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12-06-11 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber December 6, 2011 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER PAGES A. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda -All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting - September 20, October 4 and 18, 2011 3-27 B. Approval of Check Registers: 1. City 28 2. Housing and Redevelopment Authority 29 C. Licenses: 1. General Business Licenses 30-31 2. Solicitor's License - The Window Store Home Improvements, Inc. 32-34 3. Solicitor's License - Halverson's 35-37 4. Gambling License Exemption and Waiver of Notice Requirement - Cedarcrest 38-40 Academy D. Minutes of Boards and Commissions: 1. Planning Commission - October 24, 2011 41-45 2. Human Services Foundation - October 11, 2011 46-47 3. Environmental Commission - October 24, 2011 48-49 4. Envision Connection Project Board of Directors - August 18, 2011 50-52 5. Open Space and Recreation Commission - October 24, 2011 53-54 E. Bids and Quotes 1. Police Vehicles - Quotes 55-56 F. Second Consideration - Ordinance #475 - Establishing A 2012 Master Fee Schedule 57-76 G. Approval of 2012-2016 Capital Improvement Program 11-65 77-80 H. Adopting the 2012-2013 Budget for Enterprise, Special Revenue and Internal 81-82 Services Funds 11-66 I. Accepting Donations for Michelle Bix Garden 11-67 83-84 J. Appointing Commissioner of Transportation as City's Agent for Transportation 85-95 Federal Aid Funds 11-68 K. Receipt of October 2011 Financial Reports 96-103 L. 2013-14 Pavement Management Program 104-115 1. Call for Feasibility Study 11-69 2. Authorization to Sign Agreement with Short Elliott Hendrickson for Engineering Services 4. PUBLIC HEARINGS 7 PM A. Public Hearing - Second Consideration - Ordinance #474 -Amending Section 6.34, 116-117 Subdivision 13(B), Administration Civil Penalties: Tobacco Licensee B. Public Hearing - Preliminary Design Plan Approval - PUD #66 - JLO - Amendment #4 - 118-142 7200 Wayzata Boulevard - Jeff Lupient, Applicant C. Public Hearing - Public Hearing - Ordinance #476 - Rezoning from Single Family 143-153 Residential Zoning District (R-1) to Medium Density Residential Zoning District (R-3) - 1100, 1170, 1200 and 1300 Douglas Drive North D. Public Hearing -Adoption of 2011 Property Tax Levy Payable 2012 and 2012-2013 154-157 General Fund Budget 11-70 and 11-71 5. OLD BUSINESS 6. NEW BUSINESS A. First Consideration - Ordinance #477 - Amendment to Section 6.35 Regarding 158-160 Waste Hauler Contract and Licensing Requirements B. Appointment to Environmental Commission C. Announcements of Meetings D. Mayor and Council Communications 7. ADJOURNMENT Regular Meeting of the City Council September 20, 2011 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Va((ey, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on September 20, 2011 at 6:30 pm. The following members were present: Loomis, Pentel, Freiberg, Scanlon and Shaffer. Also present were: Thomas Burt, City Manager; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Approvai of Aqenda MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the agenda of September 20, 2011 as amended: Open to Business. Approval of Consent Aqenda MOVED by Scanlon, seconded by Pentel and motion carried unanimously to approve the consent agenda of September 20, 2011 as submitted *Approval of Minutes - City Council Meetinq - Julv 19, 2011 MOVED by Scanlon, seconded by Pentel and motion carried unanimously to approve the City Council Meeting minutes of July 19, 2011 as submitted. *Approval of Check Reqister MOVED by Scanlon, seconded by Pentel and motion carried unanimously to authorize the payment of the City bills as submitted. *Minutes of Boards and Commissions MOVED by Scanlon, seconded by Pentel and motion carried unanimously to receive and file the minutes as follows: Planning Commission - August 22, 2011 Board of Zoning Appeals - July 26, 2011 Joint Water Commission - July 13, 2011 Envision Connection Project Board of Directors - June 16, 2011 *Letter from Diane Ondrev Reqardinq Harold Avenue Rezoning MOVED by Scanlon, seconded by Pentel and motion carried unanimously to receive and file the letter from Diane Ondrey, dated September 15, 2011 regarding Harold Avenue rezoning. Regular Meeting of the City Council September 20, 2011 Page 2 *Email from Erik Pederson Reqardinq Harold Avenue Rezoninq MOVED by Scanlon, seconded by Pentel and motion carried unanimously to receive and file the email from Erik Pederson, regarding Harold Avenue rezoning. *Second Consideration - Ordinance #468 -Adoptin,g the Amended State Buildinq Code - Incorporation of 2011 National Electrical Code The following ordinance was MOVED by Scanlon, seconded by Pentel: ORDINANCE NO. 468, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Adopting the Amended State Building Code Incorporation of the 2011 National Electrical Code MOVED by Scanlon, seconded by Pentel and motion carried unanimously to approve Ordinance #468, 2nd Series on Second Consideration. *Approval of Amendment to Golden Vallev Fire Relief Association By-laws for Interest on Deferred Retirement Benefit Member Scanlon introduced the foilowing resolution and moved its adoption: RESOLUTION 11-45 RESOLUTION APPROVING AMENDMENT TO GOLDEN VALLEY FIRE RELIEF ASSOCIATION BY-LAWS FOR INTEREST ON DEFERRED RETIREMENT BENEFIT The motion for the adoption of the foregoing resolution was seconded by Member Pentel and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Receipt of Auqust 2011 Financial Reports MOVED by Scanlon, seconded by Pentel and motion carried unanimously to receive and file the August 2011 Financial Reports. *Approval of Amendment to Golden Valley Human Services Foundation (Fund) B -v laws MOVED by Scanlon, seconded by Pentel and motion carried unanimously to approve the By-laws of the Golden Valley Human Services Fund. Regular Meeting of the City Council September 20, 2011 Page 3 Public Hearinq - Ordinance #469 -Approval of Conditional Use Permit#42 - Amendment#2 - 1930 Douqlas Drive - Northern Tier Retail, LLC, (SuperAmerica) Applicant The following ordinance was MOVED by Shaffer, seconded by Scanlon: ORDINANCE NO. 469, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Amended Conditional Use Permit Number 42, Amendment#2 1930 Douglas Drive Northern Tier Retail, LLC, (SuperAmerica) Applicant Joe Hogeboom, City Planner introduced the agenda item and answered questions from the Council. Thomas Burt, Mark Grimes, Director of Planning and Development and Allen Barnard answered questions from the Council. Carla Bigum, Public Affairs Coordinator, Northern Tier Retail, the Store Manager, reviewed the proposal and answered questions from the CounciL Steve Schmidgall, presented the Planning Commission report and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Paul Snodgrass, 2010 Douglas Drive, when the building was first built the closing time was set for 11 pm, doesn't want to listen to Harley motorcycles twenty-four hours a day, stated he is not concerned over the corporate earnings for SuperAmerica as they make enough money; feels it should be closed at 11 pm as approved in the original agreement, stated it is still a residential area; and with Honeywell and traffic the area is already loud. Richard Quam, 6150 St. Croix Avenue North, Golden Valley Arms Apartment manager, stated he picks up a lot of trash from the gas station before he cuts the grass; stated that customers from the SuperAmerica try to get into the building which is a secured building; feels there could be more people trying to get in at night if the building is open all night; stated that he doesn't believe that at 2 am in the morning that if the gas pump doesn't work the staff will leave the building to help them; they will get on the speakers and tell them what to do; the noise is annoying and there are 51 apartments and it annoys a lot of the people the way it is now. Regular Meeting of the City Council September 20, 2011 Page 4 Public Hearinq - Ordinance #469 -Approval of Conditional Use Permit#42 - Amendment#2 - 1930 Douqlas Drive - Northern Tier Retail, LLC, (SuperAmerica) Applicant Mildred Hanson, 6150 St. Croix Avenue North, owns the apartment building and she has tried to maintain a dignified, neat, conservative presence in the community; is extremely upset about the gas station being open 24 hours; feels just the presence of a 24 hour gas station leaves an environment like we see in downtown Minneapolis, invited the Council to drive by gas stations on Lake Street at 2 am and listen to the noise and the horns tooting and the cursing and the public urination of some of their clients; feels it not the environment we want in a dignified residential area; does not want the noise of the cars, horns, cursing, trash, lighting and commotion; expressed concern about the signage in the area, demise of the property values; feels a 24 hour station is unnecessary in the area as there is one at Highway 100 and Duluth Street. Marcel Lamour, 2000 Douglas Drive, stated he owns the house closest to the gas station; at night people stand at the gas station and we can hear everything they are saying when the windows are open in the summer; can't imagine in the middle of the night when people come back from the bars after they have had a few drinks they will be talking a lot louder; we can't close our windows all the time just to shut the noise off; doesn't think it is necessa.ry to keep the station open 24 hour hours a day; they already have enough traffic, noise already; including police and ambulances to the nursing home. The Mayor closed the public hearing. MOVED by Shaffer, seconded by Scanlon and motion carried unanimously to deny Ordinance #469, 2nd Series. Upon a roll call vote, the vote was as follows: FREIBERG - NO LOOMIS - NO PENTEL - NO SCANLON - NO SHAFFER - NO MOVED by Pentel, seconded by Shaffer and motion carried unanimously to make the following findings and determinations: the amendment would be detrimental to the apartment building and residential property in the area; there would be an increase in the noise level at night; potential effect of property values; as their permit currently stands they are not incompliance in various ways and may not be in compliance in the future. Regular Meeting of the City Council September 20, 2011 Page 5 Public Hearinq - Propertv Rezoninq - Harold Avenue Area -Ordinance #470 - Properties between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhwav and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Medium Densitv (R-3) Residential"; Ordinance #471 - Properties between Harold Avenue, Gtenwood Avenue, Olson Memorial Hiphwav and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Moderate Densitv (R-2) Residential"; Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhwav and Spirit of Hope United Methodist Church to Reflect `Low Densitv Residential' and Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope United Methodist Church to Reflect `Low Densitv Residential' Mark Grimes, Director of Planning and Development introduced the agenda items, presented the Planning Commission report and answered questions from the Council. Thomas Burt and Allen Barnard answered questions from the Council. Dave Cera, Planning Commission and Steve Schmidgall, presented the Planning Commission report and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Erik Pederson, 130 Louisiana Avenue North, not in the affected area but close to area; stated he organized a petition drive and presented a petition to the Council; expressed concern about the traffic that would be generated with development; stated the area can't handle the traffic now; stated it is very difficult to get onto and across Winnetka Avenue at Highway 55; people are driving very fast and running through stops signs and cutting through residential areas during rush hour; suggested additional stop signs be installed on Winnetka Avenue; there is not adequate parking on Lions and Brookview Park; concerned about potential new parking problems with development; wants to preserve the neighborhood; one bank owns eight of the properties and those homes could be put on the market and people would purchase and remodel them; request the item be denied and adjust the comprehensive plan consider this development someplace else Brian Hillins, 340 Louisiana Avenue North, stated he walks to the park and there is a lot of activity in the park during week night events; asked why we are doing this and said he heard only one person say they want this rezoned; feels elected officials are there to help the residents and that businesses are responsible for their own growth and development; feels the Council should respect and protect the traditional neighborhood; preserve trees and open spaces; stated younger families are starting to move into the area; this benefits the bank that owns the homes and not the residents; and these are good starter homes and wants the Council to keep the single family homes. Regular Meeting of the City Council September 20, 2011 Page 6 Public Hearing - Property Rezoninq - Harold Avenue Area -Ordinance #470 - Properties befinreen Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhwav and Splrit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Medium Density (R-3) Residential"; Ordinance #471 - Properties between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope Methodist Church from "Sinqle Family (R-1) Residential" to "Moderate Densitv (R-2) Residential"; Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhway and SLirit of Hope United Methodist Church to Reflect `Low Densitv Residential' and Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope United Methodist Church to Reflect `Low Density Residential'- Continued June Sirney, 424 Winnetka Avenue South, there is grid Iot right now on Winnetka Avenue and Highway 55; can't get in and out of the driveway; likes the idea of higher density and more housing but the area can't survive the increase in traffic. Ellis Gottlieb, 100 Quebec Avenue South, likes quality of life; parks and open spaces; supports reasonable development of the site but disagrees what reasonable development is; the neighborhood won't support a development that would not mitigate traffic on Winnetka; stated more density would encourage people to go through neighborhoods; concerned about the safety of the children and noise; if it rezoned the property becomes more profitable to the developers but it is at the expense of the residents; stated that although the city may not offer an incentive for development other agencies may offer it and anyone can apply for low income housing because there is no mechanism to qualify for low income housing. Helene Johnson, 240 Kentucky Avenue North, stated a number of years ago the city and residents met about the parking problems in the summer at Lions Park while tournaments were held; stated that changes were made to the signage in the area but the new signage has made no difference in the parking problems on Kentucky Avenue; there are still safety issues; stated any development would add traffic and people to the park and there is not enough adequate parking. Perry Thone, 320 Louisiana Avenue North, built his home because it was in a single family neighborhood; people have pride of ownership in the neighborhood; he purchased property that was proposed for townhomes and not in favor of higher density housing; and requested the Council deny the request. Regular Meeting of the City Council September 20, 2011 Page 7 Public Hearinq - Propertv Rezoninq - Harold Avenue Area -Ordinance #470 - Properties between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhwav and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Medium Density (R-3) Residential"; Ordinance #471 - Properties between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Moderate Density (R-2) Residential"; Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhway and Spirit of Hope United Methodist Church to Reflect `Low Densitv Residential' and Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope United Methodist Church to Reflect `Low Densitv Residential'- Continued Allen Ingbes, 7360 Halfmoon Drive, wants to preserve the traditional neighborhood, stated you take your life into your hands when you drive on Ridgeway Road; families with little children are moving into the area and he is concerned for their safety. Larry Quene, Harold and Ridgeway; wanted to know how many property owners have requested the rezoning; the comp plan states that all owners should jointly petition for rezoning; and there are no special circumstances for rezoning. Erica Santos 512 Indiana Avenue North, stated she worked on the Envision Golden Valley committee and the visions statement was a result of hard work and many hours with a great deal of information and feels that a high density development doesn't speak to the vision statement. Paul Kothrade, 110 Idaho Avenue North, stated that traffic is already bad and the signal at Highway 55 and Glenwood is not very long and people run the red light; hates to see more traffic in the area; called MnDOT and asked them to look at the timing of the signal was told there was a safety factor and they were reluctant to increase the timing because it would impede the traffic flow into the city; stated after dark he has seen drug activity creep into the area at Lions Park; Jean Shannon, 7600 Golden Valley Road, #702, Calvary, stated there are a lot of senior facilities in the area and most of them have a lot of vacancies; stated she called the facilities in the area and the vacancy ra#es are anywhere from 9% to 50%; wanted to know if a development was approved when would it built; and suggested the Council not build another senior facility in the area. Regular Meeting of the City Council September 20, 2011 Page 8 Public Hearinq - Propertv Rezoninq - Harold Avenue Area -Ordinance #470 - Properties between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhwav and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Medium Densitv (R-3) Residential"; Ordinance #471 - Properties between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Moderate Density (R-2) Residential"; Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhwav and Spirit of Hope United Methodist Church to Reflect `Low Densiiv Residential' and Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope United Methodist Church to Reflect `Low Densitv Residential' - Continued Les Heller, 7525 Harold Avenue, Valee D'or if there is a development their townhome development will take the biggest impact of development in the area; they will be effected by the noise, traffic, removal of trees; stated sometime the church parking lot is full and they park on both sides of Harold and there is barely enough room for cars to get through; feels it there is a development it would be worse; and the snow plows would have a tough time on Harold Avenue; wanted to know if there was a developer who is behind the rezoning; stated there have been accidents on Winnetka and people making illegal U- turns; if developed for senior housing there would be more traffic for employees coming and going at all hours of the day; stated when the repaving project begins there will be big trees lost; stated there are many vacancies in the Golden Valley shopping center and senior housing won't bring in too many customers; suggested the City put out signs in the area when a meeting is going to be held so the residents are aware of the meetings to be held; some people were unaware of the meeting; suggested a direct mailing and stated no one from the bank was at the Planning Commission. meeting to answer questions. Peggy Leppik, 7500 Western Avenue, asked if R-3 goes forward how much control will the City Council have over the development; would a developer be able to build something regardless of what the development looked like, how will it impact surrounding properties; would the Council be able to require that a senior housing development have to have a horseshoe which opens onto Harold Avenue so that the impact of a large building would somehow be mitigated; stated she is not comfortable with R-3 and feels that the area is better suited for R-2 if built. Marge Voelkel, 7615 Harold Avenue, asked questions about what type of housing would be built as at some meetings she heard it would be only senior housing; senior assisted housing or low income housing; asked if the zoning is changed who makes the decision on what is developed on the site and asked if there would be community input allowed before a developer is allowed to build. Regular Meeting of the City Council September 20, 2011 Page 9 Public Hearinq - Propertv Rezoninq - Harold Avenue Area -Ordinance #470 - Properties between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhway and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Medium Densitv (R-3) Residential"; Ordinance #471 - Properties between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Moderate Densitv (R-2) Residential"; Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Befinreen Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhway and Spirit of Hope United Methodist Church to Reflect `Low Densitv Residential' and Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope United Methodist Church to Reflect `Low Densitv Residential' - Continued Ed Chessen, 7507 Harold Avenue, expressed concern about the property values; feels like the economy has already impacted a lot of people who live in the area and this would shatter the property values; no one has come forward stating they are in favor of the development and feels the Council should do what is best for the citizens and deny the rezoning. Lee Brandt, 7631 Harold Avenue, stated they are fearFul that is you change the zoning to R-3 and there is no developer who wants to purchase the properties they could sit there for a number of years before anything happens and hopes the Council listens to the residents. Susan Kelly, 7324 Harold Avenue, stated the neighborhood is a unique area with a lot of wildlife; feels that there is only so much area for residential properties and once it is gone you can't reclaim it; and hopes the Council votes against the rezoning. The Mayor closed the public hearing. The following ordinance was MOVED by Pentel, seconded by Scanlon: ORDINANCE NO. 470, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE CHAPTER 11 Property Rezoning Properties between Harold Avenue, Winnetka Avenue, Olson Memorial Highway and Spirit of Hope Methodist Church from "Single Family (R-1) Residential" to "Medium Density (R-3) Residential" Upon a roll call vote, the vote was as follows: FREIBERG - NO LOOMIS - NO PENTEL - NO SCANLON - NO SHAFFER - YES Regular Meeting of the City Council September 20, 2011 Page 10 Public Hearinq - Propertv Rezoninq - Harold Avenue Area -Ordinance #470 - Properties between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhwav and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Medium Density (R-3) Residential"; Ordinance #471 - Properties between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Moderate Densitv (R-2) Residential"; Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhwav and Spirit of Hope United Methodist Church to Reflect `Low Densitv Residential' and Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope United Methodist Church to Reflect `Low Densitv Residential' - Continued MOVED by Pentel, seconded by Loomis and motion carried the findings and determination for Ordinance No. 470 are as follows: Traffic generated by this density would not be supported by the local streets; the potential developments that could occur there would not be in keeping with the character of the community. The following ordinance was MOVED by Pentel, seconded by Shaffer: ORDINANCE NO. 471, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE CHAPTER 11 Property Rezoning Properties between Harold Avenue, Glenwood Avenue, Olson Memorial Highway and Spirit of Hope Methodist Church from "Single Family (R-1) Residential" to "Moderate Density (R-2) Residential" Upon a roll call vote, the vote was as follows: FREIBERG - NO LOOMIS - NO PENTEL - YES SCANLON - YES SHAFFER —YES Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 11-46 RESOLUTION SUPPORTING ORDERING STAFF TO AMEND THE GENERAL LAND USE PLAN MAP FOR THE AREA BETWEEN HAROLD AVENUE, WINNETKA AVENUE, OLSON MEMORIAL HIGHWAY AND SPIRIT OF HOPE UNITED METHODIST CHURCH TO REFLECT `LOW DENSITY RESIDENTIAL' The motion for the adoption of the foregoing resolution was seconded by Member Freiberg and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel and Scanlon; and the following voted against the same: Shaffer, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council September 20, 2011 Page 11 Public Hearinq - Propertv Rezoninq - Harold Avenue Area -Ordinance #470 - Properties between Harold Avenue, Winnetka Avenue�,Olson Memorial Hiqhway and Spirit of Hope Methodist Church from "Sinple Family (R-1) Residential" to "Medium Densitv (R-3) Residential"; Ordinance #471 - Properties between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Hope Methodist Church from "Sinqle Familv (R-1) Residential" to "Moderate Densitv (R-2) Residential"; Resolution Suaportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Winnetka Avenue, Olson Memorial Hiqhwav and Spirit of Hope United Methodist Church to Reflect `Low Densitv Residential' and Resolution Supportinq Orderinq Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Glenwood Avenue, Olson Memorial Hiqhwav and Spirit of Houe United Methodist Church to Reflect `Low Density Residential' - Continued The Council did not consider Resolution 11-47, Resolution Supporting Ordering Staff to Amend the General Land Use Plan Map for the Area Between Harold Avenue, Glenwood Avenue, Olson Memorial Highway and Spirit of Hope United Methodist Church to Reflect `Low Density ResidentiaP. Off-Sale Intoxicatinq Liquor License -Zaoe LLC d/b/a MGM Liquor Warehouse - 7704 Olson Memorial Hiqhwav Jim Roberts, Sergeant, introduced the agenda item and answered questions from the Council MOVED by Pentel, seconded by Freiberg and motion carried unanimously to approve the issuance of an off-sale liquor license to Zaoe LLC d/b/a MGM Liquor Warehouse, located at 7704 Olson Memorial Highway. Announcements of Meetinqs Some Council Members may attend the Neighborhood Watch meeting for Zone 1 on September 27, 2011 at 7 pm. Some Council Members may attend the Kelly Drive Pumpkin Festival on October 1, 2011 at 11 am at the Kelly Drive neighborhood. Some Council Members may attend the Valley Volunteer Day activities: Lilac Planting beginning at 9 am; Chalk Drawing Contest from 10 am to noon at Golden Valley Library parking lot; Befriending Birds, Busting Buckthorn and Tackling Trash from 1 to 3 pm at the Brookview Community Center. The next City Council meeting is October 4, 2011 at 6:30 pm. Regular Meeting of the City Council September 20, 2011 Page 12 Mavor and Council Communications Mayor Loomis updated the Council on the Golden Valley CommonPlace launch party which was held on September 19, 2011. Open To Business Thomas Burt introduced the agenda item and answered questions from the Council. The Council directed staff to place the item regarding participating in the Open To Business program through Hennepin County on the City Council Agenda for October 4, 2011. Adiournment The Mayor adjourned the meeting at 9:25 pm. Linda R. Loomis, Mayor ATTEST: Judy Nally, Administrative Assistant Regular Meeting of the City Council October 4, 2011 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on October 4, 2011 at 6:30 pm. The following members were present: Loomis, Pentel, Freiberg, Scanlon and Shaffer. