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02-12-96 PC Agenda . AGENDA GOLDEN VALLEY PLANNING COMMISSION Regular Meeting <3oldenValJey City Hall, 7800 Golden VaUeyRoad Council Chambers February 12, 1996 7pm I. Approval of Minutes-January 22, 1996 II. Informal Public Hearing .. Preliminary Design Plan.. Trevilla of Golden Valley P .U.D.No. 72 Applicant Address: Purpose: Unicare Homes, Inc. 7445Glenw6od Avenue and 7505 CountrY Club Road Creation Of a P.U.D. to Include the entire Trevllla Campus Including construction of a new eO-unit assisted housing building on the east side of the campus -" . III. Informal Public Hearing -Amendment (No. 1) to the Preliminary Design Plan - JLO Addition P .U.D. No. 66 Applicant Address: . Purpose: IV. Jim Lupient Oldsmobile Company ]OOOand 7100 Wayzata Boulevard Change eertainconditlons in the existing P.U.O. Permit relative to deJaying()r eliminating certain site improvements Review of Capital Improvement Program (CIP) (Don Taylor, Director of Finance and _ Fred Salsbury, Director of Public Works will be present to answer any questions.) . V. Reports on Meetings of the Housing and Redevelopment Authority, Olty Council, and Board of Zoning Appeals - VI. Other Business A. Visit with Mayor Mary Anderson and Council Member Jan LeSuer Topics of DI$CUsslon -Glenwood Hills {Hidden Lakes) and Planning Commission Cable Casting . VII. Adjournment 1--- I I --l I ! c PLANNING COMMISSION GUIDELINES FOR PUBLIC INPUT . . The Pl anning Commission is an advisory body , created to advise the City Counci I on land use.' The Comission will recol1l11end Council approval or den1B.1 of a land use proposal based upon the Commission1s determination of whether the pro- posed use ;s permitted under the Zoning Code and the Comprehensive Plan, and whether the proposed use will, or wi 11 not. adverse ly affect the surrounding neighborhood. The Commission holds informal public hearings on land use proposals to enable you to learn, first-hand, what such proposals are, and to permit you to ask questions and offer comments. Your questions and comments become part of th~ record and will be used by the Council. along with the Commission1s recommenda- tion. 1n reaching its decision. To aid in your understanding and to facilitate your comments and questions, the Commission will utilize the following procedure: 1. The Commission Chair will introduce the proposal and the recommenda- tion from staff. Conmission members may ask questions of staff. 2. The proponent will ~escribe the proposal and answer any questions from the Commission. 3. The Chair will open the public he.ring~ asking first for those who wish to speak to so indicate by railing their hands. The Chair may set a time limit for individual questions/comments if a large number of persons have indicated a desire to speak. Spokespersons for groups w111 have a longer pertod of time far. questions/comments. 4. Please give your full name and address clearly when recognized by the Chair. Remember, your questions/comments are for the record. 5. Direct your questions/comments to the Chair. The Chair will deter- mine who will answer your questions. 6. No one will be .given the opportunity to speak a second time until everyone has had the opportunity to speak initially, Please limit your second presentation to new information. not rebuttal. 7. At the close of the public hearing. the Commission will discuss the proposal and take appropriate actton. . ~. e J ~ e e e Minutes of the Golden Valley Planning Commission January 22, 1996 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota. The meeting was called to order by Chair Prazak at 7:05pm. Those present were Commissioners Groger, Kapsner, Lewis, McAleese, Pentel and Prazak; absent was Johnson. Also present were Mark Grimes, Director of Planning and Development; Elizabeth Knoblauch, City Planner and Mary Dold, Planning Secretary. I. Approval of Minutes - January 8. 1996 MOVED by Lewis, seconded by Groger and motion carried unanimously to approve the January 8, 1996 minutes with the following sentence added as the second paragraph on Page Six. Commissioner Lewis commented that she was in favor of a drive-through window and if the plans are redone she would like to have this concept maintained. II. Informal Public Hearing - Amendment to Medley Park PUD 30-8 Applicant: Donald Jacobson for Bor-Son Real Estate Investment, Applicant Address: Area bounded by Mendelssohn Lane to the south, Mendelssohn Avenue to the west, Hillsboro Avenue and Galant Patio Townhomes to the north, and the east side of Outlot A of PUD No. .30-B Request: Amend PUD 30-B to allow for the construction of office/storage space onto the north side of the unit located at 2357 Mendelssohn Lane Mark Grimes, Director of Planning and Development, gave a brief summary of the staff report commenting .that Bor-Son would like to amend Medley Park PUD No. 30-B; this would be the third amendment. The amendment would allow for the addition of a small office/storage area onto the 2357 unit. The office would have its own entrance facing east and the storage area would have an interior doorway into the office and an exterior double door facing to the north. Mr. Grimes talked about the Medley Park side of the PUD being low income rental townhomes and the east side being market rate ownership housing. Mr. Grimes said that he had visited the site and believes the minor addition will not be intrusive on the rest of the area. A history of the previous amendments were provided as part of the staff memo. Commissioner Lewis asked what kind of materials would be kept in the storage area. She was concerned with flammables being too close to living quarters. Mr. Grimes told her that whatever was stored would need to meet code standards and that the applicant would be able to address her concerns. Donald Jacobson, representative for Bor-Son Real Estate Investment, and Dave Wakefield, on-site manager for Medley Park were present. Mr. Jacobson commented on the excellent job the manager has been doing in maintaining the Medley Park development. Mr. Wakefield addressed ~ Minutes of the Golden Valley Planning Commission January 22, 1995 Page Two Commissioner Lewis' question on storage items saying that office related materials and items such as paint would be placed in the storage area - painting materials need to be kept at a certain temperature. Gas and power units would be stored in a garage unit. . Mark Grimes made note of the condition that the office/storage area would be used by the on-site resident manager. Mr. Grimes clarified for the commission and Mr. Jacobson, that if Bor-Son chose not to have an on-site manager, they could still have someone come to the site to work and us~ this facility . City Planner Beth Knoblauch asked Mr. Jacobson if there would be HUD financing. Mr. Jacobson commented that there was enough money in the maintenance reserve to do the project. City Planner Knoblauch asked when Bor-Son's HUD contract would run out and if these units were low and moderate income. Mr. Jacobson said the contract runs out in about five or six years and the housing in Medley Park is low income. Mr. Jacobson also commented that Bor-Son will continue the low income contract with HUD if offered. Chair Prazak opened the informal public hearing; seeing and hearing no one Chair Prazak closed the informal public