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04-17-12 Special CM Agenda Packet AGENDA Special Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Canference Room April 17, 2012 7 pm or after City Council Meeting Pages 1, DeCola Ponds Area Flood Mitigation Study 2-3 2. �pposition to "Recognition of Marriage" Constitutional Amendment 4-6 3. Planning and Zoning Basics 7 4. 2013/2014 Pavement Management Program Capital Improvement Program 8-12 Amendments 5. Inflow and Infiltration (I/I) Reduction Program: a. History of Regulation 13-15 b. Citywide Sanitary Sewer Reduction Program 16-17 Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff, No formal actions are taken at these meetings. The public is invited to attend Cauncil/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. This doGUment is available in alternate formats upon a 72-hour request. Please call 763-593-800b (TTY: 7b3-593-3R68) to make'a request. Examples of aiternate formats may include large print, electronic, Braille, audiocassette, �tc. C�1�� C7� � Publi.c Works Department 763-593-8030/763-593-3988(fax) Executive Summary Golden Valley Special Council/Manager Meeting April 17, 2012 Agenda Item 1. DeCola Ponds Flood Mitigation Study Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary In January 2011, the City of Golden Valley retained Barr Engineering Co. to perform a flood mitigation study in the vicinity of QeCola Ponds in the north central portion of the community. The study also investigated recent flooding on Medicine Lake Road east of Winnetka Avenue and Terra Linda Drive in the Gity of New Hope. The goal of the study was to determine if there were potential mitigation issues that may reduce or eliminate flooding in these locatians. Public Works staff inet with staff from Crystal and New Hope, which are within the DeCola Ponds sub-watershed, to discuss the flooding issues. In addition, two neighborhood meetings were held with property owners on the DeCola Ponds. The first meeting was held to help define the scope of the flooding issues, and the second to discuss the preliminary findings of the flood mitigation study. Representatives of Barr Engineering Co. and City staff will be at the Council/Manager meeting to discuss the findings and recommendations of the study. It is anticipated that the report will be forwarded to the City Council at a Council meeting in the near future for adoption. Attachments DeCola Ponds Location Map (1 page) ��rr ��r �� �s ����� � :i �������■ r.�-- !II . . . � -- C� �� • . ■ �� ■���►. �11� ����. � �� � ♦��j �. � �.. � 111�� ���� � � �■ ■ ,� �. r � ��� � �� ���► ■. � � � ■■ � i� � � ■�/ i. / �� � �:� . . . : _. _ _ - . - . - �- -i ■ -�.� '� •' . 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Opposition to "Recognition of Marriage" Constitutional Amendment Prepared By Thomas Burt, City Manager Summary Cauncil Member Freiberg requested this item be placed on the agenda. Attachments • City of Duluth Resolution in Opposition to Proposed "Recognition of Marriage" Constitutional Amendment. (1 page) • City of Edina Resolution Expressing Opposition to the Proposed Marriage Amendment (1 page) C�MMITTEE OF THE WHOLE , ' 11-0689R RESOLUTIQN TN OPPOSITION TO PROPOSEfl "RECaGNITI�N OF MARRIAGE" GQNST�TUTIQNAL AMENDMENT, BY PRESI�ENT GARDNER AND CO�NCILOR ANDERSON: WHEREAS, in 2Q11 the Minnesota State Legislature voted to include the f411owing question on the election ballot in November 2012: "Shall the Minnesota Constitutian kse amended to provide that anly a union of ane man and one woman r shall be valid ar xeccsgnized as a marziage in Minnesota?", and WF�EREAS, the proposect amendment would add a new Section 13 to the Nlirtnesota Constitution statinq: "Only a union of one man and one woman shall be valid or recognized as a marriage in Minnesota,"; and ' WHERE;AS, in 2Q09 the Du].uth city council recoqnized the importance ot equala�y for all citizens by passing the state of Minnesota`s secand Domestic Partnership Registry; and WHEREAS, a broad caalftion of organizations, cammunity and businsss leaders; faith, labar, progressive and nonpartisan organizations; commun�ties of c4�pr; and curxsnt and former elected officials have �11 joined to defeat this amendment. TH�REFORE, BE ZT �tESOLVED, that the Du�.u�h city cauncil joins the broad coalition of organizations s�ated abave in supporting Minnesota's C1na,ted far All k'amilies and hereby apposes the proposed constztutianal arnendment ent�.tled "Recognition of Marriaqe So1.e�y Between One Man and Qne woman," and urges Minnesota citi2ens to vote '•No" on Tussday, Novemb�x 6, 2012. Approved as to farm: • ttorney CCREQ/A TY GBJ:cjk 12/9/2011 3TATEMENT OF PtJRPOSE: This resolutian is an expression of oppositian to the proposed Minnesota constitutional amendment entztled "Recognitzon of Marriaqe Solely Between One Man and One Woman." RESOLUTION NO. 2012-47 A RESOLUTION EXPRESSING OPPOSITION TO THE PROPOSED MARRIAGE AMENDMENT WHEREAS, in 2011 the Minnesota State Legislature voted to include the following question on the election ballot in November 2012: "Shall the Minnesota Constitution be amended to provide that