12-07-11 JWC Agenda PacketU04 L, 107-11
JOINT WATER COMMISSION
1:30 pm — December 7, 2011
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes — November 2, 2011
3. County Road 9 Forcemain Replacement (Mathisen)
4. Water Interaction Study Update (Clancy)
5. Air Conditioning Project Update (Tracy)
6. Other Business
7. Adjournment
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JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of November 2, 2011
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called
to order at 1:30 pm, in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Staff Present
Tom Mathisen, Director of Public Works, Crystal
Guy Johnson, Director of Public Works, New Hope
Sue Virnig, Finance Director, Golden Valley
Bert Tracy, Public Works Maintenance Manager, Golden Valley
Dave Lemke, Utilities Supervisor, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of October 5, 2011
MOVED by Norris, seconded by Burt, and motion carried unanimously to approve the
minutes of the October 5, 2011 meeting.
County Road 9 Forcemain Replacement (Mathisen)
Hennepin County has agreed to pay 27.5 percent of the project costs. A number of
details are yet to be worked out. TAC members are in discussions with Mark Hanson,
Stantec-Bonestroo, regarding additional inspections needed, soil corrections, what will
happen to the old pipe, etc. The project will be constructed in 2013-2014. Plans and
specifications should be done in June or July 2012. Mathisen said the TAC will have
answers to many of the outstanding issues at the next JWC meeting.
Other Business
1. Virnig distributed a StarTribune article entitled "Minneapolis Proposes New $5
Water -Sewer Fee." The fee is designed to cover a small portion of the fixed costs of
running the city's water and sewage utilities whether the residents use the water or
not.
2. Crystal is in the process of replacing its 24 -inch valve on Douglas Drive.
3. New Hope, Crystal, and Golden Valley staff met at the New Hope well house on
Tuesday, November 1, with Steve Nelson, Bolton & Menk, and staff from MDH to
inspect the emergency well. MDH requested that an operating plan be developed
describing how and when the well will be used as part of MDH's consideration in
reinstating the well for emergency backup.
hkint Water Commission\JWC Minutes\2011 JWC Minutes\11-02-11 JWC Minutes.doc
Joint Water Commission
November 2, 2011
Page 2 of 2
4. Water Interaction Study. Clancy met with Brian LeMon, Barr Engineering Co. The
results of the water modeling portion of the study will be ready for the JWC to review
at the next meeting. Burt would like to also discuss when and how to communicate
information to the three City Councils at the next meeting.
5. Tracy is waiting for price quotes from Total Control for the security system and pump
house control upgrades. He will update the JWC at the next meeting.
6. To date, work has not started on the air conditioning project. Adequate funding was
budgeted for the equipment, but not for the electrical portion. Funding for the
electrical will now come from a portion of the remaining funding balance for the
motor starter replacement project. Tracy will put the project approval on the next
JWC meeting agenda.
7. The pump motor and starter replacement projects for Golden Valley and Crystal are
underway. Keys Well Drilling is the contractor doing the work.
Next Meeting-
The
eetingThe next meeting will be Wednesday, December 7, 2011, at 1:30 pm.
Adiournment
Chair Burt adjourned the meeting 1:40 pm.
Thomas D. Burt, Chair
ATTEST:
Pat Schutrop, Recording Secretary
I:Uoint Water CommissionWWC Minutes\2011 JWC Minutes\11-02-11 JWC Minutes.doc
G Id n galley
Date: December 6, 2011
To: Joint Water Commission
-,,,, i "
91
Public Works
763.593.8030 / 763.593.3988 (fax)
Through: Jeannine Clancy, Director of Public Works
From: Bert Tracy, Public Works Maintenance Manager
Dave Lemke, Utilities Maintenance Supervisor
Subject: Air Conditioning Project at Golden Valley Pump House
The Joint Water Commission (JWC) 2011-2015 Capital Improvement Program includes
$30,000 in 2011 for an air conditioning project and $47,000 for replacement of three
motor starters at the Golden Valley JWC pump house.
At the May 4, 2011 meeting, the JWC approved a contract with Environmental Process
Inc. to develop options, prepare construction documents for mechanical and building
modifications, and complete construction project management for a total cost of
$10,400.
At the June 1, 2011 meeting, the JWC authorized the Golden Valley City Manager to
sign an agreement for the JWC Golden Valley pump house air conditioning project at a
cost not to exceed $20,000.
In order to meet the set budget, Golden Valley staff requested Flag Builders and
Metropolitan Mechanical to submit a quote for the project excluding electrical. The
quotes are listed below:
Flag Builders of Minnesota, Inc. $36,925
Metropolitan Mechanical Contractors $18,323
In order to complete the project, Golden Valley staff requested an electrical installation
quote from Detail Electric for the electrical portion. Detail quoted $8,300 for the needed
electrical installation.
In order to complete the air conditioning project, Golden Valley staff is requesting
authorization to utilize the remaining $20,000 in the JWC CIP Replace Air Conditioners
budget and utilize $10,000 from the $47,000 in the Replace Pump, Motor, and Starter at
GABert TracyUWC DocumentsTump HouseWir Conditioning 2011Wir Conditioning 120611.doc
Golden Valley Pump Station JWC CIP budget. The $47,000 in the pump motor starters
CIP budget is no longer needed because the remaining motor starter replacements are
being replaced out of the Replace Pump Motor and Starter at Pump Stations (Golden
Valley and Crystal) new pumps, motors and starters project budget.
Recommended Action
Authorize the following agreements:
1. Metropolitan Mechanical Contractors in the amount of $18,323
2. Detail Electric in the amount of $8,300
GABert Tracy\.JWC DocumentsTump HouseWir Conditioning 2011 Wir Conditioning 120611.doc