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Approval of Actenda MOVED by Scanlon, seconded by Freiberg and motion carried unanimously to approve the agenda of October 4, 2011 as submitted. Approval of Consent Aqenda MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the consent agenda of October 4, 2011 as amended: Removal of Solicitor's License - CommonPlace and Waiver of Public Hearing and Certification of Special Assessments - 2011 Pavement Management Program Sanitary Sewer Repairs. *Approval of Minutes - Citv Council Meetina - Aupust 3, 2011 and Council/Mana�er Meetina - Aupust 9, 2011 MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the City Council Meeting minutes of August 3, 2011 and Council/Manager Meeting minutes of August 9, 2011 as submitted. *Approval of Check Reqister MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the payment of the City and Housing and Redevelopment Authority bills as submitted. Solicitor's License - CommonPlace Mayor Loomis introduced the agenda item and Jeremy Foreman and Betsy Alria, Field Organizers, who are helping to organize and launch the CommonPlace web platform community bulletin board. Foreman and Alria reviewed the bulletin board and distributed a flyer. MOVED by Loomis, seconded by Freiberg and motion carried unanimously to approve the solicitor's license for CommonPlace. Regular Meeting of the City Council October 4, 2011 Page 2 *Minutes of Boards and Commissions MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the minutes as follows: Human Rights Commission - January 13, 2011 Board of Zoning Appeals - August 23, 2011 Environmental Commission - July 25, 2011 Bassett Creek Watershed Management Commission -August 18, 2011 *Fire Pumper - Quotes MOVED by Pentel, seconded by Scanlon and motion carried unanimously to purchase a Pierce Fire Pumper including equipment from the Houston-Galveston Area Council Contract from Clarey's Safety Equipment for $470,767. *Emails and/or Petitions Reqardinq Harold Avenue Rezonina MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the petition regarding Harold Avenue rezoning received September 20, 2011. *Waiver of Public Hearina and Certification of Special Assessments - 2011 Pavement Manaqement Proqram Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 11-48 RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON PRIVATE DRIVEWAYS THAT INVOLVE 2011(A) CITY STREET IMPROVEMENTS The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Waiver of Public Hearinct and Certification of Special Assessments - 2011 Pavement Manaqement Proqram Sanitarv Sewer Repairs Mayor Loomis requested staff update the Council on the request of some residents to be able to be assessed for sanitary sewer repairs even if they were not in a pavement management area. Thomas Burt answered questions from the Council. Regular Meeting of the City Council October 4, 2011 Page 3 Waiver of Public Hearina and Certification of Special Assessments - 2011 Pavement Manaqement Proqram Sanitarv Sewer Repairs - Continued Member Loomis introduced the following resolution and moved its adoption: RESOLUTION 11-49 RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON SANITARY SEWER REPAIRS INVOLVE 2011(A) CITY STREET IMPROVEMENTS The motion for the adoption of the foregoing resolution was seconded by Member Shaffer and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Approvin� Appointment of Election Judaes for Citv Election Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 11-50 RESOLUTION APPROVING THE APPOINTMENT OF ELECTION JUDGES FOR THE CITY ELECTION TO BE HELD ON NOVEMBER 8, 2011 The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Authorization for Submittal of Application for Hennepin Youth Sports Proaram Grants - Brookview Park Plav Structure Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 11-51 RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION FOR HENNEPIN YOUTH SPORTS PROGRAM GRANT The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council October 4, 2011 Page 4 Public Hearinp - Ordinance #472 - Rezoninq from Sinple Familv Residential (R-1) to Moderate Densitv Residential (R-2) - 6601 Medicine Lake Road - Paui B. Kellev, Applicant The following ordinance was MOVED by Shaffer, seconded by Pentel: ORDINANCE NO. 472, 2ND SERIES AN ORDINANCE AMENDWG THE CITY CODE Rezoning from Single Family Zoning District (R-1) to Moderate Density Residential Zoning District (R-2) 6601 Medicine Lake Road Paul B. Kelley, Applicant Paul Kelly, Applicant, reviewed the rezoning request and answered questions from the CounciL Cathy Waldhauser, Planning Commission, presented the Commission report. Joe Hogeboom, Planner, reviewed the request and answered questions from the Council. Allen Barnard and Josh Kunde, Property Maintenance Inspector, answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Logan Erickson, 6725 Medicine Lake Road, looked at a number of houses before deciding to move and thought in the future the older homes would be converted into large homes because they are on large lots; stated the idea of a duplex is not preferable and would like to see a single family home on the site. Paula Longendyke, 6747 Medicine Lake Road, stated 6601 Medicine Lake Road has been a disaster for a number of years; would like to keep the neighborhood for single family homes; would not like to see duplexes like the ones on Douglas Drive and Medicine Lake Road and would like to keep the neighborhood the way it is if possible. Barb Napiwocki, 6641 Medicine Lake Road and 6709 Medicine Lake Road, stated if the site is rezoning they would be looking at tearing down both homes and build some multiple homes on their lots; when they moved in the area it was just single family homes but if the whole street keeps turning into duplexes or fourplexes they would sell both properties to a developer and stated she is opposed to the rezoning. Regular Meeting of the City Council October 4, 2011 Page 5 ' Public Hearinq - Ordinance #472 - Rezoninq from Sinale Familv Residential (R-1) to Moderate Densitv Residential (R-2) - 6601 Medicine Lake Road - Paul B. Kellev, Applicant - Continued Chris Greenwood, 6531 Medicine Lake Road, stated she would like to see single family homes built; stated they would like to see anything that is an improvement over what is there now; expressed concern over property values; stated that at this point they do not see that a twin home with two families would be that much of a deterrent; would not like to see the whole block be rezoned; stated they have no intention of selling their home and rezoning the property to R-2; stated they plan on being there as long as they can and would be thrilled to see the house torn down. The Mayor closed the public hearing. MOVED by Shaffer, seconded by Freiberg and motion carried to deny Ordinance #472, 2nd Series. Upon a roll call vote, the vote was as follows: FREIBERG - NO LOOMIS - NO PENTEL - NO SCANLON - NO SHAFFER - YES MOVED by Pentel, seconded by Freiberg and motion carried to make the following finding and determinations: zoning to moderate density residential (R-2) would be inconsistent with the surrounding properties and that a more comprehensive study of the area should be done to determine long-term use of the lots; and that rezoning only one property sets a negative precedent for the area. Council Member Shaffer voted no. MOVED by Shaffer, seconded by Pentel and motion carried unanimously to review this area in a proper planning process as moderate density residential (R-2) zoning district potentially. Public Hearinq - Special Assessments - Delinquent Utilitv Bills Sue Virnig, Finance Director, introduced the agenda item and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 11-52 RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR DELINQUENT UTILITY BILLING Regular Meeting of the City Council October 4, 2011 Page 6 Public Hearina - Special Assessments - DelinQUent Utilitv Bills - Continued The motion for the adoption of the foregoing resolution was seconded by Member Freiberg and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Public Hearinq - Special Assessments - Miscellaneous Charaes Sue Virnig, Finance Director, introduced the agenda item and answered questions from the Council. Thomas Burt and Allen Barnard answered questions from the Council. Mark Kuhnly, Chief of Fire and Inspection; and Josh Kunde, Property Maintenance Inspector, presented the background report and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Bob Hart, attorney representing Lyle Mandel, 5355 Topel Road, stated he has received an assessment for $1,380 for administrative citations, stated when he received the citations there was no description of the violations included with the citations; a copy of section 4.60 was included which outlines what is to be included with the citations but no description of the violations were included; feels the citations are not valid and should not be assessed at this time; stated there is an on-going civil case and the underlining problems that were present have now been repaired and they are trying to settle the case; the citations could be a part of the civil case and feels it would be premature to assess the citations now when the civil case is not finally concluded; stated Mr. Mandel is a small business owner and his business has been having difficult times and it would be a financial burden for him to pay at this time and since everything has been resolved other than the civil suit requested the Council not assess him. The Mayor closed the public hearing. Member Shaffer introduced the following resolution and moved its adoption: RESOLUTION 11-53 RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR MISCELLANEOUS CHARGES (WEEDS, FALSE ALARMS, ADMINISTRATIVE CITATIONS, ETC) The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council October 4, 2011 Page 7 Authorization to Applv for Open To Business Grant Thomas Burt introduced the agenda item and answered questions from the Council. Member Shaffer introduced the following resolution and moved its adoption: RESOLUTION 11-54 RESOLUTION AUTHORIZING SUBMISSION OF A REQUEST FOR MATCHING FUNDS THROUGH THE 2011 HENNENPIN COUNTY ECONOMIC DEVELOPMENT INITIATIVE - OPEN TO BUSINESS The motion for the adoption of the foregoing resolution was seconded by Member Pentel and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. The Council requested a detailed report be provided to the Council at the end of the year accounting the use of the program by residents and businesses located within the City. Announcements of Meetinqs The next Housing and Redevelopment Authority meeting will be held on October 11, 2011 at 6:30 pm. The next Council/Manager meeting will be held on October 11, 2011 immediately following the HRA meeting. Some Council Members may attend the Neighborhood Watch meeting for Zone 2 on October 11, 2011 at 7 pm. Some Council Members may attend the Golden Valley Historical Society Meeting on October 13, 2011 at 7 pm at the Golden Valley Historical Society. Mighty Tidy Day will be held on October 15, 2011 from 8 am to 1 pm at Brookview Park. Some Council Members may attend the Golden Valley Library 40th Anniversary on October 15, 2011 from 10 am to 4 pm. The next City Council meeting will be held on November 18, 2011 at 6:30 pm. Regular Meeting of the City Council October 4, 2011 Page 8 Mavor and Council Communications The City Council expressed their thanks and appreciation to the residents and businesses who participated in the many activities held on Valley Volunteer Day and well as the Kelly Drive Pumpkin FestivaL Adiournment The Mayor adjourned the meeting at 7:58 pm. Linda R. Loomis, Mayor ATTEST: Judy Nally, Administrative Assistant Regular Meeting of the City Council October 18, 2011 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on October 18, 2011 at 6:30 pm. The following members were present: Loomis, Pentel, Freiberg, Scanlon and Shaffer. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Receiut of Grant from Fireman's Fund Heritaqe Proqram Mark Kuhnly, Chief of Fire and Inspection Services, introduced the agenda item. Nicholas Ward, Fireman's Fund, presented the City with a $6,000 Heritage Grant. The Council thanked Fireman's Fund for their grant. Member Freiberg introduced the following resolution and moved its adoption: RESOLUTION 11-55 RESOLUTION ACCEPTING DONATION FROM FIREMAN'S FUND HERITAGE PROGRAM GRANT The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Presentation of Envision Award - Don Anderson - Communitv Volunteer and Leadership Durinq Envision Mayor Loomis reviewed the nomination of Don Anderson for his co-chairing the steering committee for the City's Envision Connection Project as well as his service with the Golden Valley Rotary, serving on the Human Services Fund, Building Board of Review and Golden Valley Historical Society. Mayor Loomis presented an Envision Award to Don Anderson. Don Anderson thanked the Council, staff and other volunteers who participated in Envision events. Regular Meeting of the City Council October 18, 2011 Page 2 Presentation of Service Award Mayor Loomis introduced Curt Bogany, City Manager, city of Brooklyn Center, current past President of the Minnesota City County Management Association, MCMA. Curt Bogany presented Thomas Burt with a plaque in recognition of his 30 years of service. The Council congratulated Mr. Burt on receipt of his Service Award. Approval of Aqenda MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the agenda of October 18, 2011 as submitted. Approval of Consent Aqenda MOVED by Scanlon, seconded by Freiberg and motion carried unanimously to approve the consent agenda of October 18, 2011 as submitted. *Approval of Minutes - Citv Council Meetinq - Auqust 16, 2011 MOVED by Scanlon, seconded by Freiberg and motion carried unanimously to approve the City Council Meeting minutes of August 16, 2011 as submitted. *Approval of Check Reqister MOVED by Scanlon, seconded by Freiberg and motion carried unanimously to authorize the payment of the City bills as submitted. *Gamblin� License Exemption and Waiver of Notice Requirement - Hadassah MOVED by Scanlon, seconded by Freiberg and motion carried unanimously to receive and file the gambling license exemption and approve the waiver of notice requirement for Hadassah. *Minutes of Boards and Commissions MOVED by Scanlon, seconded by Freiberg and motion carried unanimously to receive and file the minutes as follows: Human Services Foundation - August 8, 2011 Envision Connection Project Board of Directors - July 21, 2011 Open Space and Recreation Commission - July 25, 2011 Minneapolis Water Advisory Board - February 10, 2011 Regular Meeting of the City Council October 18, 2011 Page 3 *Support for the Bassett Creek Reqional Trail Member Scanlon introduced the following resolution and moved its adoption: RESOLUTION 11-56 RESOLUTION OF SUPPORT FOR THE BASSETT CREEK REGIONAL TRAIL MASTER PLAN The motion for the adoption of the foregoing resolution was seconded by Member Freiberg and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Receipt of September 2011 Financial Reports MOVED by Scanlon, seconded by Freiberg and motion carried unanimously to receive and file the September 2011 Financial Reports. *Call for Administrative Hearinq - Failure to Applv for Rental License - 510 Jersev Avenue North - 11/1111 MOVED by Scanlon, seconded by Freiberg and motion carried unanimously to call for an Administrative Hearing on appeal of Administrative Citation for failure to apply and obtain a rental license for 510 Jersey Avenue North for November 1, 2011 at 5:30 pm. *Call for Public Hearinct - Douqlas Drive Municipal Consent - 11/15/11 Member Scanlon introduced the following resolution and moved its adoption: RESOLUTION 11-57 RESOLUTION ESTABLISHING A PUBLIC HEARING ON NOVEMBER 15, 2011 TO CONSIDER PROVIDING MUNICIPAL CONSENT FOR PROPOSED PROJECT 10-4, DOULGAS DRIVE LAYOUT The motion for the adoption of the foregoing resolution was seconded by Member Freiberg and upon a vote being taken thereon, the foltowing voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the City Council October 18, 2011 Page 4 *Amendment to Snow Plowina and Ice Control Policv for Citv Streets, Atlevs, Parkina Lots, Trails and Sidewalks Member Scanlon introduced the following resolution and moved its adoption: RESOLUTION 11-58 RESOLUTION AMENDING SNOW PLOWING AND ICE CONTROL POLICY FOR CITY STREETS, ALLEYS, PARKING LOTS, TRAILS AND SIDEWALKS The motion for the adoption of the foregoing resolution was seconded by Member Freiberg and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. *Set Date for Canvassinq Board Meetinct - 11/9/11 MOVED by Scanlon, seconded by Freiberg and motion carried unanimously to set the Canvassing Board Meeting for Wednesday, November 9, 2011 at 6 pm. First Consideration - Ordinance #473 - Amendinq Section 10.30, Reaardina Discontinuance of Doq Licensina Requirement (Except for Dancterous and Potentiallv Danqerous Do�s) The following ordinance was MOVED by Pentel, seconded by Scanlon: ORDINANCE NO. 473, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Amending Section 10.30, Regarding Discontinuance of Dog Licensing Requirement (Except for Dangerous and Potentially Dangerous Dogs) Stacy Altonen, Police Chief, introduced the agenda item and answered questions from the Council. Thomas Burt and Allen Barnard answered questions. MOVED by Pentel, seconded by Scanlon and motion carried to approve on First Consideration, Ordinance #473, 2nd Series. Upon a roll call vote, the vote was as follows: FREIBERG - YES LOOMIS - YES PENTEL - YES SCANLON - YES SHAFFER - NO Announcements of Meetinqs Some Council Members may attend the Employee Wellness and Recognition Event on October 20, 2011 at 9:30 am. Regular Meeting of the City Council October 18, 2011 Page 5 Announcements of Meetinqs - Continued A Bassett Creek Watershed Management Commission meeting will be held on October 20, 2011 at 11:30 am. Some Council Members may attend the League of Women Voter's Candidate Night on October 26, 2011 at 7 pm. The next City Council meeting will be held on November 1, 2011 at 6:30 pm. Mavor and Council Communications No action and/or discussion took place. Adiournment The Mayor adjourned the meeting at 6:58 pm. Linda R. Loomis, Mayor ATTEST: Judy Nally, Administrative Assistant �� qhi� �� _ ; ��^ �''.�.., ��.. �� ii��i�l:. �`Y,i'e�a -^ W � �/ P Finance 0 "r ` 2 �4 V 763-593-8013/763-593-8109(fax) �,rrm Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. B. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the City of Golden Valley. Attachments Document sent via email. Recommended Action Motion to authorize the payment of the bills as submitted. � �� c�f- �� O_fl.�� (� Finance � v 763-593-8013/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. B. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Appraval of check register for various vendor claims against the Housing and Redevelopment Authority. Attachments Document sent via email. Recommended Action Motion to authorize the payment of the bills as submitted. ��;3� � ' � � �,. ��/ P Inspections O �,. .�� Vt+ V 763-593-8090/763-593-3997 (fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. C. 1. General Business Licenses Prepared By Kathryn Pepin, Administrative Assistant Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the License Number, Applicant, License Type and Fee of those who have submitted an application for approval. #4948 G.V. Liquor Barrel Retail Tobacco Sales $275.00 7890 Olson Memorial Highway #4955 Feist Automotive Group Retail Tobacco Sales $275.00 1875 Lilac Drive North #4956 KKS Inc. d/b/a Retail Tobacco Sales $275.00 Potpourri Gifts 5500 Wayzata Boulevard LL120 #4954 Holiday Station Stores #130 Retail Tobacco Sales $275.00 7925 Wayzata Boulevard #4960 Walgreens #430 Retail Tobacco Sales $275.00 5695 Duluth Street #4963 Walgreens#13841 Retail Tobacco Sales $275.00 2500 Winnetka Avenue North #4952 Northern Tier Retail Retail Tobacco Sales $275.00 d/ba SuperAmerica #4443 1930 Douglas Drive #4953 Northern Tier Retail Retail Tobacco Sales $275.00 d/b/a SuperAmerica #4497 6955 Market Street #4962 Antonio Dargham Retail Tobacco Sales $275.00 d/b/a Havana Cigar Boutique 7722 Olson Memorial Highway 4959 Down In the Valley, Inc. Retail Tobacco Sales $275.00 8020 Olson Memorial Highway #4913 Lupient Buick, GMC New/Used Vehicle Dealer $400.00 7100 Wayzata Boulevard #4923 Jim Lupient Infiniti New/Used Vehicle Dealer $400.00 7200 Wayzata Boulevard #4922 Morrie's Cadillac, Inc. New/Used Vehicle Dealer $400.00 7400 Wayzata Boulevard #4921 Jaguar/Landrover Mpls New/Used Vehicle Dealer $400.00 8905 Wayzata Boulevard #4915 Carousel Porsche New/Used Vehicle Dealer $400.00 9191 Wayzata Boulevard #4916 Carousel Audi New/Used Vehicle Dealer $400.00 9393 Wayzata Boulevard #4911 Borton Volvo, Inc. New/Used Vehicle Dealer $400.00 905 Hampshire Avenue South #4914 Rudy Luther Toyota New/Used Vehicle Dealer $400.00 8805 Wayzata Boulevard #4917 Poquet Auto Sales, Inc. New/Used Vehicle Dealer $400.00 800 Lilac Drive North #4918 North Point Automobiles New/Used Vehicle Dealer $400.00 d/b/a Auto Luxe 9130 Olson Memorial Highway #4925 US Fleet Lease, LLC New/Used Vehicle Dealer $400.00 2420 Nevada Avenue North #4920 ABC Cars & Leasing New/Used Vehicle Dealer $400.00 1200 Mendelssohn Avenue North Recommended Action Motion to authorize the issuance of licenses as recommended by staff. �� °�� rr i�) ��.. � �q`hi ,�a�; ; �-; �� ,�� 0 � � ��,� `�] � City Administration/Council �� (,,, 763-593-8002/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. C. 2. Solicitor's License -The Window Store Home Improvements, Inc. Prepared By Judy Nally, Administrative Assistant Summary As per Gity Code, any individual or group intending to go door-to-door within the City selling products, taking orders or soliciting for business or donations must be licensed by the City to do so. Attachments Peddler/Solicitor License Application (2 pages) Recommended Action Motion to approve the solicitor's license for The Window Store Home Improvements, Inc. Application and fee must be submitted to the City Manager's Office the Wednesday prior to the City Council Meeting. Council Meetings are normally held the first and third Tuesday of each month. PEDDLER/SOLICITOR LICENSE APPLICATION � �' TO: Golden Valley City Council Fee Paid: $ ��G 7800 Golden Valley Road Number of Persons �.� Golden Valley, MN 55427 Type of License: Peddler olicitor {circle on Dv Enclose the sum of$_��fior � (number) peddlers/solicitors as required by City Code of the City of Golden Valley and have complied with all the requirements of said Code necessary for obtaining this license. � �;��a �cQ cc� s�fcj�-e, ttc�M e �-,-vi��'M �1�j (Business or Individual Name or Organization to be Licensed) �� (MN Business ID or FEIN (Federal ID) for Business Licenses) Define Business C-Crv'�G�`C��'1`vf� (Corporation, Proprietorship, Partnership, Non-Profit, State of tncorporation or Individual) �� z��,y �-� S� �� I (� (Address) ' -(— �-n-f-�c�+ � S5 18 � � cc�, � City, State and Zip Co e) �[2" 35�� -,S°l�� (Telephone Number, including Area Code) NOW, THEREFORE, � hereby makes application for i��;�,tz Applicant Name) period of �ZI� ZGi I through 6;�t subject to the conditions and provisions of said City Code. l ignature of Applic UPrincipal Officer) Description ofi goods or services for sale (include prices) or indicate if soliciting donations. If more space is needed, attach additional sheets (be specific): � , _ � , ,�� ,� _:� � � G NOTE: If the products for sale are changed or modified, you must give the City complete information regarding such change or modification. List the names and addresses of EACH person who will be peddling or soliciting on behalf of said organization in the City, or, in the alternative, the name, address and telephone number or numbers where a responsible person of said organization will maintain a list of names and addresses of all persons engaged in peddling or soliciting in the City: � � �� 1 u� , -E- � i t- � ��.Cn� N�t� ��w c�� a�� A�, �� . �. ` � �-- ! � e. �r�f�1<✓ ��J�r� �-�� (�� f,�� G;� . P;��S�.l�N� �Y�� ,��s��1l��.x�g��-�Iv��"��-�'� (If more space is needed, attach additional sheets) STATE OF ) ) ss. COUNTY OF ) I, �C� �� of ,��te L�fi �1�� i7 .��l. (Officer/1 dividual) (Name of Organization) being first duly sworn, depose and say that all the foregoing informatian is true to his/her own knowledge except as to matters therein stated on information and belief, and as to such matters, he/she believes them to be true. ignature of Ap icant/P ncipal Officer) Subscribed and sworn to befiore me this ,� „""",,.,,, Alan W:Judd a( a , 20_� ' �$= Notary Public ;�. Minnesota "��?��°:�`My Commission Ezpires January 31,2015 igna re �i�'�i�IA�G` 3 � /A . f� 1 �I t�tl � ��} � � "�`��'��` �� '� `�'� � City Administration/Council � � � �� , � 763-593-8002/763-593-8109 (fax) , Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. C. 3. Solicitor's License - Halverson's Prepared By Judy Nally, Administrative Assistant Summary As per City Code, any individual or group intending to go door-to-door within the City selling products, taking orders or soliciting for business or donations must be licensed by the City to do so. Attachments Peddler/Solicitor License Application (2 pages) Recommended Action Motion to approve the solicitor's license for Halverson's. Application and fee must be submitted to the City Manager's Office the Wednesday prior to the City Council Meeting. Council Meetings are normally held the first and third Tuesday of each month. PEDDLER/SOLICITOR LICENSE APPLICATION TO: Golden Valley City Council Fee Paid: $�-�-�D 3-�d° 7800 Golden Valley Road Number of Persons: �- Golden Valley, MN 55427 Type of License: Peddle Solicito (circle e) Enclose the sum of$ 3�c�� for� (number) peddlers/solicitors as required by City Code of the City of Golden Valley and have complied with all the requirements of said Code necessary for obtaining this license. ��..i/�.r2��S (Business or Individual Name or Organization to be Licensed) �- �"j/z�� (MN Business ID or FEIN (Federal ID) for Business Licenses) Define Business s -- ��,� (Corporation, Proprietorship, Partnership, Non-Profit, State of Incorporation or Individual) .S'�oZ�� w . .7 3 �d S_� (Address) �'1�i itl� , �Y'1� S'J��ry City, State and Zip Code) 9..5'.2 �7�� ^ 777Z (Telephone Number, including Area Code) NOW, THEREFORE, __��2��j /�.. �',�2t._, hereby makes application for 1�3� (Applicant Name) period of �L �1 j I through �I L , subject to the conditions and provisions of said City Code. (Sig t of plicant/PrincipalOfficer) Description of goods or services for sale (include prices) or indicate if soliciting donations. If more space is needed, attach additional sheets (be specific): �..�� -T..a •_��2 .S/-��5' � ��'�', c��c��-� }��,Q k, S��r o1� NOTE: If the products for sale are changed or modified, you must give the City complete information regarding such change or modification. List the names and addresses of EACH person who will be peddling or soliciting on behalf of said organization in the City, or, in the alternative, the name, address and telephone number or numbers where a responsible person of said organization will maintain a list of names and addresses of all persons engaged in peddling or soliciting in the City: �"'FF�2�'y 2. �92 t�. _ ��Si� �dJ��✓A� _ �3�.�4 C�/2-��-ZJ�'Z. �� A�2�r. r►'��c,1 5'��3�� 2 �cJ�� .�f��4 v c.�'.c� s� c...��s� 3 ``� s,�" J' - 7�� • 7 7 7 Z — rz ,.�cJ�4 _ rn � s`�'�3 5' (If more space is needed, attach additional sheets) STATE OF �`n �1U11J`zSt1�"►►�') ) ss. COUNTY OF Nit1UiU`�PI�J ) � �, �� . . � ,�. �r2�-- of d�L t.��:�25�� S (Offic r/Individual) (Name of Organization) being first duly sworn, depose and say that all the foregoing information is true to his/her own knowledge except as to matters therein stated on information and belief, and as to such matters, he/she believes them to be true. /� t c=c�C ApplicanUPrincipal O�cer) Subscribed and sworn to before me this �day of ��0��'��- , 20 �1 � � �� (Signature) � ,� ��.�`" , �U��rH�. ��.�.� • •ta,�. `A�, t�V7r6�2f rVUM�t-w1 "�, ,� �X ��aes.St.El�3 ��. . m � S 6C ��. �.. W e � .. a � � � ��: � ` City Administration/Council � � �; :. � � �, � 763-593-8006/763-593-8109 (fax) ,,;,;�.� Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. C. 4. Gambling License Exemption and Waiver of Notice Requirement - Cedarcrest Academy Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for Cedarcrest Academy. ' Minnesota Lawfu/Gambling Page 1 of 2 5/11 LG220 Application for Exempt Permit Application fee o m r r iv A� exempt permit may be issued to a nonprofit organization that: less than 30 days ore than 30 days - conducts lawful gambling on five or fewer days, and before the event before the event - awards less than $50,000 in prizes during a calendar year. $100 $50 ORGANIZATION INFORMATION Clieck# $ Organization name Previous gambling permit number Cedarcrest Academy x-35338-09-001 Minnesota tax ID number, if any Federal employer ID number, if any 41-1871572 41-1871572 Type of nonprofit organization. Check one. � Fraternal � Religious � Veterans � Other nonprofiC organization Mailing address City State Zip Code County 6950 West Fish Lake Road Maple Grove MN 55369 Henn Name of chief executive officer (CEO) Daytime phone number Email address David Reilly 763-494-5388 DFReilly@Cedarcrest.org Attach a copy ofQ�of the following for proof of nonprofit status. Do not attach a sales tax exempt status or federal employer ID number as they are not proof of nonprofit status, �lonprofit Articles of Incorporation OR a current Certificate of Good Standing . Don't have a copy? This certificate must be obtained each year from: Secretary of State,Business Services Div., 180 State O�ce Building,St. Paul, MN 55155 Phone: 651-296-2803 �IRS income tax exemption [501(c)]letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter,have an organization officer contact the IRS at 877-829-5500. �µ.�IRS-Affiliate of national,statewide,or international parent nonprofit organization (charter) If your organization falls under a parent organization,attach copies of b9�t1 of the following: a. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling,and b. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted. For raffles,list the site where the drawing will take place. The Metropolitan Address (do not use PO box) City or township Zip Code County 5418 Wayzata Boulevard Golden Valley 55416 Henn Date(s) of activity(for raffles, indicate the date of the drawing) February 4, 2011 Check the box or boxes that indicate the type of gambling activity your organization will conduct: Bingo* � Raffles Paddlewheels* Pull-Tabs* Tipboards* * Gambling equipment for pull-tabs, bingo paper,tipboards, and paddlewheels must be obtained from a distributor licensed by the Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651-639-4000. � LG220 Application for Exempt Permit Page 2 of 2 5/11 LOCAL UNIT O� GONERNMENt ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, a a city official must check the action that the city is county official must check the action that the county is taking on this apptication and sign the appfication. taking on this application and sign the application. A township official is not required to sign the application. The application is acknowiedged with no waiting The application is acknowledged with no waiting period. period. The apptication is acknowledged with a 30 day The application is acknowledged with a 30 day waiting period, and ailows the Board to issue a waiting period, and allows the Board to issue a permit after 30 days (60 days for a lst class city), permit after 30 days. The application is denied. The application is denie Print county name Print city name �� V�` �� On behalf of the county, I acknowledge this application. Signature of county personnel receiving application On behalf of the city, I acknowledge this application. gn e of ity..per nnel eiving application i� r� Title Date Tit e Date �r (Optional) TOWNSHIP: On behalf of the township,1 acknowledge that the organizatlon is apply/ng for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.166)) Printtownship name Signature of township official acknowledging application Titie Date CHIEF EXECUTIVE OFFICER'S SIGNATURE Print form and=have CEa s�,gn` , The informa[ion provided in this application is complete and accura o the best of my know/edge. I acknowledge that the financial report will be comp/eted and �eturne - - th� ,d`'�within 30 days of the date of ou�gambling activity. .-;;'� ;� � / � � Chief executive officer's signature �'` Date .