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02-15-12 CM Agenda Packet AGENDA CounciUManager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room Wednesday, February 15, 2012 6:30 pm Pages 1. Goal Setting Follow-up: a. FinancialOutlook 2 b. 2013/2014 Pavement Management Program 3-5 2. Metropolitan Council Environmental Services Sanitary Sewer - 1-GV-461 Reliever 6-8 Project 3. Police Communications Plan 9 A�. Draft Traffic Sign Management Policy 10-13 5. Review Letter to Hennepin County Board Regarding Bottineau Transitway Draft 14-19 Environmental Impact Statement Scoping Booklet 6. City Attorney Overview 20-24 Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. ��; 1'hi�tir�cumer��is av�il�b4e ir��[tert�ate fi�rm�ts up�r�a 72=ho�r re��a�st..Pl�a�e��ll � 7�i3�59��Q6 (TTY:��-5�3��E�B�tr�€n�l��'�� r��u;�. ��mple�af�I��r�at�'f�rm�fs'��,�a�� m�y inciud��r��pr,�nt,e�e�trc�nic, Brail�e,au�i�c�ss�tt�,�tc, �. . ",�. � a � � �� = �, � �� -� �� Finance � _��, 763-593-8013 I 763-593-8109 (fax) Executive Summary Golden Valley Council/Manager Meeting February 15, 2012 Agenda Item 1. a. Goal Setting Follow-up - Financial Outlook Prepared By Sue Virnig, Finance Director Summary Dave MacGillivray, Chairman of Springsted, Inc. will present an overall outlook of the financial condition for the City of Golden Valley. This planning and goal setting for the City started with the first session on January 21 when Council discussed goals for the upcoming 3-5 years with Dave Unmacht, Springsted and the City Management Team. The second part will incorporate those goals, along with current approved projects that will set the financial stage for the upcoming years. Today's climate with market value declines and the economy have made an impact on the existing Pavement Management Program. In 2011, the number of miles scheduled to be completed were split over two years to lessen the impact on the taxpayer. Upcoming projects such as Douglas Drive Improvements, a new Community Center, and other infrastructure needs all have to evaluated and incorporated into an overall plan. All these goals will need to be financed in a way to make it feasible for the taxpayer and keep the current bond rating. Council will have tough decisions and will need to set priorities for the upcoming years. � .: tmY.. � z-`, . . ,..-1 ...�a � � Public Works o � . � � e 763-593-8030/763-593-3988(fax) Executive Summary Golden Valley Council/Manager Meeting February 15, 2012 Agenda Item 1. b. Goal Setting Follow-up - Proposed Amendments to the Pavement Management Program Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary The City Council has requested that staff investigate modifications to the Pavement Management Program (PMP) Capital Improvement Program (CIP) to address current economic conditions. These potential modifications include restructuring the currently adopted program by reconstructing the 2013 PMP in two separate construction seasons. The current CIP identifies 2.2 miles of residential roadway reconstruction in 2013. If the Council wishes to split the current program, it is recommended that the 2013 project be 1.0 miles and the 2014 project of 1.2 miles. If the City Council directs staff to proceed with splitting the currently proposed 2013 PMP into two projects, all subsequent projects will be moved back one year with the reconstruction phase of pavement management being completed in 2018. Analysis of the potential modifications is as follows: 2013 PMP The potential 2013 PMP includes reconstruction of 1.0 miles of streets in two neighborhoods in the middle section of the City. These streets include Yosemite Avenue North, Woodstock Avenue, Loring Lane, Yosemite Circle and a portion of the South Highway 55 Frontage Road east of Schaper Drive, as shown on the attached location map. 2014 PMP The potential 2014 PMP includes reconstruction of 1.2 miles of streets in the mid-section of the City. Streets in the project area would include Western Avenue, Idaho Avenue North, Hampshire Avenue North, West Cortlawn Circle, South Cortlawn Circle, North Cortlawn Circle, Florida Court, and Edgewood Avenue South, as shown on the attached location map. Attachments Proposed Revised 2013-2014 PMP (1 page) Current PMP Capital Improvement Program Map (1 page) j � � � � ��` `'�= �o °� y � ti� h_ w o '. A N any zayale C � � N any ze4�3eN g any za4�leN � � ° d c � 3 O ._ o N any r.nseup , - U� c � N any emeu0 v ' 2 � S:3f�f/PMP��O � ,.; q Q � �� t �o O -. �,i - u � o e- ��o � Zo� � C �n��, � /� 0 �`"�d � (� - _- \ � � p<N � a pc c�� - �? 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' '_'T'._.._' .."""_"_"___.._.._.. �...� � j°�f ..... .._._.._. _._..�.._ _ _.._.._.._..=:y.:i .__._.._...._.._. ._._.._.._.._.._:uuxi:we:yr�'_'-"'_ " \ o � � � U E ,_ L m � > �,�n.x �-u- e,��.� " r- ' ,.. .. �o>>m i ._._ . ..�... ...._.. r �- � / m . IL.I.ClO1VA"Id 1q�k11J = � J . j . . d"o c ._._\ . . . UY . _... III.ROW.l1d ilNt+d'�IRC)'l',I.ti . c73��mo .. .O.m i0,l.I.l_� . .1(),l.