larger display, to ��i�xasting��in�talled ''��n does not require that the scope of work be expanded to , '�rr��!"ude other fe��r�-es.� %�,, �, ��. ,,. Qu�stion: Count-o�ov�n sign�disp/ays are being added to the existing pedestrian sigr�al heads at an ir�,te�section, but the software and signal controller are not being altered. �VJust APS be installed? , � , Answer: `�Vo, si�i�f;�adding a display to the existing WALWDOMT WALK signal would not invvive.fhe system changes needed to implement APS. Question: An intersection is being signalized and will include APS. The installation of stub po/es on the existing sidewalks to mount the new pedbuttons will not involve disturbing the roadway or sidewalk. Must curb ramps be installed if none existed? Answer: No. This is a project to install ped buttons; it is not an alteration to the sidewalk or street that would require the installation of curb ramps, as required by 28 CFR 35.159(e). 15 Question: The pushbutton on an existing pedestrian signal is being rep/aced with a sturdier model. Must APS be installed? Answer: No, but the new pushbutton must meet applicable requirements (i.e., location, height, operable parts). Question: An intersection with sidewalks and pedestrian signals is being widened to include a right turn lane. Must APS be installed as a consequence of the widening project? ` Answer: No, installing APS is not within scope of the proje�t. Any new pedestrian pushbuttons installed in the course of the work must rr7eet applicable requirements. Note that this project is an alteration to the stre,et��d sidewalk and thus must provide compliant curb ramps. ,�; Accessibilitv durina construction /��/�� ,�;,�% Question: What provisions for accessib�hty��t �„ ade during construction act�v�t�es? ;�� ,' , �; . Answer: When a pedestrian ace�ss rout��is d►srupfi�d�closed, or relocated during construction, maintenance work, �r�other terr►pnrary co�r��,ons, the alternative pedestrian access route shall include pedestrian ramps ti�;i�iaintain accessibility. See the Minnesota Mar�t�� ,niform Traffi�Control Dev��s (MN MUTCD) for further guidance on the'��uirerri'e�#� for establishing an alternative pedestrian access route for temporar�y�`�c controL��e also tt�e "Pedestrian Accessibility Considerations in Tem ora ?"�a�ic Control ��'es Check'L�s#"in the MN MUTCD. P rY � �i% �;i�%ii%,� `' G�� j/ /�%i �„/r, , �, �yr � < �, � ;' ' � , %%" %;;' .;��,> 16 References Notice of Availability of Draft Public Rights-of-Way Accessibility Guidelines (Highlighted Notes from Original - Summary) (Page 7) Draft Guidelines for Public Rights-of-Way , '��;;�'� R202 Alterations and Additions to Existing Facilities. Text and at��sory notes have been added to this draft to clarify the application of new construc��tyrr g�t��lines to an alteration project New work put in place within an existing develop��`�ht-o��r��r must comply with these guidelines to the maximum e�ent feasible; see Advisory R20�:�:;�Transitional segments that connect undisturbed improvements with r►ew work can farc;ili�ate compliance (R202.9.1). Where items are places within an existing'developed streetsc��%�nd the circulation route is not altered, items required to be�'access�ble shall be locat�d�'��optimal usability and access (R202.1.2). �%%%�� `��;�� ,F .; (Page 13) Technical Assistance Q 8� A for Alterations Projects Alterations are projects planned for ir��tem�ntation by a jurisdiction. Program access obligations for existing facilities are not a�aart pf the Board'� accessibility guidelines, and the Board's responses to the following ques�iQns da na�address ptogram access issues (see title ll of the ADA at 28 CFR 35.149 and 35.1v�). � ___ ;� (Page 22) R202.1 GQn�ral �. ;�, Advisory R202.1 General. Alterations include, but are not limited to, renovation, rehabilitation, rec�nstruction, historic restoration, resurFacing of circulation paths or vehicular ways, or changes or r�a��angern�nt nf str�ctural ,�ia�ts or elements of a facility. The U.S ,p'e��rr��t,of,�us�1� Title II regulation at 28 CFR 35.151(e) requires that curb ramps t��talle�� - eve��r�lestrian walkways on sidewalks and across streets are newly con�#�u�d or altere��'� � ,��,�,993 ��, Kinney v. Yerusalim, 9 F.3d 1067 (3d Cir. 1993), cert. denie�r �11 U.S. 1033 (��), held that resurfacing of a street constitutes an alteration that requires�I�� installation of�u�b ramps (for text see http://www.ada.gov/deldot.htm). Y', ; f . ":,, Pavement pa�c�ing and liq��=�pplied sealing, lane restriping, and short-term maintenance activities are not�alt�ratio,c�� `�' ,: (Page 30) R221 �ctable Warning Surfaces Advisory R221 Detectable Warning Surfaces. Detectable warning surfaces are required where curb ramps, blended transitions, or landings provide a flush pedestrian connection to the street. Sidewalk crossings of residential driveways should not generally be provided with detectable warnings, since the pedestrian right-of-way continues across most driveway aprons and overuse of detectable warning surfaces should be avoided in the interests of message clarity. However, where commercial driveways are provided with traffic control devices or otherwise are permitted to operate like public streets, detectable warnings should be provided at the junction between the pedestrian route and the street. 17 (Page 3) June 17, 2002 Release of Draft Guidelines In fact, only future new projects would be subject to these guidelines(Accessible Pedestrian Signals). With respect to APS in particular, only pedestrian crossings that provide pedestrian signafs would be required to include APS. ,!. i;; ' ,��. � = ; �: � � �� : , , / % /d jj//�"% �Ni` /�/ j/ /�� i, %%/ .; /�/ . ��;:; ,,,, J/: ,, � � ��j ,: �" �, !; �4 ' ;"� �Xf�f �v�//. �/�, � � �j/: i:� /1.,,. v� i fi / i /j/j �%%/v�/ " �/., // �. / j . �� j �V/ �„' ,ii � l � � ��i'��// � �%� �j�//, �/�/j/�� %��/�j� v. . ;, /% //i� ;� %�?v � �� / � �i a" - ��; y _., % i /'% �G�//'�; � �y: � ; � `� , .