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12-12-83 PC Agenda GOLDEN VALLEY PLANNING COMMISSION (Civic Center, 7800 Golden Valley Road) December 12, 1983 7:00 P.M. AGENDA I . APPROVAL OF MINUTES - NOVEMBER 28, 1983 II. SET DATE FdR INFORMAL PUBLIC HEARING - AMENDMENT OF PUD #30-B, FI�bL�Y�'A �'S — APPLICANT: Bor-Son Investment Properties LOCATION: 2345-2385 and 2412-2462 Mendelssohn Lane North REQUEST: Approval of Preliminary Design Plan for Amendment to PUD #30-B, Medley Park Townhouses III. INFORMAL PUBLIC HEARING - PRELIMINARY DESIGN PLAN OF PUD #43, ��FT�R AaU3`��T�OA--- — APPLICANT: Ronald J. Schneck LOCATION: 1001 Lilac Drive North REQUEST: Approval of Preliminary Design Plan for PUd #43, Schnecks Firehouse Addition IV. INFORMAL PUBLIC HEARING - AMENDMENT OF MANAGEMENT PLAN FOR PUD #8, DO— 1 R�-I I—L�— — — APPLICANT: Dover Hill Apartments LOCATION 2400 Rhode Island Avenue North REQUEST: Approval of Preliminary Design Plan for Amendment to PUD #8, Dover Hill V. INFORMAL PUBLIC HEARING - PRELIMINARY DESIGN PLAN OF PUD #45, GOTDE'NTI�E L�CENTER APPLICANT: Golden Valley Health Center LOCATION: 4101 Golden Valley Road REQUEST: Approval of Preliminary Design Plan for PUd #45, Golden Valley Health Center VI. REPORT ON CITY COUNCIL MEETING - OECEMBER 6, 1983 VII. RESCHEDULING OR CANCELLATION OF DECEMBER 26, 1983 MEETING • MINUTES OF THE GOLDEN VALLEY PLANNING COMMISSION December 1, 1983 A regular meeting of the Planning Cort�unnission was held in the Council Chambers of the Civic Center, 7800 Golden Va11ey Road, Golden Valley, Minnesota. Chairman Thompson Galled the meeting to order at 7:00 P.M. Those present were Commissioners Forster, Leppik, Polachek, Prazak, Singer, Thompson and Tubman. Also present was Alda Peikert, Assistant Planner. I . Approval of Minutes - November 14, 1983 It was rraved by Commissioner Prazak, seconded by Commissioner Leppik and carried unanimously to approve the minutes of the November 14, 1983 Planning Commission meeting as recorded. II . Set Date for Informal Public Hearing - Amendment of Management • an or , over Hi APPLICANT: Dover Hill Apts. (Canadian Financial ) LOCATION: 2400 Rhode Island Avenue N. REQUEST: Approval of Amendments to Management Plan for Subsidized Housing Chairman Thompson introduced this agenda item and noted the staff recommen- dation of a December 12, 1983 informal public hearing date. Assistant Planner Alda Peikert reported that the Dover Hill Property Manager was unable to be present at the rescheduled Planning Commission meeting but concurs with the suggested December 12, 1983 informal public hearing date. It was moved b� CQmmissic�ner Forster, seconded by Coimnissioner Singer �nd carried unanimously to set an informal public hearing date of December 12, 1983 for consideration of the Preliminary Design Plan of PUD #8, Dover Hill , for amendment of the Dover Hill Management Plan. � III. Set Date for Infarmal Public Hearing - Preliminary Design Plan , o en a ey ea t enter Chairman Thompson introduced this agenda item. In response to a question from Commissioner Forster whether Golden Valley Health Center proposes further construction at this time, Assistant Planner Alda Peikert offered a brief • explanation of the purpose of the PUD proposal . Chairman Thompson noted the staff recommendation of a December 12, 1983 informal public hearing date. Planning Commission Meeting - December 1, 1983 Page 2 � It was moved by Commissioner Leppik, seconded by Commissioner Tubman and carried unanimously to set an informal public hearing date of December 12, 1983 for consideration of the Preliminary Design Plan of PUD #45, Golden Valley Health Center. IV. Informal Public Hearing - Preliminary Design Plan, PUD #43, c nec s re ouse Addition APPLICANT: Ronald Schneck LOCATION: 1000 Lilac Drive North REQUEST: Approval of Preliminary Design Plan for PUD #43, Schnecks Firehouse Addition Chairman Thompson introduced this agenda item. Assistant Planner Alda Peikert offered the staff recommendation that the informal public hearing, originally scheduled for the November 28, 1983 Planning Commission meeting cancelled due to weather conditions, be rescheduled for December 12, 1983, allowing