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05-29-84 PC Agenda • GOLDEN VALLEY PLANNING COMMISSION {Va11ey Room, Civic Center, 7800 Golden Valley`Road) Tuesday, May 29, 1984 7:00 P.M. : AGENDA I . APPROYAL OF MINUTES - MAY 14, 1984 II. SET DATE FOR INFORMAL PUBLIC HEARING - PUD AMENDMENT PRELI�f NA�( D�N�LAi�- APPLICANT: Gary Properties, Inc. LOCATiON: 1100 through 1200 Boone Avenue North REQUEST: Preliminary Design P1an Approval of Amendment to PUD #24, Midtown III. INFORMAL PUBLIC HEARING - CONDITIONAL USE PERMIT ' � APPLICANT: Teacher Federations Credit Union LOCATION: 6500 Olson Memorial Highway REQUEST: Approval of a Dri ve Up Banki ng Faci l i ty i n a Business and Professionai Office Zoning District IV. REPORT ON CITY CDUNCIL MEETING - MAY 15, 1984 V. REPORTS ON APA CONFERENCE SESSIONS � MINUTES OF THE GOLDEN VALLEY • PLANNING COMMISSION May 14, 1984 A regular meeting of the Planning Commission was held in the Council Chambers of the Civic Center, 7800 Golden Valley Road, Golden Valley, Minnesota. Chairman Forster called the meeting to order at 7:00 p.m. Those present were Commissioners Forster, Leppik, McAleese, Prazak, Russell , Singer and Tubman. Also present were Mike Miller, Planniny and Redevelopment Coordinator, and Alda Peikert, Assistant Planner. I . SPECIAL MESSAGE FROM MIKE MILLER Planning and Redevelopment Caordinator Mike Miller announced his chanye of status from Planning and Redevelopment Coordinator on the City staff to planning consultant to the City. Mr. Miller stated that this would be his last Planning Commission meeting and offered parting remarks to the Planning Commission. II . APPROVAL OF MINUTES - APRIL 23, 1984 It was moved by Commissioner Singer, seconded by Commissioner Russell and � carried unanimously to approve the minutes of the April 23, 1984 Planning Commission meeting as recorded. III . SET DATE FOR INFORMAL PUBLIC HEARING - CONDITIONAL USE PERMIT APPLICANT: Teacher Federations Credit Union LOCATION: 6500 Olson Memorial Highway REQUEST: Approval of a Drive Up Banking Facility in a Business and Professional Offices Zoning District Chairman Forster introduced this agenda item. Mr. Paul Horgen, President of the Teacher Federations Credit Union, was present to represent the proponent. Planning Commissioners discussed rescheduling of the next Planning Commission meeting which would normally fall on the Memorial Day Holiday. It was decided to hold the next Planning Commission meeting on Tuesday, May 29, 1984 in the Valley Room. It was moved by Commissioner Prazak, seconded by Commissioner Tubman and carried unanimously to set an informal public hearing date of May 29, 1984 for consideration of a Conditional Use Permit requested by the Teacher Federations Credit Union for addition of a drive up banking facility to their existing building located at 65U0 Olson Memorial Highway in a Business and Professional . Offices toning District. Planning Commission Minutes - May 14, 1984 Page 2 • IV. CONTINUED INFORMAL PUBLIC HEARING - PUD AMENDMENT PRELIMINARY DESIGN PLAN APPLICANT: Stanley M. Chasney LOCATION: 4959/4969/4979 Olson Memorial Highway REQUEST: Preliminary Design Plan Approval of PUD #28, Pondwood Office Park, Amendment No. 2 Chairman Forster introduced this agenda item and recognized the proponent, Mr. Stanley M. Chasney, who presented his revised proposal for amendment of the Pondwood PUD. Mr. Chasney pointed out plan improvements including a 25 percent reduction in the size of the proposed garage, relocation of the garage to eli- minate need for a setback variance, and revision of the site plan to result in an overall increase in green area. Mr. Chasney illustrated his proposal usiny a board of the new site plan along with photographs of the site. Chairman Forster opened the continued informal public hearing for public input. Mr. Warren Winter, 525 Cloverleaf Drive, asked questions about the project and stated that he has no opinion on the project at this time. Ms. Helen Ekman, 440 Cloverleaf Drive, stated that she did not have time to visit neiyhboring residents again with a petition as she did before the last . meeting, but that she is sure all residents would have been willing to sign a petition again. She submitted a letter from Ms. Marie Wolpert, 500 North Lilac Drive, opposing the building of a garage and living quarters for the handicapped and indicated agreement over her own signature on the back of the letter. Ms. Ekman stated that she is now enjoying Baltimore Orioles in her � yard along with the ducks and yeese she mentioned at the previous meeting. Ms. Ekman concluded with the statement that residents still do not want more building on the pond. Commissioner Leppik asked Ms. Ekman whether she appreciated the fact that the revised proposal results in an overall increase in landscaped green area. Ms. Ekman replied that she feels the ducks and geese still would prefer to walk on the ground rather than over a roof line. Chairman Forster closed the informal public hearing. Commissioner