�� /�� , � ..�,� t ,`, ;�e �f � � ' .�� h ;>; � 18 Special Report: Accessible Public Rights-of-Way Planning and Design for Alterations (Highlighted Notes from Original - Summary) Introduction (Page 10) Alterations: Terminology Federal highway ageney nomenclature relies on new constructioh, reconstruction, and `3R (resurfacing, rehabilitation, and restorafion of pavements)'. Whafever term is used, the removal of some existing improvements and installation of,t`epla�rt�ent improvements constitutes an alteration under the ADA. � � � Transportation agencies may consider resurfacing a�`o�alway a maintenan�� item, for ADA purposes it has been considered an alteration wi�h r�spect to the special Title ll obligation at 35.151(e) to install curb ramps. /, ; � ;;, (Page 10) Alterations: Curb Ramps -:; ;,% 35.150(d)(2) Transition plan. If a publ�c entity has resp�t�s�ility or authority over streets, roads, or walkways, its transition plan,shall include a sc�c�t�/,e for providing curb ramps or other sloped areas where pedestrian watks cross curbs, giv�!��riority to walkways serving entities covered by the Act, including State and foca�l govern►i`i��vffices and facilities, transportation, places of public accommo��ation, �rid emp�oyers��llowed by walkways serving other areas. �" _ �,;;; (Page 27) Desigri Process. E��mples Examples � �,,, , Let's use the classic�;��of h� � ��s�gn to iU�s�rate how establishing the scope of work relates to acce�s plann ,�, �ppe��wx�'ar�T'��OT s definitions). Most 4R projects involve �,�i�� roadway,pav�men€, altho� ,%, any other eleinents of construction can also be included: �% ,;. 1. R�construction Recor�si�r.uction of roadway fac�litie�,i�an ambitious undertaking of comprehensive scope under whicf�.most objectives can be fiully realized for both roadway and sidewalk design. Projects of thi�comp/exity should be able to meet or exceed minimum accessibility criteria. (. Example:A 1.5-r�ile length of residential street was reconstructed and re-aligned and water, fire hydrant, and sarrit�ry�ihd storm sewers rehabilitated as part of the project. New curbs and gutters were provided throughout. Accessibility features included new aligned curb ramps with detectable warnings at all crossings. Sidewalks were replaced and driveway aprons reconstructed where needed to meet cross s/ope limits. (Page 27 cont.) 2. Rehabilitation Rehabilitation projects typically raise subgrade issues. Feasibility is a factor here and `work- arounds'will require case-by-case design solutions. 19 Example: Storm drainage improvements (new inlets) are planned for one side of an existing developed streetscape. Sidewalk and roadway surfaces and subgrade facilities are removed at each corner, buf the sidewalks they connect to will remain. When sidewalk segments are replaced or repaired, the new work must provide accessibility/usability. But it must also meet the grades of existing sidewalks at the project boundary. Providing intermediate transition segments between the new and existing work (rather than matching the old) will serve users best. Future work then need only improve the transition segment and the existing sidewalk. In addition, the scope of work for this alteration must include new curb ramps (and the improvement of existing ones, as feasible). The agency should co�n�i��r adding opposite-side curb ramps to the scope of work, as well. ,,;, ;;�,� i % i�,��-, ;;. 3. Restoration ' '�� Restoration projects return pavement structure, riding qu��;`or otf�er�-oadway characteristic in an existing cross-section to near-new condition. Because the work af��cts the usability of the surface, it is considered an alteration and must include curb ramps at pedestrian crossings. Example:An existing rutted roadway surface wiil be restored. S�bgrade structur�vvill be improved and a new surface added without disturtifiag ad,��c�rrt existing sidewalks. Curb ramps added in an alteration of this 6 ed scope will be ��able by many, but may not be optimal in location, wa�nding, slope;��, or other featt,�'e �until a later alteration to the sidewalk is undertaken. 4. Resurfacing Most resurfacing will be viewed a�an alter`ationT==.a chang��#affects surface usability. However, spot patching and liquit�-applied seals are described as maintenance not requiring curb ramps in DOJ,t�ch�ical assi��ce public��ions. FHWA guidance distinguishes between structural and non�s�'ructura�l resu��'ing. , �._ � _ .. .. Funding � '� , Reso,��: Planning�nd F�undir�g Accessible Pedestrian Facilities Funding Avait+��b'ility and Desi�r�Philosa�f�y(Page 100-103) The car�ned funding of Federal, st�� and local government on surface transportation is one of tF��%'�untry's larges��mestic spending programs. The funding for pedestrian issues has increas��lramatically�'`��e 1991. This increase was spurred by transportation % � �i�',�ii legislation, gr��aots sup�,�� and accessibility policies. Pedestrian projects and programs are eligible for f��t�t�i,��iost every major federal-aid surface transportation category. Transportation legis��tr�including the Safe, Accountable, Flexible, E�cient Transportation Equity Act:A Legacy fo'r Users (SAFETEA-LU) ca//s for mainstreaming pedestrian (and bicycle) projecfs into planning, design, and operation of our nation's transportation sysfem. Transportation facilities must include features that will allow people of all abilities to use them. The federal-aid highway program can work hand-in-hand with the ADA of 1990, which requires all pedestrian facilities be accessib/e for people with disabilities. Accessibility is not an exclusive or separate issue. Zo Rather, accessibility design is fundamental to the walking environment because all pedestrians with or without disabilities