hearing. Commissioner Lewis commented that the amendment request was very straight forward; the commissioners agreed. MOVED by Pentel, seconded by McAleese and motion carried unanimously to recommend to the City _ Council to approve amendment no. 3 to Medley Park PUD No. 30-B which would allow for the . construction of an 11' x 29' office/storage area onto unit 2357 Mendelssohn Lane with the condition that the proposed area be used only by Bor-Son's on-site manager. Staff is also requesting that Bor- Son submit an updated site plan showing all three amendments before the General Plan goes on to the !City Council meeting. III. Informal Public Hearing - Planned Unit Development Applicant: Sherman Associates, Inc. Address: Area bounded by Wisconsin Avenue on the east, Olson Memorial Highway on the south, Bassett Creek on the west, and Golden Valley Road on the north Request: Review the Preliminary Design Plan for Valley Creek PUD No. 71 which will allow for the construction of a 29,000 sq.ft. medical office building on Lot 2, Block 1 and for the future development of approximately 81,000 sq.ft. of addi- tional office space on Lot 1, Blpck 1 of the proposed Valley Creek PUD No. 71 plat and to amend the zoning of this area from Open Development to Business and Professional Office (B&PO) Mark Grimes, Director of Planning and Development, gave a brief summary. of the staff report adding that this was a long awaited office building development. He told the commission that the HRA has entered into a development agreement for a 29,000 sq.ft. clinic building to be leased by North Memorial Hospital from Sherman Associates. He also said that Sherman Associates have been e Minutes of the Golden Valley Planning Commission January 22, 1996 Page Three e designated as the developer, by the HRA, for the entire site, not just the North Memorial site. Mr. Grimes said the use was consistent with the Valley Square Redevelopment Plan for the Area A-1 site. Mr. Grimes talked about the Reiss family greenhouses and United Properties attempt to develop the site in the mid-1980's. Mr. Grimes commented on the unique features of the area. First, when construction begins this spring/summer additional parking would be built to the west of Lot 2, at the expense of Mr. Sherman. This will allow for adequate parking for the clinic. Second, the site plan has met all setback requirements. Third, staff wants the developer to preserve as many trees as possible along Golden Valley Road and Bassett Creek. Fourth, there will be sidewalks all along Golden Valley Road and Wisconsin Avenue. Staff will need to look at where to end the sidewalk on Wisconsin Avenue, near Hwy. 55, to discourage pedestrians from crossing Hwy. 55. Fifth, Director Grimes told the commission that the Engineering Department said that drainage would drain toward Bassett Creek and that there probably will not be any need for ponding. Commissioner Pentel asked if there would be one egress onto Golden Valley Road. Mr. Grimes commented that this one egress was not scheduled to be built during the first phase. Commissioner Pentel also expressed her concern for berming along Golden Valley Road to eliminate the headlights from cars coming out onto Golden Valley Road and shining into the Mallard Creek apartments. She is also concerned about the overall lighting plan. Mr. Grimes told the commission, that a lighting plan was not available at this time; the Inspections Department would review the lighting plan so the lighting does not flow off the site. e Chair Prazak asked if the building on Lot 2 would be the highest of the three buildings proposed. Mr. Grimes said that all three buildings would be the same height. Commissioner Kapsner asked staff if the footprint of 15,000 sq.ft. is the size of which a building would bring the best return of money and is the developer building a big enough project. City Planner Knoblauch commented that she did not believe the Finance Director would have approved of the plan if it wouldn't have worked in the Valley Square Redevelopment District. Director Grimes said that the project is considered a part of the district and that single sites probably couldn't make it on their own. (The Valley Square Redevelopment Area is also a tax increment financing district.) Commissioner Lewis asked staff if this development would create a lot of traffic. Mr. Grimes said that staff believes the traffic generated from the 110,000 sq.ft. of office and clinic space will be adequately handled by the existing road system. City Planner Knoblauch added that the City built Golden Valley Road and the access at TH 55 and Wisconsin Avenue with the intent of servicing a very large office building on the Area A-1 site. Commissioner McAleese asked for clarification from staff if his perception was correct in that if the General' Plan for Lot 1 is different than the Preliminary Design Plan, that this plan would not come back to the Planning Commission. Director Grimes said that the ordinance is written that the General Plan does not need to come back to the Planning Commission. Director Grimes said if there were significant changes to the plans for Lot 1, that were not consistent to the Preliminary Design Plan, those changes would have to be reviewed by the Planning Commission. These changes may include a larger building or may be a change to the building layout. Commissioner McAleese said he was concerned that the Planning Commission was reviewing only one side of the proposal and that the e Minutes of the Golden Valley Planning Commission January 22, 1996 Page Four mechanics involved here was that the second half of the plan would not have to come before the e commission for review. Director Grimes told Commissioner McAleese that his concern should be brought up to the Mayor and Council about not being able to review the General Plan of Development. Chair Prazak asked about the timing of the other buildings. Mr. Sherman of Sherman Associates, said he would like to see construction begin on the second building by the end of summer. Mr. Sherman also .commented that if there were too much building on the site, structured parking would have to be constructed, which would change the look of the entire site. Commissioner Pentel asked if there would be a 24-hour urgent care facility and would it have its own pharmacy. Mr. Sherman said there would be an urgent care facility but market demand would determine the hours of operation. He also said that something may be worked out with Golden Valley Commons proposed pharmacy to serve the clinic. Commissioner Pentel said she was impressed with the elevations of the buildings and the walkways between the structures. Chair Prazak believes the proposal for the site will work well and that the Valley Square area could use a 24-hour urgent care facility. Chair Prazak opened the informal public hearing; seeing and hearing no one Chair Prazak closed the e informal public hearing. Commissioner Pentel asked Mr. Sherman about berming on Golden Valley Road. Mr. Sherman said that the parking lights shouldn't be an-issue and cars leaving the site should occur no later than 6pm. He also said that there is green space in which to do berming along Golden Valley Road. City Planner Knoblauch invited the commission to put in their recommendations that when the second phase comes back for review, the Planning Commission also review