only a union of one man and one woman shall be valid or recognized as a marriage in Minnesota?;" and WHEREAS,the proposed amendment would add a new Section 13 to the Minnesota Constitution stating: "Only a union of one man and one woman shall be valid or recognized as a marriage in Minnesota;" and WHEREAS, constitutions historically have been designed and interpreted to protect minorities from the arbitrary imposition of unjust barriers by the majority; and WHEREAS,the proposed amendment would be contrary to the purpose of our State Constitution to protect the rights,privileges and freedom of conscience of all citizens by withholding from some individuals and families important legal rights and obligations; and WHEREAS,Edina's commitment to equality for all residents and citizens is shown, in part,by its adoption and implementation of the City of Edina Domestic Partnership Ordinance in June 2010; and WHEREAS, a broad coalition of organizations, community and business leaders, faith, labor, progressive and nonpartisan organizations, communities of color; and current and former elected officials have all joined to defeat this amendment. NOW THEREFORE,BE IT RESOLVED, that the Edina City Council joins the broad coalition of individuals and organizations stated above in opposing the proposed constitutional amendment entitled, "Recognition of Marriage Solely Between One Man and One Woman,"and urges Edina and Minnesota citizens to vote "NO"on Tuesday,November 6, 2012. Dated: March 20, 2012 Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor �;l��1 C)� ��. � Planning �epartment 763-593-8Q9S/763-593-8109(f�x) Executive Summary Golden Valley Special Council/Manager Meeting April 17, 2012 Agenda Item 3. Planning and Zoning Basics Prepared By Mark Grimes, Director of Planning and Development Joe Hogeboom, City Planner Summary The Planning Department will lead a presentation on #he basics of city planning and zoning. The presentation will cover various topics, including the comprehensive planning process, zoning regulations, permit processes and variances. �1��� C�� Public Works Deparfiment 763-593-8030/T63-593-3988(fax) Executive Summary Golden Valley Special Council/Manager Meeting April 17, 2012 Agenda Item 4. Proposed Amendments to the Pavement Management Program Capital Improvement Program Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary The City Council has requested that staff investigate modifications to the Pavement Management Program (PMP) Capital Improvement Program (CIP) fo address current economic conditions. These potential modifications include restructuring the currently adopted program by reconstructing the 2013 PMP in two separate construction seasons. The current CIP identifies 2.2 miles of residential roadway reconstruction in 2013. If the Council wishes to split the current program, it is recommended that the 2013 project be 1.0 miles and the 2014 project of 1.2 miles. If the City Council directs staff to proceed with splitting the currently proposed 2013 PMP into two projects, all subsequent projects will be moved back one year with the reconstruction phase of pavement management being comp�eted in 2Q18. Analysis of the potential modifications is as fallows: 2013 PMP The potential 2013 PMP indudes reconstruction of 1.0 miles of streets in two neighborhoods in the middle section of the City. These streets include Yosemite Avenue North, Woodstock Avenue, Loring Lane, Yosemite Circle and a portion of the South Highway 55 Frontage Road east of Schaper Drive, as shown on the attached location map. 2014 PMP The potential 2014 PMP includes reconstruction of 1.2 miles of streets in the mid-sectian of the City. Streets in the project area would include Western Avenue, Idaho Avenue North, Hampshire Avenue North, West Cortlawn Circle, South Cortlawn Circle, North Cortlawn Circle, Florida Court, and Edgewood Avenue South, as shown on the attached location map. IMPACTS OF MODIFICATION The madification of the 2013 PMP into two projects will help address debt issues. However, there are other issues associated with the modification, including extension of the completian of the reconstruction portion of Pavement Management, construction cost impacts, and future specia) assessments.These issues are discussed as follows: Extension of PMP: The campletion of the reconstruction portion of the PMP wilf be extended to 2018 if the program is modified. The majority of the streets that have not been reconstructed are located in the northwest corner of the City. The quality of the pavements in this area has been deteriorating rapidly, resulting in increased maintenance costs, Staff has also begun receiving an increasing number of telephone calls from residents in these areas about the completion of the PMP. Construction Cost Impacts: Construction costs typically vary based upon the quantity of work performed. For example,the larger the quantity that a contractor can install at a given location results in a lower unit price because the contractors can perform more wark without remobilization of their equipment and personnel. If the 2013 PMP is modified as proposed, it is