for renotification of neighboring property owners. Planning Commissioners discussed the scheduling of three hearings for the December 12, 1983 meeting and the effect of holidays on the December meeting schedule. � It was moved by Commissioner Leppik, seconded by Commissioner Polachek and carried unanimously to reset for December 12, 1983 the informal public hearing for consideration of the Preliminary Design Plan of PUD #43, Schnecks Firehouse Addition. V. Request for Waiver of Platting Ordinance - 4420 Adell Avenue APPLICANT: Bruce and Karen Johnsen LOCATION: 4420 Ade11 Avenue REQUEST: Waiver of the Platting Ordinance to Allow Transfer of Property to 3300 Lee Avenue Chairman Thompson introduced this agenda item and requested an explanation of the proposed let division from Assistant Planner Alda Peikert. Mrs. Karen Johnsen was present to represent the proponents, and Mrs. Osmera, the neighboring property owner involved in the land transfer, was also pre- sent. In response to an inquiry from Chairman TAompson, both Mrs. Johnsen and Mrs. Osmera confirmed that the proposed lot division and property transfer are acceptable to them. � Planning Commission Meeting - December 1, 1983 Page 3 � It was moved by Commissioner Polachek, seconded by Commissioner Leppik and carried unanimously to recommend City Council approval of the Waiver of the Platting Ordinance requested by Bruce and Karen Johnsen to allow division of their lot located at 4420 Adell Avenue for transfer of a portion of their pro- perty to the adjacent lot located at 3300 Lee Avenue, subject to Board of Zoning Appeals approval of a variance of the rear yard setback requirement on the Johnsen property. VI. Request from City Council for Review and Comment on a Revised re iminary P at o o g Addition Chairman Thompson introduced this agenda item and asked whether Planning Commissioners wished to provide comment to the City Council on the revised Preliminary Plat for "Tolg Addition". Commissioner Leppik asked what changes had been made since submittal of the original Preliminary Plat with a cul-de-sac design. Assistant Planner Alda Peikert replied that all lot widths are conforming in the revised cul-de-sac design, whereas the original cul-de-sac design, previously considered by the Planning Commission, included two lots with less than the required minimum 80 foot width at the building setback line. Ms. Peikert stated that staff questioned the method of ineasuring lot width used by the surveyor on the revised plan, as noted in the staff report, but that the City Attorney con- • firmed that lot widths meet the minimum requirement based on the definition of lot width contained in the City Zoning Ordinance. Commissioner Prazak noted that it appears that the drainage plan is acceptable to the City Engineer but that the drainage issue is not directly addressed in the staff report. Ms. Peikert confirmed that the proposed drainage plan for the revised cul-de-sac design of "Tolg Addition" is acceptable to the City Engineer. Calculation of estimated volume of water draining to the southwest, which is the area of concern, indicated that volume of surface water draining to the southwest after development of "Tolg Addition" will be the same as the volume of water currently draining to the southwest under existing conditions prior to development. The area draining in that direction will be less after development, but the ratio of runoff to area will increase with development, resulting in the same water volume. The proposed development would neither aggravate nor alleviate existing water problems experienced by the owner of a walkout residence located on low ground directly to the west of the proposed plat. Commissioner Polachek observed that builders will have difficulty planning the placement of houses, garages and driveways on several of the lots due to mini- mal lot size and narrow configuration. Commissioner Polachek speculated that the usual placement of homes at the setback line to minimize length of driveways and utility connections will result in setback waiver requests. Commissioner Polachek concluded that the Planning Commission could go on record as saying that the