benefit from accessibility design. Accessibility is an intrinsic part of p/anning, retrofitting, and constructing pedestrian facilities, a/ong with safe accommodation and good design. Accessibility is a safety issue because if a facility is not accessible, then it is not safe for more than 54 million people in this country who have some form of disability. The USDOT's policy on accessibility states, "Accessibility is a civil right. The key function of transportation, at its most fundamental level, is to provide basic mobility to society, It is our responsibility to strive to ensure that transportation sysfems are not only safe and efficient, but a/so usable by all-including persons with disabilities." The USDOT's Accessibility Policy Statement can be reviewed at www.dot.gov/accessibility/polfin.htm. i Accessibility requirements are not new and fhese obligatio�s ha�e ,been around long before the ADA in 1990. States and localities were first required to�lace curb ramps at street crossings in 1973 by Section 504 of the Rehabilitatior�Ac� Also, the DOJ has ruled that resurfacing a roadway(beyond filling pot holes) is ar� a�#eration, thus triggering the requirement to place curb ramps at roadway intersections. Funding Sources for Pedestrian Projects Pedestrian projects are broadly eligib�e for�funding fr� almost all tFie.major federal- aid highway, transit, safety and other programs �`!��matr�x.��t�� end of this section denotes the FHWA and FTA funding programs that can be u�t��t�ci pedestrian projects and activities. ��''% '��%��" ,=, , ,.. Federal Aid Highway Programs Nat�oi�af��HigFiway System��Z�►s may be used to construct pedestrian walkways and facilities on land adjacent to any h��tay on the National Highway System, including Interstate highways. `� �� , /,/ Surface Transportation Program ��P) fund5 may be used for either the construction of edestrian walkwa s;:a�'non-cons�ction ro ects such as ma s, brochures, and ublic P Y -, P J ( P P service announcemer�tt,$) related t�,;'fety. TEA 21,adds "the modification of public sidewalks to comply with the Artret-acans w ;,, ��b��t�es A�fi'�s an activity that is�specifically eligible for the use of these funds. ' ,� � %��'�iO� � � / � ,� `� � ;��, <' : Ten p�rcent�of each st�te's a' ;' ,, ,1 STP funds is set-aside for Transportation Enhancement Acti��i�s(TEAs). The l�w provfo�� specific list of activities that are eligible TEAs and this includ�s "provision of fac�li#fes for p,edestrians and bicycles, provision of safety and educafinnal activities for ped�strians and bicyclists,"and the "preservation of abandoned railway corridors (including'�he conversion and use thereof for pedestrian and bicycle trails)." Another 10% of�ach state°� STP funds is set aside for the Hazard Elimination and Railway— Highway Crossing.pCograms, which address pedestrian safety issues. Each state is required to implement a H��rd�l�t�iination Program to identify and correct locations that may constitute a danger to motorists, bicyclists, and pedestrians. Funds may be used for activities including a survey of hazardous locations and for projects on any publicly owned, shared-use path, pedestrian pathway or trail, or any safety-related tra�c calming measure. Congestion Mitigation and Air Quality Improvement Program funds may be used for either the construction of pedestrian walkways or non-construction projects (such as maps, brochures and public service announcements). 21 Recreational Trails Program funds may be used for all kinds of trail projects. Of the funds apportioned to a state, 30% must be used for motorized trail uses, 30% for non-motorized trail uses and 40% for diverse trail uses (any combination). Provisions for pedestrians are eligible under the various categories of the Federal Lands Highway Program in conjunction with roads, highways, and parkways. Priority for funding projects is determined by the appropriate Federal Land Agency or Tribal government. National Scenic Byways Program funds may be used for"constru�ivn along a scenic byway of a facility for pedestrians." ' High-Priority Projects and Designated Transportation Enhar��ement Activities identified by SAFETEA-LU include numerous pedestrian, trail, and traffie�almin�projects in communities throughout the country. Safe Routes to Schoo/funds are provided to the-st'ates to substantially improve the ability of primary and middle schoo/students to walk an��i{cycle to schc�/safely. The pur�oses of the program are: ��' °�� s 1, fo enable and encourage children, including tho�e t+��,,, "� bilities, to walk and bicycle to school; %i' 2. to make bicycling and walking to schaol�a safer and rr�q��.,appealing transportafion alternative, thereby encouraging a healthy and�ctive lifest��om an early age; and 3. to facilitate the planning, developmen#,�and imple�rr�entatioi�=:�-�rojects and activities that will improve safety and reduce tra�c, fuel consumption, �n�l air pc�llution in the vicinity (approximately 2 miles) o#��t��,and middle schools (Gr-ades K 8). Each state administ�f��s own pr ��m and dev�lops its own procedures to solicit and select projects for funding T�e program��ablishes two distinct types of funding opportunities: infrastructure project��,rl�inee, ��-�a��mentsj �nd non-infrastructure related activities %��/„ (such as educ�tion, en��t�� ar��'e��ent programs �,,,, ; //r %% Federar��';�.ansit Pro�r��m �;% Title,��1.S.C. (as arr►e�t�d by��ETEA-LU) allows the Urbanized Area Formula Grants, Capi��,vestment Grari�s a�d Loa�s, and Formula Program for Other Than Urbanized Area transit�c�tid;� to be used fo��;i�proving'pedestrian access to transit facilities and vehicles. Eligible ac�`�t�s include m��tments in "pedestrian and bicycle access to a mass ,; transportation f�cility"that�,,��blishes or enhances coordination between mass transportation and other