reasonable to expect that the construction costs will be 10 to 15% higher (not considering other factors such as ail prices)than if the project were constructed in one year. Future Special Assessments: In order to comply with state statutes regarding special assessments for public improvement projects, the per unit assessment rate for single family properties is adjusted annually. For example, the 2011/12 assessment rate was $5,750 per unit. The anticipated 2013/14 single family rate is $6,000 per unit. This increase will continue throughout the reconstruction phase of PMP in some of the neighborhoods in the community with high concentrations of affordable housing. Attachments Proposed Revised 2013-2014 PMP (1 page) Current PMP Capital Improvement Plan Map (1 pagej Qebt Service Tax Levy Plus 2013-2017 PMP and Equip Certificates (1 page) 3 � a x� �v � � � �y � v � . " � � N any zeya�e N any ze4�leN S any zaya�eN �� N-LL O d C y ` 3 0_ a U O `c_ N 3ny EM¢3�0 . R . .. 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N °o °o °o °o °o °o °o °o � � °o °o °o °o °o °o °o °o � oo t� co vi v ri �i �_ � ���� ��� �� � Public Works Departmenfi � T63 593 8030/763 593 3988(fax) Executive Summary Golden Valley Special Council/Manager Meeting April 17, 2012 Agenda Item 5. a, History of Inflow and Infiltratian Regulation in the City of Golden Valley Prepared By leannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mitchell Hoeft, EIT, Engineer Summary The Metropolitan Council Environmental Services (MCES) collects and treats wastewater from the City of Golden Valley and the seven-county Minneapolis and St. Paul metropolitan area. To properly regulate the charges and fees to its users, MCES is required to meter sanitary sewer flows as the sewage leaves each city, Following a rainstorm event in October of 2005, Golden Valley's peak flows reached a rate of 13.8 million gallans per day (MGD), exceeding the allowable peak rate of 8.4 MGD established by MCES. Golden Valley was among approximately 45 cities that exceeded their allowable peak levels during this storm event. Knowing that the excess peak flows were likely caused by the inflow or infiltration of clear water (I/I) into the sanitary sewer system, the MCES proposed a preliminary surcharge on the cities that were exceeding the allowable amount. The surcharge varied in each community depending on actual sewer flows. The City of Golden Vailey's calcuiated surcharge was $380,000 per year. The City had the option to either pay the surcharge and continue to treat the extra sewage or find ways of reducing I/I flows by rehabilitating its existing sanitary sewer infrastructure. The City decided to avoid the surcharge by addressing the sources af I/I within its sanitary sewer system. The City has approximately 121 miles of public sanitary sewer. To address the peak I/I flows, the City has undertaken an extensive lining and sealing program, of the sanitary sewer system, within each year's PMP project areas. The City alsv replaces a number of its old sanitary sewer manhole covers that allow inflow of clear water into the system each year. In addition to the public system, there is an additional 147 miles of privately owned sanitary sewer located within the City. To effectively address the inflow and infiltration problem, the private system needs to be accounted for as well. To accomplish this, the City enacted a "Paint of Sale" program in 2007. This program requires that all property owners bring their sanitary sewer service into I/I compliance prior to the sale of their homes. To date, there are 2,270 compliant properties making up about 28% of the City's private sanitary sewer system. As a means of assisting property owners in addressing this issue, a voluntary PMP Private Sanitary Sewer Repair Program was also developed. This program allows residents living within the current year's street reconstruction area to receive a free televised inspection of their sewer service and the option to have the cost of their sewer rehabilitation assessed directly to their property. The property owner must enter into a contract with the City and one of the City's pre- approved contractors and address all defects in their sanitary sewer from autside the foundation wall of their house to the City sanitary main. Each year, the City receives about 10 to 15 contracts to assess work under this program. In the years since its implementation, the City of Golden Valley has been effective in reducing sanitary sewer peak flows leaving the City. The attached chart presents data that shows the amount of waste water leaving the City for treatment on any given year. 2011 was the first year that rainfall, groundwater, and other conditians were similar to that in 2005 when the program was established. Based on that comparison, it appears that the repairs to the City system and the private system have been effective in reducing I/I in the City of Golden Valley. Attachments • Chart (1 page) _��__,____..___w_.�_._._..._._,___,.__.._.._._.�, � _______ N r.... ._....._....._..... �._.^.."'__. � _._..... ."`_"'_' � " .._.__ _.,`.._ �� _ O � � %h ! ! ! � � i N 's � � f ( 1 � � � . S 3 p O 3 o � N ! i f ! 