[.I.J �-=o y . . N J .. . .... d' � �am�� ,�� _ � j5 `� �� m � �� Public Works _ 763-593-8030/763-593-3988 (fax) Executive Summary Golden Valley Council/Manager Meeting February 15, 2012 Agenda Item 2. MCES 1-GV-461 Reliever Project Update Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mitchell Hoeft, EIT, Engineer Summary Members of Golden Valley Public Works and Metropolitan Council Environmental Service (MCES) staff will be presenting at the Council/Manager meeting the upcoming 1-GV-461 Sanitary Reliever Project that will be constructed within Golden Valley beginning in the spring of 2012. This discussion will include a project overview as well as a tentative schedule for the upcoming construction. Public Works staff is currently working to finalize two cooperative agreements that outline the cost sharing and assistance provided between the City and MCES on this project. Staff hopes to have the agreements finalized for your review on February 15, 2012. Provided below is a summary of what each agreement will outline. The first agreement (Land Acquisition, Design, and Construction Cooperative Agreement) addresses the cooperation of the City and MCES regarding the construction of Segment #1 of this reliever (see attached map). This agreement provides the City with financial reimbursement for the assistance it is providing the MCES on the design, communication, and implementation of this project. The City will use this money to pay partial salaries of its current employees as well as to hire a full-time engineer to help manage the project in the City's best interest. The second agreement (Amended and Restated Cooperative Agreement: 1-GV-461 Relief Lift Station and Forcemain Project) gives the City the financial means to design, construct, and implement Segment #2 of this installation with its PMP consultant and general contractor. Under this agreement MCES will be paying a vast majority of the design and construction costs associated with the full reconstruction of Circle Down and Turners Crossroad from Circle Down to Interstate 394. Both agreements are currently scheduled for City Council consideration at the February 21, 2012 City Council meeting. Attachments Project Location Map (1 page) _ - -�, ` "°` �� <� ,_ .�" , , ;� , ��a - . • , , . -_.. , s , .,�. _�_ ] r_,se....oaaf: �` '� , . s ' seoo . k. , ? �eaQ -___. l.__ �—� 1 . \�.. �_ � WINOI .,#IN '." • i'bep� , � _"_. �, � rSYJp 4>pQ� } _....�.. •�-.... ._ � ��. . ._._. . " —__ _-•."_ • ' __ _ ..- ..�,._._. .s.._�. -._« ' a�.'v.. __.-.._ � 4 �p � ._.__.... 6?5 510� ' ..� .. - � . yp... �}2C� _SR� � .: � � . . . 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( :,i iu �' �. es5� tsso '.,i.17! :stc �'�'� asx � p a ,P _�:� 1 L�Y� �S�c �5�6 tSCQ .. ��;�lOp � ,G " � � ��e� :.�, ,�, 1 . , - rt� yy�� ' ,- ». s .� � . � ¢L-. � i � 13'A r . . . � . .. . . . f ......��/ � r.� ii�s , ? „ �I� � _ , � _„ . ... .. . � . -- i�..-_.o_..,� . . �.0 15� - Mlu '�_ '. . ._ . � ,' , f , . _ °-. - : . _ .. .s55� s a r � ,� f�s- ; � : 1-GV-461 6,.�, e Sanitary Sewer Reliever Corridor ��Fe a s , V �� i% ��„»." ,..� .,t�'�� :`_ o �� a e P��Y Pub�� Safety Police Department � 763-593-8079/763-593-8098 (fax) � �� Executive Summary Golden Vailey Council/Manager Meeting February 15, 2012 Agenda Item 3. Police Communications Plan Prepared By Stacy A. Carlson, Chief of Police Summary The Police Department has a considerable number of community outreach efforts planned during 2012. Chief Carlson will discuss each of them, all with the goal of providing public education and transparency to community members. Also a summary of the various means by which the Police Department communicates and transmits information to the public will be presented. Gz� W� � �� ,��a� �, � �� : � �� ., � O r � ��'` � e Public Works 763-593-8030/763-593-3988 (fax) Executive Summary Golden Valley Council/Manager Meeting February 15, 2012 Agenda Item 4. Review Draft Traffic Sign Management Policy Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mark Ray, PE, Engineer Summary The City is responsible for the design, placement, operation, maintenance, and uniformity of traffic control devices on all streets, highways, and bicycle paths that fall within City jurisdiction (Minnesota State Statutes, Chapter 169.06). Standards for traffic control signs are set by the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD). Minnesota's Manual on Uniform Traffic Control Devices is in substantial conformance with the federal Manual on Uniform Traffic Control Devices (MUTCD). The federal Manual on Uniform Traffic Control Devices is the national standard for all traffic control devices (23 CFR 655.603(a)). In the 2009 version of the MUTCD all agencies were required to have a sign management policy in place by January 22, 2012. To meet this compliance date City staff began work on a draft policy in the summer of 2010. On August 31, 2011 the Federal Government published a notice on proposed revisions to the 2009 MUTCD that delayed the requirement to have a sign management policy in place until two years after the effective date of the revised 2009 MUTCD. The revised 2009 MUTCD is anticipated to be adopted in 2012 which would put the compliance date in 2014. The purpose of the City's sign policy is to be in compliance with regulations and provide a framework through which the City will execute its responsibility and authority for traffic control installation and maintenance