transpo��tion,��ETEA-L U also created a Transit Enhancement Activity program with a one percen��-�a� e of Urbanized Area Formula Grant funds designated for, among other things, pedesfrr,,,�:'° �ccess and walkways. � Highway Safety Programs Pedestrian and bicyclist safety remain priority areas for State and Community Highway Safety Grants funded by the Section 402 formula grant program. A state is eligible for these grants by submitting a performance plan (establishing goals and performance measures for improving highway safety) and a highway safety plan (describing activities to achieve those goals). Research, development, demonstrations, and training to improve highway safety 22 (including pedestrian safety) is carried out under the Highway Safety Research and Development (Section 403) program. Matrix of FHWA and FTA Funding Opportunities for Pedestrian Facilities SA�ETEAdU Bi tk/Ped�vian Fuedin 0 'ces NIA 3TP HEP AHt TEA {MAQ RTP F1A TE BRI 4Q2 PLA T�P OBS FtH 69W �ryde aa�B �d�o�ian plan x � x � Bi t� iartt9 oe ro3Qwa � � x � � � � x K � � P�v�d sl�u�en x - � � � � � � * d bikc rou� % - � x � � 4�rP�-use �+I�I x x � •• •• K : � S k cfa� hikel''�e trail K 11A 43F�l1EIII t fdf0 x se st o. � x �s x Bke racks an busts x x � x � 6 c� faa6oes � - x x � M &aiUl� I�r ir�tettion x � � - � - � � 8 � s eJser�ite tenter x - � x � x x Sdtwalks,rs�w or r�orafit x x = x � x � � � � � Go;swaEks,rt� or reo�a6t x x � � � - � � � � SAFETEA-iU & �/Ped�vian Furt�in 0 'ees tG611A 3TP HEP RH[ TEA UlA@ RTP FTA TE BR! 402 PlA ifSP 46S FLH BYW S �r► mena '� '� '� '� K � {urb t�ts a�d ram � � � x x � �� Cd�111 't x at �s x foor��r idan � � °' Sa� le don iO4A �` �` '� �ft � '� " �' �6nec amaaon � � � 3� �►re46�k .. K K � iain�e � x Key r� w��s�:� cnr� �C��r�a�,nm�P� r� rra��t�,��s,�m STP Sse�Ytia�,►rnt�n Pr�n�n F141 f��rt!i�nds H'r�lrrt�Pr�tm Fnurnti�Piot Pra�nm NFP Rs�rd��Pra�rtei BriH Sce�By�s p8S I�ts to)o�sf8eruu G�a�te�a�rtm s�t s�-��r t�� es� a� srP ��u+o�r�� ifA ir�ospeanticra E�te��ll�i�es �fi2 �ttte std[�,�Yr�c S�iery P%nm FF1 Ftd2r�!in�tapi�l,O�te d��in� �ik �W P�ia�e�s TE irt�t Er�etea�e� 23 Resources 28 CFR 35 http://www2.ed.gov/policy/rights/reg/ocr/28cfr35.pdf Accessible Rights-of-Way: A Design Guide http://www.access-board.gov/prowac/guide/PROWGuide.htm Americans with Disabilities Act Accessibility Guidelines (ADAAG) , http://www.access-board.gov/adaag/html/adaag.htm Architectural Barriers Act of 1968 (ABA) htt ://www. , ::� . p gpo.gov/fdsys/pkg/FR-2007-06-20/pdf/0�.2�79.pdf �� Hennepin Couniy Program Access and Transition Pl�n �;�� http://www.hennepin.us/ � � '" Minnesota Department of Transportation ; > http://www.dot.state.mn.uslada/ � �� , / / / . Public Rights of Way Access Advisor�;Committee (PR �' � C) � ,��,� http://www.access-board.gov/��-aw�c/a��terations/g��htm Public Rights of Way Accessibility Guidel��ines (�PRL��?1/AG) � http://www.access-boar�f.,gov/prowac/ �� Section 504 of the Ref�(�41j�atior��ct of 1973 - % ,, http://www. ��board a' �nforcem�n�/rehab-act-text/intro.htm �,� 9 ,��,, , �i,'% The Access Board � -� ' „��_: �� ;.,_ http://www.access-E�o�i�d,��iv� ' �_; � , The Am��ic�r-rs�i�h Disabirit�s Act (ADA) �� http://www.ada:govl ; . ;;;,, US D'epa�tment of Transpartation d��,�rtment http;%lvwvw.dot.gov/c�fiizen_services/d isability/d isability.htm I r: �� 24 �r� ' ,, �� , f"%" '� ``E O ;, �W � e Public Works ry,� 763-593-8030/763-593-3988(fa�c) Executive Summary Golden Valley Council/Manager Meeting October 11, 2011 Agenda Item 3. Snow Plowing and Ice Control Policy for City Streets, Alleys, Parking Lots, Trails and Sidewalks Prepared By Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager Charles Perkins, Street Maintenance Supervisor Summary In January 2009, the City adopted its Snow and Ice Control Policy for streets and a separate policy for trails and sidewalks. This proposed revision to these documents includes the following: 1. Combines the finro documents; 2. Reflects the City's current practices and procedures; and 3. Addresses the issue of mailboxes when damaged. The policy is based on recommendations from the League of Minnesota Cities. If Council finds the policy acceptable, it will be placed on the November 15, 2011 Council agenda. Attachments Draft City of Golden Valley Snow Plowing and Ice Control Policy for City Streets, Alleys, Parking Lots, Trails and Sidewalks (redline/strikeout version, 5 pages) Adopted City of Golden Valley Snow Plowing and Ice Control Policy, dated January 20, 2009 (4 pages) i�i t 1' t��`� � -=;� • � r � � �r:> :�� +�, ,�.r -- = �� . Snow Plowing and Ice Control Policy for Citv Streets, Allevs, Parkinq Lots, Trails and Sidewalks January 20, 2009 Amended November 15, 2011 1. Introduction The City of Golden Valley, Minnesota, finds that it is in the best interest of the residents of the City to assume basic responsibility for control of snow and ice on City streets. Reasonable ice and snow control is necessary for routine travel and � emergency services. The City will attempt to provide snow and ice� control in a safe and cost-effective manner, keeping in mind safety, budget, personnel, and I environmental concerns. The City will use City employees and Citv-owne� equipment, and private eauipment when necessarv. This policy does not relieve the operator of private vehicles, pedestrians, property owners, residents and all others � that may be using public streets, allevs, parking lots, sidewalks and trails, of their responsibility to act in a reasonable, prudent and cautious manner, given the � prevailing �ee�-conditions. 