�1 / �S / Complete a separate application for each gambling event: Pinanciai report and recordkeeping • one day of gambling activity required • two or more consecutive days of gambling activity A financial report form and instructions will • each day a raffle drawing is held be sent with your permit, or use the online fill-in form available at Send application with: www.gcb.state.mn.us. Within 30 days of the • a copy of your proof of nonprofit status, and activity date, complete and return the • application fee for each event financia) report form to the Gambling Make check payable to "State of Minnesota." Control Board. Questions? To: Gambling Control Board Call the Licensing Section of the Gambling 1711 West County Road B, Suite 300 South Control Board at 651-639-4000. Roseville, MN 55113 This form will be made available in alternative format(i.e. large print,Braille)upon request. Data privacy notice: The information Your organization's name and private data about your organization are available requested on this form (and any address will be public information to: Board members, Board staff whose work attachments) will be used by the Gambiing when received by the Board. All requires access to the information; Minnesota's Control Board (Board)to determine your other information provided will be Department of Publit Safety; Attorney General; organization's qualifications to be involved private data about your Commissioners of Administration, Minnesota in lawful gambling activities in Minnesota. organization until the eoard Management&Budget,and Revenue; Legislative Your organization has the right to refuse to issues the permit. When the Auditor, national and international gambling supply the information; howeve r, if your Board issues the permit, ali regulatory agencies; anyone pursuant to court organization refuses to supply this information provided will become order; other individuals and agencies specifically information, the Board may not be able to pubiic. If the Board does not authorized by state or federal law to have access determine your organization's qualifications issue a permit, all information to the information; individuals and agencies for and,as a consequence,may refuse to issue provided remains private,with the which law or legal order authorizes a new use or a permit. If your organization supplies the exception of your organization's sharing of information after this notice was given; information requested,the Board will be name and address which will and anyone with your written consent. able to process your organization's remain public. �„ application. � � �� Regular Meeting of the Golden Valley Planning Commission October 24, 2011 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, October 24, 2011. Chair Waldhauser called the meeting to order at 6:30 pm. Those present were Planning Commissioners, Cera, Kisch, Kluchka, McCarty, Schmidgall, Segelbaum and Waldhauser. Also present was Director of Planning and Development Mark Grimes, City Planner Joe Hogeboom, Finance Director Sue Virnig, City Engineer Jeff Oliver and Administrative Assistant Lisa Wittman. 1. Presentation of Capital Improvement Program 2012-2016 —Sue Virnig, City Finance Director Sue Virnig, Finance Director, explained that the Planning Commission reviews the proposed Capital Improvement Program (CIP) because it is a part of the City's Comprehensive Plan. She referred to various sections in the CIP and discussed the State Aid Fund, the Douglas Drive Franchise Fee and the Golden Hills TIF District being decertified in 2015 which will cause a significant reduction in debt. She noted that the City Council has reviewed the document once already and they will be reviewing it again in November with a vote to adopt in December. Kluchka asked if there have been any impacts to the CIP based on current economic conditions. Virnig stated that the Pavement Management Program has been slowed down because of the impact of bond payments with the tax levy. Waldhauser asked for an explanation of cooperative agreements. Oliver explained that there is funding available for enhancements made to roads that are adjacent to state roads. He stated that he is hopeful the City will get the funding for the proposed enhancements at the Highway 55 and Winnetka intersection. Waldhauser asked about the proposed study to look at the removal or replacement of Brookview community center. Virnig explained that the study will consider the needs for that building and its possible replacement in the future. Waldhauser asked if the regional trail connections being proposed will impact the CIP. Virnig stated that the money for the maintenance of trails comes from the General Fund. Schmidgall asked if the equipment replacement at Brookview Golf Course comes from the revenue they generate. Virnig said yes, Brookview Golf Course is funded from user fees. Waldhauser referred to the expense of stormwater issues and asked if they are paid by the City or if they are assessed to private property owners. Oliver explained that it depends on what kind of stormwater project is being done. However, the Bassett Creek bank improvements listed in the CIP are funded by the Bassett Creek Watershed Management Commission at no cost to the City. Waldhauser asked about alternatives Minutes of the Golden Valley Planning Commission October 24, 2011 Page 2 to traditional stormwater retention ponds. Oliver discussed trends in volume control through infiltration and filtration and stated that the City implements whatever works best on a case-by-case basis. Segelbaum referred to the proposed design of the intersection of Harold and Winnetka Avenues and asked if it is subject to change pending the outcome of the zoning in that area. Oliver said that the design for the intersection improvement has been finalized and the design was made considering the land use designation in the Comprehensive Plan MOVED by Schmidgall, seconded by Cera and motion carried unanimously to recommend approval of the 2012-2016 Capital Improvement Program as it is consistent with the Comprehensive Plan. 2. Approval of Minutes September 12, 2011 Regular Planning Commission Meeting Waldhauser referred to the second paragraph on page 2 and asked that the sentence be changed to read as follows: Waldhauser noted that single family homes would be allowed to remain or allowed to be built in the future if the area is rezoned to R-2. MOVED by Segelbaum, seconded by Kisch and motion carried unanimously to approve the September 12, 2011 with the above noted change. Commissioners McCarty and Cera abstained from voting. 3. Informal Public Hearing — General Land Use Plan Map Amendment— Properties located north of Harold Avenue, south of Highway 55, west of Glenwood Avenue and east of Winnetka Avenue. The properties are proposed to be redesignated to Low Density Residential Applicant: City of Golden Valley Addresses: Properties located north of Harold Avenue, south of Highway 55, west of Glenwood Avenue and east of Winnetka Avenue (except for the Spirit of Hope United Methodist Church property) Purpose: To re-designate the properties to Low Density Residential Hogeboom explained the request per City Council to re-designate the properties east and west of the Spirit of Hope Methodist church to Low Density Residential on the General Land Use Plan Map (Comprehensive Plan). Currently, the properties west of the church are designated Medium-High Density Residential and the properties east of the church are designated Medium-Low Density. He explained that approximately one month ago the City Council denied rezoning the properties west of the church to Medium Density Residential (R-3). However, the Council approved rezoning the properties east of the church to Moderate Density Residential (R-2). He explained that the General Land Use Plan Map and the Zoning Map have to be consistent so at this point the plan is to re- Minutes of the Golden Valley Planning Commission October 24, 2011 Page 3 designate both areas back to Low Density Residential. After the change to Low Density, the City Council cou{d consider zoning changes for the properties in the R-1 or R-2 category. He added that the process to re-designate the properties on the General Land Use Plan Map (Comprehensive Plan) could take up to six months. Grimes added that the Low Density designation can accommodate properties zoned either R-1 or R-2. Waldhauser questioned if there will be enough time to meet with the neighbors to discuss various zoning possibilities. Schmidgall stated that there were rumors that a developer owned, or was interested in acquiring, some of the properties west of the church. He questioned if these properties are re-designated back to Low Density if a developer could do anything with them. Hogeboom stated that United Properties was interested in considering a senior housing development on the west properties but that idea will be abandoned once these properties are re-designated back to Low Density. Segelbaum stated that in essence re-designating these properties will restrict development to R-1 or R-2 in both areas. Grimes agreed and added that the properties east of the church are currently consistent with the General Land Use Plan Map. Kluchka asked if re-designating the properties east of the church would prevent the church from buying adjacent property to use for parking. Hogeboom explained that if the church wanted to use adjacent property for parking the General Land Use Plan Map and the Zoning Map would have to be changed to Institutional. Schmidgall asked if there would be a benefit to using the same terms on both the General Land Use Plan Map and the Zoning Map to avoid confusion. Kisch suggested adding the zoning districts as part of the key on the General Land Use Plan Map so it would be easier to distinguish which zoning districts would be compatible in each land use designation. Waldhauser summarized that the Planning Commission has received direction from the City Council that they don't want to change the zoning on the subject properties, so now the General Land Use Plan Map needs to be amended instead. Waldhauser opened the public hearing. Brian Hillins, 340 Louisiana Avenue North, asked if any discussion regarding rezoning of the properties will be tabled until the General Land Use Plan Map amendment process is finished. Waldhauser explained that there will be no changes in zoning until the General Land Use Plan Map is consistent with the Zoning Map. Hillins said he, and other residents, would be interested in discussing the future zoning of these properties when the General Land Use Plan Map amendment process is done. Seeing and hearing no one else wishing to comment, Waldhauser closed the public hearing. Minutes ot the Golden Valley Planning Commission October 24, 2011 Page 4 McCarty asked if the Zoning Map will have to be updated in six months or when the General Land Use Plan Map amendment process is done. Hogeboom stated that the City Council will have to decide how they want the properties zoned. Grimes said he thinks it would be appropriate for the Planning Commission as a part of their recommendation to ask the Council for a study of the area to be done. MOVED by Segelbaum and seconded by Kluchka to recommend re-designating the subject properties to Low Density Residential on the General Land Use Plan Map. Kisch amended the motion to include asking the City Council to study how the properties should be zoned and what the highest and best use for the properties would be. McCarty said he understands the neighborhood concerns but the City is losing development opportunities and that needs to be weighed against what the City Council is asking the Planning Commission to do. Waldhauser said she shares the same concern and that is why she supported the High Density designation, but the Planning Commission's charge is to make the General �and Use Plan Map and Zoning Map consistent. McCarty said he is concerned about losing development opportunities and limiting what is able to be built on these properties. Cera said he agrees with McCarty and suggested that the properties be re-designated to Medium-Low Density. Waldhauser said that would open the door to higher density and that is what the neighborhood and the City Council didn't want. Kisch noted that the Medium-Low designation would make the properties west of the church non-compliant with the Zoning Map. Grimes explained that it is difficult to see what uses the different zoning districts would allow, but the Council was quite clear about wanting to re-designate the General Land Use Plan Map back to Low Density Residential and consider the zoning designations in the future. Waldhauser noted that a motion and a second had been made. Commissioners Cera, Kisch, Kluchka, Segelbaum and Waldhauser voted yes in recommending that the General Land Use Plan Map be re-designated to Low Density Residential and a zoning study of the area be conducted. Commissioners McCarty and Schmidgall voted no. --Short Recess-- 4. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Waldhauser reported on the MnAPA conference she and Commissioner Kluchka attended. She referred to a legislative session where she learned about what constitutes a taking and another session she attended regarding smaller scale redevelopment with limited funding. She offered to share materials and highlights of the conference to the Planning Commission at a future meeting. Kluchka added that he attended a session regarding the incorporation of health policies and improvements into planning ordinances and policies. Minutes of the Golden Valley Planning Commission October 24, 2011 Page 5 Schmidgall reported on the September 20, 2011 City Council meeting. He stated that SuperAmerica's request to stay open 24 hours per day was denied. He said there was discussion of illegal signage on the site that he wasn't aware off and he felt as if the City Council had different information than what was presented to the Planning Commission. 5. Other Business No other business was discussed. 6. Adjournment The meeting was adjourned at 7:46 pm. David A. Cera, Secretary Golden Valley Human Services Foundation (GVHSF) Meeting Minutes October 10, 2011 Present: Dan Blumb, Hilmer Erickson, Brenda Hayle, Chris Monroe, Connie Sandler and Toots Vodovoz. Also present: Jeanne Fackler, Staff Liaison. Not Attending: Elissa Heilicher, Diane Nimmer Call to Order: Vice-Chairman Blumb called the meeting to order at 6:52 p.m. August 8 minutes: Hayle moved and Vodovoz seconded the motion to approve the minutes of August 8. The motion passed unanimously. Council/Manager Meeting: The Council/Manager meeting was held on September 13. Sandler presented the information on the proposed name change and the by-law revisions to the council. Council approved the request for name and by-law changes with the suggestion to remove the meeting time from the by-laws. The council thanked Sandler and the GVHSF for their dedication. Run the Valley: Fackler reported that Public Safety wants to move the location to Brookview and Officers Johnson and Toavs are in the process of selecting a route for the 5K and 10K. The starting times will be changed to accommodate the golf course with the 5K starting at 8 AM. Discussion was held on chip timing vs. number timing. The commission decided to go with chip timing and raise the fees to cover the cost to $25/$30 and $40. Funding Applications: After discussion Vodovoz moved and Blumb seconded the motion to recommend the following allocations to the Council: Community Mediation $1,500 Crisis Nursery $5,000 Dinner At Your poor $7,000 Home Free $2,500 HIS/Crisis Connection $2,000 Jewish Family & Children's Services $3,500 PRISM $10,000 SCS HOME $5,000 SCS Outreach $3,500 TreeHouse 5 000 TOTAL $45,000 Motion passed unanimously. Sandler will attend a city council meeting to present the recommendations. Other Business: Golf Classic Review: The re-scheduled golf tournament was discussed. Approximately $7,000 was raised. Taste of Golden Valley: Because of issues with finding an affordable venue for the Taste, it was decided to not proceed with the event in 2011. Community Foundation: The CF is meeting this week. The focus is on marketing the new Community Foundation and working on the solicitation letter. The CF is interested in assisting with the Taste event. Sandler will continue to co-chair the CF. GV 125t"Anniversary: The 125th Anniversary is hosting the birthday party for the city on December 2"d at the GVCC. Discussion has started about continuing activities into 2012, including assisting with the Taste of GV. Anything Else?: Sandler asked commission members to follow the conduct code for the upcoming election. Adjournment: Sandler reminded the members the next meeting is November 14 at 6:45 p.m. The meeting was adjourned at 7:47 p.m. Respectfully submitted, Jeanne Fackler GVHSF Staff Liaison GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting Minutes October 24, 2011 Present: Commissioners, Anderson, Baker, Gitelis, Hill, Stremel, Sunde; Jeff Oliver, City Engineer; Mark Ray, Public Works Engineering Technician; and Pat Schutrop, Administrative Assistant 1. Call to Order Baker called the meeting to order at 7 pm. 2. Approval of Reqular Meetinq Minutes — September 26, 2011 Commissioner Hill requested the following change to the minutes: Item No. 3, third paragraph, and third line: "...which will be picked up ever rLother week � ." MOVED by Stremel, seconded by Sunde, and the motion carried unanimously to approve the minutes of the September 26, 2011 meeting with correction noted. 3. Residential Solid Waste and Recvclinq Studv Ray discussed the Recycling Communication Plan. Residents will receive multiple communications prior to the start-up of new recycling service January 1, 2012. Staff is in the process of identifying residents who currently receive walk-up service from Waste Management. All residents will receive the 65-gallon cart and after 3 months, residents can contact Allied Waste to reduce the cart size if they chose. Residents wanting to increase the cart size can do so at any time. For additional information, see the communications plan summary on file. 4. GreenStep Cities GreenStep Cities is a Minnesota Pollution Control Agency initiative promoting sustainable cities in the metro area. ICLEI is a program Golden Valley is currently involved in tracking baseline data for reducing its energy footprint. The Commission is interested in identifying duplication of effort in the finro programs. GreenStep Cities has developed a list of 28 best practices and Ray will compare those practices with what Golden Valley currently is doing and what it yet has to achieve. The City of Edina is part of the pilot program for GreenStep and Gitelis will contact them to gather more information Phillip Muessig is the Minnesota GreenStep Cities Program Coordinator. After researching the current programs the City is involved in, the Commission may invite Mr. Muessig to attend a future meeting to explain the GreenStep Cities program in more detail. 5. Schedule for Next Meetinqs (11/28 and 12/12) The Commission agreed with the revised meeting dates presented through the end of the year. 6. Proqram/Proiect Updates Summary on file. Minutes of the Environmental Commission October 24, 2011 Page 2 of 2 7. Commission Member Council Reports There will be a citywide meeting of Environmental Commission members scheduled for November 15 in Roseville. Gitelis will send the details of the meeting to the Commissioners. 8. Other Business No other business. 7. Ad'ourn MOVED by Hill, seconded by Stremel, and the motion carried to adjourn. The meeting adjourned at 7:50 pm. The next scheduled meeting will be November 28, 2011 at 7 pm. Minutes Envision Connection Project Executive Board August 18, 2011 7 pm, Brookview Community Center, Conference Room Directors Present: Linda Loomis, Chair, Sharon Glover, Jim Heidelberg, Helene Johnson, Philip Lund, Blair Tremere, Directors Excused: Lynn Gitelis, Marshall Tanick Directors Absent: Sharon Glover, Cindy Inselmann, Luke Weisberg Staff Sandy Werts. 1. Call to Order The Meeting was called to order by Mayor Loomis at 7:17 pm. 2. Approval of Agenda Werts added to Item 9. Meeting Packets. The agenda was approved as amended. 3. Approval of the Minutes of July 21, 2011 It was moved by Lund and seconded by Johnson to approve the minutes as written. 4. Community Foundation Update There was some discussion about the guidelines for the giving program. There could be three approaches. Lund said, as written, the guidelines are directed to the board. It is possible to cull from the guidelines information for potential donors and future grant applicants. Lund said he will rework the wording. The board will be meeting the second Wednesday of the month. The next step is the transition of the bank account from the Golden Valley Events Foundation to the Golden Valley Community Foundation Loomis said that the Human Services Foundation has voted to become the Human Services Fund. There needs to be discussion and an understanding on where money that came into the Human Services Fund will go. Loomis said that the way the program currently works, the applications are sent to the Human Services Fund and the Fund makes the recommendation to the City Council and the Council awards the grants. Discussion followed on how this may work in the future. Tremere said there is a need to nurture the Bridge Builders and bring in more people. Loomis suggested a Bridge Builder page on Facebook. Lund suggested devoting a Bridge Builder meeting to how to strengthen the group. Tremere suggested another training session. 5. Bridge Building Activities • Farmers Market—The Market is doing well. The 125th Anniversary and the Lilac Planting Committee are having booths at the Market. • Bridqe Builders Quarterly Meetinq - The next meeting is set for Saturday, September 17. Penk is to check on using the PRISM bus. • Lilac Plantinq —The Lilac Planting Committee met on August 1. Plans are moving ahead. They will have a booth at the Farmers Market on August14 and 28 to recruit volunteers. Lund suggested having another date in September. • Valley Volunteer Day - Plans are in the works and include a chalk art activity at the library with Peaceful Valley Montessori School in charge. There will be buckthorn busting at Brookview Park at the corner of Western and Brookview Parkway. The Lilac Planting Party is also part of the program. Johnson said they would like a logo for the handouts and T-shirts. Jennifer Lara is setting up a g-mail account. She has a contact and is sending flyers through the schools. • Envision Award - Loomis had some suggestions for the Award, including Don Anderson who co-chaired the Steering Committee for Envision. The Nominator would be the Envision Board; the Golden Valley Garden Club — nominated by the GV Public Works Department. The subcommittee will meet at 6:30 pm prior to the next Envision meeting. Heidelberg and Lund said they will serve. • Garden Club - The morning club is making a $100 donation to the Lilac Planting. • Ice Cream Social —Werts is to ask Jeanne Andre if Sebastian Joe's has charged the city in the past. If they do not charge, then they must be recognized. • Neiqhbors Helping Neiqhbors — No report at this time. 6. 125 Anniversary Planning The committee meets again on August 25. On September 7, the Historical Society is recognizing residents living in the community 75 years or longer. The September 17 Bridge Builder meeting will feature a history tour of Golden Valley. Tremere, Kisch and Tanick are working on fundraising. Mortenson Construction is considering a donation at the Bridge Builder level of$500. Tremere reported that $1300 in shirts, buttons and donations has come in so far. The committee will have a booth at the Farmers Market on August 28. 7. New Business Loomis said that the Human Rights Commission is planning a Forum in the spring of 2012 to learn what the community expects from the commission. 8. Communications • Commonplace Web PlatForm — Loomis said there is a meeting scheduled for 3:30 pm on August 19. It will be a phone conference with the representative in Washington, D.C. She will e-mail out the phone #. . • Meetinq Packets —Werts asked if the Board was willing to receive the packets electronically. Everyone said they would, however, Sharon Glover would have to receive a hard copy of the packet. 9. Recruitment of Members to Executive Board — Loomis is talking to someone about the Board. 10.Upcoming Meetings — Sept. 15, Oct. 20, November 17 and December 15 —Werts said that the future meetings will be downstairs in the Golf Club conference room. 11.Adjournment The meeting adjourned at 8:55 pm. GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Regular Meeting Minutes October 24, 2011 1. Call to Order Sandler called the meeting to order at 7:00 PM. 2. Roll Call Present: John Cornelius, Bob Mattison, Anne Saffert, Jerry Sandler, Dan Steinberg, Rick Jacobson, Director of Parks and Recreation; Brian Erickson, Recreation Supervisor, and Sheila Van Sloun, Administrative Assistant. Absent: Roger Bergman, Brad Kadue, Kelly Kuebelbeck and Emily Piper. 3. A�enda Chanqes or Additions None made. 4. Approval of Minutes — September 26, 2011 MOTION: MOVED by Steinberg and seconded by Mattison to approve the September 26 meeting minutes. Motion carried unanimously. 5. Introduction of Golden Vallev's Our Common Place Website Jacobson gave an overview of the new website. He explained the purpose of the site is to act as an online community bulletin board to share events, needs and announcements. Sandler suggested publicizing recreation programs on the website. Jacobson said anyone can go the site and log-in and create a profile. 6. Phoenix Soccer Club Update — Steve Parks Parks, Phoenix Soccer's Field Coordinator, gave an overview of the soccer clubs needs and thoughts on future uses. Sandler then gave a brief history and project ideas that were discussed for the recent Hennepin County Youth Sports Grant program, regarding the Little League fields as well as thoughts for future projects. Parks plans to go back to the soccer club and discuss the information he received. Sandler reassured Parks that changes to field use would not take place without input from the affected associations. 7. Recreation Report— Brian Erickson Erickson gave an update on summer programs stating it was another successful summer. Summer programs ended with the Penny Carnival on Friday, July 29. The event had many volunteers come forward and was a huge success. Erickson then updated the commission on current and upcoming programs. Minutes of the Golden Valley Open Space and Recreation Commission October 24, 2011 Page 2 Youth Fall Soccer has six junior teams and eight youth teams and will be wrapping up its season next week. Erickson had 25 volunteer coaches assist with the program this year. Adult soccer has 12 teams and will conclude this weekend with a tournament. Erickson will staff seven warming houses at skating rinks this season. He is currently taking applications for Warming House Attendants. New this year, all applications need to be completed electronically through the city's website. The annual monster Mash Teen Dance will take place on Friday, October 29 at Crystal Community Center. The program is run in cooperation with Crystal, Robbinsdale and New Hope. 8. Fees and Charqes Jacobson gave an overview of the proposed fees and charges for 2012. Sandler asked if we have received any feedback with the non-resident rate. Jacobson said there has not. MOTION: MOVED by Steinberg and seconded by Saffert to approve the proposed 2012 Fees and Charges. Motion carried unanimously. 9. Honevwell Little Leaque Proiect Jacobson said due to turf issues, the field will not be ready for use opening day. The Grand Opening will also be delayed until it's ready to use. 10. Adiournment MOVED by Saffert and seconded by Cornelius to adjourn at 8:10 PM. Motion carried unanimously. �� ryi��. �'i' "�� `:��P�fi� ��ii��il� � � � v,� '��p Public Works o = ae �� 763-593-8030/763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. E. 1. Purchase Ford Police Interceptors Prepared By Jeannine Clancy, Director of Public Works Stacy Carlson, Chief of Police Bert Tracy, Public Works Maintenance Manager Steve Loomis, Vehicle Maintenance Foreman Summary The Proposed 2012-2016 Capital Improvement Program includes $60,000 for the purchase of two marked police squad cars, equipment, and setup (V&E-001, page 23), and $60,000 for finro police unmarked vehicles (V&E-041, page 28, and V&E-095, page 43). All police vehicles scheduled for replacement meet replacement criteria set forth in the City's Vehicle Replacement Policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all vehicles and equipment scheduled for replacement. Any vehicle/equipment scoring 28 points and above meets the category of"needs immediate consideration." The following is a summary of the rating: Year/Make/Model VCI Index Marked S uad 806 2008 Ford Crown Victoria 29 oints Marked S uad 807 2008 Ford Crown Victoria 29 oints Unmarked S uad 881 2001 Ford Crown Victoria 32 oints Unmarked Squad 888 2003 Ford Crown Victoria 28 oints The purchase of the marked and unmarked Police Interceptor vehicles will be made under the State of Minnesota Squad Car Contract 37669, Nelson Auto Center Fergus Falls, for 2013 Ford Police Interceptor vehicles. The Police Department has selected the new Police Interceptor to replace the Crown Victoria, which Ford recently discontinued producing. Contract No. Item Vendor Amount 37669 2013 Ford Police Marked Nelson Auto Center $29,083.61 Interceptor All-Wheel Drive Sedan 37669 2013 Ford Police Marked Nelson Auto Center $28,482.82 Interceptor All-Wheel Drive SUV 37669 2013 Ford Police Unmarked Nelson Auto Center $28,876.82 Interceptor All-Wheel Drive SUV 37669 2013 Ford Police Unmarked Nelson Auto Center $29,801.61 Interceptor All-Wheel Drive Sedan TOTAL PURCHASE $116,244.86 Staff is requesting authorization to place the order for these vehicles in December to ensure vehicle deliver by June 2012. Orders placed in January and/or February 2012 are scheduled for delivery by September. The Vehicle Maintenance Division prefers summer setup of police vehicles due to scheduled snow equipment maintenance and repair during the fall months of September and October. Recommended Action Motion to approve purchase of four Ford Police Interceptor vehicles from Nelson Auto Center for total purchase price of$116,244.86. � �� ? : �. =<: �/ P Finance 0 '•��°K � N� �/ 763-593-8013/763-593-8109 fax ,.. � ) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. F. Second Consideration - Ordinance #475 - Establishing A 2012 Master Fee Schedule Prepared By Sue Virnig, Finance Director Summary At its meeting of November 15, 2011 the City Council adopted on First Consideration the changes to the 2012 Master Fee Schedule. Staff has reviewed the current master fee schedule for the City and is recommending the Council adopt the 2012 Master Fee Schedule. The schedule shows both 2011 and 2012 fees if changed from the previous year. The utility rates will be effective for any billing after April 1, 2012. Attachments Ordinance #475, Establishing A 2012 Master Fee Schedule (19 pages) Recommended Action Motion to adapt on Second Consideration, Ordinance #475, Establishing A 2012 Master Fee Schedule. ORDINANCE NO. 475, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Establishing A 2012 Master Fee Schedule The City Council for the City of Golden Valley hereby ordains: Section 1. The City Code requires that certain fees for City services and licenses be established from time to time by the City Council. Section 2. The Master Fee Schedule attached hereto as Exhibit A is hereby adopted as the city's fee schedule effective January 1, 2012, unless otherwise noted and shall be added to Chapter 25 of the City Code. Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" is hereby adopted in its entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 6th day of December, 2011. /s/Linda R. Loomis Linda R. Loomis, Mayor ATTEST: /s/Susan M. Virniq Susan M. Virnig, City Clerk City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Permits Building&Fire Permit Fees based on fee schedule below. Mandatory State Surcharge: per permit is a minimum of.50 and when a permit fee is over$1,000 in value the state surcharge is.0005 times the permit value. Surcharge is remitted to MN State Treasurer. Permit Cancellation Policy:80%of the permit fee will be returned upon written notice of cancellation. If job has been started no refund will be made. No surcharge or plan review fees will be returned(includes the fees for stormwater management,right-of-way(ROW)and tree preservation permits). Building/Fire/Commercial Mechanical Plan Review Fee-65%of the permit fee(no surcharge) re-inspection fee 100.00 100.00 Administrative 75.00 75.00 Seasonal, Farm Produce,Christmas Tree Sales,etc in Commercial Zoning District Electrical State Surcharge-each permit 5.00 All Services new, replace or repair There is a$2 pr= -' charge for replacing circuits that are disconnected in the old service panel r iected in the new panel. a m p 50.00 58.00 72.00 R�,nn 1200 Amp Add$14.00 for each additional 10� Circuits and Feeders The inspection fee for the installation,addition,alc air of each circuit, feeder,feeder tap or set of transformer secondar` 0 to 30 Amp 31 to 100 Amp 10? '�� ' '��i�p �for each additio� �. Minimum Fee Minimum permit fee is$35.00 plus$5.00 State surcharge.This is for one inspection only. Minimum fee for rough-in inspection and final is$70.00 plus$5.00 State surcharge. Maximum Fee Maximum fee for single family dwelling or townhouse not over 200 Amps is$150.00 plus$5.00 State surcharge. Maximum of 2 RI and 1 final inspection. 1 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Permits(continued) Electricai(continued) Apartment Buildings Fee per unit of an apartment or condominium complex is$70.00.This does not cover service and house wiring. Swimming Pool $35.00 per inspection+circuits Traffic Signals $7.00 per each standard Street Lights and parking lot lights $4.00 per each standard Transformers and Generators $8.00 per unit+$.40 for each KVA up to 100 KVA+$.30 for each KVA above 100 KVA Retro Fit Lighting $.65 per fixture Sign Transformer $8.00 per transformer Remote Control and Signal Circuits $.75 per device Reinspection fee(only one final per job) $35.00 THE FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Fire Alarm System(New Installation or Alteration of Existing) Up to the 1st$1,200 in value 50.00 50.00 Over $1,200 value-use fire suppression fee Fire Commercial Cooking Ventilation Systems Inspection 50.00 50.00 Re-inspection 75.00 100.00 Fire Pumps 100.00 100.00 Fire Suppression&Special Fire Suppression Systems: FM 200 system,CO2 systems,spray booths, kitchen extinguisher systems, hoods,etc. No change No change Total valuation based on below fee schedule: Value Range 2004 LMC/AMM Recommendation $150 $500 $25.00 $501 $2,000 $25.00 for the first$500 $3.25/additional$100 $2,001 $25,000 $73.50 for the first$2,000 $14.75/additional$1,000 $25,001 $50,000 $415.75 for the first$25,000 $10.75/additional$1,000 $50,001 $100,000 $682.50 for the first$50,000 $7.50/additional$1,000 $100,001 $500,000 $1,053.50 for the first$100,000 $6.00/additional$1,000 $500,001 $1,000,000 $3,427.75 for the first$500,000 $5.00/additional$1,000 $1,000,001 and up $5,945.25 for the first$1,000,000 $4.00/additional$1,000 2 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Permits(continued) Fireworks/Pyrotechnic Special Effects 100.00 100.00 Permit requires rental of fire engine and crew for stand-by at display House/Building Moving 300.00 300.00 Demolition 300.00 300.00 Mechanical:HVAC,Gas Piping,Refrigeration and Fireplace (Includes all types of fireplaces-masonry,gas,gas log,gas insert,etc.) Value Permit charge $0- $999 $25.00 $1,001- $5,000 $31.50+2.60%over$1000 $5,001- $10,000 $135.50+2.15%over$5000 $10,001- $25,000 $243.00+1.85%over$10,000 $25,000- $50,000 $520.50+1.65%over$25,000 $50,001- over $933.00+1.30%over$50,000 Native Vegetation Landscape Permit 100.00 100.00 Parade/SpecialEvent 25.00 25.00 Petroleum Tanks Installation-per dispenser 75.00 75.00 Installation-per tank 75.00 75.00 Piping associated with tanks 75.00 75.00 Removal-per tank 75.00 75.00 Temporary LP Tank(per site) 75.00 75.00 Temporary above ground fuel tanks(per site) 75.00 Plan Review Fee-65%of the fee(no surcharge) Plumbing and Piping Fixtures Includes hydraulic sewer valves, rain water leaders,and alteration to existing systems. Value Permit charge $0- $999 $25.00 25.00 25.00 $1,001- $5,000 $31.50+2.60%over$1000 $5,001- $10,000 $135.50+2.15%over$5000 $10,001- $25,000 $243.00+1.85%over$10,000 $25,001- $50,000 $520.50+1.65%over$25,000 $50,001- over $933.00+1.30%over$50,000 Right Of Way Driveway Replacement Permit 100.00 100.00 Perr��anent Obstruction Permit, per obstruction(includes courtesy benches) 100.00 100.00 Temporary ObstrucUOn permit No Charge Temporary Access Permit 25.00 In Boulevard Excavation Permit per opening 100.00 100.00 In Pavement Excavation Permit per opening(includes curb alterations) 200.00 200.00 Overhead Utility Repair per location 100.00 No Charge 3 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Permits(continued) Right Of Way(continued) Underground Utility: Lensth Permit Char�e 0 to 100 Feet $250 administrative fee+$1/foot over 100 Feet $350 administrative fee+$.50/foot over 100 feet Service Drop meeting conditions: No charge Not parallel to right-of way at least 10'from any City facility or utility, less than 1'wide,and depth in accord with law or, if none, industry standard Stormwater Management 100.00 Land Dlsturba��e up to one half acre(0 to 21,779 sGua�c�� te�tl 100.00 Land Disturbance of one-half acre or more(21,780 square feet and up) 200.00 Sign Permit Basefee 50.00 50.00 Area fee(per sq ft of sign area) +2.75/sq ft +2.75/sq ft Temporary Sign over 18 sq ft over 18 sq ft Standpipe Installation of each standpipe(up to 5 floors) 50.00 50.00 Each additional floor 20.00 25.00 Temporary Certificate of Occupancy Partial Certificate of Occupancy 100.00 100.00 Temporary Certificate of Occupancy 100.00 100.00 Extension of Temporary Certificate of Occupancy 200.00 200.00 Penalty for expired Temporary Certificate of Occupancy 300.00 300.00 Tent/Canopy Inspections-required for tents exceeding 200 sq ft and 50.00 50.00 canopies exceeding 400 sq ft(per site) Tree Preservation Permit 100.00 100.00 Tree Preservation Mitigation Form-per caliper inch 150.00 150.00 Utility Permits Water Meter Permit 100.00 100.00 Water Tapping Permit 100.00 100.00 Water Cut-off Permit 100.00 100.00 Sewer Permit(connection) 100.00 100.00 Sewer Repair Permit 100.00 100.00 Sewer Cut-off Permit 100.00 100.00 4 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Licenses Renewal Date Auctioning Auctioneers do not need to be licensed in the City of Golden Valley. However,they have to show us a copy of a license or bond from the county or state and provide us a letter on the date,time and place of the auction. Cigarettes-Tobacco Products over the counter 1-Jan 275.00 275.00 Contractors-Heating,Ventilation,Air Cond and Refrigeration 1-Apr 75.00 75.00 Dog Kennel-per kennel 1-Apr 200.00 200.00 Entertainment Amusement and Shows 1-Apr 50.00 50.00 (movies-per screen;caravans,circuses,amusement rides) Bowling Alley(each lane) 1-Apr 15.00 15.00 Dancing&Entertainment 1-Apr 375.00 375.00 Pinball Machine,Video Game or Pool Table each location 1-Apr 15.00 15.00 each device 1-Apr 15.00 15.00 Fireworks Retail consumer fireworks that sell other items 1-May 100.00 100.00 Retail consumer fireworks, retailers that sell only fireworks 1-May 350.00 350.00 Garbage Haulers-per vehicle (was June 1) 1-Apr 50.00 50.00 (See also Recylcing Haulers) Gasoline Stations Per Dispenser �;�°��Dispensers(up to 4@$75.0o each) 1-Apr 75.00 75.00 Each additional+�e�4e Dispenser 25.00 50.00 lawful Gambling license 1-Jan First year 250.00 250.00 Renewal after 1st year 100.00 100.00 Liquor License Application Packet 20.00 20.00 Liquor-Investigation Fee (Liquor On-sale,Off-sale,and Sunday sale and Wine) new applicant 3,000.00 3,000.00 $500.00 non-refundable administrative fee plus actual costs for investigation Liquor-Miscellaneous Change thru the year per change 100.00 100.00 Liquor On,Off and Sunday Sale and Wine(renewal or misc changes) 5 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee licenses(continued) Renewal Date Liquor License(State law) Sunday sale 1-1u1 200.00 200.00 Off-sale 340A.408 1-Jul 200.00 200.00 On-sale 1-Jul 8,000.00 8,000.00 Wine On-sale 1-Jul 2,000.00 2,000.00 Club 1-1u1 up to 200 members 300.00 300.00 200-500 members 500.00 500.00 501-1,000 members 650.00 650.00 1,001-2,000 members 800.00 800.00 2001-4000 members 1,000.00 1,000.00 4001-6000 members 2,000.00 2,000.00 Over 6000 members 3,000.00 3,000.00 Liquor-Non-Intoxicating Malt(On-sale) 1-Apr 500.00 500.00 (This fee is not charged to applicants holding a wine license and renewed at the time of the wine license renewal date) Liquor-Non-Intoxicating Malt(Off-sale) 1-Apr 150.00 150.00 Massage Therapist-Individual Certificate(each individual/person) 1-Jan 50.00 50.00 Investigation fee 100.00 100.00 Massage Therapist Premise License 1-Jan Operating location 500.00 500.00 Investigation fee 200.00 200.00 New/Used Vehicle Sales 1-Sep 400.00 400.00 Peddlers and Solicitors 1-Jan lst person 30.00 30.00 Each additional person(up to a max fee of$50.00 per time) 5.00 5.00 Pawnbroker and Precious Metal Dealer Location 1-Jan 5,000.00 5,000.00 Dealer 1-Jan 400.00 400.00 Investigation Fee 3,000.00 3,000.00 $500.00 non-refundable administrative fee plus actual costs for investigation Recycling Haulers(Multi Family Apartment) -per vehicle 1-Apr 50.00 50.00 6 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee licenses(continued) Renewal Date Rental Dwelling License Single Family Dwellings One Unit Dwelling License �-�}Expires July 1 100.00 125.00 Re-inspection 100.00 100.00 �A9 1� .,T. �F., �A I..�....�r�.... A.... �I [�I�....C..., s�-�7-08 Twin Homes&Duplexes License per Dwelling Unit ��1Aa}�Expires May 1 100.00 125.00 Re-inspection (per unit/per address) 100.00 100.00 e.d�t:t�„r-,i i..�..,,,.+;,...,.r..,,., r�ti..,...,aa.,,�..i �9-A9 Condominiums&Townhomes License Per Dwelling Unit �-Se{�Expires Sept 1 100.00 125.00 Re-inspection (per unit/per address) 100.00 100.00 �8A Group Homes/homes with services �-Ale�Expires Nov 1 100.00 125.00 License Per Dwelling Unit Re-inspection(per unit/per address) 100.00 100.00 n,�,�•t;,,...,i i..�.,,,�t�....�r..,..� ..�«�...,....�.�.,...�t �8 Multiple Unit Dwelling(3 or more units)per building 1-Mar 100.00 100.00 Re-inspection(per building/per address) 100.00 100.00 License Transfer(pro rate) minimum 50.00 50.00 Star Program Fees(Based on participation level) Non-Participant $30/unit $30/unit Levell $12/unit $12/unit Level2 $10/unit $10/unit Level3 $6/unit $6/unit level4 $0/unit $0/unit Administrative Citations on(all)Rental Dwellings 1st citation 100.00 100.00 2nd citation 250.00 250.00 3rd citation 500.00 500.00 4th citation and subsequent violations in 12 month period 500.00 500.00 Citation Appeal Z5.00 Sexually Oriented Business License Fee(operating location) 1-Jan 5,000.00 5,000.00 Investigation Fee 3,000.00 3,000.00 $500.00 non-refundable administrative fee plus actual costs for investigation 7 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Street Assessments Residential/Single Family/Duplex, per dwelling unit on local street 5,750.00 5,750.00 Multi Unit Residential(more than 2 dwelling units)on local street 76.3/ft 76.3/ft Residential/Single Family/Duplex, per dwelling unit on state aid street 1,437.50 1,437.50 Multi Unit Residential(more than 2 dwelling units)on state aid street 81.71/ft 81.71/ft Other Zonings, Local Streets 91.73/ft 91.73/ft Other Zonings,State Aid Streets 99.21/ft 99.21/ft Administrative Fee for Driveways and/or Sanitary Sewer repairs $250/maximum $250/maximum (Seven percent of total or maximum fee-whichever lessor) Low Income Level for Senior/Retired due to Disability Deferral 2011 HUD Limits 2012 HUD Limits Miscellaneous Fees Address Change 50.00 50.00 Administrative Citations-Non Rental Housing 1st Citation 100.00 100.00 2nd Citation 250.00 250.00 3rd Citation 500.00 500.00 4th Citation and subsequent violations in 12 month period 500.00 500.00 Alarm System-False Alarms(12 month period beginning March 1 of each year upon given notice) 1-3 false alarms 4-10 false alarms 100.00 100.00 11-15 false alarms 150.00 150.00 16 or more false alarms 250.00 250.00 Animal Control Impound Fee for dogs 50.00 50.00 Boarding Fee for dogs and cats per day(7 day maximum) 20.00 20.00 Dangerous Dog License 250.00 250.00 Building Plan/Storage Retrieval 50.00 50.00 Certification Fee(Special Assessment) 30.00 30.00 City Cemetery Cemetery Plot 500.00 500.00 Open/Close Fee: Crematory(up to 2 per lot) 200.00 each 200.00 each Burial 750.00 750.00 8 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Miscellaneous Fees(continued) Documents City Code Full book in binder 200.00 200.00 Updates 15/each 15/each Zoning Chapters Only 10.00 10.00 City Maps:, Plats, Record Drawings,Other Plats(i.e.address maps,building plans,comp pl 10.00 10.00 Comprehensive Plan Copies of any black and white, letter or legal size documents of 100 or .25/pg .25/pg fewer pages(Minnesota Rules,part 1205.0300,subpart 4.) Copies of any color, letter or legal size documents .33/page .33/page Digital Format Aerial photography time&material time&material Custom Maps or Map Layers time&material time&material Topography time&material time&material Special Assessment Search(non-owner) 15.00 15.00 Video Reproduction(per tape+shipping) 20.00 20.00 Domestic Partner Registration Initial Registration 40.00 40.00 Amendment/Notice of Termination 25.00 25.00 Certified copy of Registration 5.00 5.00 Equipment Charge per hour Fire Engine(includes personnel) 250.00 250.00 Fire Aerial Truck(includes personnel) 350.00 350.00 Police and Fire Rescue Truck(includes personnel) 250.00 250.00 Utility Vehicle(includes personnel) 100.00 100.00 Squad Car(includes personnel) 100.00 100.00 Heavy(motor grader,front end loader,360 Backhoe, Pickup sweeper, 125.00 125.00 sewer camera,truck,sewer jet,vac all,aerial truck)does not include personnel costs Medium(dump truck,water truck,tractor backhoe, utility tractor/ 80.00 80.00 accessory, 15 ft cut lawn mower,brush chipper,asphalt roller)does not include personnel costs Light(truck-one ton and under,air compressor,water pump,generator, 45.00 45.00 steamer,asphalt/saw,concrete,cable tracer,sewer rodder)does not include personnel costs Fire Boat(includes personnel) 75.00 Fire ATV(includes personnel) 75.00 Fire Life SafeTy Tr�ailer (includes personnel) 200.00 Gas Lines,construction damage with Fire Department Response 250.00 250.00 Filing Fee(Administrative Citation Appeal)per violation 25.00 25.00 Fingerprinting Golden Valley Resident 10.00 10.00 Anyone employed in GV 25.00 25.00 Forced Tree Removal cost of cost of removal+20% removal+20% 9 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Miscellaneous Fees(continued) Hydrant Meter Rental Residential(per day+consumption) 2.00 2.00 Commercial(per day+consumption) 5.00 5.00 Deposit(residential) 200.00 200.00 Deposit(commercial) 1000.00 1000.00 Nuisance Service Call Fee(after three calls) 250.00 250.00 Personnel Off Duty Police Officer(minimum applies as determined by 75/hour 75/hour City Manager/designee) Firefighters, Lieutenants,Captains, Deputy Fire Marshal&Assistant Chiefs 35/hour 35/hour minimum minimum Sump Pump Inspection 50.00 50.00 Weed Eradication/Lawn mowing-per hour(see minimums) Vacant land-1 hour minimum 125/hr 125/hr Occupied/unoccupied residential/commercial property-3 hour minimum 125/hr 125/hr SECOND OR MORE VIOLATIONS IN ONE SEASON Vacant land-1 hour minimum- 250/hr 250/hr Occupied/unoccupied residential/commercial property-3 hour minimum 250/hr 250/hr Planning&Zoning Fees Conditional Use Items Conditional Use Permit 400.00 400.00 Amendment to Conditional Use Permit 300.00 300.00 Extension for Conditional Use Permit 125.00 125.00 Easement Vacation(each request) 500.00 500.00 Flood Control Management(Special Permit) 75.00 75.00 Floodplain Search Letter 25.00 25.00 Park Dedication Fees 1%of Land 1%of Land (per Minnesota Statute 462.358) Market Value Market Value Planned Unit Development Preliminary Design Plan 400.00 400.00 Final Plan of Development 400.00 400.00 Extension of Planned Unit Development 150.00 150.00 Rezoning 500.00 500.00 Subdivision 400.00 400.00 Extension to Submit Final Plat 125.00 125.00 10 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 fee Proposed Fee Planning&Zoning Fees(continued) Subdivision-Minor 250.00 250.00 Extension to Submit Final Plat 125.00 125.00 Variance from City Code- Zoning Chapters Single family residential 125.00 150.00 Extension 125.00 150.00 All others 225.00 250.00 Extension 125.00 150.00 Wetland Management(plus professional fees if necessary) 75.00 75.00 Zoning Examination Letter 75.00 75.00 Temporary Retail Sales in Industrial Zone 150.00 150.00 (for each sale, up to five days) Utility Fees Driveway Covers-Replace 90.00 90.00 Meter Testing(to be returned if ineter is in error of 5°�or more of read) 50.00 50.00 Sanitary Sewer Inspections and Compliance Fees(Ordinance No.352) Noncompliant discharge into sanitary sewer(or refuse inspection) Single Family Residential 500/month 500/month Non Single Family Residential 1000/month 1000/month Application fee for noncompliant winter discharge into sanitary sewer 250.00 250.00 Application fee for certificate of sewer regulations compliance Single Family Residential (R-1 or R-2), per structure 250.00 250.00 Non Single Family Residential (all other structures), per structure 750.00 750.00 Fee to review residential video record completed by private licensed plumber 100.00 100.00 Fee to review non-residential video record completed by private licensed plumber 375.00 375.00 Water on/off per each event(additional charge for call in and overtime) 50.00 50.00 Utility-Manual Read of Water/Sewer Meter 100.00 100.00 Water Meter and Parts(All) At cost+20% At cost+20% 11 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Utility Billing Rates-Effective April 1,2012 Residential Utility Rates-quarterly billing (includes all residential classes except those classified as apartments) ACH Payment Credit (1.00) (1.00) Inspection Fee for Fire lines 6.00 6.00 Penalties(for late payment) 10% 10% Sanitary Sewer(in 1000 gallons) Residential(per dwelling unit)(Flat Rate)-5 and under units-winter qtr consumption 52.00 52.00 Residential(per dwelling unit)(Flat Rate)-6-15 units-winter qtr consumption 56.10 56.10 Residential (per dwelling unit)(Flat Rate)-16-19 units-winter qtr consumption 62.00 62.00 Residential (per dwelling unit)(Flat Rate)-20-25 units-winter qtr consumption 67.40 69.00 Residential (per dwelling unit)(Flat Rate)-26-39 units-winter qtr consumption 80.00 90.00 Residential(per dwelling unit)(Flat Rate)-40-59 units-winter qtr consumption 86.00 98.00 Residential (per dwelling unit)(Flat Rate)-60-79 units-winter qtr consumption 92.00 104.00 Residential(per dwelling unit)(Flat Rate)-80 and over units-winter qtr consumption 100.00 Residential (per dwelling unit)(Flat Rate)-80 to 99 units-winter qtr consumption 115.00 Residential(per dwelling unit)(Flat Rate)-100 and over units-winter qtr consumption 127.00 Recycling Residential curbside(per unit) 10.00 10.00 Storm Sewer Utility Rate Charge for a Residential Equivalent Factor of 1.00 66.00 66.00 Each single family residential property is considered to be 1/3 of an acre. Street Lights Ornamental(per unit) 9.54 9.99 Overhead (per unit) 6.00 6.30 Water Minimum fee, includes up to 1,000 gallons of flow 6.00 6.00 Water meters up to and including 1" 6.00 6.00 Water meters over 1"and including 2" 47.10 48.04 Water meters over 2"and including 4" 65.78 67.09 Water meters over 4" 84.63 86.32 Above 1,000 gallons of flow per quarter up to 79,000(per 1,000 gallons) 4.34 4.44 80,000 gallons and over of flow per quarter(per 1,000 gallons) 4.37 4.47 Water Connection Fee(State Charge for each water hookup) 1.59 1.59 12 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Utility Billing Rates-Effective April 1,2012(continued) Irrigation Accounts(All)-Monthly Billing Minimum fee,includes up to 1,000 gallons of flow 6.00 6.00 Above 1,000 gallons of flow per month(per 1,000 gallons) 4.37 4.47 ACH PaymentCredit (1.00) (1.00) Commercial&Industrial Monthly Billing ACH Payment Credit (1.00) (1.00) Inspection Fee for Fire lines 2.00 2.00 Penalties(for late payment on monthly billings) 5% 5% Sanitary Sewer Water meters up to and including 1" 6.94 6.94 Water meters over 1"and including 2" 13.48 13.48 Water meters over 2"and including 4" 20.22 20.22 Water meters over 4" 27.76 27.76 Based on per 1,000 gallons 3.47 3.57 Note:Water Meter Flow is used to establish sewer flow unless a separate sewer flow meter has been established. Storm Sewer Utility Rate Charge per acre for property with a Residential Equivalent Factor of 1.00 22.00 22.00 Street Lights Ornamental(per unit) 3.18 3.33 Overhead(per unit) 2.00 2.10 Water Connection Fee (State Charge for each water hookup) 0.53 0.53 Water Usage: Minimum fee,includes up to 1,000 gallons of flow 6.00 6.00 Water meters up to and including 1" 6.00 6.00 Water meters over 1"and including 2" 15.72 16.01 Water meters over 2"and including 4" 21.95 22.36 Water meters over 4" 28.25 28.77 Water rate above 1,000 gallons 4.34 4.44 13 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Brookview Golf Course Rates Regulation Course 18 Hole Non-patron 35.00 35.00 18 Hole Patron 28.00 28.00 18 Hole Sr Patron 25.00 24 00 18 Hole Non-patron Senior Rate 28.00 28.00 18 Hole Non-patron League 35.00 35.00 18 Tournament 35.00 35.00 9 Hole Non-patron 19.00 19.00 9 Hole Patron 16.00 16.00 9 Hole Sr Patron 14.50 14.50 9 Hole Non-patron Senior 16.00 16.00 9 Hole Non-patron League 19.00 19.00 9 Hole Tournament 20.00 19.00 2nd Nine Non-patron 16.00 16.00 2nd Nine Patron 12.00 12.00 Sunrise/Sunset Rate 15.00 15.00 Twilight Non-patron 19.00 20.00 Twilight Patron 16.00 16.00 Junior Rate Patron 20.50/11.50 20.50/11.50 Junior Rate Non Patron 22.50/1350 Par 3 Course 9 Hole Non-patron 12.50 12.50 9 Hole patron 9.00 9.00 9 Hole Sr Patron 8.50 8.00 9 Hole Non-patron Senior Rate 9.50 9.50 9 Hole League 12.50 12.50 9 Hole Tournament 12.50 12.50 9 Hole Junior Rate 8.00 8.00 9 Hole Junior Non-Patron Rate 9.50 9.50 lunior Punch Card 80.00 NA 9 Hole Sr Patron Special 8.50 NA Par 3 Twilight(afre 6 pm)all you can play 10.00 NA 2nd 9 Par 3 7.50 7.50 Patron Cards Resident Adult Patron 75.00/70.00 75.00/70.00 Non-resident Adult Patron 115.00/110.00 115.00/110.00 Resident Senior Patron(age 62+) 45.00/40.00 45.00/40.00 Non-resident Senior Patron(age 62+) 80.00/75.00 80.00/75.00 Resident Junior Patron(17 yrs&under) 35.00/30.00 35.00/30.00 Non-resident Junior(17 yrs&under) 40.00/35.00 40.00/35.00 Par 3 Patron Card 25.00 25.00 Driving Range Warm Up Bucket 3.00 3.00 Small Bucket 5.00 5.00 Large Bucket 7.00 7.00 10 Bucket Punch Pass 57.00 57.00 Large Patron Bucket 5.00 5.00 14 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Brookview Golf Course Rates(continued) Cart Rates 18 Hole Power Cart 30.00 30.00 18 Hole Tournament Cart 30.00 30.00 18 Hole Patron Cart 24.00 24.00 9 Hole Tournament Cart 20.00 20.00 9 Hole Power Cart 20.00 20.00 9 Hole Single Rider Cart N/A N/A 9 Hole Par 3 Power Cart 15.00 15.00 9 Hole Par Patron Cart 16.00 16.00 Pull Cart/Regulation Course 5.00 5.00 Pull Cart/Par 3 Course 4.00 4.00 Trailer fee/Use of personal power cart 14.00/9.00 14.00/9.00 18 Hole Sr Patron Cart Special 24.00 NA 9 Hole Sr Patron Cart Special 16.00 NA Club Rentals 18 Hole full rental-Regulation 20.00 20.00 9 Hole full rental-Regulation 10.00 10.00 9 hole Par 3 half rental 10.00 10.00 LockerRental Season 20.00 20.00 Daily 1.00 1.00 Towel fee 2.00 2.00 Miscellaneous Fees USGA Handicap Service MGA Non-patron 40.00 40.00 Patron Annual 24.00 24.00 No Show Fee FULL FEE FULL FEE Lessons Adult Group 95.00 95.00 luniorGroup 60.00 75.00 15 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Park&Recreation Fees (A Non-Resident fee of 55.00 is recommended to be added to Youth,Adult and Senior Activities.) Cancellations would incur a SS adminstretive fee. Youth Fees Baseball-Park 34.00 35.00 Basketball-Mites 42.00 42.00 Basketball-Youth 47.00 47.00 Bike Rangers 34.00 35.00 Catch, Kick&Throw 32.00 33.00 Chess Club 28.00 29.00 Drama Club(Summer) 59.00 60.00 Drama Club(Fall&Winter) 60.00 62.00 Explorers Hiking&Biking Club 32.00 33.00 Football-Flag 30.00 31.00 Football/Basketball/Soccer Skills 30.00 31.00 Ice Hockey Skills Camp 50.00 51.00 Ice Hockey-Rink Rat 46.00 46.00 Jewelry Making 32.00 32.00 Jump Rope 18.00 19.00 Kickball 29.00 30.00 Kids Club 44.00 44.00 Kids Korner 30.00 31.00 Pre-School Players 37.00 38.00 Pens, Pencils, Markers,&More 24.00 25.00 Pitch by Coach 34.00 35.00 Playgrounds Free Free Preschool Playtime-per time 3.00 3.00 Preschool Playtime-10-time punch pass 25.00 25.00 Sand Volleyball 29.00 30.00 Soccer-Fall 33.00 34.00 Soccer-Nerf 33.00 34.00 Summer Survivor 31.00 32.00 Tap&Ballet 38.00 38.00 T-Ball 34.00 35.00 Tennis Teen Team League 125.00 189.00 Tennis-Full Day Camp 195.00 199.00 Tennis-Half Day Camp 115.00 169.00 Adult/Senior Activities Ballroom Dance-Swing&Social 50.00 50.00 Basketball-Open Drop-in Fee 4.00 4.00 10-time Punch Pass 28.00 28.00 Belly Dancing 65.00 64.00 80.00 Bridge-Beginning 31.00 31.00 Bridge-Intermediate 31.00 31.00 Broomball-Co-Rec Resident 435.00 440.00 Non-Resident 525.00 530.00 r-,�„o�„t,,n.,..,..��.,*�,.r 15.00 NA u.,i„�-..,oti„+,.r_.-,,,.+�n„r.,.a� 15.00 NA u...,�„��..ri.,.-..,.,.�� a.,.n 22.00 NA Line Dancing 45.00-60.00 45.00-60.00 Painting(6-time Punch Pass) 39.00 39.00 16 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Park&Recreation Fees(continued) (A Non-Resident tee of 55.00 is recommended to be added to Youth,Adult and Senior Activities.) Cancellations would incura$5 adminstrative fee. Adult/Senior Activities(continued) Pilates/Yoga 55.00-95.00 55.00-95.00 Self Defense-Tae Kwan Do 56.00 59.00 Soccer League-Co-Rec Resident 450.00 455.00 Non-Resident 600.00 605.00 Softball Leagues-Fall Resident 315.00 320.00 Non-Resident 440.00 445.00 Softball Leagues-Spring/Summer Doubleheader Leagues Resident 620.00 625.00 Non-Resident 820.00 825.00 Single Game Leagues Resident 445.00 450.00 Non-Resident 600.00 605.00 Tai Chi 42.00 Tennis Drills(8 lessons,per 4 week session)2011 rate(2 lessons, per week) 37.00 139.00 Tennis League-Mixed Doubles 26.00 26.00 Tennis League-Singles 20.00 20.00 Volleyball-Open Drop-in Fee 4.00 4.00 10-time Punch Pass 28.00 28.00 Yoga&Pilates 55.00-95.00 55.00-95.00 Senior Programs Bowling Tourney 5.00 5.00 Coffee Talk 2.00 2.00 Craft Classes 6.50-16.00 6.50-16.00 Defensive Driving(refreshments only) 1.00 1.00 #�:,;,zR,;�;� '.^�S NA Living Well and Wise 1.00-4.00 1.00-4.00 Lunch Events 9.00-16.00 9.00-16.00 Membership Dues 5.00-8.00 5.00-8.00 Money Matters 1.00-3.00 1.00-3.00 Remember When 1.00-2.00 1.00-2.00 Special Events 4.00-20.00 4.00-20.00 Trips-Extended 2-6 Days 200.00-1,000.00 250.00-1000.00 Trips-One Day 7.50-95.00 7.50-95.00 17 City of Golden Valley 2012 Proposed Master Fee Schedule-Exhibit A 2011 2012 Fee Proposed Fee Park&Recreation Fees(continued) (A Non-Resident fee of$5.00 is remmmended to be added to Youth,Adult and Senior Activities.) Cancellations would incur a 55 adminstrative fee. OtherPark&Recreation Fees Small Park Shelter Resident(up to 50 people) 85.00 85.00 Non-resident 100.00 100.00 Large Park Shelter Resident(up to 100 people) 100.00 100.00 Non-resident 120.00 120.00 Beer/Wine Permit Only with picnic shelter rental 20.00 20.00 Community Center Resident(over 75 people; 12 hours) 560.00 560.00 Non-resident(over 75 people; 12 hours) 645.00 645.00 Resident(up to 75 people;5 hours max� 25 per hr 25 per hr Non-resident(up to 75 people;5 hours max) 35 per hr 35 per hr Private Industry or Commercial Use Resident/Non-resident 55-65 per hr 55-65 per hr Tennis Court Court/hr/wkday 5.00 5.00 Eve&Weekend 10.00 10.00 Tournament-per day/per court 35.00 Picnic Kits 15.00/kit 15.00/kit Athletic Field Per hour 35.00 35.00 W/Lights per hour 50.00 50.00 Non-Brookview General Park Usage per hour 35.00 35.00 Commercial Use of Park per hour 100.00 100.00 Park Building per hour 40.00 40.00 Hockey Rink per hour 35.00 35.00 Youth Athletic Association per player $5/resident $5/resident Maintenance fee per player $10/non-resident$10/non-resident Invitational Tournament per field per day 50.00 50.00 18 Yihti� �.