within Golden Valley. The policy will cover sign installation, management, maintenance, and removal. Attachments Draft Traffic Sign Management Policy dated February 15, 2012 (3 pages) ��tyQf g�olden valle � Traffic Sign Management Policy February 15, 2012 1. Introduction and Purpose The City of Golden Valley is responsible for the design, placement, operation, maintenance, and uniformity of traffic control devices on all streets, highways, and bicycle paths that fall within City jurisdiction. All traffic control devices under Ci.ty j�<risdiction shall be placed only as authorized by the City of Golden Valley(City Code Section 8.07, Subdivision 1). No signs, other than those authorized by the City, shall be placed u}�t�n any public street, right-of- way, public easement, public land, or project over public prc�perty or public easements, unless allowed in the I-394 Mixed Use Zoning District (City Code.Section 4.20, Subdivision 8G). This Traffic Sign Management Policy is in accordance with the authority��nted to the City of Golden Valley under Minnesota State Statutes, Chapter 169.06. The purpose of this policy is to pr��ide a framework thrtaugh which the City will execute its responsibility and authority for traffi�'control ins#allation`atttlmaintenance within Golden Valley. Traffic control sig�ts on privat��ads, parkin�lots, and/or��cess points to public roads are the responsibility of�� propert�r,.owner or tta�ir designee. All roads, parking lots, and/or access points that are �n ta��t�p�blic must have signing that complies with the Minn�� M�r►+ual,on Ur��t Traffic C�ntrol �er�ices (MMUTCD). Signs that are placed witk�ir�#he City righ��a#-way r�ust be in accord�nce with City Code provisions. 2. Traffic�i�n,Installation Pr�►cess The City of Golden Valley r€�eives many requests for sign installations within the public right-of-wayfi��am residents. The City Council has established the Neighborhood Traffic Safety Committee�NTSC) tc�re�eive, evaluate, and respond to sign (and other traffic) requests or issues. �'he NT�C includes staff representatives from the Police Department, Public Works, Commu+�i��ions, and the City's consulting traffic engineer. Other individuals or groups are brought on an as-needed basis. All traffic sign requests will be forwarded to the NTSC for review, unless emergency conditions require immediate action to protect life or property. Guidelines for the use of traffic control signs are set by the MMUTCD. Additional considerations may include consistency with the City's Comprehensive Plan, City precedent, and/or special conditions such as temporary/special events or emergency conditions. If the NTSC recommends . _ _ 1 � ��ty af ,golden valle � modifications to existing traffic control,the modification will, if required, be forwarded on to the City Council for consideration. Individuals, companies, or other groups conducting construction within City right-of-way may be required to submit a traffic control plan (if vehicular, pedestrian, or bicycle traffic will be significantly impacted) as part of the permitting process. This plan must be prepared in accordance with the MMUTCD and must be provided by the permit applicant for review by the City Public Works Department. Failure to provide a traffic plan or receive approval of the traffic plan from the Engineering Division may result in � hold on the permit approval process until all required items are submitted or modified. The City will install alltraffic control signing as autharized according to this policy within public right-of-way. Cost allocation and cooperative agreements vuith private parties or other agencies shall be as determined in the sign approval process. 3. Management Responsibilities The City of Golden Valley is respc��tsible for inspection a�d maintenance of�#t traffic control signs on streets and paths within#hte Ci#y's jurisdiction (MMUTCD 2A.22). Agreements with other agencies may define other ins�ction and/or main�enance arrangements for signs on County or State highways. Maintenance and ir►�pectior��signs on private �oads, p�rking lots, and/or access points to public roads are th�responsib�l�y of the property owner or their designee unless otherwise authorized as part ofti��,apprc�t�l process. : Man��rent Activities ` a. 'Asset Inventory ; Ti�e City will collect and maintain information about all traffic control signs currently und�r its jurisdictior�. The inventory will be compiled into a database that will be used for expected sig� tife for retroreflectivity, as well as other maintenance and use needs. b. Retro-reflectivity Inspection Signs under City jurisdiction will be in accordance with current Federal Highway Administration (FHWA) standards and procedures. Signs that are identified as having non-compliant retroreflectivity levels will be replaced under a scheduled replacement program. 2 city of golden valle y c. Inspection Schedule and Method Traffic control signs will be formally inspected based on the expected sign life, performance of similar control signs within Golden Valley, and supplemental measured sign retroreflectivity readings of signs nearing the end of their expected life. Signs that do not meet retroreflectivity requirements will be replaced as part of the scheduled sign maintenance program. d. Damaged/Missing Signs Traffic control signs that are repaired or re-installed may have the general condition and retroreflectivity inspected for compliance pric�r to re-installation. 