Singer stated that he took the opportunity after the last meeting to view the Pondwood site from the perspective of neighboring properties and that he personally sees no disadvantage at all in erection of the proposed garage and feels that it is very much in order. Commissioner Singer stated that he would definitely vote in favor of the proposal because he thinks it is a very slight modification to the site and will have little, if any, impact. Commissioner Singer pointed out again that the proposal adds to the greenery in that location and concluded that he thinks the proposal is a plus. • Commissioner Prazak noted that as he reads the site plan, the proposed amend- ment will not directly affect the pond but will affect only a small portion of the land adjacent to the pond and wi11 be virtually out of sight of the neigh- bors on the far side of the pond. Planning Commission Minutes - May 14, 1984 Page 3 • Commissioner Russell stated that she also took the opportunity to check out the site and can see no evidence that the proposed amendment would adversely affect visual appearance of the development or wildlife activity in the area. Cor�nissioner Russell stated that it appeared to her that at worst the proposed garage would overlook the railroad track and that it should not interfere with the neighborhood either visually or in terms of the wildlife. Chairman Forster reviewed the conditions of approval recommended by staff. In response to a question from Commissioner Prazak, Mr. Chasney verified that the proposed garage would be constructed on a slab rather than on pilings. It was moved by Commissioner Singer, seconded by Commissione� Prazak and carried unanimously to recommend City Council approval of the Preliminary Design Plan for PUD #28, Pondwood Office Park, Amendment No. 2, requested by Mr. Stanley M. Chasney to allow conversion of the southerly unit to han- dicapped residential use and to allow the addition of a two stall garage structure, subject to the following conditions: 1 . The southerly unit of the southerly building comprising 1072 square feet of space and 182 square feet of space in the adjacent unit for a total of 1256 square feet of space may be occupied for residential use by up to two adults, at least one of whom must be handicapped and at least one of whom must have a direct association with the office • use in the remainder of the PUD development. 2. The space specified for optional handicapped adult residential use shall revert to office use at such time as handicapped residential use is discontinued. 3. There shall be no further conversions of Pondwood Office Park office space to residential use. V . INFORMAL PUBLIC HEARING - PRELIMINARY PLAT APPLICAN?: City of Golden Valley LOCATION: 4010 Bassett Creek Drive REQUEST: Preliminary Plat Approval of "Mary Hills Park° VI . INFORMAL PUBLIC HEARING - PRELIMINARY PLAT APPLICANT: City of Golden Valley LOCATION: 4130 Bassett Creek Drive REQUEST: Preliminary Plat Approval of "Rice Lake Park Reserve° • Planning Commission Minutes - May 14, 1984 Page 4 • VII. INFORMAL PUBLIC NEARING - PRELIMINARY PLAT APPLICANT: City of Golden Valley LOCATION: 5000 Olson Memorial Highway & 801 Ottawa Avenue No. REQUEST: Preliminary Plat Approval of "Schaper Natural Area° Chairman Forster introduced the first of three agenda items invalviny plattiny of City owned property, emphasizing that the platting is a paper adjustment and that the property will not be developed. Chairman Forster called on Assistant Planner Alda Peikert, who gave a presentation of all three proposed plats of City owned properties. Chairman Forster opened an informal public hearing for publi� input on any or all of the three proposed plats of City owned property. There was no one pre- sent who wished to speak on these agenda items at the time, and Chairman Forster closed the informal public hearing. In response to a question from Commissioner Leppik, Ms. Peikert pointed out access locations and explained that the ponding areas do not necessarily have planned pu6lic access points. Commissioner Tubman commented that she appre- ciates the preservation of natural areas which are not accessible because they do not remain natural for long when opened to the general population. • Commissioner Tubman recalled previous proposals for construction of ba]lfields on the Schaper property and asked whether the drainage easement over the pro- perty would prohibit ballfield construction. Ms. Peikert confirmed that the drainage easement preserves the property for ponding purposes only. In response to a question raised by a resident attending the meeting, Chairman Forster reopened the informal public hearing for public input on the three plats of City owned property. Ms. Kathleen Sansaver, 901 Ottawa Avenue North, spoke concerning the plat of the "Schaper Natural Area". Ms. Sansaver stated that leaving the area natural concerns her because weeds from the area end up in her lawn. Ms. Sansaver added that the onTy wildlife in the area is