2. Initiation of Snow and Ice Control Operations The Public Works Maintenance Manager, or his designee, will decide when to begin snow or ice control operations. The criteria for that decision are: a. New accumulation of finro (2) inches or more; b. Drifting of snow that causes problems for travel; c. Icy conditions which seriously affect travel; and d. Time of snowfall in relationship to heavy use of streets. I Snow and ice control operations are expensive and involve dedication of a sicanificant amount of*"° ��°° ^f ��^^�+°�+ personnel and equipment. Consequently, snow plowing operations will not generally be conducted for snowfall of less than two (2) inches. However, an accum.ulation of consecutive snowfall events of less than finro (2) inches may constitute initiation of snow plowing operations. 3. Plowing Method Snow will be plowed in a manner so as to minimize traffic obstructions. The center of the roadway will be plowed first. The snow shall then be pushed from left to right. When a plow goes on a bridge, the driver shall slow down so snow does not go over I the bridge, if possible. In times of extreme snowfall, streets mav not be �e� a�a�s-immediately h° °�'° +^ �° ^^^�^�°*°�� ^leared of snow. Plowing �ese procedures will be adapted to address field conditions. , , rr�m��i�l �ner.��i�r�� m�� .�Ic�i+ ho rlel..�i�r) rlor�onrlinir �n ��io..�ho� n�nrli�i�n • .�......a..� ..�...�.....a...��..+ ��a..�r u�vv vv vv�cw jr ca-vc � � Th,� c�nr��i �}r�r�+�� + �wiill l�� I�n.+4�r1 i+ c �i+ minimi�� 'S��P-2fe��v-arrvvraivra�in-c,�-vv�n��vcrat- " -cr�v�n�rmrL-t� on�iir�nm�n�.�I imr»n� 4. Maintenance Priorities and Schedule of Streetss Allevs, Municipal Parkina Lots, Sidewalks and Trails �:A. Streets, Allevs and IVlunicipal Parkinct Lots The City has classified city streets based on the street function, traffic volume and importance to the welfare of the community. Those streets classified as minor arterials and collectors will be plowed first. These are high volume routes, which connect major sections of the City and provide access for emergency, fire, police and medical services. The second priority streets are those streets providing access to schools and commercial businesses. The third priority streets are low volume residential streets. The fourth priority areas are alleys and City parking lots, except for those parkin� lots needed for Public Safetv and Public Works functions. Each year the Public Works Department prepares a map of the City showing the City's streets svstem.�°�^+,,.,,,� c�4r�e4 �..,�+e..,. The City is divided into routes, in which ice control and snow removal will be performed. The routes are periodically revised to correspond to budgetary, equipment and personnel resources. Within each route, the major streets are designated as well as areas of steep grades (hazardous areas) that require extra care. Equipment is assigned for the control of snow and ice. � The start of snow and ice control operations for any storm is dependent upon immediate and forecasted weather conditions. The most critical time periods I are weekday mornings and evening rush hours. Collector and arterial streets under the Citv's iurisdictional authoritv are the first priority. When feasible, the City will attempt to remove snow and ice from the City's collector and arterial streets prior to the rush hour periods. �^"°^+„r .,.,,� ,.+„�,�� .+.��+� ,,.,,��+h„ r;+.,�� ;,,�,�,�.,.+;,,.,,� ��fh�ri4�i ��o �he f;��.+ .,�:,,�;+.,. Once the collector and arterial �ie�i#�streets afea�s-are plowed and opened, the remaining streets and cul-de-sacs in the residential, commercial and industrial areas will be I plowed and de-iced. The goal is to complete this work within 8 hours of the end of the snow event. � During significant and severe storms, the City must be prepared to move personnel and equipment to maintain priority routes first. In fulfilling the need to have all collector and arterial ��streets safe and passable, when resources are limited, plowing of all other streets may be suspended�e{�pe� at any time so resources can be shifted to the priority routes. � Unforeseeable circumstances may cause delays in completing assigned plow routes. Such circumstances may include weather conditions that endanger the safety of snowplow operators and/or safe and effective operation of equipment, commuter traffic, disabled vehicles, poor visibility conditions, parked cars along streets, assistance to emergency response vehicles, equipment breakdown, and personnel shortages. �. Sidewalks and Trails The Citv will maintain some of the sidewalks and trails in the Citv. A map of the trails and sidewalks is qrepared annuallv and the sidewalks and trails have been prioritized based on function and use. As there are a limited number of personnel available, the Citv will onlv maintain these sidewalks and trails in accordance with personnel and eauipment availabilitv. a. Prioritv 1 and 2 trails and sidewalks are tvpicallv plowed within 24 hours after a 2-inch snow event occurs, if resources allow. b. The Citv mav plow onlv Prioritv 1 trails if a snow event occurs with excessive accumulation (qreater than 2 inches), in the event of an ice storm, or if eauipment or manpower issues require an adiustment in the Citv's schedule. c. Prioritv 3 trails are plowed only after the maintenance effort for Prioritv 1 and 2 trails has been completed. This mav tvpicallv be 4� to 72 hours after a 2-inch snow event. The trails mav not be completed if consecutive snow events occur. or if manpower or equipment issues do not allow for plowing. 5. Haulina Snow from Riahts-of-Wav The Public Works Maintenance Manacaer, or desiAnee, will determine if and when snow will be removed from Citv-owned parkinq lots and riqhts-of-wav. Such snow removal will occur in areas where there is room on the boulevard for snow storaae and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snow plowing operations have been completed. Snow removal operations mav also be delaved depending on weather conditions, personnel and bud�et availabilitv. The snow will be removed and_hauled to a snow storacte area. The snow storac�e area will be located so as to minimize environmental impacts. 