4. Sign Removal Guidelines and Process To be effective, a traffic control device shoutd rt�eet five basic requirements: fulfill a need; command attention; convey a clear, simple rneaning; command resp�ct from road users; and give adequate time for proper response. ; If a sign no longer satisfies the re�yt�irements listed �bt��re;then it should be�ctinsidered for removal. All traffic control sign re�°t�v�l requests wil) be sent to the NTSC for review. If necessary, removal of signs will be appraved la,y Council r��lution. If the sign to be rerr��d`�s within the`public righ��f way und�c the City's jurisdiction,then the removal must be done wi��►the appr�val of tfte Pufsiic 1�#/orks Department. Agreements with other agencies may defin�flther remov��arrangements for signs on county or state highways. Removal of�rgns on private roads,parking lots, and/or access points to public roads is th�r�sponsibili�r�f tht�p��-ty owner or their designee. 5. Res�►urces The City has reviewed and relied c�t�numerous resources in adopting this policy. These resource r�aterials include,but are not Limited to the following: • Methods fc�r MaintainingTraffic Sign Retroreflectivity, Publication No. FHWA-HRT-08- 026, U.S. Depa�ment af T�'ansportation, Federal Highway Administration (November 2007). � Sign RetroreflectivityGuidebook, Publication No. FHWA-CFL/TD-09-005, U.S. Department of Transportation, Federal Highway Administration (September 2009). • Sign Retroreflectivity: A Minnesota Toolkit, Minnesota Department of Transportation, Local Road Research Board (June 2010). • Traffic Sign Maintenance/Management Handbook, Report No. 2010RIC10,Version 1.1, Minnesota Department of Transportation (October 2010). • LMCIT Sign Retroreflectivity Memo and Model Policy, League of Minnesota Cities (August 2011). � , _ . 3 �i � ' r��_ Q,�{ ^ � �� ' , Planning 0 �. M. e 763-593-8095/763-593-8109 (fax) Executive Summary Golden Valley City Council/Manager Meeting February 15, 2012 Agenda Item 5. Review Letter to Hennepin County Board Regarding Bottineau Transifinray Draft Environmental Impact Statement Scoping Booklet Prepared By Joe Hogeboom, City Planner Mark Ray, Engineer Eric Eckman, Public Works Specialist Summary A letter has been drafted that responds to issues associated with the Bottineau Transitway Public Scoping Process. The letter reflects matters discussed at the January 30, 2012 joint meeting of the City Council, the Planning Commission, the Environmental Commission and the Open Space and Recreation Commission. Staff seeks input from the Council on the draft letter so that a final letter can be approved by the Council at its February 21 meeting. Attachments Bottineau Transitway Scoping Response Letter (5 pages) ��1 Ct� � � �� February 21, 2012 '�' � 7�0��ald��0l��ley R��3 �e�ld�r�9l�ll�y,�/1�!554�7 Hennepin County Board of Commissioners A-2400 Government Center 300 S. 6th St. Minneapolis, MN 55487 Honorable Hennepin County Commissioners; Thank you for allowing the City of Golden Valley th��`p��tunity to review and provide comments to�the Bottineau Transitway Draft Envr�on�er�f�l��npact Statement (DEIS) Scoping Document. The City appreciates the��p,o�rtunity to�l��a partner in the study process. The following comments pertain rn��[�to the D-1 Trar��,finray Alignment, � proposed to traverse through northeast Gql�(�n Valley: � � � � � ; Station Location � �� : E � � If the D-1 Alignment, consi��ti�c�,of either Ligh#�2�i1 Transit (LRT) or��us Rapid Transit (BRT), through Go��en=Ualle�r is sele�te�l #o be evaluated in the DEIS, � x � one station Iocation must be c�pser�:�The potential�station locations for the D1 are Golden Valley Road near 1l�i.rth Parkway and F'ly�outh Avenue near Wirth Parkway. Bothf�r��o�a�ed in th��Gity of�pldet�,Valley;�nd would require the � � r�.�i,,,� acquisition of propert�§awned by'fhe Mir��t`eap�l�s Park and Recreation Board. , �: Prior DEIS info�t�r�ation ir��ates thatgth� Golden Va�ley Road station would serve � mostl �olden Va1��=�rs�a��t� and bi�s►r�esses and the Plymouth Avenue station � Y�� x � . � � �� _ wouli� ��:,,m:ostly I��tneapc��is r�sider`t��z;businesses, and Wirth Park facilities. �t��nesses s��ed in��t�den Va�lley �nc�ude regional destinations (Courage � � � �enter, Minneapol�s Clmr��o� Neurolog�y, Regency Hospital of Minneapolis, Wirth Par�C�#�nd local de�s��tions'��hurch of St. Margaret Mary, Unity Christ Church, Reub�t��Lindh Cente�� a'i�;�. �rz ;, ; � While a s��on locatei�;�� Plymouth Avenue would likely have less effect on Golden Valle��eighbo��oods and community resources, the Golden Valley Road ��,� � � �,� station would p��r��n�ore direct access for Golden Valley residents and businesses. In a�d¥a��on, the Golden Valley Road location is on an existing bus line with potential feeder bus connections, and has planned regional trail connections. The City would like more detailed information about how buses would be incorporated into the station areas, including the amount and frequency of feeder buses serving the stations, and information about how bus drop-off and pick-up would function at the stations. 