12-20-11 CC Minutes Regular Meeting
of the
City Council
December 20, 2011
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on December 20, 2011 at 6:30 pm.
The following members were present: Loomis, Pentel, Freiberg, Scanlon and Shaffer. Also
present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works;
Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant.
Board/Commission Oath of Office and Presentation of Certificate of Appointment
Debra Yahle, Environmental Commission member was unable to attend.
Conqressional Record Recoqnizinq Golden Vallev, Minnesota
Mayor Loomis stated that a member of the 125th Anniversary Committee was going to be
at the meeting but he was unable to attend to make the presentation. Mayor Looms
presented to the Council the Congressional Record recognition of Golden Valley that
Representative Franken was able to get into the Senate record.
Approval of Aqenda
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to approve the
agenda of December 20, 2011 as submitted.
Approval of Consent Aqenda
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
consent agenda of December 20, 2011 as amended: removal of Authorization to Sign
Agreement with Stantec for Streetscape Asset Management Plan, Authorization to Sign
Amended Agreement with Short Elliott Hendrickson for Inflow and Infiltration Inspection
and Program Monitoring Services and Second Consideration - Ordinance #477 -
Amendment to Section 6.35 Regarding Waste Hauler Contract and Licensing
Requirements.
*Approval of Minutes - Citv Council Meetinq - November 1, 2011 and
Council/Manaqer Meetinq - November 9, 2011
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
City Council Meeting minutes of November 1, 2011 and Council/Manager Meeting minutes
of November 9, 2011 as submitted.
*Approval of Check Reqister
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
payment �f the City and Housing and Redevelopment bills as submitted.
Regular Meeting of the City Council
December 20, 2011
Page 2
�General Business Licenses
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
issuance of licenses as recommended by staff.
*City Gamblinq Licenses
MOVED by Freiberg, seconded by Shaffer and motion carried unanimously to approve the
City gambling licenses as follows: Chester Bird American Legion Post #523; Golden Valley
VFW Post #7051, Minnesota Youth Athletic Services and Crystal Lions.
*Fireworks Permit - Sweenev Lake Homeowner's Association
MOVED by Freiberg, seconded by Shaffer and motion carried unanimously to approve the
fireworks display permit for the Sweeney Lake Homeowner's Association.
*Minutes of Boards and Commissions
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to receive and
file the minutes as follows:
Joint Water Commission - October 5, 2011
Minneapolis Water Board - August 25, 2011
Envision Connection Project Board of Directors - September 15, 2011
Bassett Creek Watershed Management Commission - October 20, 2011
*City Newsletter Printinq/Mail Handlinq - Quotes
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
printing and mail handling for six issues of the City newsletter for 2012 to the lowest
responsible bidder, Leffler Printing for $17,370.00. The quotes are as follows:
teffler Printing $17,370.00
MLB Printing $17,790.00
Nystrom Publishing $17,944.00
Printing Enterprises $18,600.00
Wallace Carlson $19,311.60
Brooklyn Printing $19,590.00
Custom Business Forms $22,116.00
Printing Enterprises $22,200.00
Catalyst Graphics $22,968.00 Did not bid specified paper stock
Choice Printed Products $23,214.00
John Roberts Company $25,602.00
Express Press $29,066.76
APEX $29,686.80
MPX Group $29,948.88
Regular Meeting of the City Council
December 20, 2011
Page 3
*Authorization to Siqn Patrol Officer (LELS Local 27) Aqreement
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
Mayor and City Manager sign the 2012-2013 Patrol Officer agreement.
*Authorization to Siqn Police Serqeants (LELS Local 304) Aqreement
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
Mayor and City Manager sign the 2012-2013 Police Sergeants agreement.