it. MOVED by Groger, seconded by Kapsner and motion carried unanimously to recommend to the City Council approval of the rezoning of the proposed site from Open Development to Business and Professional Office (B&PO). MOVED by McAleese, seconded by Kapsner and motion carried unanimously to recommend to the City Council approval of the Preliminary Design Plan with the following two recommendations: 1) berming along Golden Valley Road, and 2) the Planning Commission review the 2nd phase of development. IV. Review of Capital Improvement Program (CIP) This item was continued to the February 12,1996 Planning Commission Meeting. The commissioners did have several questions for Finance Director Don Taylor, which staff will forward. . Minutes of the Golden Valley Planning Commission January 22, 1996 Page Five . V. Reports on Meetings of the Housing and Redevelopment Authority. City Council. and Board of Zoning Appeals Mark Grimes gave a summary of the City Council meeting of January 16, 1996. He updated the commission on the recent City Council retreat concerning the Hwy. 100 construction, which is to begin in 1998, and the Council looking at organizing a Task Force for Area B. VI. Other Business A. Proposed Amendment to Zoning Code Regarding the Board of Zoning Appeals Application Due Date - Section 11.90, Subd. 4(C)(1) Mark Grimes gave a brief summary of the staff report whereby staff is requesting the BZA application due date be 15 working days instead of 12 working days. This additional time will help staff review applications and surveys, send out notices, and complete agendas in a timely manner. B. APA Conference In Florida Commissioner Lewis will be attending the APA conference in Florida representing the Planning Commission. eVil. Adjournment Chair Prazak adjourned the meeting at 8:30pm. Jean Lewis, Secretary . (', . . . .,'" MEMORANDUM Date: February 8, 1996 To: Golden Valley Planning Commission From: Mark W. Grimes, Director of Planning and Development Subject: Informal Public Hearing - Preliminary Design Plan for Planned Unit Development (PUD) No. 72 - Trevilla of Golden Valley - 7445 Glenwood Avenue and 7505 Golden Valley Road- Unicare Homes, Inc., Applicant Unicare Homes, Inc., represented by Andrew Palec, has requested that the Trevilla Nursing Home properties at 7445 Glenwood Avenue and 7505 Golden Valley Road be made a part of a PUD to allow for a small expansion on the west side of the nursing . home (230 skilled beds) and construction of a eO-unit assisted living facility (ALF) on the east half of the site. The property on which the ALF will be located is now the . location of a two level building with a 4,500 sq.ft. footprint. This building has been used in the past by Unicare as a laundry facility, offices, and an institutional pharmacy. My understanding is that this building originally hou~ed a fraternal organization and was purchased by Trevilla. :" .. The properties are presentiy zoned i~~t~~tional (1-4) which allows for nursing homes and related facilities. Unicare is. now proposing to create a PUD in order to create this housing campus and share certain facilities. The Zoning Code permits the PUD process to be used with developments having two or more principal use structures located on two or more lots providing that the area within the proposed PUD exceeds one acre. The property is designated on the Comprehensive Plan Map as a Study Area and refers to the Valley Square Plan. The Valley Square Plan indicates that this area should continue to be used for tne nursing home facilities and no further City redevelopment is contemplated. Currently, there are two addresses making up the Trevilla campus. It is my under- standing that there are also two lots with metes and bounds descriptions. Unicare would like to keep two lots, one for each of the buildings. I would assume that the addresses for each of th~ building~ ~ould remain the same. The campus is now about 200,000 sq.ft.' in size or about 4.6 acres. The existing nursing home lot is slightly larger than the proposed ALF lot. Th.e property to the south and west is the parking area for the Northrup King building. Directly to the south of the l', .<) Trevilla of Golden Valley P.U.D. No. 72 Page Two proposed ALF building is the Skyline townhomes. To the east are single family homes on lots zoned single-family. As stated above, the City does not contemplate changes to the uses in the surrounding area. The residential areas to the east and south will remain and the Northrup King office building is a key element in the Valley Square Plan. . The ALF concept will be best explained by Andy Palec from Unicare. It is my under- standing that the ALF is for those persons that need some care or supervision but are not ready for the full-time care provided in a nursing home. Each of the 60 units are < planned to be studio units with a small kitchen that will allow for the preparation of simple meals. Congregate meals would be served in the dining room and are available to all residents. There is at least one employee available 24 hours a day. During the day there may be up to five employees. Its location next to a full service nursing home with 24-hour medical care gives comfort to residents and the family of residents. The ALF provides a housing alternative that is not available in Golden Valley today. This type of housing helps the City meet its goals in the Comprehensive Plan to provide a variety of housing types within the City. The Trevilla campus is higher than the office and townhome buildings to the south and lower than the houses to the northeast along Glenwood Avenue and Kelly Drive. This helps to provide some separation from these uses to the Trevilla campus. As shown on the attached plans, Unicare is proposing numerous site changes to allow for the construction of the ALF and expansion of-the nursing home building. In the following paragraphs, the issues related to this expansion will be discussed and highlighted. . 1. Changes to the Parking Lot - There are currently 121 parking spaces on the site to provide for employee, visitor and patient parking. The plan is to reconfigure the parking lot when the new ALF is constructed. The primary change to the parking lot is that vehicles will not be able to go from the nursing home side to the ALF side. There will be parking east of the ALF that will serve the employees of the nursing home. They will access the nursing home site by a walkway south of the ALF. There is also some changes to the design of the parking lot south of the nursing home that will provide additional parking and better circulation. Access to the rear or service entrance to the ALF will be from the nursing home side. Parking for the ALF will be from a driveway off Glenwood Avenue. There are 23 spaces in front of the building that will serve both staff and residents. There is also a covered drop-off area in front of the building. The amount of parking spaces on the site must be discussed. In the Institutional Zoning District, the code requires that there be one (1) space for every four (4) . nursing home beds and one (1) space for every three (3) employees. For senior housing, the requirement is one (1) space for every two (2) units. Following this parking requirement, the site would require about 173 spaces-65 for the nursing .. .." Trevilla of Golden Valley P.U.D. No. 72 Page Three . home bed, 78 for the 235 employees and 30 for the assisted housing units. Unicare believes that the 124 spaces is more than adequate for the employees of the nursing home and the ALF. The peak shift of employees is approximately 100 during the weekday shift. The ALF facility will create a small parking demand. There will be less than five employees in the ALF and it is anticipated that few if any of the residents will own a car. Over the past several days, staff have driven through the parking lot to check on the parking, and have always seen numerous vacant parking spaces. Staff is aware that Trevilla does have parking agreements will Northrup King to provide overflow parking if needed. Also, there was an agree- ment with Schuller's regarding the use of their parking lot. All parking areas will have the required concrete curb and gutter to enhance appearance and improve drainage. 