763-5�3-�O�t� ��763-593-�1 Q9 �r�:°763-593-396� �v�nrw.�c�ldenval��yrnrt.�� The City would like more detailed information about how the County envisions parking to function at the station locations. The City would like to know how many parking spaces would be necessary at each location and whether or not parking ramps are being considered for the sites. If there were to be insufficient onsite parking at station locations, and transit riders park on the surrounding streets, an access and traffic management plan should be considered as part of the project. As the City understands it, there are no plans for a park and ride facility at either station location. However, a park and ride facility sFii��uld be studied if a station is planned for Golden Valley Road. Surrounding lar�dciwners have expressed concerns about their existing parking conditic�ris so.the integration of public and private parking improvements could be an ��portui��t� for further study. �� c &° E.� �� The trip generation from the propose�l�St�tion or a futur�;park and ride facility may result in the need to modify, enfiance, or expand the r�� rby transportation system which includes roads trails �:� sidewalk facilities li��expected that the , , �. County would partner with the appropri��oa �uthority to acfdr�`�ss and mitigate any traffic concerns. ;�� =��- � ��' �. �� s��. '� � �� Sidewalks currently serve b' st�t►.��_location ��e existing sidewalk system �.�z, may need to be upgraded or expan��e��t��neet acc��sibility design requirements and the needs o�tl��Y�ommunity.;lt is exp�3��d that'fi ��would be accomplished as part of th �� ra��ss evalua��n an�a� ��r�entation. The City of Golden Valley owns ��'� �� mainta�r�s concrete s�d�1'�valks on both sides of Golden Valley Road (CSAH � ��t the int�rsection'�if��he proposed Transitway. In addition, Three Rivers Park Distri��i, �entifi�d the Golden Valley Road corridor for the pr��s�ssett �r"��I�,F��i�� ''al Trail v�rhich would connect French Regional �G��Ce`and tli��l�lledicin��e Region�) Trail to Wirth Regional Park and the trails ong the Grand = 1unds� ational Scenic Byway. This network of trails and sid�vualks would �� lemer��>I.RT or BRT to improve multimodal transportation in the ar.ea. �� , � �� `��i�� ' ' The City o�uns and ma�r�tains an asphalt trail near the BNSF railway in the Mary Hills Nature Ar�a. Thi� trail provides an important north-south connection from Golden Valley'F�c�ad ntirth into Robbinsdale via Sochacki Park. It is anticipated that a new Transitw�y may impact this trail and the City requests that it be actively involved with any reconstruction or realignment of this trail. The costs to reconstruct Golden Valley Road and the existing multi-modal facilities discussed above, in addition to any facilities deemed necessary to fully meefi the anticipated needs, must be considered in evaluation of the potential station location. Property Impacts The Bottineau Transifinray would impact surrounding properties. There is information that addresses property value impacts for properties located adjacent to transit station locations. However, there is no comparable data that demonstrates impacts to properties along the Transifinray with no convenient access to a station. Data should be provided that shows how the Transitway would impact single family residential properties along the corridor. The potential noise and vibration impacts from the Transitway and the freight track are a significant concern. BRT and LRT rriay yield different noise and vibration levels in surrounding neighborhoc� a ��Tliese,effects should be studied in greater detail. The City would also like t � ��e more ir��prmation about the presence of potential sound walls an� �i ,��r barriers that may cause visual obstructions to surrounding proper�� ;�� With high frequency transit service, the:�p�tential,��nsitway ��r�d r#ransit station will have a visual impact on,;surrounding �r�pe��{��Most notab}I`yvvill be the addition of lights and light��hat does not��with the current fre�ight rail. The effects of lighting should be' "�udi�d,and the s��-�ening of adjacent neighborhoods and park areas should be con��t�e�� part of�tMis �roject. � ag��z� Natural Resources � ��<� �� `�� 'i ��g� ��' ' °' `' ,'�' � The D-1 Ahgt�� ent is p�c� osed to k�e �t�c�fed wi��i��nd adjacent to Theodore E � � .R�� Wirth Region� � �� ,- rk as vu�� as the IVI��r Hills Nature Area and Glenview Terrace � Park These are �re mv�l�� le and�t��ique natural and recreational amenities to,�� i�r�s,well � �t�� r�o��i��stern Tw�n Cities region. The City requests that it`��"��rivolved �r�.all d��i�ns thaf�ir�pact the parks. The City is interested in the �qiimparison betiiv�n the carbon footprint associated with building a transit facility ��, � �� m a,natural area v�erses th��arbon footprint that would be associated increased tran�i�� sage as a re�s�'�I,t of the �ottineau Transitway. �'�>. �,�� Any imp��s to the flo�� ay or floodplain must be mitigated in accordance with a��, , the laws ar�� ,plicies �f�# e regulating agencies. The City recognizes that mitigation