6. Work Schedule for Snowplow Operators In severe snow emergencies, operators may have to work in excess of 12-hour shifts. Operators are allowed a 10-minute break every 2 hours with a 20-minute meal break after 4 hours. Except for special emergency situations, the operators will be replaced after a 12-hour shift if additional qualified personnel are available. Ideally, snow removal operations should be conducted during early morning hours to avoid interfering with traffic, and allow property owners the time to clear their driveway � approaches before traveling h��to work. 7. Traffic Regulations The City recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota Statutes, Chapter 169, while actually engaged in work on streets, except for regulations related to driving while impaired and the safety of school children. Pursuant to this authority, snowplow operators engaged in snow removal or ice control on City streets have discretion to disregard tra�c laws set forth in Chapter 169, except for laws relating to impaired driving and school children safety, - when in their judgment, it is safe to disregard such laws. The privileges granted herein to operators of snow removal and ice control vehicles shall apply only if the vehicle is equipped with one lighted lamp displaying a flashing, oscillating, or rotating amber light placed in such a position on the vehicle as to be visible throughout an arc of 360 degrees. 8. Weather Conditions Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of snowplow operators and equipment. Factors that may delay snow and ice control operations include: severe cold, significant winds, and limited visibility. 9. Use of Sand, Salt, and Other Chemicals The City will use sand, salt, and other chemicals when there are hazardous ice or slippery conditions. The City is concerned about the effect of such chemicals on the environment and will limit its use for that reason. With the exception of Winnetka Avenue, south of TH 55, the City of Golden Valley does not strive to achieve bare pavement. Sand, salt, and other chemicals are not placed on City trails and sidewalks, except for those which immediately service a City building that is programmed for use during the winter. . r� � �� -'!�!:10. Mailboxes Mailboxes, which are enerall an obstruction in City's riqht-of-wav, are sometimes impacted bv snow removal operations. +s-a �+ m�n r�hc�,nl� �n�+�wir�1�F r�+��rc� f.+ni+ i-1��+�rm �n4iviFio� The City will ��TVrr-vuJ v-n.—arr cracvrT� asv�n-crccrv�trc�. conduct a review of each mailbox incident to determine whether a snowplow came into direct contact with the mailbox or support structure. The Citv will onlv reqair mailboxes actuallv hit bv a snowplow and installed to United States Postal Service Residential Mailbox Standards (see detail below). The Citv will not be responsible for damaqe to mailboxes or support posts caused bv snow or ice cominq into contact with the mailbox. Based on the Citv's review, the City will repair the mailbox to an operational state, or if the mailbox is unable to be adeauatelv repaired, the Citv will replace eF�e re+imh��rc.�rn�n}fi+� the mailbox with a standard size, non-decorative metal mailbox. The City mav also replace the support post as necessarv with a 4" x 4", decav resistance wood support post, if necessarv. Dents, scratches, or other superficial damage that does not prohibit normal use of the mailbox will be considered normal wear and tear and will not be repaired or replaced bv the Citv. c�s , . , , „ „ , , inc�4�llerl h�i+4�0 (�i��i NOTE BOTTOM OF MAILBOX SHOULD BE 41-45 INCI�S � ABOVE RQAD SURFACE FACE OF MAdBOX SHOULD BE BETWEEN 8 Mm 8 UIC}�8 FROM FACE �'- �T� �� OF CURB. � F/�CE CURB : � RDAD SURFACE � � �11. Complaint Procedure Complaints will be recorded on telephone logs. Calls requiring service will be transferred to a work request and forwarded to the appropriate supervisor for scheduling. Emergency complaints will be handled in an expeditious manner as resources are available. . , h��ineoc• I�n��rn � �:12.Suspension of Snow Removal OperationsNNeather Conditions The Public Works Director, or designee, may suspend plowing operations. Generally, suspension of plowing operations will be considered only when weather conditions endanger the safety of City staff and equipment. Factors that may suspend snow and ice control operations include: severe cold, significant winds and limited visibility, or the weather forecast calls for temperatures of 40 degrees within 12 hours. �� /}• __ / . }vo en �a e Snow Plowing and Ice Control Policy January 20, 2009 1. Introduction The City of Golden Valley, Minnesota, finds that it is in the best interest of the residents of the City to assume basic responsibility for control of snow and ice on City streets. Reasonable ice and snow control is necessary for routine travel and emergency services. The City will attempt to provide such control in a safe and cost- effective manner, keeping in mind safety, budget, personnel, and environmental concerns. The City will use City employees and equipment. This policy does not relieve the operator of private vehicles, pedestrians, property owners, residents and all others that may be using public streets, of their responsibility to act in a reasonable, prudent and cautious manner, given the prevailing street conditions. 2. Initiation of Snow and Ice Control Operations The Public Works Maintenance Manager, or his designee, will decide when to begin snow or ice control operations. The criteria for that decision are: a. New accumulation of two (2) inches or more; b. Drifting of snow that causes problems for travel; c. Icy conditions which seriously affect travel; and d. Time of snowfall in relationship to heavy use of streets. Snow and ice control operations are expensive and involve the use of limited personnel and equipment. Consequently, snow plowing operations will not generally be conducted for snowfall of less than two (2) inches. However, an accumulation of consecutive snowFall events of less than two (2) inches may constitute initiation of snow plowing operations. 