*Approval of 2012 General Waqes and Salaries for Non-union Personnel
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 11- 78
RESOLUTION ESTABLISHING 2012 GENERAL WAGES
AND SALARIES FOR ALL NON-UNION PERSONNE�
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Approval of Citv Manaqer SalarY
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 11- 79
RESOLUTION UPDATING THE ADDENDUM TO THE
CITY MANAGER EMPLOYMENT AGREEMENT
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Amendinq Health Reimbursement Arranqement (HRA) Plan Documents
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 11-80
RESOLUTION AMENDING THE HEALTH REIMBURSEMENT
ARRANGEMENT (HRA) PLAN DOCUMENTS
Regular Meeting of the City Council
December 20, 2011
Page 4
*Amendinq Health Reimbursement Arranqement (HRA) Plan Documents - Continued
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Adoption of New of Emplovee Handbook
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 11- 81
RESOLUTION ADOPTING A NEW EMPLOYEE HANDBOOK
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Adoption of Fund Balance Policv for General Fund and Fund Balance Year-End
Classifications Policv
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 11- 82
RESOLUTION ADOPTlNG FUND BAlANCE POLICY FOR GENERAL FUND
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 11- 83
RESOLUTION ADOPTING FUND BALANCE YEAR-END CLASSIFICATIONS POLICY
IN ACCORDANCE WITH GOVERNMENTAL ACCOUNTING STANDARDS BOARD
Regular Meeting of the City Council
December 20, 2011
Page 5
*Adoption of Fund Balance Policv for General Fund and Fund Balance Year-End
Classifications Policv - Continued
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Approval of Accessibilitv, Desiqn, Policv and Implementation Manual for Public
Riqhts-of-Wav
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
Accessibility, Design, Policy and Imp/ementation Manual for Public Rights-of-Way
document.
Authorization to Siqn Aqreement with Stantec for Streetscape Asset Manaqement
Plan
Council Member Freiberg requested staff review the plan. Thomas Burt and Jeannine
Clancy answered questions from the Council.
MOVED by Shaffer, seconded by Scanlon and motion carried unanimously to authorize the
City Manager to sign an agreement with Stantec, Inc. for development of the Streetscape
Asset Management Plan for $60,570.
*Authorization to Siqn Contract Extension with North American Cleaninq Services
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
City Manager to sign the Amendment with North American Cleaning Services for cleaning
services for 2012 and 2013 for $71,984 per year.
*Authorization to Siqn Aqreement with Bassett Creek Watershed Manaqement
Commission for Construction and Maintenance of Sweenev Lake Outlet
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
Mayor and City Manager to sign the agreement with the Bassett Creek Watershed
Management Commission for the construction of the Sweeney Lake outlet structure.
*Authorization to Siqn Aqreement with Bassett Creek Watershed Commission for
Construction and Maintenance and Authorization to Siqn Aqreement with Barr
Enqineerinq Co. for Desiqn and Construction Coordination of Wirth Lake Outlet
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
Mayor and City Manager sign the cooperative agreement with the Bassett Creek
Watershed Management Commission for the design and construction of the Wirth Lake
outlet structure.
Regular Meeting of the City Council
December 20, 2011
Page 6
*Authorization to Siqn Aqreement with Bassett Creek Watershed Commission for
Construction and Maintenance and Authorization to Siqn Aqreement with Barr
Enqineerinq Co. for Desiqn and Construction Coordination of Wirth Lake Outlet -
Continued
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
City Manager sign the agreement with Barr Engineering Company for professional services
related to the Wirth Lake outlet structure.
Authorization to Sipn Amended Aqreement with Short Elliott Hendrickson for Inflow
and Infiltration Inspection and Proqram Monitorinq Services
Council Member Freiberg had questions about binding a future Council to the agreement if
it is determined an upgrade to the inflow/infiltration program is needed. Thomas Burt
answered questions from the Council.
MOVED by Freiberg, seconded by Pentel and motion carried unanimously to authorize the
City Manager to sign an amended agreement with Short Elliott Hendrickson, Inc. for inflow
and infiltration inspection and program monitoring services.
*Authorization to Send Letter to Three Rivers Park District Reqardinq Trail Svstem
Winter Maintenance
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
Mayor to send a letter to Three Rivers Park District requesting that the Park District
maintain the Luce Line Trail during the winter months.