wit�iir�'�th�extsting railroad corridor will be challenging, and it encourages the Ct�urify to work closely with the Bassett Creek Watershed Management Commission (BCWMC) and its member cities to identify potential flood storage areas outside of the railroad rights-of-way. Wetland impacts will need to be mitigated in accordance with the laws and policies of the regulating agencies. The City of Golden Valley is the local government unit responsible for administration of the Wetland Conservation Act. The County is encouraged to work with its local partners to identify potential mitigation solutions outside the railroad right-of-way, if needed. The Transitway project will need permits or approvals from all agencies regulating stormwater, including but not limited to the City, BCWMC, and Minnesota Pollution Control Agency. At a minimum, best management practices addressing erosion and sediment control will need to be implemented during construction. It is possible that rate control and stormwater treatment that reduces pollutants and runoff will be required, especially with the development of a transit station, park and ride facility, BRT, or other impervious surface. The natural areas located within the D-1 Alignment re home to vast array of ��2 wildlife. Care should be taken to avoid impacts to �l��habitat and travel ways of all wildlife, including endangered, threatened, �r��cial concern species. As the proposed project has the potential to ir�pac��-eas within large parks and natural areas, and areas adjacent to ��tt Creek, th��corridor would need to � be studied for the presence of historic��r�°�d cultural resourc�;s. The historical significance of the Theodore Wirth'F?�rk Chalet should also k�e considered in this study. The City requests to be contacted if archa��logical discvvery is made. �Community Resources ��r�1��, , = �� ,_° � �� e a The proposed Transitway a�d,�� 't stations vr��ald likely require an increase in community resources such a� polic�e��,� ublic V�it�rks maintenance, and traffic management. S��e the proposed tran�f��rstem is m��aged by the Metropolitan :, Council, it is a��t��ipa��d that Metr� Transi��Pt�l��_will `kri'`the primary law enforcement agency a�� station �, ��Ij� � ; ° �_. The City of Gold�n Valle� ��wns wat��in, sanitary sewer, and storm sewer facilit i i,� the are�:af t �� gro osed route:. Some of these facilities cross under t � �� SF r��i��i�y. Rec�� drawin�s and other information are available +��x��tin�� i�e City's �� ering e�ffice to ass�stFin the planning and design of the project. �'�te;City reques� �t�t it �� nsulted on all design and construction � �. �� cor��c��rations an �f��d3 dec� ��s involving City-owned utilities. �s ,;, s�� The Cit��aMinneapol��wns a 48-inch watermain which passes under the BNSF railvw2�� orth of�Iden Valley Road and Metropolitan Council Environmenta��erva ��'owns a large sanitary sewer interceptor which parallels the BNSF railv�i��lirth Park. The City requests that it be consulted along with the custodial agen��r on all design and construction considerations and field decisions involving these utilities. The County's project consultant estimated that as many as fifteen Xcel Energy transmission line towers may need to be relocated as a result of the proposed Transitway. The City's Right-of-Way Management Ordinance currently requires that any proposed reconstruction, relocation, or replacement of overhead utility lines over 300 feet be buried underground. This code requirement may apply to this situation. Many areas of Golden Valley have substandard soils which are unsuitable for construction without proper correction or engineering. A good portion of the Transitway corridor through Golden Valley is located within floodplain, lowland, or wetland areas. In addition, there are areas in Golden Valley that were found to be filled with construction debris or hazardous materials in the past. The City requests that a careful and detailed analysis of the soils be included as part of the project. The City of Golden Valley respectFully requests that thes�' concerns be addressed in a sufficient manner, and that they become part of public .r.ecord associated with the Bottineau Transitway Draft Environmental Impact Sta��r� nt. Please be aware that this letter does not indicate the City's preference for o�r��ain�s�i�'�he D-1 Alignment of the Bottineau Transitway. Thank you for working w�#h:the City ta�ddress these concerns. �� 34 ,i' RespectFully, �� . �� '� �� F ��k Y ��i$� da�° Y% �� x Shepard Harris, Mayor �� {f� �,� , �� ;�� ,�a�, , ti. ` ` �� 3 t t�� F �� e ;a �E� ��, r g p � 1 � Paula Pentel, Council Member � Mike Freiberg,, Council�Mer�be ��, �� ' SF1�1��€�� 3 x�� H. §�'�$ t . ,.Y„ � � �'�. �p�`�n ��"�� . �� ,�� a, �� t, E�� I �� r �„ �u . 1} '��, � ��, 8�i:?