12-07-11 JWC MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of December 7, 2011
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called
to order at 1:30 pm, in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Tom Mathisen, Director of Public Works, Crystal
Randy Kloepper, Water and Sewer Superintendent, Crystal
Paul Coone, Operations Manager, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Sue Virnig, Finance Director, Golden Valley
Jeannine Clancy, Director of Public Works
Dave Lemke, Utilities Supervisor, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of November 2, 2011
MOVED by Norris, seconded by Burt, and motion carried unanimously to approve the
minutes of the November 2, 2011 meeting.
County Road 9 Forcemain Replacement (Mathisen)
Stantec/Bonestroo submitted a proposal in the amount of $715,000 for the total
estimated construction cost for the project that includes installation of a 24 -inch pipe.
The TAC recommended approval of the pre -design field work ($7,150) and the
engineering portion ($50,050) for a total of $57,200.
MOVED by McDonald, seconded by Norris, and motion carried unanimously to approve
the Stantec/Bonestroo proposal for pre -design field work and engineering in the amount
of $57,200.
Discussion took place regarding the inspection of the watermain work during
construction. The TAC will discuss the best approach. Stantec included $7,150 in its
proposal for inspections, but that amount is for on-call issues that might arise during the
project construction.
A recommendation from the TAC regarding the inspection will be brought to the JWC.
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Joint Water Commission
December 7, 2011
Page 2 of 3
Water Interaction Study Update (Clancy)
The TAC has not received an update from Barr Engineering Co. Clancy will follow-up
and contact Brian LeMon at Barr.
Air Conditioning Project Update (Lemke)
Currently, there are operational difficulties at the Golden Valley pump house during the
summer due to inadequate cooling systems. Environmental Process, Inc. was retained
to develop options, prepare construction documents for mechanical and building
modifications, and complete construction project management. Two quotes were
received for the project, excluding electrical. The low quote received was from
Metropolitan Mechanical Contractors in the amount of $18,323. An electrical quote was
received from Detail Electric for $8,300. Completion will be done in 2012.
Golden Valley staff is requesting $10,000 to be moved from the Replace Pump, Motor
and Starter (JWC 2011 CIP project #8) to Replace Air Conditioner (JWC 2011 CIP
project #11).
MOVED by Norris, seconded by McDonald, and motion carried unanimously to move
$10,000 from the Capital Project Financing from #8 Replace Pump, Motor and increase
$10,000 Starter to #11 Replace Air Conditioner. CIP #8 will be $37,000 and CIP #11 will
be $40,000.
MOVED by Norris, seconded by McDonald, and motion carried unanimously to approve
the quotes received from Metropolitan Mechanical Contractors in the amount of $18,323
and Detail Electric for $8,300, for a project total of $26,623; and appropriating funds as
proposed.
Other Business
1. Burt indicated that the Minneapolis Park Board may be interested in building trails
near the reservoir in Golden Valley.
2. Cost of services and the Minneapolis contract. This item will be discussed at the
next meeting.
3. The backup water supply well at New Hope has a floor drain that needs to be
addressed.
4. The JWC would like to have a tri -city council meeting in March or April 2012 to
discuss the backup water supply plan.
5. Golden Valley staff met with Bernie Bullert, Minneapolis Water Works, and staff from
Stantec/Bonestroo on Monday, December 5, at the JWC Golden Valley pump house
to discuss meter replacement. Stantec will provide Golden Valley with a proposal
involving digging a new pit and filling in half of the old pit so that Minneapolis can
install its new meter.
Next Meeting
It was the consensus of the JWC to cancel the January 4, 2012 meeting.
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Joint Water Commission
December 7, 2011
Page 3 of 3
Adjournment
Chair Burt adjourned the meeting 1:50 pm.
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Pqt Schutrop, Recording Secretary
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