2. Drainage and Utilities - Unicare has been in contact with the Director of Public Works regarding a drainage plan for the site and providing the new ALF with utilities. The Director believes that the proposed drainage plan for the site will provide for good drainage. Also, there are adequate City utilities to serve the new building. The Director reserves the right to make comments and require changes to the plans for drainage and utility systems as the plans become more refined. . 3. Public Safety Review - The site plans have been reviewed by the Chief of Fire and Inspections. Because the ALF building will be sprinklered, the design of the building and access to the building appears to be ad~uate. As the plans become more refined, the Firellnspection Department may make other comments and requirements. . 4. Proposed Addition to the Nursing Home - The proposed 4,200 sq.ft. addition to the nursing home building will house an expanded physical therapy area. There is also a new entryway for the home planned. At this time, Unicare does not have a timetable for this addition. The expansion of the nursing home is not anticipated to increase the demand for parking. Those using the physical therapy area will be residents of the nursing home or the ALF. In visiting the site, staff believes there is a need for screening of the trash containers. Staff has spoken with the nursing home director and he has said that they will be screening the trash containers with a solid, wood fence as soon as weather permits. As an alternative, a permanent structure could also be built. . 5. Building Setbacks - All buildings and parking areas on the proposed Trevilla PUD meet the setback requirements of the Institutional Zoning District. In the 1-4 Zoning District, buildings are to be at least 50 feet from all side and rear property lines, parking lots at least 25 feet from all side and rear property lines, and buildings and parking are to be 35 feet from all street right-of-way lines. The existing parking area for the east building is now within the setback area. Trevilla of Golden Valley P.U.D. No. 72 Page Four 6. Landscaping - Unicare has submitted a landscape plan indicating the existing and proposed planting on the site. Overall, the west side of the site is well landscaped as it is with many existing trees. The plan is to add more trees along the west property line and to provide landscaping around the ALF, especially near the entrances and back of the building. There are some existing trees along the east property line next to the single family house. The plan is to add five new trees along with grass. At this location, the house to the east is higher than the ALF. There is also a 6 foot, or higher, fence around the rear yard of the house. Along the parking area at the southeast comer of the site, there are large areas of existing growth to screen the parking area. Staff believes that the landscape plan shows a good effort. The landscape plan will be reviewed by the Building Board of Review and a landscape bond established guaranteeing two growing seasons. 7. Assisted Living Facility (ALF) Building Design - Unicare has submitted a site elevation for the ALF building. The building will be three stories with a pitched roof. It will probably have steel or aluminum type siding with brick accents. There will be a covered entryway for the drop-off of residents. The building will be about 44 feet high from ground level to the top point on the roof. All sides of the building will look essentially the same. 8. Traffic Generation -The amount of traffic generated from the campus will remain about the same or drop because of the ALF...When the Glenwood Avenue building was a pharmacy, there were 50 or more employees working on that side. With the ALF, traffic is expected to be light into the east entrance. Only those employees assigned to park in the southeast comer of the lot and those visiting the ALF will use the east driveway. All large deliveries to the ALF will be made from the west driveway near the nursing home. As stated before, few if any, of the residents will own cars. 9. Property Subdivision - Unicare plans to divide the property into two lots - one for each building. There will be cross easements for parking and access from one lot to the other. The plan indicates that there may be a future connection between the two buildings to allow residents of the ALF easier access to the nursing home for physical therapy and other care. A decision has yet to be made about the sharing of cooking facilities. Recommendation ". -l . . Staff is recommending approval ofthe Trevilla of Golden Valley P~U.D. No. 72. The site and building plans indicate a site plan that will work and be sensitive to the area. The . proposed ALF building is larger than the existing building on the east side of the site but it is a much improved design to fit in with its location adjacent to a residential area. Staff is somewhat concerned about the number of Trevilla of Golden Valley P.U.D. No. 72 Page Five . parking spaces shown on the site (124) in relation to the number of employees. However, staff has spoken with the nursing home administrator who has said that there is no need for additional parking. Staff has also visited the site at different hours and found available parking. If it'is found that additional parking is needed on-site, Unicare would have to build additional spaces in front of or south of the ALF building. This type of requirement may be written into the PUD permit. This type of housing is needed in Golden Valley to help house the aging population and provide housing alternatives. Unicare has proven to be a good provider of health care services and they are anxious to provide a new housing alternative. MWG:mkd Attachments: Location Map Plans Enclosed . . OF GOLDEN '. -"" ~oeo .--- 'IIe\\e't . ~ ~ ~' VALLEY ~ 1/2 200 0 SEe. 200 400 ." 2" 2ot' 5 . Res ,. feet c\ g ~ n. .~"..!:,.,,, "";'';_'4,' D :'j .;., .. ,:!, ',.; ll!o '.. 1(: 1.., ';'2 ,ilIO , , -' ";::', (",. _ 'I . .:.;;-- - .', - .o;-:1l'J~!3b' " ,,,,. ~;'C".,. ; :-;!'O' ""0' ' .... . 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I 01- I~OI .~' '.J ...... , c:a . o o. ~ 44~ . .,.. ..... rt" I . - :.~~. ~I--"'" ., ~n o ~ ~,'" 49 g + ~ ~/" tr . .... + ~. 2 34 ~ . ~. ",i ". '{ I n8J 35 3Gil J. ./ ., I I ::rl ..~:f5 on t - t'! ,~J 11' O',~I"'1 ~,'I 'lo4:. (ri,S~~lol'''''' .>, :.J..'~L- iJiSERVICE,lR( . 