human, so yarbaye also ends up blown onto her lawn. Ms. Edna E. Hartland, 4840 Killarney Drive, stated that her concern is ponding construction in the "Schaper Natural Area" which has resulted in siltation into Sweeney Lake. Ms. Hartland stated that when she bought her property, Sweeney Lake was as clear as crystal and that she is surprised that the com- munity would a11ow the Lake to deteriorate to the extent that it has. Mr. James C. Johnson, 4760 Killarney Drive, also speaking to the "Schaper Natural Area", stated that poTlution of Sweeney Lake is out of control and that deterioration of water quality has occurred in the last five to six years. Mr. Johnson reported that the Pollution Control Agency (PCA) has been • called on two occasions due to oil entering the Lake through the Creek. Mr. Johnson said that he was informed by the City Engineer that Bassett Creek Planning Commission Minutes - May 14, 1984 Page 5 • would be moved 100 to 200 feet to the west within the next two years and asked whether there was any further information on the proposed Creek alteration. Mr. Johnson was referred to the City Engineer or to the Bassett Creek Water Management Commission concerning moving of Bassett Creek. Mr. Craig Berdie, 2308 Kewanee Way, addressed the Commission concerning "Mary Hills Park". Mr. Berdie stated that he would encourage access to Mary Hills Park from Kewanee Way. Mr. Berdie obje�ted to use of the southeast section of the park for City dumping of snow, which he said is a nuisance both because it blocks access through the park to bus routes and because of the accumulation of sand and salt. Mr. �erdie added that the City has done an excellent job of improving the rest of the park. Chairman Forster closed the informal public hearing. Chairman Forster explained that although some of the comments received from residents do not pertain specifically to the current platting question, all are good comments and will be recorded in the Planning Co�xnission minutes for consideration by staff and by the City Council . Chairman Forster suyyested that questions which could not be answered at the Planning Commission meetiny could be addressed by the City Enyineer and City Council when the plattiny of City owned properties is heard before the Council . It was moved by Commissioner McAleese, seconded by Commissioner Tubman and carried unanimously to recommend that the City Council waive Preliminary Plat • requirements and approve the Final Plats of "Mary Hills Park", "Rice Lake Park Reserve", and the "Schaper Natural Area". VIII . REPORT ON CITY COUNCIL MEETING - MAY 1, 1984 Chairman Forster provided the Planning Commission with a report on the May 1, 1984 City Council meeting. IX. REPORT ON HRA MEETING - MAY 8, 1984 Commissioner Prazak reported that he was unable to attend the May 8, 1984 meeting of the Housing and Redevelopment Authority (HRA) due to the early 4:00 P.M. hour. Assistant Planner Alda Peikert provided a brief report on the May 8, 1984 HRA meeting. X. REPORT ON BZA MEETINGS - APRIL 10 AND MAY 8, 1984 Cor�nissioner Tubman provided the Planning Commission with a report on the Apri1 10 and May 8, 1984 meetings of the Board of Zoning Appeals (BZA) . The meetiny was adjourned at 8:20 P.M. Respectfully submitted, • G. William Forster, Chairman Gary Prazak, Secretary • T0: GOLDEN VALLEY PLANNING COMMISSION DATE: MAY 23, 19$4 FROM: ALDA PEIKERT, ASSISTANT PLANNER SUBJECT: SET DATE FOR INFORMAL PUBLIC HEARING - PRELIMINARY DESIGN PIAN FOR AMENDMENT TO PUD #24, MIDTOWN Gary Properties, Inc. requests approval of the Preliminary Design Plan for an amendment to PUD #24, Midtown, an unfinished residential PUD located southeast of the intersection of Boone Avenue North with Plymouth Avenue. The original PUD, approved by the City Council February 4, 1980, proposed construction of five duplexes with zero lot line division for separate ownership of the ten units on a parcel 2.37 acres in area. The first building comprising two residential units was constructed in 1980, and the utility lines and private drive for the remaining units have been installed. The remainder of the PUD has not been completed. The proponent proposes to complete the PUD using new building plans for the remaining four duplexes. The proposed building plans involve an increase in building footprint size and require adjustment of lot lines. Staff suggests that the Planning Commission set an informal public hearing date � of June 11 , 1984 for consideration of the Preliminary Design Plan for an amend- ment to PUD #24, Midtown. AP:kjm Attachment: Site Location Map � � " � J �0 2�c �+ o� �� �+ � � � � ( �J.�YJI ti �. �� t/ ti A ye/ r � • ♦ �Q � � .. Lr � � • �. A V . .1 0 . I s �o�\ p .� � ' a '=..a� Z(tT . C � ° i � ° �, RI ,� ;� � ���� � `` r �.� c �� 1 '^ - � a i I \ /F I , C y • F1 �\O � / � R . ^ �� � 1 2 "�'�h F �' + �r � • I � � l�i � � •'P ����f1 ° �r `^� . � i �j \�11.� r .� . . P� � v e�^�� I N. � ' _�0 � �i . ► N �.1'3 � � S '�� \�'� ��bj 3Ve � e� • d' '" • .r. "'► ,�'`; ( d t_ .c � .