� � � ��,I��;�.� � � �� / � Finance `'�� ,�",�, �� ►�t� � 763-593-8013/763-593-8109 fax) � ��iq�,�� ( Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. G. Approval of 2012-2016 Capital Improvement Program Prepared By Sue Virnig, Finance Director Summary The 2012-2016 Capital Improvement Program was presented to the City Council at the Council/Manager meeting on October 11, and November 9, 2011 and was approved by the Planning Commission at their meeting of October 24, 2011. The financing section outlines the appropriate budget for each section. Attachments Planning Commission Meeting minutes dated October 24, 2011 (2 pages) Resolution Approving the 2012-2016 Capital Improvement Program (1 page) 2012-2016 Capital Improvement Program (distributed previously) Recommended Action Motion to adopt Resolution Approving the 2012-2016 Capital Improvement Program. Regular Meeting of the Golden Valley Planning Commission October 24, 2011 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Vailey Road, Golden Valley, Minnesota, on Monday, October 24, 2011. Chair Waldhauser caEled the meeting to order at 6:30 pm. Those present were Planning Commissioners, Cera, Kisch, Kluchka, McCarty, Schmidgall, Segelbaum and Waldhauser. Also present was Director of PI ning and Develo ment Mark Grimes, ��` p City Planner Joe Hogeboom, Finance Dire��i� ��rnig, City Engineer Jeff Oliver and Administrative Assistant Lisa Wittman ��; �� . '� ��/ 1. Presentation of Capital Improvement Program 2012-20 �Sue V��ri7ig, �� Finance Director �� '�� ' '�`�� ,a �� r Sue Virnig, Finance Director, explained that the Planni g Con'��iss� r ��ws the proposed Capital lmprovement Program (CIP} becaus�� a p�t of t �ity's Comprehensive Plan. She referred to various sec '�r�� th�� nd discussed the State Aid Fund, the Douglas Drive Franchise Fe"��and th�� olde�i�ifls TIF District being decertified in 2015 which will cause a significant��duction� debt. She noted that the City Council has reviewed the document c�,r��lre��ly and� �ey will be reviewing it again in November with a vote to adopt��t�'bec��ber��k�� 1��, ' :�,i� ,��3�� i� R : Kluchka asked if there have been r�� to tFi��CIP based on current economic conditions. Virnig stated that th� � �avem��t IVI'�nagement Program has been slowed down because of the impact��b ;c��p��tinents`�iith the tax levy. �� Waldhauser asked for ar�� . plan �ion ��ooperative agreements. Oliver explained that there is funding available =� � nceme�ts made to roads that are adjacent to state roads. He stated th�f�h��is h� ul the City will get the funding for the proposed enhancements at th� i� � ��nd Winnetka intersection. `�� Waldhaus r aske�� bo� the propdsed study to look at the removal or repfacement of Brookvievi��' er. Virnig explained that the study will consider the needs for that bui��' g��s�� ` ible replacement in the future. �� . . V1�a��auser� e��the regional trail connections being propased will impactthe CIP. Virni��§#ated f' t the money for the maintenance of trails comes from the General Fund. �� Schmidgal�asked if the equipment replacement at Brookview Golf Course comes from the revenue they generate. Virnig said yes, Brookview Golf Cowrse is funded from user fees. Waldhauser referred to the expense of stormwater issues and asked if they are paid by the Crty or if they are assessed to private property owners. Oliver explained that it depends on what kind of stormwater project is being done. However, the Bassett Creek bank improvements listed in the CIP are funded by the Bassett Creek Watershed Management Commission at no cost to the City. Waldhauser asked about alternatives to traditional stormwater retention ponds. Oliver discussed trends in volume control Minutes of the Golden Valley Planning Commission October 24, 2011 Page 2 through infiltration and filtration and stated that the City implements whatever works best on a case-by-case basis. Segelbaum referred to the proposed design of the intersection of Harold and Winnetka Avenues and asked if it is subject to change pending the outcome of the zoning in that area. Oliver said that the design for the intersection improvement has been finalized and the design was made considering the land use designation in the Comprehensive Plan MOVED by Schmidgall, seconded by Cera and motion carried unanimo �I��y ,recommend approval of the 2012-2016 Capital Improvement Program as it is con��ent v�l��he Comprehensive Plan. � �� =�i�� }� �� s�� I�� . ''��► . �� a�� ,��a� i � �� ` � � �; �� a��,��,�� k ��. �� , �� , ��it�� g �� #�� pqp �� C��39 ��EbiR��'�� . 3fi �� 1�s � �� .�� I��`� '��° .,, �� 'q�g 1iI �� g a�� S��$@��I�E�E��E�'�� Ea t �E ��9 ��. E��t��# �� 9 � �t��gi �� i�� Resolution 11-65 December 6, 2011 Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING 2012-2016 CAPITAL IMPROVEMENT PROGRAM WHEREAS, the Planning Commission reviewed the proposed 2012-2016 Capital Improvement Program on October 24, 2011; and WHEREAS, the City Council has reviewed the 2012-2016 Capital Improvement Program at the October 11 and November 9, 2011 Council/Manager meetings; and WHEREAS, financing for projects outlined in the 2012-2016 Capital Improvement Program will be reviewed each year and provided for by current approved budget or specifically identified in the financing section in this document; NOW, THEREFORE, BE IT RESOLVED that the City of Golden Valley approves the 2012-2016 Capital Improvement Program. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. � ��i�i� � �ti'1. f� �'� x� u ij�� rv P Finance 0 �.,. ,�N 0 � V 763-593-8013/763-593-8109 (fax) �a Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. H. Adoption of 2012-2013 Budget for Enterprise, Special Revenue and Internal Services Funds Prepared By Sue Virnig, Finance Director Summary The 2012-2013 Budgets of the above funds with changes since the Proposed Budgets were submitted to the Council in September and October. All Budgets were reviewed previously at the Council/Manager meetings in September, October and November. Attachments Resolution Adopting the 2012-2013 Budget for Enterprise, Special Revenue and Internal Services Funds (1 page) Recommended Action Motion to adopt Resolution Adopting the 2012-2013 Budget for Enterprise, Special Revenue and Internal Services Funds. Resolution 11-66 December 6, 2011 Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 2012-2013 BUDGETS FOR ENTERPRISE, SPECIAL REVENUE AND INTERNAL SERVICE FUNDS WHEREAS, in 2011, the City Manager presented a biennial budget cycle with a proposed current budget year and an in concept budget proposal for the second year; and WHEREAS, this proposed 2012 operating budget is submitted by the City in accordance with Minnesota Statutes and other applicable laws in effect on this date; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that the 2012 Budgets are hereby given final approval. FUND DESCRIPTION AMOUNT 7000 Recycling $453,605 7120 Water and Sewer Utility 8,453,810 7150 Brookview Golf Course 1,733,025 7300 Storm Sewer Utility 3,574,585 2020 Human Services Fund 60,000 8200 Vehicle Maintenance 331,390 TOTAL 2012 BU DG ET $14,606.415 BE IT FURTHER RESOLVED by the City Council that the sources of financing are through user fees, fundraisers, charges for services and those applicable revenues described in each specific budget. BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the City's budget both proposed and final. Linda R. Loomis, Mayor ATTEST: . Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. � ��"� �_ O� , City Administration/Council �'�,�� , e/ 763-593-8014/763-593-8109(fax) Executive Summary for Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. I. Accepting Donations for Michelle Bix Garden Prepared By Jeanne Andre, Assistant City Clerk Summary Under State law, the City must officially acknowledge donations by resolution, unless the Council has a standing resolution accepting donations for identified ongoing activities. The Council has adopted such a resolution accepting ongoing donations for both the Human Services Fund and Envision Golden Valley. Prior to adopting this policy, the City informally agreed to be the fiduciary for donations in support of the creation and maintenance of the Michelle Bix Garden on Golden Valley Library property south of the Vehicle Maintenance Building. The garden was created in 1992 and has been maintained with funds donated in the early years of its existence. In 2004 the Council adopted the policy of acknowledging gifts by resolution, creating a formal process for accepting donations such as those made to maintain the garden. In keeping with this policy, recent donations to support the maintenance of the garden should be acknowledged by resolution. The attached resolution has been drafted for that purpose. At the end of the year the City Clerk will ask to add donations for the Michelle Bix garden to the resolution identifying donations for indentified ongoing activities for subsequent donations to the garden in 2012 and thereafter. Attachment Resolution Accepting Donations for the Michelle Bix Garden (1 page) Recommended Action Motion to adopt Resolution Accepting Donations for the Michelle Bix Garden. Resolution 11-67 December 6, 2011 Member introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING DONATIONS FOR THE MICHELLE BIX GARDEN WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004 which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following donations for the Michelle Bix Garden: Harriet Gold $100 Lois Kozberg 100 Millie Segal 50 Sarah Jaehne 50 Jane Bolter 25 Maxine Simon 20 Judith Krasnow 10 Carolyn Gerr 15 Annalee Covin 15 Serene Israel 15 $400 Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. th I�i ��Cl�:� -��_ i F �'N` , - � i �� ;.�. O - �� , e Public Works 763-593-8030/763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. J. Resolution Appointing the Commissioner of Transportation as the City of Golden Valley's Agent for Federal Aid Funds Related to Transportation Prepared By Jeannine Clancy, Director of Public Works Summary The City is required to enter into an agreement with the Minnesota Department of Transportation (MnDOT) which will allow MnDOT to act as the City's agent in accepting Federal transportation funds. MnDOT has recently updated its agency delegated agreement, and has submitted it to the City for consideration. The new agreement supersedes previous agency designation agreements and addresses issues such as State Aid policies and procedures and the delegated contract process requirements. Attachments Resolution Appointing the Commissioner of Transportation as the City of Golden Valley's Agent for Federal Aid Funds Related to Transportation (1 page) State of Minnesota Agency Agreement between Department of Transportation and the City of Golden Valley for Federal Participation in Construction (9 pages) Recommended Action Motion to adopt Resolution Appointing the Commissioner of Transportation as the City of Golden Valley's Agent for Federal Aid Funds Related to Transportation. Resolution 11-68 December 6, 2011 Member introduced the following resolution and moved its adoption: RESOLUTION APPOINTING COMMISIONER OF TRANSPORTATION AS THE CITY OF GOLDEN VALLEY'S AGENT FOR FEDERAL AID FUND RELATED TO TRANSPORTATION BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City of Golden Valley to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and City Manager are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No.99893," a copy of which said agreement was before the City Council and which is made a part hereof by reference. Linda R. Loomis, Mayor ATf EST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. MnDOT Agreement No. 99893 STATE OF MINNESOTA AGENCY AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION AN D THE CITY OF GOLDEN VALLEY FOR FEDERAL PARTICIPATION IN CONSTRUCTION This agreement is entered into by and between the City of Golden Vailey and the State of Minnesota acting through its Commissioner of Transportation ("MnDOT"), Pursuant to Minnesota Statutes Section 161.36, the City desires MnDOT to act as the City agent in accepting federal funds on the City behalf #or the construction, improvement, or enhancement of transportation financed either in whole or in part by federal funds, hereinafter referred to as the "Project(s)";and This agreement is intended to cover all federal aid projects initiated by the City and therefore has not specific State Project number tied to it, and The Catalog of Federal Domestic Assistance number or CFDA number is 20.205, and This agreement supersedes agreement number 92717 and; MnDOT requires that the terms and conditions of this agency be set forth in an agreement. THE PARTIES AGREE AS FOLLOWS: I. DUTIES OF THE CITY A. DESIGNATION. The City designates MnDOT to act as its agent in accepting federal funds in its behalf made available for the Project(s). Details on the required processes and procedures are available on the Sfate Aid Website 6. STAFFING. 1. The City .will fumish and assign a publicly employed licensed engineer, ("Project Engineer"), to be in responsible charge of the Project(s) and to supervise and direct the work to be performed under any construction contract let for the Project(s). In the alternative where the City elects to use a private consultant for construction engineering services, the City will provide a qualified, full-time public employee of the City, to be in responsible charge of the Project(s). The services of the City to be performed hereunder may not be assigned, sublet, or transferred unless the City is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the City (MnDOT Agreement No. 99893) Page 1 from its primary responsibility for performance of the work. 2. During the progress of the work on the Project(s), the City authorizes its Project Engineer to request in writing specific engineering and/or technical services from MnDOT, pursuant to Minnesota Statutes Section 161.39. Such services may be covered by other technical service agreerrients. !f MnDOT furnishes the services requested, and if MnDOT requests reimbursement, then the City will promptly pay MnDOT to reimburse the state trunk highway fund for the full cost and expense of furnishing such services. The costs and expenses will include the current MnDOT labor additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. Provision of such senrices will not be deemed to make MnDOT a principal or co-principal with respect to the Project(s). C. LETTING. The City will prepare construction contracts in accordance with Minnesota law and applicable Federal laws and regulations. 1. The City will solicit bids after obtaining written notification from MnDOT that the Federal Highway Administration ("FHWA") has authorized the Project(s). Any Project(s) advertised prior to authorization will not be eligible for federal reimbursement. 2. The City will prepare the Proposal for Highway Construction for the construction contract, which will include all of the federal-aid provisions supplied by MnDOT. 3. The City will prepare and publish the bid solicitation for the Project(s) as required by state and federal laws. The City will include in the solicitation the required language for federal-aid construction contracts as supplied by MnDOT. The solicitation will state where the proposals, plans, and specifications are available for the inspection of prospective bidders, and where the City will receive the sealed bids. 4. The City may not inciude other work in the construction contract for the authorized Project(s) without obtaining prior notification from MnDOT that such work is allowed by FHWA. Failure to obtain such notification may result in the loss of some or all of the federal funds for the Project(s). 5. The City will prepare and sell the plan and proposal packages and prepare and distribute any addendums, if needed. 6. The City will receive and open bids. 7. After the bids are opened, the City Council will consider the bids and will award the bid to the lowest responsible bidder, or reject all bids. If the construction contract contains a goal for Disadvantaged Business Enterprises, the City will not award the bid until it has received certification of the Disadvantaged Business Enterprise participation from the MnDOT Equal Employment Opportunity Office. D. CONTRACT ADMINISTRATION. (MnDOT Agreement No. 99893) Page 2 1. The City will prepare and execute a construction contract with the lowest responsible bidder, hereinafter referred to as the "Contractor," in accordance with the special provisions and the latest edition of MnDOT's Standard Specifications for Construction and all amendments thereto. 2. The Project(s) will be constructed in accordance with plans, special provisions, and standard specifications of each Project. The standard specifications will be the latest edition of MnDOT Standa�d Specifications for Highway Construction, and all amendments thereto. The plans, special provisions, and standard specifications witl be on file at the City Engineer's Office. The plans, special provisions, and specifications are incorporated into this agreement by reference as though fully set forth herein. 3. The City will furnish the personnel, services, supplies, and equipment necessary to properly supervise, inspect, and document the work for the Project(s). The services of the City to be performed hereunder may not be assigned, sublet, or transferred unless the City is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This written consent will in no way relieve the City from its primary responsibility for performance of the work. 4. The City will document quantities in accordance with the guidelines set forth in the Construction Section of the Electronic State Aid Manual that were in effect at the time the work was performed. 5. The City will test materials in accordance with the Schedule of Materials Control in effect at the time each Project was let. The City will notify MnDOT when work is in progress on the Project(s) that requires observation by the Independent Assurance Inspector as required by the Independent Assurance Schedule. � 6. The City may make changes in the plans or the character of the work, as may be necessary to complete the Project(s), and may enter into supplemental agreement(s) with the Contractor. The City will not be � reimbursed for any costs of any work performed under a supplemental agreement unless MnDOT has notified the City that the subject work is eligible for federal funds and sufficient federal funds are available. 7. The City will request approval from MnDOT for all costs in excess of the amount of federal funds previously appcoved for the Project(s) prior to incurring such costs. Failure to obtain such approval may result in such costs being disallowed for reimbursement. 8. The City will prepare reports, keep records, and perform work so as to enable MnDOT to collect the federal aid sought by the City. Required reports are listed in the MnDOT State Aid Manual, Delegated Contract Process Checklist, available from MnDOTs authorized representative. The City will retain all records and reports in accordance with MnDOT's record retention schedule for federal aid projects. 9. Upon completion of the Project(s), the Project Engineer will determine whether the work will be accepted. (MnDOT Agreement No. 99893) Page 3 E. PAYMENTS. 1. The entire cost of the Project(s) is to be paid from federal funds made available by the FHWA and by other funds provided by the City. The City will pay any part of the cost or expense of the Project(s) that is not paid by federal funds. 2. The City will prepare partial estimates in accordance with the terms of the construction contract for the Project(s)_ The Project Engineer will certify each partial estimate. Folfowing certification of the partial estimate, the City will make partial payments to the Contractor in accordance with the terms of the construction contract for the Project(s). 3. Following certification of the partial estimate, the City may request reimbursement for costs eligible for federal funds. The City's request will be made to MnDOT and will include a copy of the certified partial estimate. 4. Upon completion of the Project(s), the City will prepare a final estimate in accordance with the terms of the construction contract for the Project(s). The Project Engineer will ce�tify the final estimate. Following certification of the final estimate, the City will make the final payrnent to the Contractor in accordance with the terms of the construction contract for the Project(s). 5. Following certification of the final estimate, the City may request reimbursement for costs eligible for federal funds. The City's request will be made to MnDOT and will include a copy of the certified final estimate along with the required records. F. LIMITATIONS. 1. The City will comply with all applicable Federal, State, and local laws, ordinances, and regulations. 2. Nondiscrimination. It is the policy of the Federal Highway Administration and the State of Minnesota that no person in the United States wil1, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance (42 U.S.C. 2000d). Through expansion of the mandate for nondiscrimination in Title VI and through parallel legislation, the proscribed bases of discrimination include race, color, sex, national origin, age, and disability. In addition, the Title VI program has been extended to cover all programs, activities and services of an entity receiving Federal financial assistance, whether such programs and activities are Federally assisted or not. Even in the absence of prior discriminatory practice or usage, a recipient in administering a program or activity to which this part appiies, is expected to take affirmative action to assure that no person is excluded from participation in, or is denied the benefits of, the program or activity on the grounds of race, color, national origin, sex, age, or disability. It is the responsibility of the City to carry out the above requirements. (MnDOT Agreement No. 99893) Page 4 3. Workers' Compensation. Any and all employees of the City or other persons while engaged in the performance of any work or services required or permitted by the City under this agreement will not be considered employees of MnDOT, and any and all claims that may arise under the Workers' Compensation Act of Minnesota on behalf of said employees, or other persons while so engaged, will in no way be the obligation or responsibility of MnDOT. The City will require proof of Workers' Compensation Insurance from any contracfor and sub-contractor. 4. Utilities. The City will treat all public, private or cooperatively owned utility facilities which directly or indirectly serve the public and which occupy highway rights of way in conformance with 23 CFR 645 "Utilities" which is incorporated herein by reference. G. AUDIT. 1. The City will comply with the Single Audit Act of 1984 and Office of Management and Budget (OMB) circular A-133, which are incorporated herein by reference. 2. As provided under Minnesota Statutes Section 16C.05, subdivision 5, all books, records, documents, and accounting procedures and practices of the City are subject to examination by the United States Government, MnDOT, and eifher the Legislative Auditor or the State Auditor as appropriate, for a minimum of seven years. The City will be responsible for any costs associated with the performance of the audit. H. MAINTENANCE. The City assumes full responsibility for the operation and maintenance of any facility constructed or improved under this Agreement. I. CLAIMS. The City acknowledges that MnDOT is acting only as the City's agent for acceptance and disbursement of federal funds, and not as a principal or co- principal with respect to the Project. The'City will pay any and all lawful claims arising out of or incidental to the Project including, without limitation, claims related to contractor selection (including the solicitation, evaluation, and acceptance or rejection of bids or proposals), acts or omissions in performing the Project work, and any ultra vires acts. The City will indemnify, defend (to the extent permitted by fhe Minnesota Attorney General), and hold MnDOT harmless from any claims or costs arising out of or incidental to the Project(s), including reasonable attorney fees incurred by MnDOT. The City's indemnification obligation extends to any actions related to the certification of DBE participation, even if such actions are recommended by MnDOT. J. Federal Funding Accountability and Transparency Act (FFATA). This Agreement requires the City to provide supplies and/or services that are funded in whole or in part by federal funds that are subject to FFATA. The City is responsible for ensuring that all applicable requirernents, including but not limited to those set forth herein, of FFATA are met and that the City provides information to the MnDOT as required. 1. Reporting of Total Compensation of the City's Executives. (MnDOT Agreement No. 99893) Page 5 a. The City shall report the names and total compensation of each of its five most highty compensated executives for the City's preceding completed fiscal year, if in the Ciry's preceding fiscal year it received: i. 80 percent or more of the City's annual gross revenues from Federal procurement contracts and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts(and subcontracts), and Federal financial assistance subject to the Transparency Act(and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.qov/answers/execomp.htm.). Executive means officers, managing partners, or any other employees in management positions. b. Total compensation means the cash and noncash dollar value earned by the executive during the City's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect ta#he fiscal year in accordance with the Statement of Financial Accounting , Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v. Above-market earnings on deferred'compensation which is not tax qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance,termination payments, value of life insurance paid on behalf of the employee, perquisites or property)for the executive exceeds$10,000. (MnDOT Agreement No. 99893) Page 6 2. The City must report executive total compensation described above to the MnDOT by the end of the month during which this agreement is awarded. 3. The City will obtain a Data Universal Numbering System (DUNS) number and maintain its DUNS number for the term of this agreement. This number shall be provided to MnDOT on the plan �eview checklist submitted with the plans for each project. More information about obtaining a DUNS Number can be found at: http://fedqov.dnb.com/webform/ 4. The City's failure to comply with the above requirements is a material breach of this ag�eement for which the MnDOT may terminate this agreement for cause. The MnDOT will not be obiigated to pay any outstanding invoice received from the City unless and until the City is in full compliance with the above requirements. II. DUTIES OF MnDOT. A. ACCEPTANCE. MnDOT accepts designation as Agent of the City for the receipt and disbursement of federal funds and will act in accordance herewith. B. PROJECT ACTIVITIES. 1. MnDOT will make the necessary requests to the FHWA for authorization to use federal funds for the Project(s), and for reimbursement of eligible costs pursuant to the terms of this agreement. 2. MnDOT wiA provide to the City copies of the required Federal-aid clauses to be included in the bid solicitation and will provide the required Federal-aid provisions to be included in the Proposal for Highway Construction. 3. MnDOT will review and certify the DBE pa�ticipation and notify the City when certification is complete. If certification of DBE participation (or good faith efforts to achieve such participation) cannot be obtained, then City � must decide whether to proc�ed with awarding the contract. Failure to obtain such certification will result in the project becoming ineligible for federal assistance, and the City must make up any shortfall. 4. MnDOT will provide the required labor postings. C. PAYMENTS. 1. MnDOT will receive the federal funds to be paid by the FHWA for the Project(s), pursuant to Minnesota Statutes§ 161.36, Subdivision 2. 2. MnDOT will reimburse the City, from said federal funds made available to each Project, for each partial payment request, subject to the availability and limits of those funds. 3. Upon completion of the Project(s), MnDOT will perform a final inspection and verify the federal and state eligibility of all the payment requests. If the Project is found to have been completed in accordance with the plans and (MnDOT Agreement No. 99893) Page 7 specifications, MnDOT will promptly release any remaining federal funds due the City for the Project(s). 4. In the event MnDOT does not obtain funding from the Minnesota Legislature or other funding source, or funding cannot be continued at a sufficient level to allow for the processing of the federal aid reimbursement �equests, the City may continue the work with local funds only, until such time as MnDOT is able to process the federal aid reimbursement requests. D. AUTHORITY. MnDOT may withhold federal funds, where MnDOT or the FHWA determines that the Project(s) was not completed in compliance with federal �equirements. E. INSPECTION. MnDOT, the FHWA, or duly authorized representatives of the state and federal government will have the right to audit, evaluate and monitor the work performed under this agreement. The City will make available all books, records, and documents pertaining to the work hereunder, for a minimum of seven years following the closing of the construction contract. III. TORT LIABILITY. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability. IV. ASSIGNMENT. Neithe� party will assign or transfer any rights or obligations under this agreement without prior written approval of the other party. V. AMENDMENTS. Any amendments/supplements to this Agreement will be in writing and executed by the same.pa�ties who executed the original agreement, or their successors in office. VI. AGREEMENT EFFECTIVE DATE. This agreement is effective upon execution by the appropriate State officials pursuant to Minnesota Statutes Section 16C.05. VII. CANCELLATION. This agreement may be canceled by the City or MnDOT at any time, with or without cause, upon ninety (90) days written notice to the other party. Such termination will not remove any unfulfilled financial obligations of the City as set forth in this Agreement. In the event of such a cancellation the City will be entitled to reimbursement for MnDOT-approved federally eligible expenses incurred for work satisfactorily performed on the Project to the date of cancellation subject to the terms of this agreement. VIII. DATA PRACTICES ACT. The parties will comply with the provisions of the Minnesota Government Data Practices Act (Minnesota Statutes chapter 13) as it applies to all data gathered, collected, created, or disseminated related to this Agreement. Remainder of this page left intentionally blank (MnDOT Agreement No. 99893) Page 8 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. CITY OF GOLDEN VALLEY 2. DEPARTMENT OF TRANSPORTATION City certifies that the appropriate person(s) have executed the contract on behalf of the City as required by applicable articles, By: bylaws, resolutions or ordinances Title: Director By: Sta#e Aid for Local Transportation Title: Date: Date: 3. COMMISSIONER OF ADMINISTRATION By: By: Title: Date: Date: (MnDOT Agreement No. 99893) Page 9 ��t �� . �� i ��a�� oi9�-�.0 � ��. �/ P Finance O ��' � N+ V 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. K. Receipt of October 2011 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report on the following funds: General Fund Operations Conservation/Recycling Fund (Enterprise Fund) Water and Sewer Utility Fund (Enterprise Fund) Brookview Golf Course (Enterprise Fund) Motor Vehicle Licensing Fund (Enterprise Fund) Storm Utility Fund (Enterprise Fund) The revenues and expenditures show current month actual and year-to-date actual compared to the 2011 approved budget. General Fund Operations: The 2011 unallotment from the State is estimated at $369,240. The receipt of Market Value Homestead Credit (MVHC) will not take place in October and December. As of October 2011, the City is using $2,355,440 of fund balance to balance the General Fund budget. Attachments October 2011 General Fund Financial Report - unaudited (2 pages) October 2011 Conservation/Recycling Fund Financial Report (Enterprise Fund) - unaudited (1 page) October 2011 Water and Sewer Utility Fund Financial Report (Enterprise Fund) - unaudited (1 page) October 2011 Brookview Golf Course Financial Report (Enterprise Fund) - unaudited (1 page) October 2011 Motor Vehicle Licensing Fund Financial Report (Enterprise Fund) - unaudited (1 page) October 2011 Storm Utility Fund Financial Report (Enterprise Fund) - unaudited (1 page) Recommended Action Motion to receive and file the October 2011 Financial Reports. City of Golden Valley Monthly Budget Report-General Fund Revenues October, 2011 (unaudited) Percentage Of Year Completed 83.00% Over % 2011 October YTD (Under) of Budget Type Budqet Actual Actual Bud et Received Ad Valorem Taxes $11,702,050 0 $6,052,152 ($5,649,898) 51.72% (1) Licenses 166,865 4,803 205,329 $38,464 123.05% Permits 576,400 132,952 830,323 $253,923 144.05% Federal Grants 0 0 12,797 $12,797 (6) State Aid 10,500 (179) 91,423 $80,923 870.70% (4) Hennepin County Aid 0 0 2,850 $2,850 Charges For Services: General Government 37,725 1,657 32,$50 ($4,875) 87.08% Public Safety 190,115 14,887 186,585 ($3,530) 98.14% Public Works 124,000 11,609 104,588 ($19,412) 84.35% Park& Rec 392,200 14,592 374,461 ($17,739) 95.48% Other Funds 981,500 (9,666) 748,918 ($232,582) 76.30% (5) Fines & Forfeitures 250,000 25,809 226,827 ($23,173) 90.73% (2) Interest On Investments 100,000 0 1,012 ($98,988) 1.01% (3) Miscellaneous Revenue 214,140 13,659 225,131 $10,991 105.13% Transfers In 175,000 0 175,000 $0 100.00% TOTAL Revenue $14,920,495 $210,123 $9,270,246 ($5,650,249) 62.13% Notes: (1) The first half taxes was received in July. This includes the Animal Humane Society payment. (2) Fines and Forfeitures are through July. (3) Investments will be booked at year end. (4) State Training will be received in August. This includes a HEAT training for Police (overtime) and Energy Grant($33,677)for electrical improvements (Killmer Contract paid from 1425.6382-$35,504) (5) HRA Transfer was received in July. (6) Reimbursement of Violent Offenders Task Force City of Golden Valley Monthly Budget Report- General Fund Expenditures October, 2011 (unaudited) Over % 2011 October YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. Council $287,970 39,965 236,082 ($51,888) 81.98% City Manager 747,095 54,406 572,857 (174,238) 76.68% Admin. Services 1,524,180 99,891 1,204,592 (319,588) 79.03% Legal 420,000 13,727 120,642 642 100.54% (1) General Gov't. Bldgs. 570,680 36,077 372,022 (198,658) 65.19% Planning 322,315 22,258 249,089 (73,226) 77.28% Police 4,695,320 330,966 3,493,095 (1,202,225) 74.40% Fire and Inspections 1,516,730 114,063 1,193,643 (323,087) 78.70% Public Works Admin. 319,830 24,489 251,476 (68,354) 78.63% Engineering 613,515 17,532 409,058 (204,457) 66.67% Streets 1,333,375 130,610 1,102,261 (231,114) 82.67% Community Center 71,400 3,584 35,151 (36,249) 49.23% Park & Rec. Admin. 672,460 49,178 505,246 (167,214) 75.13% Park Maintenance 996,485 69,739 813,702 (182,783) 81.66% Recreation Programs 409,�70 17,994 328,325 (80,845) 80.24% Risk Management 280,000 73,679 298,475 18,475 106.60% (3) Transfers Out 439,970 0 439,970 0 100.00% (2) TOTAL Expenditures $14,920,495 $1,098,158 $11,625,686 ($3,294,809) 77.92% (1) Legal is paid through September, 2011. (2) Transfers out were made in June. (3) This includes four quarterly payments. LMC dividend paid in December. City of Golden Valley Monthly Budget Report-Conservation/Recycling Enterprise Fund October, 2011 (unaudited) Over 2011 October YTD (Under) % Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 51,425 0 56,026 4,601 10$.95% Recycling Charges 275,975 24,163 197,890 (78,085) 71.71% (3) Interest on Investments 10,000 0 0 (10,000) 0.00% (1) Total Revenue 337,400 24,163 253,916 (83,484) 75.26% Expenses: Recycling 418,360 1,567 212,550 (205,810) 50.81% (2) Total Expenses 418,360 1,567 212,550 (205,810) 50.81% (1) Interest Earnings are allocated at year-end. (2) This is through August, 2011 curbside services. City of Golden Valley Monthly Budget Report-Water and Sewer Utility Enterprise Fund October,2011(unaudited) Over 2011 October YTD (Under) % Budget Actual Actual Budget Current Revenue Water Charges 4,304,300 532,334 3,376,184 (928,116) 78.44% Sewer Charges 3,210,000 285,244 2,466,596 (743,404) 76.84% Meter Sales 5,000 1,140 6,869 1,869 137.38% MCES Grant Program 0 0 110,789 110,789 Penalties 100,000 5,767 131,257 31,257 131.26% Charges for Other Services 190,000 31,864 288,005 98,005 151.58% State Water Testing Fee Pass Through 43,000 4,042 34,495 (8,505) 80.22% Certificate of Compliance 45,000 4,750 71,250 26,250 158.33% Interest Earnings 85,000 0 0 (85,000) 0.00% Total Revenue 7,982,300 865,141 6,485,445 (1,496,855) 81.25% Expenses: Utility Administration 2,769,610 218,836 2,560,945 (208,665) 92.47% Sewer Maintenance 2,248,140 193,669 1,925,486 (322,654) 85.65% Water Maintenance 3,873,915 342,883 3,111,674 (762,241) 80.32% Total Expenses 8,891,665 755,388 7,598,105 (1,293,560) 85.45% City of Golden Valley Monthly Budget Report-Brookview Golf Course Enterprise Fund October, 2011(unaudited) Over 2011 October YTD (Under) % Budget Actual Actual Budget Current Revenue Fees 981,155 54,776 789,151 (192,004) 80.43% Driving Range Fees 112,600 5,041 98,965 (13,635) 87.89% Par 3 Fees 194,240 6,295 155,220 (39,020) 79.91% Pro Shop Sales 80,000 6,221 76,216 (3,784) 95.27% Pro Shop Rentals 243,050 16,201 212,681 (30,369) 87.51% Concession Sales 216,000 12,860 206,445 (9,555) 95.58% Other Revenue 109,325 27 60,864 (48,461) 55.67% Interest Earnings 15,000 0 0 (15,000) 0.00% (1) Less:Credit Card Charges/Sales Tax (150,000) (6,054) (25,627) 124,373 17.08% Total Revenue 1,801,370 95,367 1,573,915 (227,455) 87.37% Expenses: Golf Operations 666,450 30,756 562,178 (104,272) 84.35% (2) Course Maintenance 742,820 49,103 549,693 (193,127) 74.00% Pro Shop 109,560 7,965 102,161 (7,399) 93.25% Grill 185,185 10,171 155,894 (29,291) 84.18% Driving Range 45,615 3,005 42,714 (2,901) 93.64% Par 3 Course 30,525 1,696 24,862 (5,663) 81.45% Total Expenses 1,780,155 102,696 1,437,502 (342,653) 80.75% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. The Course closed for the season on November 6,2011 Net Assets at 12-31-10 were$1,007,118. City of Golden Valley Monthly Budget Report-Motor Vehicle Licensing Enterprise Fund October, 2011(unaudited) Over 2011 October YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 9,000 0 0 (9,000) 0.00% (1) Charges for Services 531,000 0 137,462 (393,538) 25.89% Total Revenue 540,000 0 137,462 (402,538) 25.46% Expenses: Motor Vehicle Licensing 529,135 0 360,281 (168,854) 68.09% (2) Total Expenses 529,135 0 360,281 (168,854) 68.09% (1) Interest Earnings are allocated at year-end. (2)Transfer was made in June, 2011. *Net Assets at 12/31/2010 were$976,515. City of Golden Valley Monthly Budget Report-Storm Utility Enterprise Fund October, 2011(unaudited) Over 2011 October YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 50,000 0 0 (50,000) 0.00% (1) Storm Sewer Charges 2,212,150 180,986 1,643,052 (569,098) 74.27% State Reimbursement(MPCA) 0 0 56,686 56,686 Bassett Creek Watershed 715,000 0 0 (715,000) 0.00% Total Revenue 2,977,150 180,986 1,699,738 (1,277,412) 57.09% Expenses: Storm Utility 2,018,810 117,785 1,272,173 (746,637) 63.02% (2) Street Cleaning 117,460 11,729 75,010 (42,450) 63.86% Environmental Control 276,985 11,469 80,351 (196,634) 29.01% Debt Service Payments 437,300 0 435,899 (1,401) 99.68% Total Expenses 2,850,555 140,983 1,863,433 (746,637) 65.37% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end and 2010 PMP is not complete. C3�_ ,, � ��+ � '�tk .� 0� ^3 r� � � e Public Works �� 763-593-8030/763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 3. L. 2013-14 Pavement Management Program 1. Request Feasibility Reports 2. Authorize Agreements with SEH, Inc. for Professional Services Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary The proposed 2013 and 2014 Pavement Management Program (PMP) includes reconstruction of approximately 2.2 miles of local streets within the south-central portion of the City. The current PMP plan indicates that these projects are combined as a single project for 2013. However, based upon budget concerns, the Council may consider splitting the project into finro years. The years indicated for construction are to be considered tentative, and subject to change as information regarding the construction of the Metrapolitan Council Environmental Services forcemain on Turners Cross Road develops. The streets included in the proposed project are: 2013 • Western Avenue North, Jersey Avenue to Hampshire Avenue North • Idaho Avenue North, Western to Glenwood Avenue • Hampshire Avenue North, Western to Glenwood Avenue • West Cortlawn Circle, Cortlawn to Western Avenue North • North Cortlawn Circle • South Cortlawn Circle • Edgewood Avenue south, cul-de-sac to Glenwood Avenue 2014 • TH 55 South Frontage Road • Yosemite Avenue North • Yosemite Circle • Loring Lane • Woodstock Avenue If the City Council authorizes staff to proceed with the preparation of a feasibility report, staff will begin the preliminary work required for project development. The administration of the 2013 and 2014 PMP will be performed by City staff. Letters of proposal for the design services for the projects have been received from the consulting engineering firm of SEH, Inc. The proposed design services include preliminary survey, geotechnical review and recommendation, traffic and water resource engineering, public participation, preparation of the feasibility report, and completion of construction plans, specifications and bidding documents. The estimated cost of these professional engineering services, as outlined in the November 1, 2011 letters, is as follows: 2013: Cost not to exceed $224,500 2014: Cost not to exceed $224,500 It is recommended that the feasibility reports and preliminary design for these PMP projects be perFormed concurrently in order to realize savings typical for a larger scale project. These savings include public participation, survey work, soil borings and meeting expenses that will be reduced with increased project mileage. The public participation and preliminary engineering services for the projects will begin shortly after the Council's authorization for the feasibility report and the SEH professional services contract. Attachments Map of 2013-2014 Pavement Management Program (1 page) Resolution Ordering Preparation of Feasibility Reports for 2013 and 2014 Pavement Management Program (1 page) Proposal letter for the 2013 PMP from SEH, Inc. to Jeannine Clancy dated November 1, 2011(4 pages) Proposal letter for the 2014 PMP from SEH, Inc. to Jeannine Clancy dated November 1, 2011(4 pages) Recommended Action: Motion to adopt Resolution Ordering Preparation of Feasibility Reports for the 2013 and 2014 Pavement Management Program. Motion to authorize entering into agreements for professional engineering services with SEH, Inc. in an amount not to exceed $224,500 for the 2013 PMP; and in an amount to exceed $224,500 for the 2014 PMP. � � �� November 1,2011 RE: Golden Valley 2013 Pavement Management Progam City Project No. 13-1 Jeannine Clancy Director of Public Works City of Golden Valley 3400 Golden Valley Road Golden Valley,MN 5542� Dear Jeannine: Thank you for the opportunity to provide professional services to the City of Golden Valley for the reconstruction of streets in the 2013 Pavement Management Program(PMP).The City is requesting a scope of work that includes preliminary, final design,plan preparation and bidding services. This letter serves as the Supplemental Letter Agreement in accordance with the Agreement for Professional Services between the City of Golden Valley and SEH. Background The design services for this project will be combined with the 2014 PMP project. Both the 2013 PMP and the 2014 PMP will have separate construction contracts. Therefore SEH will prepare separate contract documents for bidding and construction,but the design process will be completed simultaneously to create meeting efficiencies and reduce design costs. The City of Golden Valley proposes to rehabilitate 1.0 miles of streets in the Cortlawn Pond neighborhood. The Cortlawn Pond neighborhood is located north of Cortlawn Pond, south of Glenwood Avenue(CSAH 40)and e,ast of Jersey Avenue North.. The following streets are included in the project: Cortlawn Pond Neighborhood • Western Avenue North,Jersey Avenue to Hampshire Avenue North • Idaho Avenue North,Western to Glenwood Avenue • Hampshire Avenue North,Western To Glenwood Averiue • West Cortlawn Circle,Cortlawn to Western Avenue North • North Cortlawn Circle • South Cortlawn Circle • Edgewood Avenue South,culdesac to Glenwood Avenue Public utilities such as water,storm sewer and sanitary�ist in the right of way.The need far improvements to the existing public utilities as well as other private utility facilities such as underground power and gas will be identi�ed as part of the scope of work,however,the extent of rehabilitation required will not be known until after the preliminary design phase. The project location is shown on the attached Exhibit 1. Jeannine Clancy November 1, 2011 Page 2 Scope of Work Preliminary Survey SEH will provide preliminary survey services for the streets included in the program. The proposed survey work will include obtaining vertical and horizontal control, available property corner and monument control,and the gathering of topographic,profile and cross-section information. SEH will request Gopher One State field markings for private utilities and include them in the base map generated for the plans. Meetings/Project Communication We propose to attend a kick off ineeting with Public Works staff at the beginning of the project.The purpose of this meeting will be to plan the public process, check in once more with the scope and schedule,receive direction and assign tasks.We have included a number of staff meetings in the scope, expecting to hold monthly progress meetings during the preliminary and final design phases of the project.We believe consistent monthly design team meetings will provide good timing for feedback and critical to keeping the design, schedule and design budget on track. We have also included one meeting for an on-site drainage design walk-thru with City staff to review and discuss the preliminary design,one on-site private utility meet to discuss the project with private utility companies prior to field marking private utilities,one private utility design meeting to discuss the design with the private utility companies,two meetings for special design issues that arise requiring additional attention, and one meeting for review of the plans and specifications with City staff. Public Involvement The public involvement approach to this project is expected to be similar in nature to those followed in previous City PMP projects.We expect to assist the City with an initial newsletter to introduce the project to the neighborhood and two evenings of open house format meetings. In addition, SEH will provide both elchibits and staff at the public involvement open house.The exhibits for the open house will consist�of City supplied aerial photography on which the project area is illustrated with preliminary design information prepared by SEH.We have also included time to prepare three to four large graphic boards. The City will provide sign in sheets, comment cards and other information in project folders. Sue Mason, Project Manager,Dan Erickson,Project Engineer and Mike Kotila,Traffic Engineer will be present at the open house. The purpose of the open house will be to present the preliminary design layout and answer any fo2low up questions. This meeting is expected to be held toward the end of the preliminary design phase of the project. For the purpose of this proposal,we have included time far the Project Manager,or another staff inember (as needed)to attend two issue specific meetings that may be necessary for the project.We have also included time to prepare for and attend the public hearing. Geotechnical Street Analysis and Report Geologically,the majority of the streets exist in Des Moines Lobe till,which typically consists of sandy lean clay or clayey sand. The south end of Edgewood Avenue appears to be constructed on fill over swamp deposits. Jeannine Clancy November l, 2011 Page 3 SEH's geotechnical engineers will be providing the geotechnical boring coordination,evaluation and technical assistance with the project. They will coordinate the boring locations and material testing program, sub grade and pipe bedding recommendations. SEH will review the subsurface materials and borings,identify potential problems, develop an additional boring progam(if necessary)and make r�ommendations based upon the information that is available. The recommendations will be summarized in a memo for your information and project file. Soil borings and Lab Testing services will be performed by American Engineering Testing(AET)and subcontracted by SEH. The drilling progam consists of 14 soil borings drilled to 15-foot penetration,at approximately 400-foot intervals along the streets. Sub watershed Water Quatity Investiganon A northerly portion of the surface runoff in the Cortlawn Pond neighborhood flows into a backyard pond and then eventually flows south into the Cortlawn Pond,then west and ultimately into the Sweeney branch. As part of the study, SEH will review and evaluate opportunities within the project area in which water quality improvements can be implemented. Sidewalks and Trails We do not anticipate any study or design of sidewalks and trails for this project. Traffic/Intersection Improvements The design team will review the intersection geometry at the neighborhood street intersection as well and evaluate the options available for improvements. Additional time has been budgeted to assist the City with minor/miscellaneous traffic issues as they arise during the project. Preliminary,Final Design and Plan Preparation SEH will prepare preliminary street and utility design for the area.Existing profiles and alignments will be reviewed and optimized for drainage,storm sewer added as needed,and driveway grades reviewed and improved if possible. The condition of the water main and sanitary sewer is not known at this time,but we included time for some replacement and repairs if needed in addition to the routine maintenance and adjustments because of the new construction.The plans will be prepared according to City standards. Final Plans will be submitted to the City staff for review and approvaL Project Team Sue Mason will be the Project Manager. Dan Erickson is assigned to the project as the Project Engineer, providing preliminary and fmal design along with technical production work. Ron Farmer will provide the geotechnical analysis and evaluation for the streets included in the program. Mike Kotila,Traffic Engineer will participate in the public involvement activities and other traffic related matters. Other technical experts may be called upon to participate in meetings,depending on the issues that are brought forth by residents and other stakeholders. Sue Mason and Dan Erickson will attend the project staff meetings and neighborhood open house as needed. Schedule We expect to begin working on the preliminary survey as soon as the contract is signed,weather provided. The subsurface soils investigation field work will begin this fall as well if possible.The open house is expected to be held in June 2012,feasibility report anticipated for September 2012,public hearing in November,with final design and plans following. The bidding will likely be in January or February 2013. Jeannine Clancy November 1,2011 Page 4 Compensation SEH proposes to be compensated for the scope of work proposed in this Agreement on an hourly basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses,including reproductions,mileage and equipment. We have estimated the services described above to cost a total of $224,500. The person/hour task budgets for each phase of the work are attached. The summary of engineering services is as follows: Preliminary Survey $ 15,100 Meetings and Public Involvement $ 37,700 Geotechnical Services $ 6,500 AET Drilling and Testing Services $ 8,200 Preliminary Design&Feasibility Report $ 51,500 Final Design&Plan Preparation $ 105.500 2013 PMP Estimated Engineering Fees $ 224,500 This agreement is an understanding of the project to date. If this document satisfactorily sets forth you understanding of our agreement,please sign in the space below and return one copy to our office. We look forward to working with you,your staff and the community on this project. Thanks for the opportunity to continue to work with the City of Golden Valley. Respectively submitted, SHORT ELLIOTT HENDRICKSON INC. ��$�,�� S n M.Mason,PE Principal Approved this day of ,20ll City of Golden Valley,Minnesota By c: Mike Kotila,Dan Erickson,Ron Farmer s:lfj�g\goidv\common�proposaLs�2013 pmp\wotdVetteragreement2013pmp.dopc � �� November 1, 2011 RE: Golden Valley 2014 Pavement Management Program City Project No. 14-1 Jeannine Clancy Director of Public Works City of Golden Valley 3400 Golden Valley Road Golden Valley,MN 55427 Dear Jeannine: Thank you for the opportunity to provide professional services to the City of Golden Valley for the reconstruction of streets in the 2014 Pavement Management Program(PMP).The City is requesting a scope of work that includes preliminary, final design,plan preparation and bidding services. This letter serves as the Supplemental Letter Agreement in accordance with the Agreement for Professional Services between the City of Golden Valley and SEH. Background The design services for this project will be combined with the 2013 PMP project. Both the 2013 PMP and the 2014 PMP will have separate constntction contracts. Therefore SEH will prepare separate contract documents for bidding and construction,but the design process will be completed simultaneously to create meeting efficiencies and reduce design costs. The City of Golden Valley proposes to rehabilitate 1.2 miles of streets in the Yosemite Park neighborhood plus a short segment on the east end of the TH 55 Frontage Road,east of TH 100. The Yosemite Park neighborhood is located in the southwest corner of TH 100 and TH 55. The following streets are included in the project: • TH 55 South Frontage Road Yosemite Park Neighborhood • Yosemite Avenue North � Yosemite Circle • Loring Lane • Woodstock Avenue Public utilities such as water,storm sewer and sanitary exist in the right of way.The need for improvements to the existing public utilities as well as other priyate utility facilities such as underground power and gas will be identified as part of the scope of work,however,the extent of the amount of rehabilitation required will not be known until a$er the preliminary design phase. The project location is shown on the attached Exhibit 1. Jeannine Clancy November 1, 2011 Page 2 Scope of Work Preliminary Survey SEH will provide preliminary survey services for the streets included in the program. The proposed survey work will include obtaining vertical and horizontal control,available property corner and monument control,and the gathering of topographic,profile and cross-section information. SEH will request Gopher One State field markings for private utilities and include them in the base map generated for the plans. Meetings/Project Communication We propose to attend a kick off ineeting with Public Works staff at the beginning of the project.The purpose of this meeting will be to plan the public process,check in once more with the scope and schedule,receive direction and assign tasks. We have included a number of staff ineetings in the scope, expecting to hold monthly progress meetings during the preliminary and final design phases of the project. We believe consistent monthly design team meetings will provide good timing for feedback and critical to keeping the design, schedule and design budget on track. We have also included one meeting for an on-site drainage design walk-thru with City staff to review and discuss the preliminary design, one on-site private utility meet to discuss the project with private utility companies prior to field marking private utilities,one private utility design meeting to discuss the design with the private utility companies,two meetings for special design issues that arise requiring additional attention, and one meeting for review of the plans and specifications with City staff. . Public Involvement The public involvement approach to this project is expected to be similar in nature to those followed in previous City PMP projects. We expect to assist the City with an initial newsletter to introduce the project to the neighborhood and two evenings of open house format meetings. In addition, SEH will provide both exhibits and staffat the public involvement open house.The exhibits for the open house will consist of City supplied aerial photography on which the project area is illustrated with preliminary design information prepared by SEH. We have also included time to prepare three to four large graphic boards. The City will provide sign in sheets,comment cards and other information in project folders. Sue Mason Project Manager,Dan Erickson,Project Engineer and Mike Kotila,Traffic Engineer will be present at the open house. The purpose of the open house will be to present the preliminary design layout and answer any follow up questions. This meeting is expected to be held toward the end of the preliminary design phase of the project. For the purpose of this proposal,we have included time for the Project Manager,or another staff inember (as needed)to attend two issue specific meetings that may be necessary for the project. We have also included time to prepare for and attend the public hearing. Geotechnical Street Analysis and Report Geologically,the majority of the streets exist in Des Moines Lobe till,which typically consists of sandy lean clay or clayey sand. However,the TH 55 Frontage road appears to be constructed on fill over swamp deposits. SEH's geotechnical engineers will be providing the geotechnical boring coordination, evaluation and technical assistance with the project. They will coordinate the boring locations and material testing Jeannine Clancy November 1, 2011 Page 3 program, sub grade and pipe bedding recommendations. SEH will review the subsurface materials and borings,identify potential problems, develop an additional boring program(if necessary)and make recommendations based upon the information that is available. The recommendations will be summarized in a memo for your information and project file. Soil borings and lab testing services will be performed by American Engineering Testing Inc. (AET)and subcontracted by SEH. The drilling program consists of 17 soil borings at approximately 400-foot intervals along the streets. Fifteen(15)will be drilled to 15-foot penetration while the two borings on the TH 55 frontage road will be drilled to approximately 30-foot penetration to extend through the swamp deposits. The intent is not to remove the swamp deposits,but rather understand their extent and engineering characteristics in order to assess long-term street performance impacts. Sub watershed Water Quality Investigation The surface water from the Yosemite Neighborhood flows south to Turners Pond and then ultimately into the Sweeney branch. As part of the study, SEH will review and evaluate opportunities within the project area in which water quality improvements can be implemented. Sidewalks and Trails We do not anticipate any study or design of sidewalks and trails for this project. Traffic/Intersection Improvements The design team will review the intersection geometry at the neighborhood street intersection as well and evaluate the options available for improvements. Additional time has been budgeted to assist the City with minor/miscellaneous traffic issues as they arise during the project. Preliminary,Final Design and Plan Preparation SEH will prepare preliminary street and utility design for the area.Existing profiles and alignments will be reviewed and optimized for drainage, storm sewer added as needed,and driveway grades reviewed and improved if possible. The condition of the water main and sanitary sewer is not known at this time,but we included time for some replacement and repairs if needed in addition to the routine maintenance and adjustments because of the new construction. The plans will be prepared according to City standards. Final Plans will be submitted to the City staff for review and approval. Project Team Sue Mason will be the Project Manager. Dan Erickson is assigned to the project as the Project Engineer, providing preliminary and fmal design along with technical production work. Ron Farmer will provide the geotechnical analysis and evaluation for the streets included in the program. Mike Kotila,Traffic Engineer will participate in the public involvement activities and other traffic related matters. Other technical experts may be called upon to participate in meetings,depending on the issues that are brought forth by residents and other stakeholders. Sue Mason and Dan Erickson will attend the project staff meetings and neighborhood open house as needed. Schedule We expect to begin working on the preliminary survey as soon as the contract is signed,weather provided. The subsurface soils investigation field work will begin this fall as well if possible. The open house is expected to be held in June 2012,feasibility report anticipated for July 2012,public hearing in November,with final design and plans following. The letting will likely be in January or February 2014. Jeannine Clancy November 1,2011 Page 4 Compensation SEH proposes to be compensated for the scope of work proposed in this Agreement on an hourly basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses,including reproductions,mileage and equipment.We have estimated the services described above to cost a total of $224,500. The person/hour task budgets for each phase of the work are attached. The summary of engineering services is as follows: Preliminary Survey $ 15,100 Meetings and Public Involvement $ 37,700 Geotechnical Services $ 6,500 AET Drilling and Testing Services $ 8,200 Preliminary Design&Feasibility Report $ 51,500 Final Design&Plan Preparation $ 105,500 2014 PMP Estimated Engineering Fees $ 224,500 This agreement is an understanding of the project to date. If this document satisfactorily sets forth you understanding of our agreement,please sign in the space below and return one copy to our office. We look forward to working with you,your staff and the community on this project. Thanks for the opportunity to continue to work with the City of Golden Valley. Respectively submitted, SHORT ELLIOTT HENDRICKSON INC. "l��— S M.Mason,PE Principal Approved this day of ,2011 City of Golden Valley,Minnesota By c: Mike Kotila,Dan Erickson,Ron Farmer s:�fj\g\goldvkommon�proposa1s�2013 pmp\wmdUettecagreemen@014pmp.doctic � j � _ � _ II = UJ a' o p1 R` A� U � vei. d J � OI � " � ^' N eny zeyal¢N C ' � N any za4��aN g any zay�;ery o � � m M y� o N any evne��p v� c � a` N any eme�30 v � �h � S any eN,el70 � Q �u Q a' o �F a � 9 a �q r v O � o � g.