114',1 I 'r ~ l~U C. ""." It; . MEMORANDUM Date: February 7, 1996 To: Golden Valley Planning Commission From: Mark W. Grimes, Director of Planning and Development Subject: Informal Public Hearing - Amendment No. 1 to the Preliminary Design Plan (PUD) of JLO Addition P.U.D. No. 66 -7000 and 7100 Wayzata Boulevard - Jim Lupient, Applicant At the April 18, 1995 City Council meeting, the Council approved JLO Addition P.U.D. No. 66 that permitted the expansion of the Lupient campus at the northwest comer of Louisiana Avenue and 1-394. The expansion permitted by the PUD included the construction of a new Infiniti dealership west of the Oldsmobile building, the expansion of the Isuzu building, remodeling of the Oldsmobile building, landscaping, utility and other site improvements. According to the PUD permit, the parking lot improvements, which include new lighting, new curb and gutter, and paving over the entire site, would . be completed by November 15,1995. The November date for the completion of the site improvements has past without any of the improvements being made. Lupient informed staff, in the fall of 1995, that the Infiniti building was either on hold or would not be constructed. Therefore, they said that they would not be doing the site improvements as outlined in the PUD permit at this time. Lupient requested: both a delay and a reduction in the site improvements. After discussion with the City Attorney, staff suggested that the time could be extended for the site improvements by the posting of a letter of credit and personal guaranty by Mr. Lupient stating that the improvements outlined in the permit would be completed by some date in 1996. A request was made by Lupient that he could not afford to construct all the public improvements as outlined in the permit and wanted to scale back. The improvements he no . longer wants to complete relate to some utility work, landscaping, lighting, curb and gutter, and paving. On December 5, 1995, Lupient appeared before the City Council and requested that the amount of the letter of credit be reduced to $250,000 because he no longer intended to complete some of the site improvements. The Council agreed to the reduction if he alsd submitted a personal guaranty that certain utility and landscaping work would be completed by July 1, 1996 and that he begin the process to amend P.U.D. No. 66 to reflect the reduced site improvements. . In early December, Lupient also informed the City that he was going to go ahead with the Infiniti building and start construction in February, 1996. These revised site plans are submitted to the Planning Commission for review as the amended PUD. Amendment No.1 - JLO Addition P.U.D. No. 66 Page Two . The amendment to the JLO Addition P.U.D. No. 66 does show a scaled down version of the plans approved by the City Council in April, 1995. In the following paragraphs I will outline and comment on the changes. 1. Reduction of area to be repaved and placement of curb and gutter - The PUD permit indicates that the entire Lupient.lot will be repaved and curb and gutter . placed around the perimeter of the lot and around landscaped islands. Lupient has told us that he cannot afford to do these improvements at this time and would delay them for an unspecified period. There would be some repaving and curb and gutter placed around the new Infiniti site and near the entrance to the site on Market Street. Their plan is to patch the bituminous parking area where needed when utilities are put in and to seal coat the lot as needed. Striping of the lot will also be done as needed. Staff believes that it would be ideal to get a new parking lot with curb and gutter over the entire site. However, other than for appearance and to improve the driveability of the lot for customers, the new parking lot is not needed. If Mr. Lupient chooses to have a parking lot that breaks up and is deteriorating, this is his choice. If he seal coats the lot, it will give the temporary appearance of a new parking lot. As for the curb and gutter, it would improve the appearance and help drainage. However, the . drainage will work without it. : 2. Reduction in landscaping - Lupient has submitted a substantially scaled back version of the landscaping plan. The revised plan emphasizes the entrance area along Market Street and the area around the new Infiniti building. Staff has insisted that Mr. Lupientinclude landscaping at the Market Street entrance at a minimum. The landscaping proposed at the entrance is essentially the same as the previous plan. The landscaping around the Infiniti building is somewhat less than proposed in the first plan. I would suggest that Lupient include the same landscaping along the west property line as proposed in the original plan. 3. Utlli~ changes - Lupient is proposing several changes to the utility plan. I have reviewed this matter with both the Director of Public Works and the Director of Inspections. It is their opinion that the system proposed by Lupient will work. This includes connecting the Infiniti building with water and sanitary sewer service from the rear of the Oldsmobile building. In ideal conditions, it would be best to have a looped watermain system. This appears to be impossible to provide in a cost effective manner. In terms of the storm sewer, Lupient has proposed a system that would connect the parking lot drains to an existing pipe in Market Street. The City Engineer has . reviewed this plan and reluctantly approved it. The City has provided a new storm sewer connection near Market Street and Louisiana Avenue that would provide . . . Amendment No.1 - JLO Addition P.U.D. NO. 66 Page Three better service to the site. Lupient has chosen this other, less costly method that may cause some on-site flooding and standing water in the line. The City will note in the revised PUD permit, that it is not responsible for any damage caused by the temporary flooding in the parking lot. It should be noted that the City Engineer/Director of Public Works is still in the process of reviewing the utility plans. There may be some changes that he will require as part of the final approval of this PUD amendment. 4. Lighting - A lighting plan was submitted as part of the original PUD to indicate new lighting on the site. Because the parking lot is not going to be improved, Lupient has chosen to keep the existing lighting system with the exception of removing some lights for the Infiniti building. The proposed lights would have been lower and better directed onto the site and be less intrusive to the neighborhood. Lupient has said that when and if the parking lot is rebuilt, the new lighting will be installed. There is no timetable for this improvement. 