^ .• . � ' — (p ` ~v I r �.�� ° 4�'2?i ...j��21!... o I Ei�41 -�.. J! FS ,.. P�(�'7` 04'`l� °f' '£ vn � ( N �� 0 7V 0// tOLf/ 0�2S) .. S�' . � � d'f�s .. .S . 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' � �- a > � N r' M � � o I �� Z � �j �i r � ei Of/ 0�'l �v • I . � T _ �� D i E yJ��N : �� o � �- �.�ii I,� � • s I � � I . . . .� � '` . � ...� g � � � � �Z�F�� � o.Zb o I � � K J . y�� . � cd'E!! a1�eN I c � � `�' . ° � � T0: GOLDEN VALLEY PLANNING COMMISSION DATE: MAY 23, 1984 FROM: ALDA PEIKERT, ASSISTANT PLANNER SUBJECT: INFORMAL PUBLIC HEARING - CONDITIONAL USE PERMIT FOR DRTVE UP BANKING FACILITY AT 6500 OLSON MEMORIAL HIGHWAY IN THE BUSINESS AND PROFESSIONAL OFFICES ZONING DISTRICT The Teacher Federations Credit Union requests a Conditional Use Permit for addi- tion of a drive up banking facility to the existing Teacher Federations Credit Union building located at 6500 Olson Memorial Highway. The location is a triangular parcel created by the intersection of Country Club Drive with Dauglas Orive and Highway 55. Zoning of the subject site is Business and Professional Offices, and the proposed drive up facility requires a Conditional Use Permit in the Business and Professional Offices Zoning District. The proposed construction project for upgrading of the existing Teacher Federations Credit Union includes a building addition and expansion of the parking lot aiong with addition of the drive up facility. The proposed number of parking spaces exceeds the Zoning Ordinance requirement for the expanded building, with 53 spaces required by Ordinance and 70 provided. The proposal requires waivers of landscaped front yard requirements both along Country Club Drive for the drive up facility and along Highway 55 for the • building addition and for parking. The required landscaped setback on any street frontage is 35 feet from the street right-of-way line. The canopy for the proposed drive up facility extends to within 20 feet of the Country Club Drive right-of-way. The proposed building addition is approximately 20 feet f rom the south property line along Highway 55, and parking is within approxima- tely 17 feet of the south property line. The City of Golden Valley Board of Zoning Appeals (BZA) in 1976 granted a waiver of the setback requirement along Highway 55 from the required 35 feet to a distance of 20 feet to allow construction of a builidng addition. At that time the BZA examined parking requirements and decided against granting waivers on the north along Country C1ub Drive. However, existing paving on the site at this time is approximately two feet from the north property line. The setback variances incorporated into the proposed site plan require new BZA action. Any Planning Commission recommendation for approval of the Conditional Use Permit for the drive up facility would necessarily be subject to granting of the required waivers by the BZA. � . Planning Commission -2- May 23, 1984 Staff discussed with the proponent location of the drive up facility to the west of the building in order to eliminate requirement of a setback variance from Country Club Drive. Mr. Paul Horgen, President of the Teacher Federations Credit Union, explains in his cover letter accompanying the Conditional Use Permit application reasons for separation of the drive up facility from the parking lot. This segregation of the two activities necessitates placement of the drive up facility to the north of the building and results in the waiver requirement. Staff notes, however, that the letter from Mr. William A. Kissinger, representative of the proponent, describes phased installation of the drive up facility with only two lanes constructed initially and the third lane added at a future date. Planning staff suggests consideration of limiting the drive up facility to two lanes which would provide a landscaped setback of approximately 30 rather than 20 feet. The Planning Commission does not make a recommendation on variances, but this alternative may be referred to the BZA as a suggestion for consideration. Section 20.03 G. of the City Zoning Ordinance provides that in considering a Conditional Use Permit application, the Planning Corrnnission shall make findings and recommendations to the City Council on ten items, which need not be given equal weight in the consideration. Examinatian of the proposed Teacher Federations Credit Union drive up banking facility in view of each of the ten � items follows: 1 . Demonstrated need for the proposed use. The proponent states in the application cover letter that the drive up faci- lity is intended to alleviate parking congestion at the Teacher Federations Credit Union at peak service times. Staff inspected the Teacher Federations Credit Union site at 4:00 P.M. on a Friday afternoon and observed signifi- cant congestion in the existing parking lot. Cars were parallel parked around the periphery of the parking lot, and at least one car was parked in such a manner as to block others from leaving. The parking did not at that time, however, extend off site onto the street. Based on this observation, staff confirms a need for improved service to clients during peak hours. 