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02-16-12 Envision Connection Project Executive Board Minutes Minutes Envision Connection Project Executive Baard February 16, 2012 7 pm, Brookview Community Center, Conference Room Members Present: Shep Harris, Chair, Lynn Gitelis (by phone), Sharon Glover, Jim Heidelberg, Cindy Inselmann (7:37 p.m.), Helene Johnson (7:20 pm), Philip Lund, Dean Penk, Mike Schleif, Marshall Tanick (8 pm) Members Absent: Blair Tremere Staff Liaison: Sandy Werts. 1. Call to Order The meeting was called to order at 7:08 pm. 2. Approval of Agenda The agenda was appraved as presented 3. Approval of the Minutes of January 19, 2012 Motion: It was moved by Heidelberg and seconded by Schleif ta approve the minutes as written. 4. New Business • Election of Vice Chair - Blair Tremere had volunteered to chair the Envision Board in the interim. The board agreed to Tremere serving as vice chair until the resolution is revised. 5. Old Business • 2012 Goals i. Focus on You#h - discussion started with the Bridge Builder Meeting and their discussion on focusing on youth. ii. Young Adults. Katie and Summer from the Montessori school will look into ideas on how to get more young adults involved. There will be a meeting in March to plan the April Bridge Builder meeting and tour. iii. Expand draw to Concerts in the Park —the current selection of music does not draw the youth. iv. Garing Youth — March 15 —this is a joint program with the eities of Minnetonka and St. Louis Park and the respective schoal districts and the Glen Lake Optimists. v. Celebrating and Connecting Cultures vi. Marketing the Programs - Schleif would like to help create more public awareness of the programs through a website. There shauld be an Envision website. vii. Kids Council or Youth Summit is one of Harris' goals. viii. Continuation of 125t" Anniversary Activities —These include the burying of the time capsule and the continuation of the Hall af Fame. ix. Envision Award — present quarterly x. Calendar of Opporkunities — Harris would like to see activities around calendar apportunities such as Memorial Day and July 4. A July 4 activity could be a citizenship ceremony. Johnson said this could be part of the Connecting Cultures program. Lund brought up that Katie from the Montessori School would like to start a "young professionals" �roup and have their first meeting at Golden Valley Days. Lund also said that the city is missing an arts component. He would like to see more opportunities in that area. Harris would like the Envision Board to attend the March 13 Council/Manager Meeting. Priorities: o Public Awareness/Promotian o Connecting Cultures o Youth Engagement/summit o Young Adults/Young Professionals o Envisian Award o Building the Community Foundation o Calendar/Holiday events o The Arts 0 125th Program Lund said the meetings get bogged down in the agenda. He suggested that in the future priorities should be identified and talked about in depth. Harris suggested that a report could be submitted ahead of the meeting. Harris asked for sameane to present the priorities at the March 13 Council/Manager meeting. Johnson valunteered ta make the presentation. • Resolution — Harris wauld like ta change the by-laws of the Envision Board so that the chair of the Board is elected from the committee. He said that all by-laws are to be reviewed every three years. 6. Community Foundation Update Lund reported that there are three committees that are meeting outside of the scheduted meeting, The Foundation has $95,000 to $16,000 that includes the approximately $7500 from the 125t" anniversary. It does not include the funds from Valley Day. Schleif is reworking the Community Foundation website —the prototype can be found at GVCFoundation.MDSFreedom.com. 7. Bridge Building Activities • Bridge Builders - discussed above • Envision Award —Possible nominees include the Garden Club, the 125tn Anniversary Committee, and Market in the Valley. Lund suggested that an award for Market in the Valley be given while the Market is going on. • Going Global/Cultural Exchanqe —Johnson reported that at the March 9 meeting they had representatives from Ethiopia, Mexico, and Iran. They plan to meet again on March 21 at the Golden Valley Library from 6:30 to 8 pm. • Ice Cream Social —Werts reported that the First John Philip Sousa Memorial Band will play. Penk will contact Sebastian Joes for ice cream. Tanick will contact past sponsors. Approximately $600 in donations is needed. • Lilac Plantinq Lund brought up that last year the Lilac Planting Project was on the same day as Valley Volunteer Day and the Kelly Drivs Pumpkin Festival. The 2011 planting day was very successfuL Valley Volunteer Day has selected October 6 for 2012. The Lilac committee would like to plant on either September 22 or 29. It is getting too late for planting at that time. Lund asked what would happen if the activities occur on separate days. Lund said that Jennifer Mathwig should be consulted. Penk will contact Mathwig. Lund will check on the dates of the Pumpkin Festival. • Valley Days —Valley Days will occur on May 19. Lund said the small pavilion is available. It could possibly be used for a cultural display. a A new caordinator is needed for the Art Fair. a Old Time Baseball Game —this is still a possibility o Organization Fair—there could possibly be 30 groups o Parade Route —The route has been set. o Mini Farmers Market— a mini market will be held to promote the opening of the market in June o Bridge Builders — Lund would like eight Bridge Builder Volunteers who are not a part of the Envision Connection Board of Directors to help at the event. • Farmers Market- A memo came from Linda Loomis, who is coordinating organization booths at the Farmers Market. Envision has selected the following dates to be at the Market — June 24, July 22, August 19, September 16, October 7. • Neighbors Helping Neighbors Update • Commonplace Web Platform • Garden Club • Valley Volunteer Day 8. 125 Anniversary Tanick said there are finro concluding events —the burying of the time capsule and the establishing of a permanent site for the Hall of Fame. Tanick said the burying of the time capsule may occur on either Friday or Sunday of Valley Days. 9. Communications 10.Recruitment of Members to Executive Board 11.Upcoming Meetings —The next meeting is Thursday, March 15 at Brookview Community Center 12.Adjournment The meeting adjourned at 9 pm.