�N � c m'R� °1 '`m n r� --- � � ��N � �/� 0 �� c m m -- �� — � � �� pA�� ..�� m . � � � mmoa q A N �—�— , ;�a� a � _ ��=Q o • � o m LL ro O N \ � �J oy o o � � � \ "7 � o �0 2 � Y �A �� U c yQ U j F f1 s p ; � �o � � ��° o J o �ay unne� ,� i� N�4�el!l p 3 `r Tur�4 > >anop a � � a �y � .o 0 � a K � � vp�� Rd � O NwY�� y G a e''� � yw� � 0,� F �aa� � wY� YI N�a�e��,� . N peo�sso�� nl S Pea�sso��saawnl � �� o` � > s � �, a c � _ � c � e�d �� o � d m 3°�ao plpax__.�. . � m Val1m� ^ Q �� ^ „ /1 � —' ° 'o� (V/�% 0 " ' �� N = 3 Olson Mem Y ° ' 1 Y � � � � � N any aueZ � P21�1aa�� O : � � �' �, � N LL -- �D P21�epuee�y . � y f m , 3 ' � ,� o,a � _ - m $ va n�H 6��H �� f �� "� N .� � c,J '�,Ms^v ��_, � una � � t e � o a '� .�.—. o S8Ab7��IMSU7I18 _ C �p o y � ��onta9e Rd '^ � \. P p��a/s�p � I 4 t � O J � d T J. g any ope�o�o� a � r ( � � S e�V eao�ea _. .�a O- !�—y N ap se�Bnoa � �_ m �. � � J � _� �iJ O N poon�a6p3 J �fsa N 3 y�,, . m a S� u w � ?� c p � ' G�� S eny epi�o/ � U ��a�, N tle�6�oa� � . �. � s « �n y �o r �n � P I � U = �SaM _i ; K �^� � �°C ' ` . d �I C9 �.;._. .--- g any a�iysdw a Nany oqep� �__ o U � C � O N � �0 � Q' L D Jersey Ave N � o a Z N an saa� . . . .� S any R f c� 1S 70 m � � � I 1 Varner Cir;; � p A pp �cky Ave N S any R��n�uaN t:: . ?-i- cn u � a a m C Y x l`�� Y U� " � Resolution 11-69 December 6, 2011 Member introduced the following resolution and moved its adoption: RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR CITY IMPROVEMENT PROJECT 13-01 2013 PAVEMENT MANAGEMENT PROGRAM AND CITY IMPROVEMENT PROEJCT 14-01 2014 PAVEMENT MANAGEMENT PROGRAM WHEREAS, it is proposed to reconstruct the streets listed below and to assess the benefited properties pursuant to Minnesota Statutes Chapter 429 for the following streets: 2013 Pavement Management Program Western Avenue North, Jersey Avenue to Hampshire Avenue North Idaho Avenue North, Western to Glenwood Avenue Hampshire Avenue North, Western to Glenwood Avenue West Cortlawn Circle, Cortlawn to Western Avenue North North Cortlawn Circle South Cortlawn Circle Edgewood Avenue south, cul-de-sac to Glenwood Avenue 2014 Pavement Management Program TH 55 South Frontage Road Yosemite Avenue North Yosemite Circle Loring Lane Woodstock Avenue NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota that the proposed improvements be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are feasible and as to whether they should best be made as proposed or in connection with some other improvements, and the estimated cost of the improvements as recommended. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. �� . ' � :z Q �� ' ' -� a � Fire Department � � 763-593-8079/763-593-8098 (fax) �� $ ..'fi SPSEYr°� . Executive Summary for Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 4. A. Public Hearing - Second Consideration - Ordinance #474 -Amending Section 6.34, Subdivision 13(B), Administration Civil Penalties: Tobacco Licensee Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary On July 19, 2011, Ordinance No. 462 was approved repealing in its entirety City Code Section 6.34: Tobacco, and adding a new City Code Section 6.34: Tobacco. Since adoption of the new Section 6.34, there has been identified the need to consider amending Section 6.34, Subdivision 13(B) Administrative Civil Penalties: Licensee. A Public Hearing Notice along with the proposed ordinance outlining the changes to Section 6.34 Subdivision 13(B) was mailed to all licensees. The City Council approved the ordinance on its first consideration on November 15, 2011. If the Council adopts the ordinance on its second consideration, it will be effective upon publication. Attachment Ordinance #474 -Amending Section 6.34, Subdivision 13(B), Administration Civil Penalties: Tobacco Licensee (1 page) Recommended Action Motion to adopt on Second Consideration, Ordinance #474 -Amending Section 6.34, Subdivision 13(B), Administration Civil Penalties: Tobacco Licensee. ORDINANCE NO. 474, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Amending Section 6.34, Subdivision 13(B), Administration Civil Penalties: Tobacco Licensee The City Council for the City of Golden Valley hereby ordains: Section 1. City Code Section 6.34, Subdivision 13(B) is hereby amended by deleting the existing language and replacing in its entirety with the following language: A. Administrative Civil Penalties: Licensee. If a licensee or an employee of a licensee is found to have violated this Section the licensee shall be charged an administrative penalty as follows: 1. First violation. The Council shall impose a civil fine of five hundred dollars ($500) and suspend the license for not less than five (5) consecutive days. 2. Second violation within twenty-four (24) months. The Council shall impose a civil fine of seven hundred fifty dollars ($750) and suspend the license for not less than fifteen (15) consecutive days. 3. Third violation within twenty-four (24) months. The Council shall impose a civil fine of one thousand-dollars ($1,000) and suspend the license for not less than thirty (30) consecutive days. 4. Fourth violation within twenty-four (24) months. The Council shall revoke the license for at least one (1) year. Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 6.99 entitled "Violation A Misdemeanor or Petty Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This Ordinance shall take effect and be in force from and after its passage and publication. Adopted by the City Council this 6th day of December, 2011 /s/Linda R. Loomis Linda R. Loomis, Mayor ATTEST: /s/Susan M. Virniq Susan M. Virnig, City Clerk �i � i,'� ��k � ��fla'hn �� rr�ii�i. � ��;'iVN a�� O � „��, � �� Planning �, e 763-593-8095 / 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 "60 Days" Deadline: December 11, 2011 Agenda Item 4. B. Public Hearing - Preliminary Design Plan Approval - PUD #66 - JLO - Amendment#4 - 7200 Wayzata Boulevard - Jeff Lupient, Applicant Prepared By Joe Hogeboom, City Planner Summary At the November 14, 2011 Planning Commission meeting, the Commission held an informal public hearing on the Preliminary PUD Plan for Amendment No. 4 to Lupient Infiniti PUD No. 66. The amendment would allow Lupient Infiniti to expand its building by enlarging the dealership's showroom and entry as well as adding a car wash to the north end of the building. The Planning Commission voted unanimously to recommend approval. As part of its recommendation, the Commission voted to add two requirements to the amendment. These requirements have been incorporated into conditions listed below. Attachments Location Map (1 page) Applicant's Narrative, dated September 20, 2011 (1 page) Unapproved Planning Commission Minutes dated November 14, 2011 (3 pages) Memo to Planning Commission dated November 1, 2011 (2 pages) Memo from Deputy Fire Marshal Ed Anderson dated September 27, 2011 (1 page) Existing PUD Permit #66 (4 pages) Proposed Site Plans (11 pages) Recommended Action Motion to approve the Preliminary Design Plan, Lupient Infiniti PUD No. 66, Amendment #4 subject to the following conditions: 1. The plans submitted with the application shall become a part of this approval. These plans were prepared for Lupient Automotive Group and include the following: existing and demolition site plan, proposed site plan, existing floor plans, orientation plans floor plans - building A, floor plans - building B and exterior elevations. 2. The Landscape Site Plan requested by the Planning Commission and dated November 22, 2011 shall become part of this approval. 3. The applicant shall stripe a pedestrian walkway from its handicap parking stalls to the front entrance of the building. 4. All recommendations and requirements outlined in the memorandum from Deputy Fire Marshal Ed Anderson to Mark Grimes, Director of Planning and Development dated September 27, 2011 shall become a part of this approval. 5. All signs on the property must meet the requirements of the City's Sign Code. 6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 2 f'Ottd A�� ` ` � � � i��Ctt AY@t1Ue Maaf'�h {f ��}�-�`�� _ � � 4 _ � `r Lia�ns Park t J L � � _ # �"' "-� -�--�--West�rn it�c '-� � tn -,�_ `.1 ,,_' > _ °� — _ �_ _. _. ..�_ _ i+uestsrn Rvo�-7 �- _. �.. _ --• �„.- � f {� t � ++� _ —_3--�- � i i � _ a • . � k� � ,,�� t �a 1� � Q � Coi�tawn G€r N; ; "' �, r �� s � . ,�� '* ft �� r � ' y ' i � � � � t�-�� `, �,��. � ��i � Cj � � � � , � � t 1 t � �f'� � �, �� 4 ;� � � °Cartiawrt Cir S_ > ; f 'y',� � 4 1 � '< - a y { � J k ' ' < � _i_, � �^ 1 ( � p ; ewaY�d 7 ! � i � � � �_t��g 11 ! 1 Cotcrno�C Rd=,-' � � �in , � Carttawn� a � .b ...� [�+"est Rdng Po»ci ; � ,, � � �� ,� t � � � ,.�f;�: h,.. �; :� �l�tltip�i�d� '� � � y 1 �� L,�uret Ar++e,isreenbetf{E&W�ir�g�Fonds�;, � _ � . , ,.__- ,�, .�. t _ _ --� _ __ -� ..,.... �.� _ ... _ _ _ _ _ _ .Lau{eEAve_ . _. ..._� � � ! � _ � � � Subject Property � � r � ir 4 ; �� 4' / I� t � •� T > ,� ts 4_�_ �_ } �'� ,� 1 ' _i"R9arkof St" ",� r�a i i t �.� � '�i/i�'�� ;q^ 1 � t� f{ � � i �� f � r � ��r �; � S. I i.� i� i i i i� �i � i ! !° �� °°� $ � ��i%��r � � {� P °i ,X f ! �i/�f/�� r i� I `ti _ ... ,.. _, _ -.l, _ "�-�-_J v+`� "" ��" Wayzata'BPv�..� �.� �_��...':.'�`�_ v ..v n � �.._. _ _� '_�.� �. .,. W��ktat��,� .�. �-+ `" �-- -,. � �_. � ,.� ... ._ ... w m. .�... ... —_.. _. .� _ ►ntofstste Hxy 394' _ _ _ _ .. � -. � � v ._ ,� .„„ v �.. — � � , .. ,�, � "' °- ,.s.,.,,�_ .- _ •- — —^ Int�rstate H�n+Y — � ._. 39� m° • .�� .....,._ ., ... w A �ABL'VD ^ .... 4 — ....._ �.... � ,,, � -. � "'. �- _ _ � �._.��. � � ,�- � I� i � �," _137N tA — � 4� C �„�^�r ! � u� c° __13TM�.A '� y�u, '`. -. _ e ,... _ �_, -' �` 4 t � _�� ,� � � t 1 �a t � � � t r w t � � � -' i3112S7W- z tn I I i � v�i 1 "� w �. � r �� ._.9�._ M ... ,^ ._ i._ ._,.. �� .,.. .147H ST W�_ � � .� Q ,,°z � i 1 � 1 i r� � � "'° =�'Cd7H S'T�t�St�' —_ � � I 1 1 t f � . ' a" � 1 f f � i ° { [ � � u� � � � i ! w � y�, � � I t � � 3� Q .ct �`�„ > i s, � � `� � a at y'�, � P � }_ _ _ �- �- _ �- �_ -�_ �°. — _ z� � � i � � � � �i � � � � � i � ! 1 � it C3 .... -� ..._x _. �w _ _ I r � ..i -� _�_ _. ._..� -�"- , �� I � ) ! t ! t 7 i � ! # i 1 I ; ''• r 1 � i I ! i t � �� Ma7anr+si»�zwA,�15�'�xM+ul�d�lLCyG�.S'u3.5?A0.5 � ` . ( l � p T92T1 � . INFINITI OF GOLDEN VALLEY PUD AMENDMENT . SEPTEMBER 20, 2011 NARRATIVE The present Infiniti Facility is in an existing"PUD Land Use" and this is a request for an amendment to that PUD. The Owners of the Infiniti Dealership have been informed by the Parent Infiniti Company that they must bring their Dealership into compliance with the new "Image" of Infiniti, which is comprised of a new "Glass Wall" at the front of the building and a new entry vestibule. The Owners would also like to add a car wash to the rear(north)of the building for restricted use for customer vehicles. The new "Glass Wall" is part of a minor extension of the Showroom (640 Sq.Ft.) and the new vestibule adds only 315 Sq.Ft. These two items alone would allow us to submit for a "minor amendment to the PUD", however the car wash at 1,150 Sq.Ft. puts this into a full PUD amendment. The additions have little or no effect to the existing parking lot except the car wash will reduce the amount of inventory parking on the site. This car wash is not a public wash and is only used by the Infiniti employees. There will be no changes in the grading or storm water control on the site and a minor change to the landscaping at the front of the building. The exterior materials on the additions shall match the existing and the only noticeable change will be the "Glass Wall" image which faces I-394. The additions total 2,128 Sq.Ft. resulting in a total building footprint of 21,528, an increase of 10%. Regular Meeting of the Golden Valley Planning Commission November 14, 2011 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, ouncil Chambers, 7800 Golden Vall Road, Golden Valley, Minnesota, on Monday, ember 14, 2011. Chair Waldhaus called the meeting to order at 7 pm. Those pr nt were Planning Commi sioners, Cera, Kisch ka, McCarty, Schmidgall, Ibaum and Waldha er. Also pres "as Director of Plan,ning and Development Mar ' es, City Pla er Joe oom and Adminis�r�tive Assistant � �_ �� , �isa Wittman. ;;; ,� 9. Approval of Minutes °v � �; � October 24, 2 Regular PI ��nning Commi ' Meet�g � =e= j � �°�a ;; ,:, Waldhaus �ferred to the first par raph on page 3 and°�skecl;#�at it`k��e clarified to � expla� at the process to re-desig te the properti�s"o� th`e�Ce�eral Land Use Plan , in the Comprehensive Plan" c uld take up;to six mo�;ths. � 2. Informal Public Hearing — Planned'�l��iit Development Amendment— 7200 Wayzata Blvd, Lupient Infiniti- PU-66,Amendment#4 Applicant: Lupient Infiniti- Addresses: 7200 Wa�Zata�`B�ul�`vard ,; .�; Purpose: To allo�nr for tt�e ex�ansion of the showroom and entry of the Infiniti �ealersFii��lus a car�wash addition to the north end of the building. .;,;; Hogeboom exp,lained �he a;ppl�car��'s proposal to amend their existing PUD in order to add a car wash bay'��d eXj�a��!tlie=showroom and entryway. He noted that this proposal could not b��consid�redsas a Minor PUD Amendment because the footprint of the building will be exp�i��l�ng�:w�no`��tf�� 3%. � `.�, s, �- ,n �.; E Ho�eboorri°�,tate�,that staff is recommending approval of this request. He referred to�#he PU�,��ection c��rthe�City Code and read the criteria used when considering approval of PUD��r��posal�� Segelbaum stated that the criteria Hogeboom referred to applies when considerir�g��`;�iew PUD proposal. Hogeboom agreed and said it is still helpful to use the criteria as a guide. Cera noted that the property is zoned Mixed Use and asked how this proposal fits within that zoning district. Hogeboom stated that that PUD is considered to be a separate zoning district and since this PUD already exists the Mixed Use requirements wouldn't apply. However, if this were a new proposal (not an amendment) it would require a Conditional Use Permit (CUP) because uses that require a CUP in the Commercial Zoning District also require a CUP in the Mixed Use Zoning District. Minutes of the Golden Valley Planning Commission November 14, 2011 Page 2 Kluchka asked who is responsible for the maintenance of the road on the front side (south) of the building. Grimes stated that the road along the south from Pennsylvania to Louisiana is privately owned and maintained by Lupient. Kluchka asked if the Planning Commission can add a conditional of approval stating that the road must be repaired. Grimes stated that the City can require that the road be maintained however, he knows that there are poor soil conditions in this area which makes maintenance difficult. Kluchka said he would like staff to review the condition of the roadway before this proposal goes to the City Council. �a�. Ken Nordby, NAI Architects, representing Lupient showed the Commisstori�pF�otos of the existing building and renderings of the building after the proposed addit%ons are��pmplete. He explained that as a result of the proposed addition they will lose=four of their ir��entory parking spaces, but no customer parking spaces. He referred to�;t�ie mainte�ance,of the roadway and noted that Lupient spent $11,000 this year on mai�tenar�c� due�r�'��he soil conditions. ,'- 5 �_ $�x „��f� Waldhauser referred to the parking area south of the pro��sed `r�w g�a�� wall feature and said she is surprised there is no landscaping proq��ed for tha�;�r�a. She asked if the parking spaces in that area are necessary and if�i�'could�l�� use�tl�i�stead for green space. Nordby stated that is a convenient spot for custon�ers to pai-lc and added that the parent company mandating the design will not allo►�z��nd�eaping in;;front of the proposed glass wall feature because they want a clear�i�vv froi�ii th�e outsji�� into the showroom. Kisch asked about the rationale of,rr�o�ing t}�e�hand'i`c�p parking stalls from where they are currently located to the soutF��if the`b;uildir�g. He noted that in the proposed new � design people will have to cross fFi�adr�v�;way to�:get to the entryway. Nordby explained that the proposed new locat�an��`�n tf��`east side of the building) for the handicap parking � stalls will be more access�ple ancj��re ��#�ually closer to front entry door. Kisch suggested that a crosswalk be added��r�rp=�ie han��cap stalls to the front door. }:� 3;ia,t. �� i��;� Kluchka referred to th�� ex��ing tre�s located befinreen the showroom and the service area and asked if thE:y�are�being��errl�ved and if the applicant has submitted a landscaping plan. Nord,b�r said=they h�ve not done a landscaping plan, but that they would be willing to do one W'��ldh�use��re�d that there is very little green space and what little�there is will be rembved ' . .33 's� ;�;? Kl�ick�ka ask�d,if tf��; site is in conformance with the lighting ordinance. Nordby said the � lighti°r'`ig,on the��ite is not changing. Hogeboom noted that since the lighting is not changmg��h�ing plan is not required. Cera asked about the barbershop idea that had been proposed in the past for the main Lupient dealership building to the east. Nordby said that Lupient never went forward with the barbershop proposal. Waldhauser opened the public hearing. See and hearing no one wishing to comment, Waldhauser closed the public hearing. Minutes of the Golden Valley Planning Commission November 14, 2011 Page 3 Schmidgall said he is in favor of the proposed PUD amendment because it will be an improvement to the area. However, he would like to see more green space on the site. Kisch agreed and stated that he would like to add as a condition of approval that the area between the handicap parking stalls and the front area be striped. Segelbaum also agreed and said he thinks the proposal meets the criteria in the PUD ordinance. MOVED by Cera, seconded by Segelbaum and motion carried unanimously to recommend approval of PUD #66, Amendment#4 to allow for the expansion of the showroom and entry of the Infiniti dealership plus a car wash addition to the north end of the building subject to the following conditions: ,�',; 1. The plans submitted with the application shall become a part pf,;this approvaL'�These plans were prepared for Lupient Automotive Group and include th�°following:=�existir�� and demolition site plan, proposed site plan, existing floor plans,`rorien��ion plans'floor plans— building A, floor plans— building 6 and exterior elevations::, 2. All recommendations and requirements outlined in the mer�Qra��m��'�m Deputy Fire Marshal Ed Anderson to Mark Grimes, Director of Pla�ning'�nd D�e�J�lopment dated September 27, 2p11 shall become a part of this�.app�oval :; , :'� 3. A landscape plan showing some restored greeh spac��shall"be�submitted before the Preliminary Plan goes to the City Council for�qnsiderafiion. 4. The walkway befinreen the handicap parkin� st�lls and th� front entry shall be striped. 5. Staff will review the condition of the �=rivate �qadviiaynalt��ig the south property line to determine if any maintenance is req��d.;; 6. All signs on the property must nr��,t�e�'��uirerrien`ts of the City's Sign Code. �; 7. This approval is subject to all�o�her srate,#��eral, and local ordinances, regulations, or laws with authority over this develo�p;�nen��°� "�_� �S �fi 3 3gs �33� z j zzs� f r�' �gg; •�iT:.3 �}�� - �� . $r.� 3 Informal Public Hear��g'= Property Rezoning — 1100, 1170, 1200 and 1300 Douglas Drive;NQrth� �� ezoning from Single Family (R-1) Residential to Medium Density (R=3) esidential -Z012-17 :;, A Iicant:5= wCity�f�Gol en Valley ., �; A�dre : � 1�1'�?0; �117 , 1200 and 1300 Dougla ve North ��; , ;�, ,_ Purpos�: � `'�'o consid r rezoning the erties from Single Family (R-1) 3 � sidenti to Mediu ensity (R-3) Residential in order to bring the Zon M p int nformance with the General Land Use Plan Map. Hogeboom referred to a f the properties and explained the proposal to rezone them to Medium Density ) Res' tial in order to bring the Zoning Map into Conformance with the Gener and Use P n . The land use designation on the General Land Use Plan Map fo ese propertie is Hig ensity Residential. Kluc a asked about the m ling list for th public hearing notifications. Hogeboom stated that the property owners rec ived individual letters and property owners within 500 feet of the subject properties receiv d notification for this public hearing. �.:ity c�f ;��,� r � ,� . : � :v x��h Planning �� 763-593-8095/763-593-8109 (fax) � Date: November 1, 2011 To: Golden Valley Planning Commission From: Joe Hogeboom, City Planner Subject: Informal Public Hearing — Preliminary PUD Plan — Lupient Infiniti PUD No. 66 —Amendment#4 (7200 Wayzata Blvd.) —Jeff Lupient, Applicant BACKGROUND Lupient Infiniti has applied to amend its Planned Unit Development (PUD) permit for the purpose of expanding the building onsite. The expansion will include enlarging the dealership's showroom and entry as well as adding a car wash to the north end of the building. The proposed expansion was requested by the Nissan Motor Company, which administers the Infiniti brand. PUD No. 66 was first established in April, 1995. It allowed for three auto sales and service buildings. The PUD was first amended in 1996 to allow for the addition of the Infiniti component as well as exterior repairs to the existing buildings. In 2003, a second amendment to the PUD was approved to allow for an addition to the Infiniti building. A third amendment was granted in 2007 to allow a barbershop to operate onsite. PUD amendments are required whenever a change is made to a site plan within a PUD. DESCRIPTION OF PROPOSAL The proposed addition to the building's showroom will include a glass wal! which will extend slightly beyond the existing footprint of the building. The addition would replace the existing glass triangular feature on the south side of the property. This project will add 640 square feet to the building. The showroom addition will not impact onsite parking. Lupient Infiniti also requests to construct a car wash on the north side of the building. The car wash is proposed to be 1,150 square feet in area. The car wash would only be used by employees and would not be open to the general public. To accommodate the car wash, a portion of the parking lot would be restriped. Currently, there are 216 off-street parking spaces on the site. Restriping the lot will result in a net decrease of four spaces. Deputy Fire Marshal Ed Anderson has commented on the proposed plan. His memorandum, dated Septernber 27, 2011, is attached. This memorandum is incorporated into staff's recommendations. RECOMMENDATION Staff recommends approval of the Preliminary Plan for Amendment No. 4 to the Lupient Infiniti PUD No. 66. The proposal will resuit in the improvements and modifications to the building that are consistent with the City's desire to promote redevelopment in the I-394 corridor. Staff recommends the following conditions of approval: 1. The plans submitted with the application shall become a part of this approval. These plans were prepared for Lupient Automotive Group and include the following: existing and demolition site plan, proposed site plan, existing floor plans, orientation plans floor plans — building A, floor plans— building B and exterior elevations. 2. All recommendations and requirements outlined in the memorandum from Deputy Fire Marshal Ed Anderson to Mark Grimes, Director of Planning and Development dated September 27, 2011 shall become a part of this approval. 3. All signs on the property must meet the requirements of the City's Sign Code. 4. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Attachments Location Map (1 page) Applicant's Narrative, dated September 20, 2011 (1 page) Memo from Deputy Fire Marshal Ed Anderson dated September 27, 2011 (1 page) Existing PUD Permit No. 66 (4 pages) Proposed Site Plans (9 oversized pages) r: _ . � Memorandum � m � � Q , � �, e � q�ETr� Fire Department F i r e D e p a r t m e n t '` 763-593-8065/763-593-8098 Ifax1 To: Mark Grimes, Director of Planning and Zoning From: Ed Anderson, Deputy Fire Marshal Subject: PUD Amendment— PUD 66—Lupient Infiniti Date: September 27, 2011 I have reviewed the application packet for the PUD amendment— PUD 66 for Lupient Infiniti located at 7200 Wayzata Blvd. Listed below are the fire department requirements. 1. The current fire department access road shall be maintained in accordance with the MN Fire Code. The fire department access road shall be designed and maintained to support the imposed load of fire apparatus and shall be surfaced so as to provide all weather drivinct capabilities. 2. The fire department access road shall be posted "No Parking Fire Lanes"with the required signs and stationary steel posts, in accordance with the City of Golden Valley City Ordinance. 3. The curren#fire suppression system located in the building will be required to be extended, altered or augmented as necessary to maintain and continue protection whenever the building is altered, remodeled or added to. Alteration to the fire protection shall be done in accordance with applicable fire codes and standards. Plans, permit application and necessary permit fee would be required, reviewed and approved prior to the installation. 4. The current fire alarm system located in the building will be required to be extended, altered or augmented as necessary to maintain and continue protection whenever the building is altered, remodeled or added to. Alteration to the fire protection shall be done in accordance with applicable fire codes and standards. Plans, permit application and necessary permit fee would be required, reviewed and approved prior to the installation. 5. The proposed car wash building will be designed and constructed in accordance with the MN building and fire codes. A fire suppression system would be required to be installed in accordance with MN State Fire Codes and Fire Code Standards. If you have any questions, please contact me at 763-593-8065 or eanderson c(�.goldenvallevmn.qov. ea/jl �.. Jim Lupient Oldsmobile PUD 66 Amendment No. 3 City Council Approval: Februarv 20, 2007 City of Golden Valley, Minnesota Use Permit for Planned Unit Development Project Name: Jim Lupient Oldsmobile - JLO Addition, PUD 66 Amendment No. 3 Location: 7100 Wayzata Blvd. - Located north of Interstate 394 and west of Louisiana Ave. Legal Description: Lot 1, Block 1, Jim Lupient Oldsmobile Addition PUD No. 66 Applicant: Jim Lupient Oldsmobile Company Address: 7100 Wayzata Boulevard, Golden Valley, MN 55426 Owner: Jim Lupient Oidsmobile Company Address: 7100 Wayzata Boulevard, Golden Valley, MN 55426 Zoning District: Industrial Permitted Uses: The PUD Permit allows three auto dealership buildings with auto service and outside display of vehicles on one lot and an 8 ft. x 16 ft. barber shop Components: A. Land Use Component: 1. Land uses permitted within P.U.D. No. 66 shall be as indicated on the approved site plan prepared by RLK and dated 9/10/03 and the site plans prepared by NAI Architects dated 1/26/07 which is attached to the PUD permit by reference. 