Second Consideration - Ordinance #477 -Amendment to Section 6.35 Reqarding
Waste Hauler Contract and Licensinq Requirements
The following ordinance was MOVED by Pentel, seconded by Shaffer:
ORDINANCE NO. 477, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Amendment to Section 6.35 Regarding Waste Hauler
Contract and Licensing Requirements
Rich Baker, Environmental Commission, presented the Commission report.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve on
Second Consideration, Ordinance #477, 2nd Series. The vote was as follows:
FREIBERG -YES LOOMIS - YES PENTEL - YES SCANLON - YES SHAFFER - YES
Regular Meeting of the City Council
December 20, 2011
Page 7
*Receipt of November Financial Reports
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to receive and
file the November 2011 Financial Reports.
*Quthoriza#ion to Siqn Enqaqement Letter with Mallov, Montaque, Karnowski,
Radosevich, & Co. for 2011 Audit Services
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
City Manager to sign the Engagement Letter with Malloy, Montague, Karnowski,
Radosevich & Co., P.A. for the 2011 audit services for $43,900.
*Acceptance of Donations for Onqoinq Proqrams and Other Miscellaneous
Donations
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 11-84
RESOLUTION ACCEPTING DONATIONS FOR ONGOING PROGRAMS
AND OTHER MISCELLANEOUS DONATIONS
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
'�Waiver of Public Hearinq and Certification of Special Assessments: 2011(B)
Pavement Manaqement Proqram Drivewavs and 2011(B) Pavement Manaqement
Proqram Sanitarv Sewer Repairs
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 11-85
RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA
STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS
ON PRIVATE DRIVEWAYS THAT INVOLVE 2011(B) CITY STREET IMPROVEMENTS
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Regular Meeting of the City Council
December 20, 2011
Page 8
*Waiver of Public Hearinq and Certi�cation of Special Assessments: 2011(B)
Pavement Manaqement Proqram Drivewavs and 2011(B) Pavement Manaqement
Proqram Sanitary Sewer Repairs - Continued
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 11-86
RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA
STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS
ON SANITARY SEWER REPAIRS INVOLVE 2011(B) CITY STREET IMPROVEMENTS
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Appointment to Carinq Youth Recoqnition Board
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to appoint
Council Member Scanlon as the City's representative on the Caring Youth Recognition
Board.
Human Riqhts Commission
Mayor Loomis introduced the agenda item.
Member Shaffer introduced the following resolution and moved its adoption:
RESOLUTION 11-87
RESOLUTION REGARDING CERTAIN ACTIONS AND MEMBERS
OF THE GOLDEN VALLEY HUMAN RIGHTS COMMISSION
The motion for the adoption of the foregoing resolution was seconded by Member Scanlon
and upon a vote being taken thereon, the following voted in favor thereof: Loomis, Pentel,
Scanlon and Shaffer; and the following voted against the same: Freiberg, whereupon said
resolution was declared duly passed and adopted, signed by the Mayor and her signature
attested by the City Clerk.
Announcements of Meetinqs
The City Offices are closed on Friday, December 23, 2011 and Monday, December 26,
2011 in observance of Christmas.
The City Offices are closed on Monday, January 2, 2012 in observance of New Year's.
Regular Meeting of the City Council
December 20, 2011
Page 9
Announcements of Meetinqs - Continued
The next City Council meeting will be held on January 3, 2012 at 6:30 pm.
The next Housing and Redevelopment Authority meeting will be held on January 10, 2012
at 6:30 pm.
The next Council/Manager meeting will be held on January 10, 2012 immediately following
the HRA meeting.
Mavor and Council Communications
No action and/or discussion took place.
Recoqnition of Service - Linda Loomis and Bob Shaffer
Council Member Pentel presented Linda Loomis with an engraved pewter bowl and gavel
plaque for her service as the Mayor from 2002 to 2011.
Council Member Pentel presented Bob Shaffer with an engraved pewter bowl for his
service as Council Member from 2004 to 2011.
Adiournment
The Mayor adjourned the meeting at 8:20 pm.
Linda R. Loomis, Mayor
ATTEST:
Judy Nally, Administrative Assistant