3 � 6 � K E j i i 2 � 3 6 ; ' � � � � � 9 j . _..[.. O i e t � r � � � � ' � { ' : ('�� � �� � � # � � � , � �+• j ( � O i Y . .__..,.,... ....... ._.v_..� .., �\ � � i O � ( � � 4 ; _ � � � � � � V � i f � � i � � � _ _ � o � a� v ; ij � , � � � � ; � o � � ; � � � ' f ; 1 ' O � L i i � � i p � : ; � Q� o °' ; � � i N � _ � � 0 i __ s o i (� L o ' V �,/ N ' � � � ' o � O - ___ _. __ o � � 3 � N ' � � �, � � 3 �- � '.. � � O V �/f _._ o = � e �� � ; � � E o � � � � : o � 1 N I � � i, � � � � , , � i � O ' i � �N � � f ! � � ¢ i � o � ; : ' O t O _"_ O N i O O O 00 � � O , r—I r—I e-i r-1 SUO��p� UOI��IW � � I ���� C��W Public Works Department ?63-593-8030/763-593-3988(fax) Executive Summary Golden Valley Special Council/Manager Meeting April 17, 2012 Agenda Item 5. b. Citywide Inflow and Infiltration (I/I) Sanitary Sewer Reduction Program Issues/Discussion Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mitchell Hoeft, EIT, Engineer Summary In the past, property owners and elected officials have inquired about the feasibility of making the current Pavement Management Program (PMP) Sanitary Sewer Repair Program available ta all residents within the City. The existing program allows property owners within the current year's PMP area to have sewer service repairs completed under contract with the City, and have the cost assessed to their property, if they wish. To respond to requests to investigate a city-wide repair program, the Public Works Department has looked into the possibility of expanding the current program to make it available to all property owners in the City of Golden Valley. Work that is eligible for financing under this program includes any repair made to the private sanitary sewer service between the connection to the City sanitary main and the outside foundation wall of the home. Interior plumbing issues and all landscaping restoration (other than backfilling and turf establishment) are not currently included in the repair program. The existing PMP Sanitary Sewer Service Repair Program has been popular with residents who want to complete sev�rer repairs during prajects. Benefits of the existing program include the potential for cost savings on restoration of their property and of the street, and competitive pricing amang contractors. This program also provides a benefit to the City as it helps to reduce the potential for future private sewer blockages that could result in excavation of new streets. Historically, the City approves approximately 250 permits relating to sanitary sewer repairs in our community each year. Of these 250, about 40 to 50 permits are issued to complete work in the annual PMP area. About 10 to 15 of those are assessed each year. The remaining 200 permits are classified as "Point of Sale" or "General Repair" permits. The range of costs to rehabilitate a residential sanitary sewer service is usually between $3,Q00 and $8,000. The successful implementation of this program could lead to an additional 40 ta 50 properties having sewer repair costs assessed each year. This program could also result in an estimated $200,000 to $250,000 cost that the City would have to carry during the assessment term. The participating property owner would be required to pay an administration fee af 7% or up to $250 for the management of this program. The resident will also be charged interest on this assessment as well. Overall, implementation of this program would help to provide assistance to the residents in the City of Golden Valley and help to address the City's goal to reduce inflow and infiltration of clear water into the sanitary sewer system. It would also assist in lowering the probability of the City receiving a surcharge for excess sewer flows by the MCES. The following requirements are recommended for participation in the City contracting and assessment program: 1. The property owner must first pay the inspection fee and have their sanitary sewer service televised for I/I compliance by a City I/I inspector or City-approved inspector. 2. The Contractor must apply for all of the required permits prior to starting any work. 3. The resident must address all I/I compliance issues (from the foundation wall to the City main) to be considered for assessment. 4. The resident can choose to either line or excavate their sanitary sewer service. 5. No interior plumbing work can be performed or assessed under this program. 6. No costs can be assessed for street repair, compaction testing, or special landscaping. Only the cost of turf establishment can be included in the estimate unless with written approval from the Director of Public Works or his/her designee. 7. All plumbing inspections and final I/I compliance inspections of the sanitary sewer service are required prior to payment to the contractor. 8. The contractor must restore all boulevard turf prior ta receiving payment from the City. 9. All special assessments for PMP-related repairs will have an assessment term of ten years. All other repairs shall have a special assessment term of five years. 10. Evaluate effectiveness of program after one year.