�� a;;� � �� F x ` � k DeDe Scanl�n;:Council Mer��er �� ' Joanie Clausen, Council Member a ��a �� b �g;�� << ��,��; £,rg� ti � w�,��a��= ,:;��.:.:. � � City Administration/Council O �°. - W. � ��, , e 763-593-8003/763-593-8109 (fax) Executive Summary Golden Valley Council/Manager Meeting February 15, 2012 Agenda Item 6. City Attorney Overview Prepared By Thomas Burt, City Manager Summary Allen Barnard, City Attorney, will be at the meeting to review the laws, policies and/or procedures for the following items: Conflict of Interest Data Practices Code of Ethics Gift Law Open Meeting Law Records Retention Payments to 501(c)(3) Lawsuits: How to deal with inquiries. What can be discussed publically and how is it handled. Attachments Letter from Allen Barnard dated January 19, 2012 (4 pages) Allen p.B71'118Cd BEST&F4ANAGANLLP Attorney otaecr 612.341.9715 225 South 5ixth Street,Suite 4000 Minneapolis,Minnesota 55402 abarnardC�bestlaw.com TEi.612.339.7121 FAx 612.339.5897 eEST�aw.COM BEST & FLAh1AGAN ,�AN�!t1 ��12 January 19, 2012 FOUNOED 7926 ALLEN D.CARNARU VIA EMAIL AND U.S. MAIL !0'F1N A:�tURTON JAMES C.DIRACLES THOMAS @.HEFF'cLPING'R Tom Burt QUAN+c L.PAUl50N R08ERT L..*AELIER,JR. City Manager CHARLSS C.BERQUIS7 Llt of Galden V�lle JAMFS M1i.CHRi5TEN5QN Y Y E.JOSEPH LAFAVE 7800 Golden Valley Road GREGORY D.SOUIE Golden Valle MN J 5427 CATHY F.GORLtN Y� PATRIr-K B.HENNESSY YIM07H'�A.SULUVAN THRM:+S J.kA010 pANIEL R.W.NEL30N Re: Conflict o#Tnterest Questions oA��o�.Z�e�� STEVEN R.KRVGc:R PAUL E.KAMINSKI Dear Tozn� R��S C.FORMEII � MARY E.SHEAREN I;ARBARA M.RO55 You have farwarded to me a number of conflict of interest questions SARAH E.CRIPPEN i:98fRT D.MAHER for our response. We have set out below a generalized discussion about DAVIDH,J�HNSON conflict of interest issues and then responded to your specific questions. CIiRISTQPHEA p.JOHNSON pANIEI.R.KAPIAN IENOR A.SCHEirLER In general, whether a person or an organization has a conflict of BRAD4EY F.WILLsAMS CYNTHIA L.Hf�;ARTY interest is a complicated question. Although the term "conflict of interest" RE3ECCA A,CHAFfEE is talked about loosely on a regular basis, each inquiry requires careful DAVID G.SCH=LZEL EDWA�D P.SHEU analysis of the facts specific to each situatian to determine whether an DANIEL�..GRiMSRUU actual and/or rohibited conflict of interest exists. For council members 30HN D.SEINER � KIM JODENE DUNAT the inquiry requires a,factual analysis of the following factors: KATHY YIP BRIGIi1 M.GO�s 1UiTIN�'.SHORT 1. Does the pers�n have a personal financial interest in the WILUAM R,ASP matter before the council? EuZA��ETH C•BORER JOS°PH 1.W.PH:LPS � JOHN T.5ULlIVAN 2. Wlll the pCISO17 CeCE1Ve 8 peTSOIl11 Ue1lellt iCOYTl Cll� �.Zatt�r LEONARD M.FINEDAY being considered by the council? OF COUNSEL JOC-tN R.CARRQIL In general, an employee of an organization will not receive a personal sonERT�.�sosaY financial benefit by virtue of his or her employment alone. However, RICHARD A.PETERSDN LEQNARD M.AODINGTON depending on the nature as well as the terms and conditions of N.WALT�h G£AFF emtt lo ment emt1 lo ment could rise to a conflict of interest. In the ast SCOTT D.ELLER Y y � Y Y p � FRANK VuGL the attorney general has considered the following where a conflict of MARINUS W.t'AN PUTTEN,1R. interest issue has been raised: (1) whether the employee has an ownership interest in the organization, (2) whether the employee is an officer or directar,.(3} whether the employee is involved 'zn supervising the contract for his employer and has no other impact in the contract, (4� whether the employee is coxnpensated on a salary or hourly wage basis and receives no commission, bonus or other renumeration. However, generally when such Tom Burt January 19� 2012 Page 2 $ES'T & FLARlAGAIV an issue arises the council is required to make findings of fact regarding the nature of and terms and conditions of employment to determine whether there is a conflict of interest. The specific questions yau forwarded include the following: 1. Would a person have a prohibited conflict of interest if his law firm employer cither (1) represented someone seeking recievelapment approvals from the City or (2) represented someone suing the City? Generally speaking, these situations are unlikely to arise because the law firm would first seek from the City a written waiver of any conflicts that may develop during the redevelopment petitioning or before commencing a legal action. A conflict waiver is not required or governed by the statutes prohibiting council member conflicts of interest rather the Code of Ethics imposed on lawyers and law firms is very strict and Iaw firms are required by their code and their insurers to carefully monitor any and all potential conflicts of interest. Accordingly, the employer firm's request for a conflict waiver from the City before any such representatian for or against the City would give the City a choice to either permit the employer's firm to represent its client in the petitioning or legal action or require the employer firm to assist its client in obtaining ather counsel to represent the client. Furthermore, employees of law #irms such as paralegals, administrative personnel, etc., as opposed to law firm owners including partners, shareholders, etc., do not generally have a personal financial interest in the decision to go forward with a legal action or petition, and any conflicts a paralegal or administrative assistant might have are not imputed to the firm. Accardingly, there may not be a conflict at all once the nature oE and the terms and conditions of employment are reviewed in light of the particular situation or