5. Expansion of the Isuzu dealership - These plans have been scraped. Both the original plan and revised plans are submitted for review to the Planning Commission. With these two plans, each member may review the proposed changes. am also enclosing a copy of the PUD permit with proposed changes. Many of the conditions of the permit remain, such as the hours of operation, elimination of the exterior public address system, access to the site, elimination of the display of vehicles in required setback areasr meeting the City's sign ordinance and the requirement to file the plat prior to any building permits being issued. Recommended Action Staff has struggled with this amendment to JLO Addition P .U.D. No. 66 over the past several months. Ideally, all the improvements shown on the original PUD permit would improve the site. Mr. Lupient, however, has told the City Council and staff that these improvements are too costly. He has said that if he were required to make all the site improvements, the new Infiniti dealership would not be added to the site. With the. minimal improvements that have been proposed by Lupient, the site will be better in appearance than it is now. There will be a landscaped area at the entrance on Market Street and a new dealership at the west end of the site. Over time, some of the other site improvements may be made, but Lupient has not given staff a timetable. At this time, the City holds a $250,000 letter of credit and a personal guaranty from Jim Lupient stating that the improvements shown on the revised plans will be completed by Amendment No.1 - JLO Addition P.U.D. No. 66 Page Four July 1, 1996. (The Infiniti building will be completed by Spring, 1996.) If the work is not completed, the City has the right to go onto the site and make the improvements with the funds from the letter of credit. Staff is recommending that as a part of the landscape plan, additional landscaping along the west side of the Infiniti building be done as per the landscape plan submitted to the City Council as part of the original PUD permit. With the financial guarantees submitted by Lupient, staff is recommending the approval of an amendment to the Preliminary Design Plan for JLO Addition P.U.D. No. 66. MWG:mkd Attachments: Location Map Amended PUD Permit Letter of Credit and Personal Guaranty Original Plans dated 2/27/95 Plans dated 1/22196 enclosed separately . : . . . 2" -.... f\,. <. . ........, .:. ... ' _."" Z~ e. _C/) .,~ ~ ?: ' .' ..:...,J I ~ . ..,. ~ J ~' :. _.::) ... 'S .~ . J:: y - ...~ .'4';' 'ok . "~:I'.;, " ,j g;;x :., - l"~ ,- f. ... ~ I . "",.,,. v ~;: '" :-p' e":' .'-'" ,,~ I 'H5~'" -.. \ :r,~.; .~ :. .?~: ::>"1-<:- ...... ; ':'";.:;.:' ~ '. :" -, . _. ..... :: !;! . , J-, s'd € 3 . .'J'~._.1 '<: 6 .... ~ <t' -, z. ~! >: ~. -' "" ~3 · ., '1:.' 7 .; .. I ~ ~.. T ll; ..., ... ,. ~ l~ "':J '" U':',lJ ...:'1 .,.<) . - , e. 7C ('-"2 :':-,J'1 I I I ~ \. ~ ~5. ~ oC. _ " ~...". tI .a 19 ...', .... ~ ,; ~. . ~! .... 't: '.:. _".l "14. S '1-'" "_:,,, J! :~. ~.:. '. p' . .~J -_ ,. 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Ot Ie Project Name: Address: Legal Description: Amendment No.1 JLO Addition P.U.D. No. 66 City Council Approval: April 18. 1995 . City of Golden Valley, Minnesota Use Permit for Planned Unit Development JLO Addition P.U.D. No. 66 7000 and 7100 Wayzata Boulevard, Golden Valley, Minnesota Parcel 1 : Lot 1, Block 2, Baker's Industrial Park, according to the plat thereof on file or of record in the office of the Registrar of Titles in and for said County. Parcel 2: All of the following described tract: That part of the Southeast 1/4 ofthe Northwest 1/4 lying West ofthe East 10 acres thereof and Southerly of a line drawn from a point in the Westerly line of said Tract, distant 588 feet Southerly from the Northwest comer thereof as measured along said Westerly line from . the Northwest comer of said Tract to a point on the Easterly line of said Tract, distant 585 feet.~outherly as measured along said Easterly line from the Northeast comer of said Tract except the Westerly 500 feet front and rear of the above described property, Section 5, Township 117, Range 21, exceptthat part lying Westerly of a Iifle drawn from a point in the Southerly line of said property, distant 42.57 feet East of the Southwest comer thereof to a point in the West line of said property, distant 204.87 feet South of the Northwest comer thereof. Parcel 3: That part of the following described property lying Easterly of a line drawn from a point in the North line of said property, distant 16.5 feet West of the Northeast comer thereof to a point in the East line of said property, distant 204.87 feet south of the Northeast comer thereof, the Westerly 500 feet, front and rear of the following described Tract of property to-wit: That part of the Southeast 1/4 of the Northwest 1/4 lying West of the East 10 acres thereof, and Southerly of a line drawn from a point on the Westerly line of said Tract, distant 588 feet southerly from the Northwest comer thereof, as measured along said Westerly line from . the Northwest comer of said Tract, to a point on the Easterly line of said Tract, distant 585 feet Southerly, as measured along said- Easterly line from the Northeast comer of said Tract, Section 5, Township 117, Range 21. . . . JLO Addition P.U.D. NO. 66 - Amendment No.1 Page Two Parcel 4: Lots 2 and 3, Block 2, Baker's Industrial Park, according to the plat thereof on file or of record in the office of the Registrar of Titles in and for said County. Applicant: Jim Lupient Oldsmobile Company Address: 7100 Wayzata Blvd., Minneapolis, Minnesota Owner: Jim Lupient Oldsmobile Company Address: 7100 Wayzata Blvd., Minneapolis, Minnesota Zoning District: Industrial Permitted Uses: The P.U.D. Permit three auto dealership buildings with auto service and outside display of vehicles on one lot. Components: A. Land Use Component: 1. Land uses permitted within P.U.D. No. 66 slJall be as indicated on the approved site plan prepared by. RLK Associates and dated ~7!9S 1122/96 and will be attached to the permit. 2. The three buildings shall be for auto sales and auto service. Uses other than these specified above would require an amendment to P.U.D. No. 66. 3. Landscaping shall be completed as shown on the attached landscape plan prepared for Opl:lS BY IiFRst Assaciates by RLK and dated 3!1GJ9S 1122/96. The landscape plan shall be reviewed by the Building Board of Review prior to issuance of a building permit. 4. The buildings shall be constructed as per the floor and elevation plans attached. The plan for the Oldsmobile building was prepared by Opus and dated 10/3/94. The plan for the Infinm building was prepared by Opus and dated 10/3/94. The plan far tl:1e IZl:Izl:I add men '..:as propared BY Jay Nelsen /\rsl:1iteet and dated 9!2fiiJ.Q4. The building plans shall be reviewed by the Building Board of Review prior to issuance of any building permits. . 5. The lighting plan prepaFed BY Opl:lS and OSM, dated 3.'17!.QS, &l:1all B9seme a part sf tl:1e plan. The Cl:1ief af FiFe and Inspestiens sl:1all 1:1a\!O the Figl:1t ta mad~' tl:1is plan. The main parking lot lighting shall be turned off between the hours of 10 PM and 6 AM. Security lighting, approved by the Chief of Fire and Inspections, shall be permitted. JLO Addition P.U.D. No. 66 - Amendment No.1 Page Three 6. All signs must meet the requirements of the City's sign ordinance prior to the construc- . tion of the Infiniti building. There shall be only three pylon signs on the site as noted on the site plan. These signs may be built to the height necessary to be seen from 1-394 traffic lanes. A sign study must be submitted to the Inspections Department indicating the sign height needed to be seen from the 1-394 traffic lanes. 7. There shall be no harasQ3p8 vehicle display areas within the front, side and rear yard setback areas. B. Circulation Component: 1. Access drives and parking shall be constructed as per the site plan. C. Subdivision 1. The final plat of JLO Addition P. U.D. No. 66 shall be filed by the applicant with Hennepin County prior to the issuance of any building permits. The applicant shall give the City proof of such filing. D. Services and Facilities 1. The grading, drainage, and utility plans dated 21221961/22/96 and prepared by RLK . Associates shall become part of this permit..._ All required storm sewer improvements shall be m~de only with approval of the City Engineer. 