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06-16-11 Envision Connection Project Executive Board Minutes Minutes Envision Connection Project Executive Board June 16, 2011 7 pm, Brookview Community Center, Conference Room Directors Present: Linda Loomis, Chair, Lynn Gitelis, Jim Heidelberg, Dean Penk, Marshall Tanick, Blair Tremere Directors Absent: Sharon Glover, Cindy Inselmann, Helene Johnson, Philip Lund, Luke Weisberg Staff: Sandy Werts. 1. Call to Order The meeting was called to order at 8 pm, when a quorum was reached. 2. Approval of Agenda Motion: It was moved by Tremere and seconded by Gitelis to approve the agenda as presented 3. Approval of the Minutes of May 12, 2011 Motion: It was moved by Gitelis and seconded by Heidelberg to approve the minutes as written. 4. Community Foundation Update Tremere reported that the first official meeting of the Golden Valley Community Foundation was held on Tuesday, June 14. Officers are as follows: Chair: Dean Penk Vice-chair: Connie Sandler Secretary: Sharon Glover Treasurer: Luke Weisberg At this time the Board is taking care of the fundamentals. They are searching for a physical home and working on the fundraising plans. They have reserved some domain names for a website and must decide on what to use. A Communications Advisory Board is being set up. Gitelis volunteered to serve on it. Disbursements of funds raised would begin in 2012. This does not include money that comes in for other organizations such as the 125th Anniversary. They will be meeting monthly. 5. Bridge Building Activities • Bridge Builders Quarterly Meeting There were about 15 people in attendance at the meeting on June 4 at the Struthers Parkinson Center. The location was good and the tour was very informative. The next meeting will be in September. They would like to offer the history tour prepared by the Historical Society for Valley Day. Penk is looking into the use of the PRISM bus. • Farmers Market Envision will share the booth with the 125th Anniversary Committee on June 26, July 31 and August 28. The booth must be set up by 8:45 am. Tanick, Penk and Cathy Gorlin will be at the Market to set up. Werts will have the tent, tables and chairs placed in the back hall at City Hall. Loomis is available to open and close the building. Werts will have the information prepared. • Lilac Planting Werts said that she sent the approved city resolution authorizing the city to enter into an agreement with MNDOT on the 2011 Lilac Planting project to Todd Carroll, the MNDOT staff Landscape Architect, so that he can start processing it. Loomis received a call from a resident along Highway 100, asking if material would be available for planting along Highway 100. A suggestion was made to contact Struthers Parkinson Center for volunteers to help with the planting. • Valley Volunteer Day No new information is available. • Neighbors Helping Neighbors Werts attended a Blitz follow-up meeting on June 15. The agencies were asked to make sure that all the people who signed up to have help on April 30 received it. A suggestion was made that a survey should be sent to everyone who receives services. • Envision Award No Report • Memorial Day Display The display will stay up until the end of July. Werts will remove this item from the agenda. • Ice Cream Social Werts reviewed the memo included in the Envision Packet with questions about the event. Members took flyers and signs to distribute. Werts will apply for an Itinerant Food Handlers permit through the Hennepin County Environmental Health Department. She will send a memo to the City Council and Open Space and Recreation Commission for help scooping ice cream. A rain date was discussed and determined as Sunday, July 31. Penk will contact Sebastian Joes to see if this date will work. It was decided not to include it on the flyer. Board members took flyers and lawn signs to post after the 4'h of July. They will let Werts know where the signs will go. The Board sampled Minneapolis Vanilla and the new Golden Valley Sunflower ice creams. � Garden Club The Garden Club had a successful plant sale at Valley Days. Gitelis will be tafking about community gardens at an upcoming meeting. The Club planted the five planters along Winnetka. 6. New Business - None 7. 125 Anniversary Planning • Activities—Tanick and Werts reported on upcoming activities including: o Booth at Farmers Market on June 26 —help is needed with set-up and to staff the booth. o There were 30 people on the history tour which was very interesting o July 5— 125th anniversary day at Brookview Golf course. $1.25 hot dogs and soda and a display of old fashioned golf clubs. o Tremere, Kisch and Tanick are working on fund raising levels. According to Tremere, letters are going out to potential corporate sponsors. o Tanick and Tremere will be visiting Liberty to see if they can build the time capsule. � Monthly Articles on Community Organizations—the article on the Optimist Club and a Star Tribune article on the 125'h was included in the packet • Next Meeting —June 23—6:30 pm at Brookview— Sumac Room 8. Valley Day • According to Tremere, although it rained through the morning and early afternoon, he said that Weisberg thought that the event did all right. 9. Communications • Werts distributed a brochure on the upcoming Golf Classic sponsored by the Human Services Foundation on July 15. 10. Recruitment of Members to Executive Board 11. Upcoming Meetings—July 21, August 18, September 15 12.Adjournment The meeting adjourned at 8:55 p.m.