3. Plowing Method Snow will be plowed in a manner so as to minimize traffic obstructions. The center of the roadway will be plowed first. The snow shall then be pushed from left to right. When a plow goes on a bridge, the driver shall slow down so snow does not go over the bridge, if possible. In times of extreme snowfall, streets will not always immediately be able to be completely cleared of snow. These procedures will be adapted to address field conditions. 1 4. Snow Removal The Public Works Maintenance Manager, or designee, will determine if and when snow will be removed from the area by truck. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snow plowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, personnel and budget availability. The snow will be removed and hauled to a snow storage area. The snow storage area will be located so as to minimize environmental impact. 5. Priorities and Schedule of Streets to be Plowed The City has classified city streets based on the street function, traffic volume and importance to the welfare of the community. Those streets classified as minor arterials and collectors will be plowed first. These are high volume routes, which connect major sections of the City and provide access for emergency, fire, police and medical services. The second priority streets are those streets providing access to schools and commercial businesses. The third priority streets are low volume residential streets. The fourth priority areas are alleys and City parking lots. Each year the Public Works Department prepares a map of the City showing the City maintained street system. The City is divided into routes, in which ice control and snow removal will be performed. The routes are periodically revised to correspond to budgetary, equipment and personnel resources. Within each route, the major streets are designated as well as areas of steep grades (hazardous areas)that require extra care. Equipment is assigned for the control of snow and ice. The start of snow and ice control operations for any storm is dependent upon immediate and forecasted weather conditions. The most critical time periods are weekday mornings and evening rush hours. When feasible, the City will attempt to remove snow and ice from the City's collector and arterial streets prior to the rush hour periods. Collector and arterial streets under the City's jurisdictional authority are the first priority. Once the priority areas are plowed and opened, the remaining streets and cul-de-sacs in the residential, commercial and industrial areas will be plowed and de-iced. During significant and severe storms, the City must be prepared to move personnel and equipment to maintain priority routes first. In fulfilling the need to have all priority streets safe and passable, when resources are limited, plowing of all other streets may be stopped at any time so resources can be shifted to priority routes. 2 Unforeseeable circumstances may cause delays in completing assigned plow routes. Such circumstances may include weather conditions that endanger the safety of snowplow operators and/or safe and effective operation of equipment, commuter traffic, disabled vehicles, poor visibility conditions, parked cars along streets, assistance to emergency response vehicles, equipment breakdown, and personnel shortages. 6. Work Schedule for Snowplow Operators In severe snow emergencies, operators may have to work in excess of 12-hour shifts. Operators are allowed a 10-minute break every 2 hours with a 20-minute meal break after 4 hours. Except for special emergency situations, the operators will be replaced after a 12-hour shift if additional qualified personnel are available. Ideally, snow removal operations should be conducted during early morning hours to avoid interfering with traffic, and allow property owners the time to clear their driveway approaches before heading to work. 7. TrafF'ic Regulations The City recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota Statutes, Chapter 169, while actually engaged in work on streets, except for regulations related to driving while impaired and the safety of school children. Pursuant to this authority, snowplow operators engaged in snow removal or ice control on City streets have discretion to disregard traffic laws set forth in Chapter 169, except for laws relating to impaired driving and school children safety, when in their judgment, it is safe to disregard such laws. The privileges granted herein to operators of snow removal and ice control vehicles shall apply only if the vehicle is equipped with one lighted lamp displaying a flashing, oscillating, or rotating amber light placed in such a position on the vehicle as to be visible throughout an arc of 360 degrees. 8. Weather Conditions Snow and ice control operations will be conducted only_when weather conditions do not endanger the safety of snowplow operators and equipment. Factors that may delay snow and ice control operations include: severe cold, significant winds, and limited visibility. 9. Use of Sand, Salt, and Other Chemicals The City will use sand, salt, and other chemicals when there are hazardous ice or slippery conditions. The City is concerned about the effect of such chemicals on the environment and will limit its use for that reason. With the exception of Winnetka Avenue, south of TH 55, the City of Golden Valley does not strive to achieve bare pavement. Sand, salt, and other chemicals are not placed on City trails and sidewalks, except for those which immediately service a City building that is programmed for use during the winter. 