2. Consistency with the Comprehensive Plan of the City. The Comprehensive Land Use Map in the adopted City Comprehensive Plan designates long term land use for the subject site as Business and Professional Offices. The proposed use is in conformance with the Business and Professional Offices designation. � • Planning Comrnission -3- May 23, 1984 3. Effect upon property values in the neighboring area. The subject site is bounded by street or highway on three sides. Adjacent to the west is the Golden Valley Surgical Center and Medical Clinic Planned Unit Development (PUD). Directly across Country C1ub Drive is Pako zoned Industrial with the Golden Valley Country Club Golf Course across the street and to the west. Use of the subject site will not change, and the addition of the drive up facility should not have any effect on values of surrounding properties. � 4. Effect of any anticipated traffic generation upon the current traffic flow and congestion in the area. It is the contention of the proponent, as explained in the application letter, that the proposed drive up facility will not generate additional traffic. Due to limited membership, the Teacher Federations Credit Union does not anticipate extensive growth. The proposed site improvements are designed, instead, to accommodate existing clientele and alleviate parking congestion on the site. The City Engineer has reviewed the proposed site plan and approves the • changes in curb cuts. The City recognizes that the adjacent three way intersection at Country Club Drive, Douglas Drive and Highway 55 is a point of traffic congestion requiring correction. It is hoped that intersection improvements will be programmed at some time in the future. The proposed drive up addition to the Teacher Federations Credit Union, however, does not affect that intersection. Likewise, it is recognized that Country Club Drive, as a designated Collector street and State Aid street, carries more traffic than a residen- tial street, but the proposed improvements to the Teacher Federations Credit Union site are not expected to affect traffic volume. As a precaution, it is suggested that any Conditional Use Permit issued include a condition prohibiting stacking or parking of cars on Country Club Dri ve. 5. Effect of any increases in population and density upon surrounding land uses. There would be no increases in population or density. . • Planning Corrdnission -4- May 23, 1984 6. Increase in noise levels to be caused by the proposed use. The proposed use would result in no increase in noise levels. 7. Any odors, dust, smoke, gas or vibration to be caused by the proposed use. The proposed use would not cause any odors, dust, smoke, gas or vibration. 8. Any increase in flies, rats or other animals or vermin in the area to be caused by the proposed use. The proposed use would not result in any increase in flies, rats or other animals or vermin in the area. 9. Visual appearance of any proposed structure or use. In the event that the Board of Zoning Appeals grants variances of the landscaped yard requirements along Highway 55 and Country Club Drive, it is suggested that the highway and street frontages receive intensified landscape treatment. Review of landscaping by the Building Board of Review is required prior to issuance of a building permit for the building addition and drive up facility. The Planning Commission may recommend additional � landscaping to be specified by the Building Board of Review. In addition, it is again suggested that limitation of the drive up facility to two lanes would reduce encroachment into the landscaped front yard along Country Club Drive and improve site appearance. 10. Any other effect upon the general public health, safety, and welfare of the City and its residents. Staff foresees no other effects on the general public health, safety and welfare. Review of the proposed addition of a drive up banking facility to the Teacher Federations Credit Union in view of the ten factors for examination of a Conditional Use Permit request indicates a favorable recommendation. Staff suggests that the Planning Commission recommend City Council approval of the Conditional Use Permit requested by the Teacher Federations Credit Union for addition of a drive up banking facility to their existing building located at 6500 Olson Memorial Highway in a Business and Professional Offices Zoning District subject to the following conditions: � • Planning Commission -5- May 23, 1984 1 . Granting by the Board of Zoning Appeals (BZA) of waivers necessary for construction of the drive up facility, construction of the building addition and expansion of the parking lot. 2. Intensified landscaping treatment of the front yards along Country Club Drive and along O1son Memorial Highway in accordance with direction and requirements provided by the Building Board of Review. 