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12-15-11 Envision Connection Project Executive Board Minutes Minutes Envision Connection Project Executive Board December 15, 2011 7 pm, Brookview Community Center, Conference Room Board of Directors: Linda Loomis, Chair, Jim Heidelberg (7:25), Sharon Glover, Cindy Inselmann, Helene Johnson, Philip Lund, Dean Penk, Mike Schleif, Marshall Tanick (7:29), Blair Tremere Members Excused: Lynn Gitelis, Luke Weisberg Guest: Jeremy Foreman, CommonPlace Network Staff: Sandy Werts. 1. Call to Order The meeting was called to order at 7:08 pm by Mayor Linda Loomis. 2. Approval of Agenda Werts asked to add "Thank You to Mayor Loomis" to 8. Communications. The Agenda was approved as amended. 3. Approval of the Minutes of November 17, 2011 Motion: A motion was made by Penk and seconded by Schleif to approve the minutes of the November 17 meeting as written. 4. Community Foundation Update The Foundation board met on December 14 and worked on a solicitation letter that will be distributed to Golden Valley Residents. The January/February CityNews will have an article on the Foundation. In January the board plans to look at possible donors to contact. On Give to the Max day $1048 was raised. Tremere has talked to city manager Tom Burt about getting one of the city's extra phone lines. It will cost $7 a year. 5. Bridge Building Activities • Commonplace Web Platform o As of December 15, Commonplace has 356 users compared to the 58 on I-Neighbors o Resource Fair— December 7—The Foundation would like to hold this on an annual basis. There was a good connection with the vendors, although it was not well attended by the public. Foreman said Hands-on-Twin Cities is holding the largest volunteer fair in Minnesota at the Mall of America on Saturday, February 18. Lund said that many of the resources agreed to participate in Valley Days. o Blood Drive— Foreman said that 13 units were collected. This will help 39 people. Chantell Knauss, the Assistant City Manager said the city will host a blood drive once a year. o CommonPlace Network— Loomis asked how the website will work once Foreman leaves. He replied that he will continue to monitor it. It will be in maintenance mode the next two months. His e-mail is still active and he will he will respond to phone calls. The service is free to Golden Valley. • Bridge Builders —Tanick is scheduling the next meeting at Breck School on a Saturday in January. The preferred dates in order are January 21, 28 and 14. Lund asked about the focus of the meeting. Penk with explain Bridge Builders. After the meeting there will be a tour of the school. Tanick will ask for a student guide. Foreman said he can set up a CommonPlace feed for Bridge Builders; however, a "feed owner" is needed. Tremere and Lund said they would be the owners. People can then subscribe to the feed. • Envision Award - Loomis is still planning to send in nominations. • Ice Cream Social —Werts said that it is time to set the date for the Ice Cream Social. July 16 would be the date if following the traditional schedule. The committee did not have an idea for a band, but asked for"something lively." A suggestion was made to have Werts ask Recreation supervisor Andy Soltvedt to contact the Valley Days people in charge of entertainment. � Goinq Global—Johnson reported that she talked to Mayor-elect Harris to be sure it would be alright to look into a sister-city program. Harris had sister cities listed in his election literature. Johnson would like to have a gathering in late January. She has talked to Tanick about a co-facilitator. She would like someone foreign born. She is looking for contact information of leaders in different immigrant communities. The purpose of the get together is to recognize that there are many people of different cultures in the community. • Vallev Davs—According to Lund, the event will be one day, May 19. It is staying at Brookview Park. The same route will be used for the parade. The parade needs to be publicized more. Anna Silverman is stepping down from coordinating the art fair. She is looking for someone to take it over. More food vendors are being added. They would like to add Old Fashioned Baseball. Tanick suggested a Tennis Tournament. Burying the Time Capsule is another possible activity. • Lilac Planting—no report • Garden Club—no report • Farmers Market—no report • Neighbors Helping Neighbors—no report • Valley Volunteer Day—no report 6. 125 Anniversary Recap The Celebratory Event on December 2 went very well. There was a nice article in the West Metro section of the Star Tribune on the Hall of Fame. There will be some follow up activities and the Hall of Fame will become an on-going program. There is a balance of$7800 of the money raised for the event. This will be going to the Community Foundation. 7. New Business • Envision Connection Project in 2012—Johnson, Penk and Tanick met with Mayor-elect Harris. He is supportive of the group going forward and the city providing staffing. He is also very supportive of the Comrnunity Foundation. Werts looked at the Resolution creating the Envision Connection Board, Resolution 07-35 dated August 21, 2007—states that the mayor will be a member and serve as chair. Tanick suggested that the Board develop a list of accomplishments. This information is included in the centerfold of the city newsletter in 2011. Penk will take the lead on preparing a "Status Report" • Select chair for 2012—Tremere volunteered to be the interim chair. 8. Communications Thank you to Mayor Loomis—the board thanked Mayor Loomis for her service to the board. 9. Recruitment of Members to Executive Board — No discussion 10. Upcoming Meetings— January 19, Feb.16, Mar. 15— Brookview Conference room 11.Adjournment The meeting adjourned at 9:20 pm.