2. The drainage plan shall be approved by the Bassett Creek Water Management Organization prior to issuance of any building permits. . '. -. 3. Sewer and water service connections shall conform to the City's utility standards. 4. The parking lot improvements (including curb and gutter) sRall S8 insmlleEi ns later tRan NSV8FRS8r 16,1996. and landscape improvements indicated on the Site Plan and Landscape Plan shall be completed by July 1.1996. 5. JLO agrees to pay its share of assessments for the proposed traffic signal at Louisiana Avenue and Market Street. It is scheduled to be constructed in 1995. 6. There shall be no exterior public address system for any of the uses on the site. 7. The hours of operation shall be 7 AM to 10 PM, Monday through Thursday, 7 AM to 6 PM, Friday and 8 AM to 6 PM on Saturday. JL. The attached letter of credit and personal guaranty may be used by the City to . to complete the improvements outlined on the letter of credit. . . . JLO Addition P.U.D. No. 66 - Amendment No.1 Page Four ~ The City will not be held responsible for any damage caused by temporary flooding in the parking lot due to Mr. Lupient choosing to connect the parking lot drains to an exisitng pipe in Market Street. It is hereby understood and agreed that this Use Permit is a part of the City Council approval granted on April 18, 1995. Any changes to the P.U.D. Permit for the JLO Addition P.U.D. No. 66 shall require an amendment. JIM LUPIENT OLDSMOBILE COMPANY Witness: By: Title: Date: CITY OF GOLDEN VALLEY Witness: By: Date: Witness: By: Date: Mary E. Anderson, Mayor William S. Joynes, City Manager Warning: This permit does not exempt you from all other City Code provisions, regulations and ordinances. . AGREE."-fENT . This Agreement is entered into this ~ day of January, 1996, by and between the City of Golden Valley, Minnesota (hereinafter the 'City") and Jim Lupient Oldsmobile Company, a Minnesota corporation (hereinafter "Lupient"). For consideration of One Dollar and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, it is hereby agreed as follows: WHEREAS, the City has granted Lupient a PUD Permit for Planned Unit Development, approved by the Golden Valley City Council on April 18, 1995 (hereinafter "PuTI No. 66"); and WHEREAS, PUD No. 66 provides for certain landscaping, grading, drainage and utility improvements, including storm sewer improvements, and requires Lupient to construct parking lot improvements (including curb and gutter) to be installed no later than ~ovember 15, 1995 (hereinafter all of which are the "Improvements"); WHEREAS, Lupient has failed to complete the Improvements by such date and wishes to extend the time for completion; and WHEREAS, Lupient has agreed to immediately commence and prompdy complete an . Amendment to PUD No. 66 following the procedure established by City Code..\vhich Amendment shall provide a new timetable for completion of the Improvements and certain other items in PUD No. 66 (hereinafter the "Amendment"). . NOW, THEREFORE, in consideration of One Dollar and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, it is hereby agreed as follows: 1 Lupient agrees to immediately commenc~ and prompdy complete (by no later than April 30, 1996) the Amendment to provide, at a minimum, a new timetable for completion of certain items of the Improvements, including but not limited to, completion of the storm water drainage system as set forth in PUD No. 66, (unless such system as set forth in PUD No. 66 is amended to provide additional drainage by the Mnnesota Department of Transponation before April 1, 1996) (the "Storm Drainage Work"), and installation of certain landscaping at the main entrance on Market Street and immediately surrounding the "Infinity" building as set forth in PUD No. 66 (the "Landscape Work") by July 1, 1996. 2. Contemporaneously with the execution of this Agreement, Lupient shall provide the City with a Letter of Credit in the form attached in the amount of Two Hundred Fifty Thousand Dollars ($250,000.00) (hereinafter the "Letter of Credit"), which Letter of Credit is given to secure the completion of the Storm Drainage Work and Landscaping Work by July 1, 1996, and to . guarantee prompt completion of the Amendment. Said Letter of Credit shall be issued by a bank reasonably satisfactory to the City and shall be terminated upon completion of said items. . . . 3. If Lupient fails to complete construction of the Storm Drainage Work and Landscaping Work by July 1, 1996, the City shall have the right to complete such work afLupient's cost, using the funds from the Letter of Credit. In the event that the City incurs cost in constructing such greater than the amount of the Letter of Credit, Lupient shall promptly reimburse the City for said costs upon proof of said expenditures. 4. If the City is required to complete the Storm Drainage Work and Landscaping Work, Lupient hereby grants to the City access to the property upon which such work is to be constructed and agrees to remove all vehicles and other hindrances to construction and agrees to cooperate with ~e City in completing such work. 5. At such time when Lupient has applied for the Amendment and has submitted the Letter of Credit to the City, then after review and approval of all required building plans in accordance with the CitYs Building Code, the City shall issue all necessary building permits to Lupient for construction of the "Infinity" building, and upon satisfactory completion of such construction shall issue a certificate of occupancy to Lupient subject to the requisites of the CitYs Building Code, all of which may occur prior to July 1, 1996. Tun Lupient Oldsmobile Company, a Minnesota corporation y .. 49302-5 cC CENTURY BANK . UNCONDITIONAL AND IRREVOCABLE LETTER OF CREDIT NO. 155 .' Date: January 23, 1996 To: The City of Golden Valley 7800 Golden Valley Road Golden Valley, Minnesota 55428 Attention: City Manager Amount: $250,000 RE: Jim Lupient Expiry: 7/31/96 Dear City Manager: We hereby establish our irrevocable Letter of Credit number 155 in your favor and authorize you to draw at sight on Century Bank National Association, 11455 Viking Drive, Eden Prairie, Minnesota . up to an aggregate amount of $250,000.00 (Two Hundred Fifty Thousand and No/IOO U.S, Dollars) for the account of Jim Lupient, 7100 Wayzata Boulevard, ~inneapolis, Minnesota. This Letter of Credit guarante~ the construction of the storm water drainage improvements and certain landscaping as set out in Amended PUD No. 66 by no later than July 1, 1996 as required by that Agreement between the City of Golden Valley, Minnesota and Jim Lupient dated the J. ,'..