3. Combination into one parcel for tax purposes and for resale purposes of the two original parcels comprising the Teacher Federations Credit Union site. 4. No future construction of additional building or parking beyond that indi- cated on the site plan dated April 23, 1984 and revised May 2, 1984, sub- mitted in support of the Conditional Use Permit application. 5. No stacking of cars for the drive up facility onto Country Club Drive. 6. No customer parking off site on Country Club Drive. 7. Failure to comply with one or more of the above conditions shall be grounds for revocation of the Conditional Use Permit. � Attachments: 1 . Site Location Map 2. Site Plan 3. May 1 , 1984 Letter from Paul Horgen 4. May 3, 1984 Letter from William A. Kissinger 5. February 10, 1976 BZA Minutes � „�I -- � _ �-..-. •� � -: �.� .n �L.• . 1..:'� . �Y : � •�+� ��ip . . , � ..._ .. � � . � .n� •J ���p�� . . .. . . __(�_ ...3� � N: J �=��0� . F-- �_ c-�O d .. ' . . 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' - -- � g I �� ;I � �� �; � � � � � �i ` � � � � �-------------�-� � , � � � ; , � ` � , � -- � � �� .� � � , _ .. j -- ,`� � , , - � � . , . . ` , .. r� � .. u� - 1 { �� . � �� � � �'�1 � , .,: � � i` � � �j � � � � �,I� � � �, t 1 �� ; � -- -------------- -1�1 , I — -— 4 ! .0► ' � � � <� I /�� � �� � � � � a 1 � . � � � � I � F ---t------ — — — � — — `--- �--�- � - ���—fi---� I ► � � � � � � , � � � � : � � � � � � � � Y � � y v � �' � � � � � � � � � � .. �} f" ? t p[ `^ W r C a Ytt�� � . . . . . .& S�< � � C�V Z' w � �� � �� . . . . . t= ` a < `� � . � . �� O � f� L � r {�J� F � _ � �� 8 � �? �Z � � <= Z ? ,' • � �acher �edeta�ons Credit . l�nion 6500 Olson Memorial Highway Minneapolis, Minnesota 55427 Phone:(6t2)544-1517 May 1, 1984 Planning and R�edevelopment Office Civic Center Attentio�: Ms. Alda Peichert 7800 Golden Valley Raad Golden Valley, i� 55427 At y�ur suggestion, w�e have prepared this brief su�nary of our planning c�oncerns and some of the reasoning emplayed in reaching our decision for the � design of the drive-up at Teacher Federations Credit Union. GII�iIIi�L �i5: The present credit imion building is often the site of severe crowding , during peak operatio�al hoairs. Cranied eonditions within the building spill azt to the parking lot and eventually on to the street. A major objective of the present buiTding program is to relieve the periodic crowding and its effects. Our aonsultants, Building Co�miittee, Inc., who are experienced planners of financial buildings have demonstrated to us that a small drive-�up facility can improve the situati� substantially. �e praposed drive-up will permit our members to transact their routine business mc�re quickly and will relieve oaigestion on the parking lat. �e smoother operations which we expect to result fran this facility will improve traffic flaw an to and off of aar site. While we desire no�rmal growth and membership, assets and deposits, we are restricted by our limited cl�arter. �e drive-up facilities are planned anly to imprave services to present membership and facilitate orderly growth in coming years. We c10 not expect any dramatic increases in membership or in members who visit aur site. Rather, we expect to reduce the adverse affects caused by those who �o�ne to Golden Valley to do business with us. Ar�d, those routine visits are likely to decrease as we increase our already substantial o�mmitment toward usage of remote auto�nated teller machines (A7.M's). Currently, aver 6,000 of our 20,000 account holders have ATM access cards. . SITE �: • �e site presents a c,�nuine hardship due to a variety of factars. Firstly; it has a nearly triangular shape which makes planning m�re difficult than r�ormal• Sec�dly, an�d perhaps more importantly, it has three sides facing a road - two sides facing Olson Meaiorial Highway an�d oc� facing Country C1ub Drive. Z'his results in a large prc�p�rtion (45.6$) of the site which is unbuildable in accord with the present zzonning requireahents. Finally, tYie ilding itself is located at the narrow end of the site, further limiting the c�sign possibilities far expansion ar�d attachment of a oonvenient drive-up facility. BUII,DIl�1G C!C'N�: The present layout of the building is the result of what has turned out to be a series of poorly 000rditlated ac�ditiflns. This leads n�t only to operatiorzal difficulties but malces the building look odd. We feel that the present ap�earance of the building is not really suitable to a financial building nor is it as attractive to our neighbors as they might wish. On the operations side, our architect has suggested that through a major reorganization of the building layout, a m�re efficient plan can be achieved. The proposed plan demonstrates that our current arr3 foreseeable future needs can be served through a modest ack3ition and extensive remodeling. A key element of this remodeling is the locati� of the main teller area and drive-up facility. � If we are required to locate the drive-up on the