02-08-2012 JWC MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of February 8, 2012
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to
order at 1:30 pm, in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Guy Johnson, Director of Public Works, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Randy Kloepper, Water and Sewer Superintendent, Crystal
Sue Virnig, Finance Director, Golden Valley
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of December 7, 2011
MOVED by Norris, seconded by McDonald, and motion carried unanimously to approve the
minutes of the December 7, 2011 meeting.
Resolution 12-01 - Designating Depositories for Joint Water Funds
Commissioner McDonald introduced the following resolution and moved its adoption:
RESOLUTION 12-01
RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS
The motion for the adoption of the foregoing resolution was seconded by Commissioner
Norris and upon a vote being taken thereon, the following voted in favor thereof: Burt,
McDonald, and Norris; and the following voted against the same: none, whereupon said
resolution was declared duly passed and adopted, signed by the Chair and his signature
attested by the Vice Chair.
Resolution 12-02 - Annual Elections for the 2012-2013 Insurance Policy
Commissioner Norris introduced the following resolution and moved its adoption:
RESOLUTION 12-02
RESOLUTION MAKING ANNUAL ELECTIONS FOR THE
2012-2013 INSURANCE POLICY
The motion for the adoption of the foregoing resolution was seconded by Commissioner
McDonald and upon a vote being taken thereon, the following voted in favor thereof: Burt,
McDonald, and Norris; and the following voted against the same: none, whereupon said
resolution was declared duly passed and adopted, signed by the Chair and his signature
attested by the Vice Chair.
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Joint Water Commission
February 8, 2012
Page 2 of 3
2011 Audit Contract
MOVED by Norris, seconded by McDonald, and motion carried unanimously to authorize
staff to contract with MMKR Certified Public Accountants for an amount not to exceed
$8,425 for 2011 Audit Services for the Joint Water Commission.
Minneapolis/Golden Valley Water Meter Improvements
The proposal for the Minneapolis/Golden Valley water meter improvements was received
from Bonestroo/Stantec to design and reconstruct the metering facility in the amount not to
exceed $49,698. The TAC has review the proposal and in agreement with the scope of
work.
MOVED by Norris, seconded by McDonald, and motion carried unanimously to authorize
the proposal from Bonestroo/Stantec to design and reconstruct the metering facility in the
amount not to exceed $49,698.
The City of Minneapolis has verbally committed to pay 50% of the design cost of the
metering facility and is revising the Water Agreement to turn ownership of the facility back to
the JWC and ownership of the meter to the City of Minneapolis. Clancy received the
amended Water Agreement between the City of Minneapolis and the JWC just prior to the
meeting. Clancy proposes that the JWC direct her to finalize the agreement with
Minneapolis or she can present the final agreement to the JWC at the next meeting.
MOVED by Norris, seconded by McDonald, and motion carried unanimously to direct
Clancy to finalize the amendment to the Water Agreement with the City of Minneapolis and
authorize. Burt to sign the final agreement.
Water Interaction Study Update
The JWC approved the scope of work for the Water Interaction Study with Barr Engineering
Company at its October 5, 2011 meeting. However, Barr realized that a master contract did
not exist between the JWC and Barr for ongoing work performed by Barr for the JWC. Barr
submitted a Professional Services Agreement for the JWC to consider. The agreement has
been reviewed by the attorney.
MOVED by Norris, seconded by McDonald, and motion carried unanimously to accept the
Master Contract with Barr Engineering Company.
Three City Councils Meetinq
The timeline for the three City Councils to meet is on schedule for some time in March or
April.
Minneapolis Cost of Service Model
Burt is waiting to receive comments from Scott Harder, Environmental Financial Group,
regarding the letter from the City of Minneapolis which did not include the water rates for
2012. Burt will update the JWC at the next meeting.
Woint Water'CommissionUM Minutes\2012 JWC Minutes\02-08-12 JWC Minutes.doc
Joint Water Commission
February 8, 2012
Page 3 of 3
West Metro Fire Rescue District Request
The West Metro Fire Rescue District requested the use of the Golden Valley water tower for
training in preparation for the American Lung Association's Stair Climb Challenge. Clancy
discussed the request with Mark Kuhnly, Golden Valley Chief of Fire/Inspections, who
advised against the request. The consensus of the JWC was to not grant the request to the
use the water tower for training purposes due to safety concerns.
Approval of Materials Purchased for 16" and 24" Gate Vale Replacements, City of
Crystal
Kloepper presented a memo requesting approval for the purchase of valve and adapter
replacements from HD Supply in the amount of $37,415.54. Additional quotes were not
obtained because HD Supply is the only distributor in the state that carries the brand of
butterfly valves and operators used in the gate valve replacements. Crystal requests
authorization to purchase from them to continue continuity with other replacements.
MOVED by Norris, seconded by McDonald, and motion carried unanimously authorizing
Crystal to purchase the materials from HD Supply in the amount of $37,415.54.
Other Business
None.
Next Meetinq
The March 7, 2012 JWC meeting will be cancelled. The next scheduled meeting is
Wednesday, April 4, 2012, at 1:30 pm.
Adjournment
Chair Burt adjourned the meeting at 1:45 pm.
Tho as . Burt, eWir
ATTEST-
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Pat Sc utrop, Recording Secr tary
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