\ day of :r.. ........:.. ,19~ (the "Agreement"). The storm water drainage improvements and landscaping shall be constructed in compliance with the City of Golden Valley, Minnesota, PUD Permit for a Planned Unit Development, JLO Addition, P.U.D. No. 66. as amended hereafter as provided in the Agreement. Funds under this Letter of Credit are available against one or more of your sight drafts, accompanied by a statement, signed by the City Manager of the City of Golden Valley ,stating as follows: The City of Golden Valley is entitled to draw on Letter of Credit No. 155 dated the 23rd day of January, 1996, issued by Century Bank National Association, pursuant to that Agreement between the City of Golden Valley, Minnesota and Jim Lupient dated the_ ') l-.l day of :t"........l ' 19 <II. (the" Agreement"). The City of Golden Valley hereby certifies: (1) Jim Lupient failed to complete the improvements specified in the Agreement by July 1, 1996; (2) the amount drawn is required by the City of Golden V:alley to complete the improvements which were to have been completed by Jim Lupient under the Agreement. and (3) the amount drawn will be used by the City of Golden Valley for completion of the improvements required of Jim Lupient under the Agreement. . 11455 VIking Drive '. Eden Prairie. Minnesota 55.'544-7247' 612/94.'5-2.'500 . fAX 612/94.'5-2020 3500 129lh Avenue N.W. . Coon Rapids. Minnesota 55448' 612/421-2044 . fAX 612/421-2601 . . . Presentation of such drafts and certification shall be made at Century Bank National Association, 11455. Viking Drive, Eden Prairie, Minnesota, on or before ~ p.m. on or before the expiration date hereof. This Letter of credit expires the 31st day of July, 1996, unless sooner released by the City of Golden Valley in its sole discretion, the Letter of Credit shall be released. .' Each drawing honored by the bank hereunder shall further reduce the amount available under this Letter of Credit. This Letter of Credit is not assignable. This Letter of Credit sets forth in full the terms of our undertaking and such undertaking shall not in any way be modified, amended or amplified except by agreement executed by the bank, Jim Lupient and the City of Golden Valley, Minnesota. This Letter of Credit shall be governed by the laws of the State of Minnesota and supplements (to the extent consistent with this Letter of Credit) by the most recent revision of the Uniform Customs Practice of Documentary Credit, 1983 Revision, International Chamber of Commerce Publication No. 400. We hereby agree that each draft drawn in compliance with this Letter of Credit will be duly honored upon presentation. CENTURY BANK NATIONAL ASSOCIATION By: ~.:.c,.;::: K. ~~ ~ Its: A-,;s"f.h_+ "ke. ?.r~~..cl.-..rr " PERSONAL GUARANTY . FOR VALUABLE CONSIDERATION, and to induce THE CITY OF GOLDEN V ALLEY (the "CITY") to extend certain performance deadlines in Planned Unit Development, JLO Addition, PUD No. 66 (hereinafter "PUD 66") and other accommodations to JIM LUPIENT OLDSMOBILE COMPANY ("Developer"), JIM LUPIENT ("Guarantor") hereby personally guarantees to the City the full and prompt. performance, when due, of all covenants, agreements, and obligations of Developer under the Agreement between the City and Developer dated December _, 1995 (the "Agreement") . This Guaranty is absolute, unconditional, continuing and irrevocable. This Guaranty is effective upon delivery to the City and without any further act or condition. Guarantor waives notice of any default by Developer, and any and all defenses, claims and setoffs of Developer. The liability of Guarantor hereunder shall not be affected by any extensions, renewals, modifications, waivers, or releases granted to Developer, or by any other act or thing other than performance in full by Developer under the Agreement. Guarantor shall payor reimburse the City for all costs and expenses (including reasonable attorneys' fees and expenses) incurred by the City in the successful enforcement . of this Guaranty. Guarantor shall not exercise or enforce any right of payment, reimbursement or subrogation available to it a~t Developer during any period in which there is a default under the Agreement. -- -- This Guaranty shall be binding upon Guarantor and his heirs, successors and assigns and shall inure to the benefit of the City and its successors and assigns. 'Ibis guaranty may not be waived, modified, "terminated or otherwise changed except by a writing signed by the City. This Guaranty shall be governed by the laws of the State of Minnesota. This Guaranty shall terminate when the terms. of the Agreement have been full performed. IN ~ WHEREOF. GWIIlIIIIDr has c:aused the execution of this Guaranty this a.- day of IA/' 1995. f "~ . . . . STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) On this ~:J day of ~ , 1996, before me, a NOtary"PubliC within and for said County, gersonally app~ JIM LUPIENT personally to me known to be the person described in and who executed the foregoing instrument and acknowledged that he executed the same as his free act and deed. fI.(~ JEANNE A FINN ..~.t ..~t~ _.: I .t-.~.~~r. N~~:.:;v P .q::c - tl,1.l'."ESOTA < ~~~~;1} HE~N:;?IN COU~TY .,." .~. ~ ~,,,.=.," y,C--.....-F.-... ,.. '. ....~o "P::Q'l!;:." ..." . QI ~ c..... rJ:e~ !1. ~ ,/ Notary Public adb\26938.mem .. - ;;~,~..:..~";:....:\~..~:...",,, :;~.."..:" !- ~~1~ ..... .... e': 0'.. ....... ...... .. ",.. t '". .. ::"1'-: to'. '''~.. .....:.~._..,.. OJ "":' .. ~ - '-'0.': '....~-:<',,.."l..... ~ . .... .J..~' \d., . . - i - - I I . 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DO .. . ...... ....... NV'1d 3dYOSONV1 ',.' 'NNI" 'l:n'lYA NlCl10ll arw '0" 'r ...... f""\IIi____ _.MIIk....,).. ....,....r: '5ndO , n ...~,....-- L.i ~, . ,.,'. ~.. .... ";'. .':" . lJ t lr- l~ Is · t H. h .;.;: =--:..:-..:.;--;;'. <:--=-..::.-:... '=-=- ;.-~ r~ i:j " I , " \ " \' : I " \: U \ \ i \ , , . t. I" " t .. t. ..... . ' r', I' t , . , , , \ \ \ \ \\ \ \\\ ' \ \ ; U\ I l ' i t ~ II "hi. J ~ J~ It t~ . . ...;:~..'" ~J , , 't, o , r' ~, I" 'J . . . .-. , (jarg Prazaf( 2016 ~ Jll'll~ ~ (joftltn. 1/aIleyJ M9'( 55427 ':Iet: ('lIl)6U-870~ (1iJ612..s70-4~ Wp,lflJ Cb~~ _ 113blq~ M'EMO Date: November 29, 1995 To: Mayor Tremere and Members of the City Council Fr~m: Gary Prazak, Chair - GV Planning Commission Re: Cable 'IV of Planning COD1I1liSSion meetings I understand that the Council is conSidering providing cable 1V coverage of meetings of the Golden Valley Planning Commission. My first reaction was that such coverage would help involve more of the community and help Communicate our role and our specific activities to our citizens. After thinking about it further, I have some reservations. Citizens may be reluctant to come forward to present their views when they know they are on camera. The camera might also stifle the free and infOrmal exchange between COmmiSSion members. If the Council feels strongly that cable coverage should include meetings of the Planning Commission, perhaps we should start just with meetings when public hearings are scheduled. . If the purpose of such coverage is to enCOurage more citizen participation in meetings and public hearings of the pJannmg Commission, it might be that a Simpler action would accomplish much the same thing. 1ba.t would be to publish notice of City Council, Planning Commission and other significant community meetings in the Star Tribune. As I recall, some other suburbs list their meetings. If the major items of business could be noted along With the time and place, citizens could be fnfonned in advance so they could attend if the topic interested them. Cable 1V COverage lVOuld .on people in on meetings already held but notices of meetings in the newspaper would encourage more people to actually participate.