6. Construction 1. Proof of recording for the plat must be provided to the City before any construction permits are issued. 2. An as-built survey shall be completed for the structure as soon as the foundation is substantially in piace. If there is an incomplete rnatch between lot lines and unit walis, the developer shal) either relocate the foundation or request City approval of a PUD amendment to replat the affected lot. No certificate of occupancy will be issued for a building that fails to align with an underlying lot boundary. 3. Except as otherwise specified in the conditions of General Plan approval, all phases of site development shall be subject to the standards, approvals, fees, and other requirements that would arise in connection with a similar project outside of a PUD. 4. The building shall be constructed as per the floor and elevation plans prepared by RLK and dated 9/10/03, which are attached to the PUD permit by reference. The building plans shall be reviewed by the Building Board of Review prior to issuance of any building permits. 5. The developer shall comply with all instructions outlined in the recommendations of Ed Anderson, Deputy Fire Marshal, in the Inspections Department's General Plan of Development review memo dated July 22, 2003. 6. All signs must meet the requirements of the City's sign ordinance prior to the construction of the Infiniti building. 7. There shall be no outside signage or display for the barber shop. 8. There shall be no signs on any vehicle on display other than the sign required by state law. No signs shall be painted on the window or surface of any vehicle. No balloons or o#her inflatable shall be attached to vehicles or buildings. 9. All outside storage and garbage dumpsters shall be properly screened. 10. The landscaping plans prepared by RLK and dated 10/08/03 shall be made a part of the approved PUD permit, subject to final review and approval by the City's Building Board of Review. If the Building Board of Review requires additional changes to the landscaping plan beyond those indicated here, such changes shall also be made part of the approved permit in narrative form or via an amended plan sheet signed and dated by the City's Chief Building Official. The developer shall provide a landscaping performance bond in the amount and for the period of time established by the Building Board of Review. 11. There shall be no exterior public address system for any uses on the site. 12. The lighting in the main parking lot areas shall conform to the requirements of the City's Inspection Department, Lighting shall be deflected away from residential areas and be turned down to security level lighting befinreen the hours of 10 pm and 6 am. 13. The approximately 8 ft. by 16 ft. barber shop shown on the attached Lupient Auto Mall Plans prepared by NAI Architects and dated 1/26/07 shall become a part of this approval. This barber shop may be relocated to another focation within the south 96 ft. of the building as long as all necessary City and State permits are obtained and the space is approximately the same size. (The south 96 ft. of the building is the office/indoor vehicle display area and not the service portion of the building.) No more than one barber or employee shall work in this shop. C. Utilities and Gradinq 1. Before any grading or utility permits are issued, the developer shall provide the City with acceptable plans, information, and other submittals as identified in all points of the "Utilities" and "Grading and Erosion Control" sections of the Engineering Department's General Plan of Development review merno dated September 29, 2003 and attached to the PUD permit by reference. 2. During and after construction, the developer shall comply with all instructions outlined in the "Utilities" and "Grading and Erosion ControP' sections of the Engineering Department's General Plan of Development review memo dated September 29, 2003 D. Circulation Component: 1. If the property north of the Benihana Restaurant is no longer available for emplayee parking, the number of display or inventory parking shall be reduced to provide for adequate employee parking on-site. All parking (display, customer, inventory and employee) shall be in designated spaces as shown on the attached site plan prepared by RLK and dated 9/10/03. 2. Cars shall be parked on paved surfaces only, not in landscaped setback areas. E. Services and Facilities 1. The hours of operation sha(I be from 7 am to 10 pm, Monday through Thursday, 7 am to 6 pm on Friday and 8 am to 6 pm on Saturday. 2. The haurs of operation of the barber shop shall be 9 am to 7 pm on the days that the dealership is open. 3. Any changes to the drainage plan shall be approved by#he Bassett Creek Water Management Commission prior to issuance of any building permits. 4. All applicable local, state and federal requirements shall be met. 5. The Board of Barbers and Cosmetologists Examiners shall issue the necessary license for the operation. fi. All necessary building permits required by the City of Golden Valley shall be applied for and issued prior to operation of the barber shop. I# is hereby understood and agreed that this Use Permit is a part of the City Council approval granted on October 7, 2003 and February 20, 2007. Any changes to the P.U.D. Permit for JLO Additian, PUD 66 shall require an amendment. , JIM LUPIENT OLDSMOBIL COMPANY Witness: By: � Title: l�P...�4�. 1'�'1��E�Q, Date: 3- I�7 ' �t�o�' CITY OF GOLDEN VALLEY Witness: � U B Y• �Linda L. Loomis, Mayor Date: �` ��" �� Witness: I � B : � � Y Thom s D. 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LLa.> p> � . � .... � _. __.__ __ ._. .�____ ._- �-_.. OW OW � _ _ � L - � .1'. � — — �� o- -- �t, � X J '-_ � - 1 W _ �� x - /\ �'~. 3i� Il1{- � .- �m \/ W `� � � � ..� I .I �.. II � o- — o— — � x � � o= �� o- � �� w - o- �� , �_ w �� I �� r � , — � �8 _ _ a ._A i � d - — Bi � ' I I I ~ o o q q �i� I I I Z _ � � ^ � � , O N �w � � n � � � 'm;' I I Li M ��`-� � � m M il I W ��y Z Z II � Q � � �� Q � � � W � a ; �� J w ' � � W �W J J� w W � � � W _ �a W �� — _ i - � � � � � � w � � O �� ' �� p .. w � � � � ,� � � — � � �= 3 � z � .m-,5� ^� I M7 �a W � a� �"7 i Q� S� 1y 0p �A �� OI - -`_ � 3 — �3� �n�-0'�m Q 0 �� - aw `�w aw�w �� °�wawaw �w w Q J Q J Q J Q J � Q J Q J Q J O JQ J W W W�W W�W�W W�W � . • � � � � + • ♦ . � , � � � � �t�i��u�`� �`�;,� ^ ^^ � Planning O e 763-593-8095/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 4. C. Public Hearing - Ordinance #476 - Rezoning from Single Family Residential Zoning District (R-1) to Medium Density Residential Zoning District (R-3) - 1100, 1'l70, 1200 and 1300 Douglas Drive North Prepared By Joe Hogeboom, City Planner Summary The zoning designation for several of the properties at the northeast corner of the Golden Valley Road/Douglas Drive intersection is non-compatible with the City's General Land Use Plan Map. State law requires consistency between zoning and land use designations. The majority of the properties between Douglas Drive, Golden Valley Road and the Canadian Pacific Railroad Corridor (see attached map) are zoned Medium Density (R-3) Residential and are considered to be compliant with the General Land Use Plan Map. However, the four properties closest to the Golden Valley Road/Douglas Drive intersection (1100, 1170, 1200 and 1300 Douglas Drive North) are currently zoned Single Family Residential (R-1) and must be rezoned. The four properties are proposed to be rezoned to Medium Density Residential (R-3). This zoning designation would permit multi-family residential development of up to 12 units per acre. Buildings would be permitted to be up to four stories in height. If future housing is proposed for senior citizens or people who are physically disabled, then it could be built at a higher density and up to five stories in height with a Conditional Use Permit (CUP). There are currently no proposed developments at this location. Existing homes will be permitted to remain as legally non-conforming structures. Attachments Location Map (1 page) Memo to Planning Commission dated October 26, 2011 (2 pages) Planning Commission Minutes dated November 14, 2011 (3 pages) Zoning Map (1 oversized page) General Land Use Plan Map (1 oversized page) Ordinance #476, Rezoning from Single Family Residential Zoning District (R-1) to Medium Density Residential Zoning District (R-3), 1100, 1170, 1200 and 1300 Douglas Drive North (1 page) Recommended Action Motion to adopt Ordinance #476, Rezoning from Single Family Residential Zoning District (R-1) to Medium Density Residential Zoning District (R-3), 1100, 1170, 1200 and 1300 Douglas Drive North. — WirrsdaleSt° _ _ _ _ j �� 1 I f' � . _ .�_. _ _ _ _ - - - - - �� ,,��, 1800 �. � � 302�� '^- -, ' 1 14�6 B425 6401 8531 319 83fl7 t�$ i 15$1 � t 15$� � ! 1571 � ! 31�� '��Q'�� 4 1 17'�i 8� ��'1�01 � 7b 5 n'� 32 �� 8 4 �32 2U 31 83!!0 � 1855 ! � �� _ _ �_ ._ _.._._ .! — -Krwtt St�— _ _ _ __ _._. _.� ``"�---^ I 13 5 i 1336 �� c��' 1338 �3�35 � 35b 81 ; ,� `" 1333 � 1320 ��3 � 13.38 � 1p . �� t j 1�14 � 1 7 � 3 193a4 $ 2 i��7' x ��d � � ! 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W � � � 844fl 1,-'� a � \ �r / � ! > /� ! � 6432 �` ,r'' 1 -°�a".„` i � y'" 9 1 j�9 i � -r � r 1 � �'�LL r � ,,� � �.` � g . � ��;. . � �# ��1 +um«�a��,k��s cwr�se�cpwciscasxns � r o a G�� 1 � ` a .& kt , v . �.,,_� � �f,�= � Planning �� 763-593-8095/763-593-8109 (fax) � Date: October 26, 2011 To: Planning Commission From: Joe Hogeboom, City Planner Subject: Rezoning 1100, 1170, 1200 and 1300 Douglas Drive No. from "Single Family (R-1) Residential" to "Medium Density (R-3) Residential" Background The City of Golden Valley has identified several areas within the City that have zoning designations that are inconsistent with the City's Comprehensive Plan. State Statute requires that the City's zoning designations correspond with the General Land Use Plan Map, which is a component of the Comprehensive Plan. By law, zoning designations must correspond with the General Land Use Plan map within one calendar year of its approval by the Metropolitan CounciL Based upon the land use designations on the General Land Use Plan Map, there were eight areas within the City that had to be rezoned in order to comply with the General Land Use Plan Map. Several of the areas have already been rezoned, while several areas retained existing zoning and the General Land Use Plan Map was amended accordingly. The final area left to be addressed is the area at the northeast corner of the Golden Valley Road/Douglas Drive intersection. The majority of the properties between Douglas Drive, Golden Valley Road and the Canadian Pacific Railroad Corridor (see attached map) are zoned Medium Density (R-3) Residential and are considered to be compliant with the Comprehensive Plan. However, the four properties closest to the Golden Valley Road/Douglas Drive intersection are non- compliant with the Comprehensive Plan. Through the Comprehensive Planning process that took place between 2007 and 2010, this area was identified as being an appropriate location for higher density residential development. The Medium Density R-3 Residential zoning designation would permit multi- family residential development of up to 12 units per acre. The buildings would be permitted to be up to four stories in height. If future housing is proposed for senior citizens or people who are physically disabled, then it could be built at a higher density and up to five stories in height with a Conditional Use Permit (CUP). The CUP process would involve a traffic 1 analysis that would determine how much traffic the specific site can accommodate. There are currently no development proposals for this site. Recommended Action To abide by State Law and be compliant with the General Land Use Plan Map, staff recommends that the Planning Commission recommend approval for rezoning of 1100, 1170, 1200 and 1300 Douglas Drive No. from "Single Family (R-1) Residential" to "Medium Density (R-3) Residential." Attachments Loca#ion Map (1 page) Zoning Map (1 oversized page) General Land Use Plan Map (1 oversized page) 2 Minutes of the Golden Valley Planning Commission November 14, 2011 Page 3 Schmidgall said he is in favor of the proposed PUD amendment because it will be an improvement to the area. However, he would like to see more green space on the site. Kisch agreed and stated that he woul like to add as a condition of approval that the area between the handicap parking stalls a d the front area be striped. Segelbaum also reed and said he thinks the propos meets the criteria in the PUD ordinance. MOVED Cera, seconded by Segel aum and motion carried un ' ously to recommend a oval of PUD #66, Am ndment#4 to allow for expansion of the showroom and en of the Infiniti deal rship plus a car w addition to the north end of the building subject to following co ditions: °';'�` ' r �_ :�x ,;. �a; , 1. The plans submitted with th pli tion sh ecome a part of;this �pproval �These plans were prepared for Lupient Auto t e � �up and include the��tillowmg:�xisting and demolition site plan, proposed site , existing floor plans�,�orient��tion piar�s floor plans-- building A, floor plans—building nd erior elevations�,; t #�'� 2. All recommendations and re rem nts ou ' ed in the mem�randum from Deputy Fire Marshal Ed Anderson to rk Grim s, Directo f Pianning`and Deve�opment dated September 27, 2011 s II become part of this;�' oval ,...� �� ,, . ,��. .�, 3. A landscape plan wing some re ored green spaC ' hall be=submitted before the Preliminary Pla oes to the City C ncil for considerati . 4. The walkwa efinreen the handicap arking stalls and tt�e t entry shall be striped. 5. Staff will � � iew the condition of the ,civate`road�iv�x,a€��ng the uth property line to deter ' e if any maintenance is req` '�ed E,;; } , , 6. All. '" ns on the property must��, ��e#�t ��'e'�quirerrien'ts of the City's Sig Code. 7. is approval is subject to al��ther s �ate,��federal, and local ordinances, regulations, or laws , . � �� {�,�f with authority over this develop � en�,�r = Y��1�� , � i t ��9 �Sfi � ��z4 �'� ��'i .ii' '.'zr' 3. Informal Public Hearin� '- Property Rezoning — 1100, 1170, 1200 and 1300 Douglas Driv��North�='�Rezoning from Single Family (R-1) Residential to Medium Density;(R�3) R�sidential -Z012-17 ,,, ��.�� ,,y ,;; , .� �� ,,,< Appl,icant ' ,City�of Golden Valley 5�'�a�� iis� el� }f i; � �A�drest�;� 1�1`�, 1170, 1200 and 1300 Douglas Drive North f , ; `�� i: Purpo�e� ��;To consider rezoning the properties from Single Family (R-1) '�'��$�_ ��a Residential to Medium Density (R-3) Residential in order to bring the s;>: Zoning Map into conformance with the General Land Use Plan Map. Hogeboom referred to a map of the properties and explained the proposal to rezone them to Medium Density (R-3) Residential in order to bring the Zoning Map into Conformance with the General Land Use Plan Map. The land use designation on the General Land Use Plan Map for these properties is High Density Residential. Kluchka asked about the mailing list for the public hearing notifications. Hogeboom stated that the property owners received individual letters and property owners within 500 feef of the subject properties received notification for this public hearing. Minutes of the Golden Valley Planning Commission November 14, 2011 Page 4 Segelbaum asked about the impact to the existing homes and if their use would be restricted. Hogeboom said the properties, if rezoned, would be considered to be non- conforming due to either the zoning or setback requirements. He explained that the homes can be maintained and improved but they could not expand. Kisch clarified the Zoning Map designations that would work in each the General Land Use Plan Map categories as follows: properties zoned R-1 and R-2 would be allowed in the Low Density land use category, properties zoned R-2 and R-3 would be allowed in the Medium-Low Density land use category, properties zoned R-3 & R-4 would be allowed in the Medium-High Density land use category and properties zoned R-3 ,��'�F��,would be �� , allowed in the High Density land use category. �� k` ' �� ,�'�`� . ix; Kisch asked about the rationale in not allowing single family ho:�es in the`��3 Z �j�ng District. Grimes explained that allowing single family homes in�tk�e R-3��Zonin'g�[��strict � ¢ �� _ would make long-term development more difficult. Hogeboor�i,ad��d`�hat �oning districts help define where long-term higher density can be located ver�us I�nc� t�r`�'ri lower density. `�: ': ��a Waldhauser opened the public hearing. Mark Schulte, 6336 Phoenix Street, stated he=anrou��l� like to �now how this proposed rezoning impacts his neighborhood and,hi"s property°'v�Iue�;�le said there are a lot of neighbors who are concerned about hoV�f close the�will be to high density housing and how property values will be affect�dz ��;, � � ,, � Seeing and�hearing no one else vii�shing��o corriri�ent, Waldhauser closed the public hearing. �:' ' Ktuchka asked which prop�t`��s have been acquired for the Douglas Drive Corridor Project. Hogeboom �aid there�yill be some properties acquired north of Golden Valley Road. � �' � � =�a ,�., �� ; >; �t�� " t�� <, � Kisch referred to$t15� Me#ropolitan Council's demographics regarding the rise in population and asked`i�'tl�s��ropQ�ed�;rezoning with help the City plan for higher density especially since th�,�orner ofi�F�a��ild��Avenue and Winnetka Avenue is no longer being proposed for hi�her den�ity ��geboom said the Metropolitan Council gives estimates based on regional levels�.,�nd:each City has to plan long-term for the increased population. Grimes�stated,that he feels a well-maintained and landscaped higher density development would fit in well in this area. McCarty asked why it is being limited to such low density. Hogeboom stated that a developer could petition the City in the future to rezone it to a higher density zoning category. Schmidgall said he is in favor of the proposed rezoning to R-3 residential, but he would not support a 60-foot high, vinyl sided building like what was proposed previously for this area. Minutes of the Golden Valley Planning Commission November 14, 2011 Page 5 Kluchka asked what uses would be considered Conditional Uses are in the R-3 Zoning District. Grimes read the following list of Conditional Uses found in the R-3 Zoning District in the City Code: Residential facilities serving 25 or more persons, Group Foster Homes, Senior and physical disability housing to a density in excess of 12 units per acre or up to 5 stories or 60 feet in height and retail sales, Class I and II restaurant establishments, and professional offices within principal structures containing 20 or more dwelling units when located upon any minor or major arterial street. Any such sales establishment or office shall be located only on the ground floor and have direct access to the street. �} MOVED by Segelbaum, seconded by Schmidgall and motion carried u�n�r�itr�Qusly to recommend approval of rezoning the properties located at 1100, 117(��;1200 an��,1300 Douglas Drive North from Single Family (R-1) Residential to Medi,ui� Density (R-3� Residential in order to bring the Zoning Map into conformance w`�th the G�t��ral �and Use Plan Map. �z,. --Short Recess-- ; ;°� k, ,M `,,,j r; 4. eports on Meetings of the Housing an�l,�F�ec�e,velc��n�t�:�nt Authority, City � Co ncil, Board of Z ning Appeals and,±�ther Me.e,tings� _�° .:� ;� �:_ No reports we given. ` ,; � 5. Other Bus� ss ' The Commission discus �, poss` � � da�es fbr.the annual holiday party. The consensus _ was to have the party on �� r 7 a��=the Bro��mkview Grill. rt , 6. Adjournment � �, ;; The meeting w �ad�r�r ed�at�:15 p � � . ;� � �•��t � ;, ; ;�. `;i _:, Davjd A. 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'_'._ .__._�:�.�..':��._._..�._. . .. .. . u . .._..�___'_._..�+..r.� �� ......... .. . .. ._. .. _ .._.. �_..�._._�..L�.k�..��.. __�rruuw�W.�ru._.._..�._..�..�.�._.._.._.._.�.�..�._.._ ' �.�a.w � ' �� E c>>, � N — .��" ILL(lU1VA"Ia :IU A.`.l:) � ¢> .1 „ � .. HL!lulV.l'Id � xL'��J i;no'i'15 �o�m �� :lU,(.1.1_) �O.11l.) `-�`ym3 � _..., °o a 3 C UrmU'��3 G ORDINANCE NO. 476, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Rezoning from Single Family Residential Zoning District (R-1) to Medium Density Residential Zoning District (R-3) 1100, 1170, 1200 and 1300 Douglas Drive North The City Council for the City of Golden Valley hereby ordains: Section 1. City Code Chapter 11 entitled "Land Use Regulation (Zoning)" is amended in Section 11.10, Subd. 2 by changing the zoning designation of certain tracts of land listed below from Single Family Residential Zoning District (R-1) to Medium Density Residential Zoning District (R-3). 1100 Douglas Drive North - Tract C except roads including adjacent part of Golden Valley Road vacated. Registered Land Survey No. 1079 1170 Douglas Drive North - Tract B Registered Land Survey No. 0433 1200 Douglas Drive North - Tract A Registered Land Survey No. 0433 1300 Douglas Drive North - Unplatted 28 118 21. Commencing at Southwest corner of Section 28 thence East 17 3/ rods, thence North 9 rods, thence West 17 3/4 rods, thence South 9 rods to beginning, except road. Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 6th day of December, 2011. /s/Linda R. Loomis Linda R. Loomis, Mayor ATTEST: /s/Susan M. Virniq Susan M. Virnig, City Clerk �� ,�, ;°� ,..:.: �; O �� , �_� �/ P Finance `� �� N� V 763-593-807 3/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 4. D. Public Hearing -Adoption of 2011 Property Tax Levy Payable 2012 and 2012-2013 General Fund Budget Prepared By Sue Virnig, Finance Director Summary At this meeting, City Council will consider the resolution adopting the 2011 property tax levy and the 2012 General Fund budget. The 2013 budget is for future planning purposes and is approved in concept only. Staff will present an overview of the 2012-2013 budget process. Attachments Resolution Adopting the 2011 Property Tax Levies for Taxes Payable 2012 (1 page) Resolution Adopting 2012 Budget of the General Fund Budget (2 pages) 2012-2013 Proposed General Fund Budget (distributed previously) Recommended Action Motion to adopt Resolution Authorizing 2011 Tax Levy Payable with 2012 Property Taxes. Motion to adopt Resolution Adopting 2012-2013 General Fund Budget. Resolution 11-71 December 6, 2011 Member introduced the following resolution and moved its adoption: RESOLUTION ADOPT(NG THE 2011 PROPERTY TAX LEVIES FOR TAXES PAYABLE 2012 WHEREAS, the City Council has approved for the fiscal year commencing January 1, 2012 and WHEREAS, the proposed budgets require monies to be raised from property taxes on taxable property in the City of Golden Valley. NOW, THEREFORE, BE IT RESOLVED, by the City Council, that the following sums of money be raised by property tax on taxable property in the City of Golden Valley for taxes payable in 2012 as set out in the 2012-2013 adopted City budgets are hereby levied; BE IT FURTHER RESOLVED by the City Council of the City of Golden Valley, Minnesota, that the 2012 General Fund Budget are hereby given final approval. PURPOSE TAX LEVY General Fund $11,952,336 SPECIAL LEVIES: Fire Relief Association Pension Levy 45,000 Tax Abatement Levy 300,000 Certificate of Indebtedness 752,737 Bonded Indebtedness 3,359,377 TOTAL LEVIES $16,409 450 BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the City's budget and property tax levies both proposed and final. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Resolution 11-70 December 6, 2011 Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING THE 2012 BUDGET OF THE GENERAL FUND BUDGET WHEREAS, in 2012, the staff presented a biennial budget cycle with a proposed current budget year and a 2013 in concept budget proposal; and WHEREAS, this proposed 2012 operating budget resolution and the accompanying proposed tax levies contained in Resolution 11-71 are submitted by the City in accordance with Minnesota Statutes and other applicable laws in effect on this date; and BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that the 2012 General Fund Budget are hereby given final approval. DIVISION DESCRIPTION AMOUNT 001 Council $287,755 003 City Manager 697,925 004 Transfers Out 294.710 005 Administrative Services 1,572,160 006 Legal Services 120,000 007 Risk Management 290,000 011 Building Operations 570,855 016 Planning 317,035 022 Police 4,701,500 023 Fire 1,554,480 035 Public Works Administration 315,365 036 Engineering 663,425 037 Streets 1,386,530 065 Community Centers 75,355 066 Park and Recreation Administration 646,275 067 Park Maintenance 996,780 068 Park and Recreation Programs 410,925 TOTAL 2012 BUDGET $14,901,075 Resolution 11-70 - Continued December 6, 2011 BE IT RESOLVED by the City Council that the sources of financing the sums appropriated shall be: DESCRIPTION AMOUNT Ad Valorem Taxes $11,702,050 Licenses 173,800 Permits 628,070 State Grants 10,500 Charges for Services 1,747,145 Fines and Forfeitures 260,000 Interest on Investments 110,000 Miscellaneous Revenue 182,700 Transfers In 86,810 TOTAL 2012 BUDGET $14,901,075 BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the City's budget and property tax levies both proposed and final. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. � �C1��'�h,.. K�.`5�.:, A��S ��) i C��i� �(N��"��' . 0� � Planning � � a, e 763-593-8095/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting December 6, 2011 Agenda Item 6. A. First Consideration - Ordinance #477 -Amendment to Section 6.35 Regarding Waste Hauler Contract and Licensing Requirements Prepared By Joe Hogeboom, City Planner Summary The City is proposing to institute an ordinance that will amend City Code by creating requirements for waste haulers who are licensed in the City. The proposed ordinance, set to amend Chapter 6.35, Subdivision 2 of the City Code, is currently before the Council for first consideration. The proposed ordinance, recommended for adoption by the Environmental Commission, was discussed at the November 9, 2011 Council/Manager meeting. The Council directed staff to proceed with a formal approval process for the ordinance. Staff asks for City Council support in this matter by approving the passage of this ordinance. Attachment Ordinance #477, Amendment to Section 6.35 Regarding Waste Hauler Contract and Licensing Requirements (2 pages) Recommended Action Motion to adopt on First Consideration, Ordinance #477, Amendment to Section 6.35 Regarding Waste Hauler Contract and Licensing Requirements. ORDINANCE NO. 477, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Amendment to Section 6.35 Regarding Waste Hauler Contract and Licensing Requirements The City Council of the City of Golden Valley ordains as follows: Section 1. City Code, Section 6.35, Subdivision 2 is hereby deleted in its entirety and a new Subdivision is hereby adopted to read as follows: Subdivision 2. Contract and Licensing Requirements. A. Residential Disposal of Waste. Every household, including occupants of multi-family dwellings with four (4) or fewer units, must either directly or through the owner or manager of a multi-family dwelling unit: 1. have a contract for at least bi-weekly collection of garbage and refuse with a hauler licensed by the City; or 2. apply for and receive a waiver of the above requirement by showing evidence of the use of an environmentally sound alternative for garbage or refuse collection. B. Commercial Disposal of Waste. Each owner or manager of a commercial establishment, or multi-family dwelling with greater than four (4) units must: 1. have a contract for at least weekly and as often as once each business day if necessary to protect the public health, safety and general welfare, for collection of garbage and refuse with a hauler licensed by the City; or 2. apply for and receive a waiver of the above requirement by showing evidence of the use of an environmentally sound alternative for garbage or refuse collection. C. Failure to have a contract with a licensed hauler of garbage and refuse, or to have received a waiver from the City is a misdemeanor punishable as set forth in this Chapter. D. License Required. It is unlawful for any person to collect or transport garbage, recyclables or refuse for hire without having first secured a license from the City. E. License Requirements. In addition, to the requirements otherwise set forth in this Section for the issuance and maintenance of a license to collect or transport garbage, recyclables or refuse, each licensed hauler is obligated to show evidence of ability to comply with the following requirements when it submits its license application for hauling or transporting garbage, recyclables or refuse, and continue to comply with such requirements while hauling garbage, recyclables or refuse, as follows: 1. Haulers must ofFer separate durable yard waste containers. 2. Haulers must offer solid waste and yard waste containers that are not easily corrodible or combustible and which are made from at least fifty percent (50%) post-consumer recycled material. 3. Haulers must haul yard waste from April 1 to November 15, and as otherwise designated by the City Manager's designee. 4. To accommodate the needs of the physically challenged and disabled, and to promote the health, safety and general welfare of the residents of the City, each hauler shall provide valet service for seniors and the physically disabled among its contract options. Section 2. If any section, subsection, sentence, clause, phrase, word, or other portion of this ordinance is, for any reason, held to be unconstitutional or invalid in whole, or in part, by any court of competent jurisdiction, such portion will be deemed severable and such unconstitutionality or invalidity will not affect the validity of the remaining portions or this law, which remaining portions will continue in full force and effect. Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and City Code Chapter 6, Section 6.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance will be effective upon passage and publication in accordance with law. Adopted by the City Council this 20th day of December, 2011. /s/Linda R. Loomis Linda R. Loomis, Mayor ATTEST: /s/Susan M. Virniq Susan M. Virnig, City Clerk