Loading...
03-15-12 Envision Connection Project Executive Board MinutesMinutes Envision Connection Project Executive Board March 15, 2012 Members Present: Members Excused Staff Liaison: 7 pm, Brookview Community Center, Conference Room Blair Tremere, Vice Chair; Lynn Gitelis (by phone), Sharon Glover, Jim Heidelberg, Philip Lund, Dean Penk, Mike Schleif. Shep Harris, Cindy Inselmann, Helene Johnson, Marshall Tanick Sandy Werts, Volunteer Coordinator 1. Call to Order The meeting was called to order at 7:20 pm by Blair Tremere, interim vice chair. 2. Approval of Agenda The following items were added to the agenda and the agenda renumbered 4. New Business a) Minnesota Statute 13 D. 02 b) Resolution 7-35 3. Approval of the Minutes of February 16, 2012 Correction: 7. Bridge Builder Activities — Valley Days — change date to May 19. Motion: It was moved by Glover and seconded by Heidelberg to approve the minutes as corrected. The motion passed unanimously. 4. New Business a) Minnesota Statute 13 D.02 — Tremere referred to the information Werts sent out from City Clerk Sue Virnig relating to public officials attending public meetings through interactive television. This was sent to the Envision Board because of member Gitelis attending by phone. The question is if this statute precludes what the board is doing, having a board member calling into the meeting. Heidelberg said that the statute is an addition to the open meeting law. Tremere wants to be clear that having a board member attend by phone call is acceptable and would like a ruling from the city attorney. Werts said she would contact Tom Burt and ask for a clarification. b) Resolution 07-35 - Tremere passed out resolution 07-35 passed by the City Council on August 21, 2007. This is the most recent resolution pertaining to the Envision Connection Board. The Council must determine if the items are still relevant. There was discussion about the responsibilities and if the City Council still sees these as relevant. Tremere added that the Envision Board is different from other commissions in that it is established by resolution and not by ordinance as the other commissions are. Discussion about the Envision Board may possibly be on the April Council -Manager meeting. He said the current council has asked staff what the in-kind costs are to support boards and commissions. Lund said the Council must look at the number of hours volunteers give to the city and the value of those hours. Tremere suggested that it might be a good idea to put together thoughts of what Envision's role is. Werts said she would send the resolutions electronically so that Board members not in attendances would have copies. 5. Old Business Tremere asked that the Board go down the list of priorities and determine the ones they would like to speak about at this meeting. Those that are not discussed will move to the end of the list. These are the priorities as suggested by Mayor Harris. Tremere said the Mayor wants the Board to help the council set priorities for the Envision Connection board. Glover asked what the mission of the Envision Board is and if the priorities fit the vision and mission. 2012 Priorities Public Awareness/Promotion — Schleif said he set up a CommonPlace feed for Envision and he put in the Board's e-mail addresses. No one on the board received an e-mail. Schleif would like to see more Envision information available through social media. Envision has a page on the city website; however, Schleif thinks it is inadequate because it is too difficult to find. He said to promote public awareness information needs to go where the audience is to tell the story. ii. Connecting Cultures — Heidelberg said the upcoming meeting is on March 21. Schleif will get the information on CommonPlace if Heidelberg gets him the information. iii. Youth Engagement/Summit — no discussion iv. Young Adults/Young Professionals — Penk said this will be discussed at the next Bridge Builder quarterly meeting v. Envision Award — There was discussion in the minutes about making the award quarterly. Heidelberg was concerned with tying down the frequency. Werts said she suggested making a quarterly deadline to try to get nominations sent in. They do not have to be given out quarterly. Werts said she expects a nomination from the Public Works department for the Garden Club. Lund will make a nomination for the Farmers Market. vi. Building the Community Foundation — Penk said the Foundation Board continues to meet monthly to establish the operating strategies. Schleif has set up a prototype website for the Foundation and is looking for feedback and additional information. http://gvcfoundation.mdsfreedom.com/ vii. Calendar/Holiday Events — There were two thoughts about this item — 1) A community events calendar where people can go to one place to find out what is going on in the community; and 2) Activities around special holiday events. One suggestion for a location for a community events calendar would be on the Foundation website. viii. The Arts — no comments ix. 125th Program o Hall of Fame — there was no discussion at this time. This will remain on the priority list. o Time Capsule — Tremere said the burial will be at a determined location on the City Hall campus Lund asked what it means to be a priority. He would like to see the Bridge Builder Activities under the priority list. Motion: Heidelberg moved that the priority items be re -collated, with those not discussed falling to the bottom of the list. The list is not in order of priority. The motion was seconded by Schleif and passed unanimously. Motion: Lund moved and Heidelberg seconded a motion that Bridge Builder Activities be included in the priority list. Motion carried. Motion: Glover moved to include Valley Days in the list of priorities. The motion was seconded by Schleif. Discussion: Discussion followed on whether or not Valley Days should be included in the list. Glover withdrew the motion. Motion: Lund moved that Item 5 Bridge Builder Activities become part of the priorities and that item vi become number vii after the reordering of activities. Glover seconded the motion. Motion carried. Motion: Schleif moved and Lund seconded a motion to rename the 2012 Priorities "2012 Important Topics". The motion carried. 6. Bridge Building Activities — The following topics were not discussed at this time. • Bridge Builders — Next Quarterly Meeting — • Ice Cream Social • Lilac Planting • Farmers Market • Valley Volunteer Day 7. Valley Days Update - no update at this time 8. Communications — no information 9. Recruitment of Members to Executive Board — Tremere said that new people are welcome and help is needed in finding those people. Werts said the Board may want to limit its size because it changes the number needed for a quorum. 10. Upcoming Meetings —April 19 and May 10. May 10 was selected because it is a week prior to Valley Day. Werts will book the Brookview Conference room. Lund may not be at the April 19 meeting. 11. Adjournment Tremere called for a motion to adjourn. It was moved by Schleif and Seconded by Penk to adjourn the meeting at 9:25 pm. Motion passed unanimously.