west end of the site, many of our objectives cann�t be achieved. We will be forced to build more to ma}ce up for the lost efficiency. This will leave less room for parking and will exaggerate the oddness of the building's exterior appearanoe. CJUR 9QLLTFICNS R�0 TI� OQ� LISl� ABOVE: We have oonsulted at length with BCI, Inc. and with the plannir�g and redevelopment staff and the board of zoriing apg�eals liaison during our design process. Through them we have attempted to gather the perspective of local government. At their suggestion, we have limited the portion of our building which will require variances a.lar�st exclusively to the building's north side (the small area on the south side which encroaches on the set back is required anly to aontinue existing building line). We have treated Cotmtry Club Drive as our back yard and favored the Ols� Memorial Highway side as our front yard. We also recognize that local c,�vernment will supPort our efforts to improve the btiildiryg's appearance. Thus, we have rejected a large projecting addition to the west which would have required no zoning variances in fawr of a m4re attractive, saaoth faced and modest addition. Z�e proposal is designed to streamline the present plan both functionally and asthetically. Furtherabre, we have attempted to zone our activities to produce a aqre . pleasing visual effect. The small, narraw parking lot to the north will be eliminated t�o make a c3rive-up area while more parking will be provided to the west. If requested; we will screen the drive-up l,anes and aanopy from view with plantirigs. We further rec�gnize that the city has designated drive-up facilities a � eaiditional use because of tt►eir potentially adverse affect on traffic flaw. In discussions with staff our oor�sultants learned tl�at one particular problem which we should address is the mixing of parking lot traffic ar�d drive-up traffic. This potentially hazardous situatic�n, if n�t �ddressed, c�n er�danger pedestrians on the site and lead to spill-over problems off of the site. In our design, w�e have effectively segregated these traffic patterns. 'I'he drive-up lane is a long distance from parking and provis3es stack up for up to eight c�rs per lane. This should insure that no oonfusion ar traffic proble�s wi.11 result. Finally, by designing the drive-up a1 the narth side, we have designated a zone where both a�r c3rive-up ar�d that of the nearby bank are visible along the same site line. Tllis means that cnly from a limited area arour�d aur site are b�th of these facilities viewed. We have used the lxiilding to screen the facility from the highway; thereby preserving our fr�t yard. CU06Ilr1G a�VA7.'ICt�S: The credit union has made a genuine and good faith effort to ra�rk closely with the city to achieve our separate and � objectives. We share your aoc�cern that drive-ups a�ust be carefully handled to avoid problems. We also share your c�oncern that our highly visible site should be treated with respect. We r�eed the �dditi� of a drive-up facility to remain viable in aur industry. We are not positioning ourselves for rapid growth, but merely � attempting to serve aur a�ettibers' needs more effectively and efficiently. Credit unions serve a unique role in the financial industry designed to fulfill a publicly recognized purpose. We have a limited charter which permits us to serve the unique needs of our uiembers, many of whan are citizens of Golden Valley. We trust that y� recognize our sincere efforts to design a facility which is practical, efficient and responsive to the city's ooncern. Please judge us on its merit and reflect � the difficulties which aur site presents. We hc�pe that you will agree, this is a c�ood plan. Sincerely yours, TFAC,[�'�Ft F�DERATIONS CREDIT LNION C�i��(�C�/V� � PAUL HORGII�T President PH:rc � BAfJK FACIUTIES GROUP � BUILDtNG COMMITTEE INC 229 East W,scors�n Avenue M�Iwaukee W�scons�^ 53202 4t4 273 6E76 May 3, 1984 Mr. A1da Piechert GOLDEN VALLEY CITY HALL 7800 Golden Valley Road Golden Valley, MN 55427 Dear Alda, I have compiled the information which you requested about pro- jected use of the drive-up facility at Teacher Federations Credit Union. � I would like to begin by clarifying our anticipated stack-up space for the facility. I have checked with the architect who informs me that the revised layout wi11 accommodate seven cars per lane, not eight as I had originally thought. To put that number into per- spective, our experience in planning of over 200 financial build- ings (and industry standards verify this experience) is that when sufficient parking is provided nearby, patrons will not use a drive-up facility once stack-up exceeds four cars per lane. In other words, anything over four cars of available stack-up is "insurance" against overflow onto the street. Now, our projections for use. We start with the current experience of the credit union. Our data was gathered over a four week period late last year. It showed that for each of the five existing teller