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04-20-11 Envision Connection Project Executive Board Minutes MINUTES Envision Connection Project Executive Board April 20, 2011 7 pm, Brookview Community Center, Conference Room Directors Present Lynn Gitelis, Sharon Glover, Jim Heidelberg, Cindy Inselmann, Helene Johnson, Philip Lund, Dean Penk, Marshall Tanick, Blair Tremere Directors Absent: Linda Loomis, chair; Luke Weisberg. Staff: Sandy Werts. 1. Call to Order The Meeting was called to order at 7:15 pm by director Helene Johnson. 2. Approval of Agenda Motion: It was moved by Gitelis and seconded by Penk to approve the agenda as presented. 3. Approval of the Minutes of March 17, 2011 Motion: It was moved by Penk and seconded by Gitelis to approve the minutes as written. - 4. New Business - None 5. Community Foundation/Non-Profit— Update The Committee has not met in a month. At that time, the Golden Valley Community Events fund voted to dissolve and the Golden Valley Community Foundation exists in charter. The foundation has not been registered. There are legal reviews going on. At the next meeting the committee will work on marketing and publicity. It is hoped that an official announcement can be made by Valley Days. Heidelberg asked if the work of the subcommittees is to be brought back to Envision. Penk replied there are four committee: 1) Bylaws and Articles of Incorporation; 2) Grant Making and Solicitation; 3) Development and 4) Board Construction Currently the officers are: Chair—Dean Penk, Vice Chair— Connie Sandler, Secretary— Sharon Glover, Treasurer— Luke Weisberg. 6. Bridge Building Activities • Bridqe Builders Quarterlv Meetinq - Tanick will contact The Struthers Parkinson Center to see if a Bridge Builders meeting could be held there on June 4 or 11. � Farmers Market— Leslie Hendricks and Kris Frey gave an update of the Farmers Market. They have been to the City Council and are working on the lease. They have a web site and are now working on the outreach phase. One of the plans is to have theme/special event days. Hendricks said they are looking for special event ideas and would welcome ideas from the Envision Board. One of the plans is to have space for non-profit community groups at each market. The space would be free, but the group could not sell. Another goal is to make sure the senior community has access. There are a lot of costs in the set-up of the market, so they are looking for sponsors. Leftover produce is given to food shelves. Help is needed to disburse the produce at the close of the market. People, boxes and a vehicle are needed to do this. Johnson suggested that Golden Valley Days would be a good place to find vendors, volunteers, etc. Tanick suggested dedicating one day to the 125th anniversary and have people dressed up in old time costumes. Werts will e-mail the Envision Board list to Hendricks. • Lilac Plantina —The next meeting of the Lilac Planning team in May 16. Werts noted that she has seen the daffodils coming up along the north side of 55. • Valley Volunteer Dav -Tanick said that St. Louis Park has a "mature" community volunteer day. It occurs in the spring. He will get the name of the person to Werts. Penk said that a component for children was discussed and a 3-D chalk art program was discussed. He has talked to Perpich Center for Arts Education about this. • Neighbors Helping Neiqhbors —This event is occurring April 30. Volunteers have been recruited to help with raking and washing windows for older residents in the community. • Envision Award — Penk has sent press releases to Patch, Channel 12, the Star Tribune and the Sun Post, but has not seen anything printed yet. Lund suggested nominating the Human Services Foundation after the new foundation is formalized. Tremere said the city should pass a resolution changing the name of the Human Services Foundation. He will talk with Mayor Loomis. Penk said that he and Weisberg are meeting with the Human Services Foundation on May 8. • Memorial Dav— DeDe Scanlon is working on a display of war artifacts for Memorial Day. The display will be at the Library and City Hall if there are enough left. • Ice Cream Social — Penk has talked to the people at Sebastian Joes and has sent some information about the 125th anniversary. They will make a special flavor for the event. Tanick has contacted sponsors. Signs and flyers for the event will need to be updated. Last year there were approximately 30 signs. These will be needed about two weeks before the event. About 25 8 1/2 X 11 flyers were distributed last year. • Garden Club/Communitv Gardens —There will be garden plots at Golden Valley Lutheran and Valley of Peace Lutheran Church. Valley of Peace received a grant from the county through the Statewide Health Improvement Program (SHIP) The Evening Garden Club will have a plant sale at Golden Valley Days. The morning club is still planning to help with lunch at the Lilac Planting. Werts will take Community Gardens off the agenda until next year. 7. 125 Anniversary Planning • Activities -There was a good turnout at the Historical Society program on Diversity in Golden Valley. They are planning a history tour as part of Valley Day. The Tour is open to 50 people. The Historical Society is planning a display in the small pavilion at Brookview. Tanick would like to have an old time golf day, but is having trouble finding old golf clubs. This may or may not be held. Tanick is also working on a tour of Breck/Golden Valley High School in the fall. On May 14, Perpich is having an open house related to it being the former Golden Valley Lutheran College. There are subcommittees working on fund raising, a Hall of Fame and the concluding event. A sponsor is being sought for the time capsule. There will be a table at Valley Days. • Website— information can be found at www.goldenvallevmn.orq/events/125th. • Monthly Articles on Community Organizations are featured in the Sun Current the last week of the month and in PATCH. • Next Meeting —April 28—6:30 pm at Brookview— Sumac Room. 8. Valley Day Lund said the parade route is finalized. There are more units than last year. There are also more organizations. Lilac planting should have a separate table. Envision and the Foundation will also have a table. As of today there are about 25 organization planning displays. 9. Communications • Review Bridge Builders materials —The Board discussed the material included in the packet. Werts said she thinks there are too many sign-up sheets. She will consolidate them into one, and make another card with information about the activities. 10. Recruitment of Members to Executive Board 11. May Meeting —Thursday, May 12. 12.Adjournment The meeting adjourned at 9 pm.