3 10.Sidewalks The City will maintain some of the sidewalks and trails in the City. A map of the trails and sidewalks is prepared annually. As there are a limited number of personnel available, the City will only maintain these sidewalks after the streets have been plowed. 11.Mailboxes Coming into contact with a mailbox is a common obstacle snowplow operators face during storm activities. The City will conduct a review of each mailbox incident to determine whether the City will replace or provide reimbursement for the mailbox. Only mailboxes actually hit by a snowplow will be the responsibility of the City. The City will not be responsible for damage to mailboxes or support posts caused by snow or ice coming into contact with the mailbox. At the mailbox owner's request, the City will replace the mailbox with a standard size, non-decorative metal mailbox and replace the support post as necessary with a 4" x 4", decay resistance wood support post, both installed by the City. 12.Complaint Procedure Complaints will be recorded on telephone logs. Calls requiring service will be transferred to a work request and forwarded to the appropriate supervisor for scheduling. Emergency complaints will be handled in an expeditious manner as resources are available. 13.Completion Goals It is the Public Works Department goal to have all streets and cul-de-sacs plowed within eight hours of the end of the snow event. Trails and sidewalks are cleared in priority order: priority ones the first day, priority finros the second day and priority threes by the third day. City-owned parking lots should be cleared prior to regular business hours. 14.Suspension of Snow Removal OperationsNVeather Conditions The Public Works Director, or designee, may suspend plowing operations. Generally, suspension of plowing operations will be considered only when weather conditions endanger the safety of City staff and equipment. Factors that may suspend snow and ice control operations include: severe cold, significant winds and limited visibility, or the weather forecast calls for temperatures of 40 degrees within 12 hours. 4 � ��. �- �� . �� \ �� /� ' , `� z O ;\' � � e Public Works �.,� 763-593-8030/763-593-3988(fax) Executive Summary Golden Valley Council/Manager Meeting October 11, 2011 Agenda Item 4. Douglas Drive Project Update Prepared By Jeannine Clancy, Director of Public Works Ron Nims, Public Works Project Coordinator Summary At the January 5, 2010 City Council meeting, the Council formally authorized the Mayor to request that the Douglas Drive Project (TH 55 to Medicine Lake Road) be placed in the Hennepin County Capital Improvement Plan for right-of-way acquisition in 2015 and construction in 2016. The estimated concept level cost of the project is approximately $20 million, and the City's portion will be about one-half of the project costs. A new cost estimate will be prepared at the completion of the preliminary design phase. Background Since January 2010, the following activities have occurred: 1. The City received notice from Transit for Livable Communities (TLC) of an award in the amount $1,050,000. The City is utilizing these funds for the preparation of preliminary design and early right-of-way acquisition. 2. In November 2010, the City Council authorized a contract with WSB &Associates, Inc. to prepare the preliminary design and develop the necessary environmental documents. In order to complete the environmental documents, a Cultural Resources/Architectural History Investigation will be performed by Summit Envirosolutions, MnDOT's authorized vendor. The cost to perform the investigation is up to $31,137.57 for both Phase I and II portions of the investigation. The City's share will be approximately 20% of the actual total cost or$6,228. The final cost will depend on results of the Phase I portion with the remainder paid by MnDOT. 3. In early 2011, Xcel Energy began collection of the franchise fee ordered by the City Council which will assist in paying for the City's portion of the project. � � 4. At the Council/Manager meeting on July 12, 2011, the design consultant presented the project layout to the Council for a preliminary review. Based upon the City Council consensus, the design was forwarded on to the TLC and Hennepin County, both of whom have approved the project in concept. 5. On September 22, 2011, City staff met with property owners whose property will be impacted by the project to the extent that the property needs to be taken in total. 6. In late September 2011, the City purchased one home that was available and had been identified as a total take. 7. On October 5, 2011, an open house was held to review the project with the corridor property owners. Next Steps 1. At the October 11, 2011 Council/Manager meeting, staff will update the Council on the status of the Douglas Drive project prior to officially presenting the preferred layout to the Council at its November 15, 2011 regular meeting for authorization of Municipal Consent. Once Municipal Consent is attained, the environmental documents can be submitted to MnDOT and the Federal Highway Administration (FHWA) for their approval and release of the remaining funding available from the TLC grant. That funding is expected to be utilized to acquire necessary right-of-way along the corridor that is critical for the advancement of the project. The remainder of the acquisitions will be made as funding is available through the Xcel franchise agreement funds and other sources. 2. Xcel is in the process of preparing a preliminary design for the relocation of overhead utilities underground. 3. The City will be entering into an agreement with Hennepin County regarding right-of- way acquisition and other project management issues.