concern. Rzmcmber, many council members and mayors throughout the metrapolitan area and the State of Minnesota are partners in la�ov firrns who occasionally are faced with the question of whether there is a conflict or not. Law firms have complicated systems for avoiding conflicts and it seems unlikely that the firm in question wauld undertake representation of a client against the City without the consent of the council. The law generally views employees of law firms as not having a personal financial interest in the autcome of redevelopment activiries, law suits, etc. 2. How does the fact of a council rnember employee's law firm representing a party with either a redevelopment petitian or a legal action against the City impact the City attorney and staff? The City attorney represents the City, not che mayor, cauncil members or the staff. However, those persons are employees or elected officials of the City and therefore are entitled ta discuss the matter with legal counsel. Therefore such representation, if it were to occur, would nat have an impact on the City staff. In the event there is a conflict of interest Tom Burt January 19, 2012 Page 3 BEST & FLAI�II�GAN that is subject to a statutory exception, council members are advised to abstain from vating. However it should be noted an imperrnissible conflict of interest under Minn. Stat. § 471.87 cannot be avoided merely by the interested party abstaining. To avoid the conflict there must be a legal exception ta the rule and all procedures associated with such exception must be satisfied. 3. What is the role of any council member when an employer's client or a competitor of a client is before the City requesting legal action? In this situation there is no conflict of interest unless the facts demonstrate thar the council member has a personal financial interest in or will receive some ather personal benefit from the decision. Thus, it is not necessary for the cauncil member to remove themselves from the discussion if such facts are not demonstrated. Additionally a question was asked about conversations with other council members about the legal action. This would be prohibited by the open meeting law. We do not recommend that council members keep logs of discussions with other council members because such logs could provide evidence of the cauncil member's violation of the open meeting law and may be discoverable in a �egal actian. Council members have a personal interest in avoiding prohibited conflicts of interest. If a council member inappropriately uses his or her office to discuss and vote on a contract matter fram which he or she would be prohibited because of a conflict of interest, the contract would be voidable and the council member could be found guilty of a gross misdemeanor and fined up to $3,000 and imprisoned up to one year. If a zoning type decision were made by the vote of a council member or mayor with a prohibited conflict of interest, it could be voided, havu'ever it may be valid in some circumstances where the result would have been the same without the interested council member's vQte. 4. If a client of a council member's employer or a competitor of that client comes before the City with a redevelopment-related petition or legal action, what does the staff need to do so as not to divulge privileged information? Tn general, the staff does not deal with privileged information, however they are al�ways subject to the rules of the Data Practices Act in their handling of data. And, generally, the council member is entitled to full information about the matter unless there is a prohibited conflict of interest. If there is a prohibited conflict of interest, the council member should (2) consult with the city attorney; (2) disclose the interest to deterrnine whether there is in fact a prohibited conflict of interest; (3) not participate in discussians relative to the decision; and (4) not vote or take any official action. Will the concern about privileged information discourage developers from approaching the City or reduce the number of developers appraaching the City? The answer Tom Burt January 19, 2012 Page 4 BEST & FLANAGAN to these questions is outside the scope of my legal review but if there is not a,conflict, it should not impact development. Remember, mast situations that are referred to as "conflict of interest" situations do not involve actual conflicts under state law but, rather, the potential for a conflict of interest. Council members regularly �ecide not to discuss or vote on ma*ters if sameon� would perceive them to have a conflict even though a legally prohibited conflict does not exist. When a council member or the mayor has an actual conflict of interest he or she should not only decline to vote on the matter but also leave the room and not participate in the discussion of the matter before the council. The fact that a particular action is lawful does not insure that such action will be perceived as ethical, m4ral or politically wise and in such cases council members may abstain or not participate in a discussion. I hope this is sufficient for your purposes. Please call me with any questions. Very truly yours,' Allen D. Barnard ADB/rys 00009U/4805b 8/1441435 1