windows there was an average of six contacts per hour. Each contact represents approximately 1.4 transactions averaging two minutes per transaction. During peak operating periods, which occur on Mondays and Fridays this number is substantially higher. Friday is the higher of the two, since 32$ of all weekly transactions take place then. On Fridays we observed that on average, twelve contacts per teller � per hour took place. (Again, each contact represents 1.4 transac- tions at two minutes per transaction. ) If Friday is our peak day, Friday afternoon is our peak peak period. During this time the number jumps to twenty contacts per teller per hour. -2- � The propased drive-up will provide two lanes initially and a third lane in the future. Along with the five existing inside tellers this will bring our total number of tellers to seven: This means that during peak peak periods, roughly 2/7 of the l00 total con- tacts per hour will be handled at the drive-up. To summarize, we project that initially, during the worst period of traffic some fifteen cars per hour, per lane will use the drive-up. At 1.4 transactions per car, each will require about three minutes to complete its business. A drive-up with space for seven cars per lane will turn over completely every twenty-one minutes. This will permit an orderly flow of something just under twenty cars per lane per hour. I would like to underscore the nature of some of our assumptions. Firstly, as stated above, experience shows that members are reluc- tant to use a drive-up once stacked-up traffic exceeds four cars per lane. Secondly, we also know that the average transaction time at drive-ups is less than two minutes, because usually only per- sons with routine transactions use drive-ups. (The average of two minutes includes a large percentage of complex transactions such as balance checking, coin counting, etc. Cashing a check or making a withdrawal takes about forty-five seconds. ) � Thirdly, since the credit union has never had drive-ups, we are doubtful that it will ever have an even amount of usage. That is, we think that it will not become more popular than the walk-up tellers. Finally, as mentioned in Paul Horgen's recent letter to you, the effect of the recent introduction automatic teller machines is likely to be reduced traffic at the Golden Valley Office. I am available at your convenience to discuss or clarify our pro- jections. Very truly yours, r - � � Wm. A. Kissinge WAK/ec � , , � MINUTES OF A REGULAR MEETING OF THE . � GOLOEN VALLEY BOARD OF ZONING APPEALS February 10, 1976 The regutar meeting of the Golden Valley Board af Zoning Appeals was held Tuesday, February 10, 1976 at 7:30 P.M. at the Golden Valley Civic Center, 7800 Golden Valley Road, Golden Valley, Minnesota. The foliowing Board members were present: Mahlo,n Swedberg� Chairman ' LeRoy Anderson Mike Sell Walter Kost, Planning Commission Representative Mahlon Swedberg, Chairman of the Board, presided and Jim Ingemunson acted as recording secretary. The first order of business was consideration of the minutes of the regular meeting of the Board on January 13, 1976. LeRoy Anderson moved to accept the minutes of the meeting of January 13, 1976 as written and it was seconded by Mike Se.. The Chairman then brought the following items of business before the Board for consideration. �6-2-2 6;00 Qlson Hiqhway (Map l7) B � P G Teacher �ederations � Credit Union The petition is for the waiver of Section 10.0$ for 15' off the requi�ed 35' setback distance to a setback distance of 20' from the South property line along Olson Highway to the existing building and proposed addition only. Present requesting the variance was Mr. Watlace J. Spolar from Teacher Federations' Credit Union. The Chairman of the 8oard reviewed the application form and found it to be in order. Mr. Spolar described the proposed addition and the Sec- �etary gave the background information concerning the change of zoning from residential to Business and Professional Office and the required combination of the two lots that make up this site. The Board discussed the existing parking along Country Club Drive and concluded that there would be adenuate spaces on the site for future parking without any additional waivers for landscaping and parking at this time on the North side atong Country Club Drive. LeRoy Anderson nbved to grant the waiver as reauested subject to the completion of the rezoning proceedings and subject to the lot combination. It was seconded by Walter Kost and carried unanimously. • , . Board of toning Appeals Page 2 February 10, 1976 � 7he last item of business was discussion of a letter from Mary Anderson to Board and Cortmission Chairmen concerning the routing and imput for Planned Unit Development. The Board conctuded that for B. Z. A. purposes, the present system is adeouate. There being no further business to come before the Board, it was�on motion, duly seconded, adjourned at 8:45 P.M. Mahlon Swedberg, Chairman James Ingemunson, Secretary � •