proposed revised cul-de-sac plan for "Tolg Addition" is minimal in terms of ineeting Ordinance dimensional requirements but is not a good design • plan. Planning Commissioners expressed consensus with this statement. Planning Commission Meeting - December 1, 1983 Page 4 � Commissioner Leppik suggested that there is potential for a far more acceptable plan with a five lot cul-de-sac design and that the Planning Commission has only the word of the developer that a five lot design would not be economical . Corranissioners agreed that a five lot design would produce more valuable lots supporting higher priced homes. Co�nissioner Leppik further stressed the importance of arrangement of lot lines to facilitate looping of the watermain between the proposed cul-de-sac and the existing Roanoke Circle cul-de-sac to the south. The Planning Commission reached a consensus on the following comments for transmittal to the City Council concerning the proposed revised cul-de-sac design for "Tolg Addition": While the Planning Commission understands the desire of the developer from an economic standpoint to create six lots, the proposed revised cul-de-sac design is a poor plan likely to crQate variance requests and can be termed minimal at best. The plan could be improved by use . of a five lot design which would create greater lot widths, provide for the development of more attractive homes and allow installation of a looped water- mai n. VII . Report on City Council Meeting - November 15, 1983 Commissioner Singer provided the Planning Commission with a report on the November 15, 1983 City Council meeting. � VIII. Attendance at Annual Planning Institute and Land Use Planning or shops Commissioners Prazak and Singer reported that they plan to attend the Annual Planning Institute, and Commissioner Leppik and Chairman Thompson reported that they plan to attend the Land Use Planning Workshops. IX. Reappointment of Planning Commissioners In response to inquiries from Chairman Thompson, Commissioners Singer and Tubman expressed desire for reappointment to the Planning Commission, and Commissioner Polachek stated that he does not desire reappointment. Chairman Thompson said that he would transmit the wishes of these Planning Commissioners to the City Council . X. Response from the State on State Aid Status of Duluth Street Assistant Planner Alda Peikert distributed to Planning Commissioners copies of a letter received from the Minnesota Department of Transportation (MnDOT) in response to staff inquiries concerning the State Aid status of Duluth Street. The meeting was adjourned at 7:55 P.M. Respectfully submitted, � avi ompson, a rman argaret Leppik, Secretary T0: GOLDEN VALLEY PLANNING COMMISS30N DATE: DEC. 7, 1983 FROM: ALDA PEIKERT, ASSISTANT PLANNER � SUBJECT: SET DATE FOR INFO�MAL PUBLIC HEARING - PRELIMINARY DESIGN PLAN FOR AMENDMENT TO PUD #30-B, MEDLEY PARK TOWNHOUSES Bor-Son Construction Companies, developer of the Medley Park Townhouses Project located southeast of County Road 18 and Medicine Lake Road, requests approval of. an amendment to PUD #30-B, Medley Park Townhouses, to allow replacement of one of the three tot lots in the approved PUD plans with a gazebo. The proponent explains that the request is made in response to marketing indications that prospective buyers of the condominiums currently under construction include more adult household and fewer house- hold with small children. The proposed gazebo would be located toward the southern end of the market rate condominium portion of the project overlooking the pond. Staff suggests that the Planning Commisison set an informal public hearing date of January 9, 1983 for consideration of the Preliminary Design Plan for an amendment to PUD #30-B, Medley Park Townhouses. AP:kjm • Attachment: Site Location Map � •� 26�o.a:Rcs.� •w::_ 266�2 __ •-. ' �G9.10- ._ o ch.Gov�. 7!0 .. - -- t� -- --- .. ;`• !r--�- Md��S1 II '�E ZG R —�- ZG —�1!'� 9M3 ZG�R--—� 9/ 3 �____ �R. � � _ _ 9c05 �_ 9313 y i. �� i7s . � w ••' � . 3�o i �. � � p oti� � � i � � .�� . �T � I � O , o .s, W`. � �,N c? 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STREET 9�es •u ��.°.��. , 'Q�)/Oas �[/i''t T0: GOLDEN VALLEY PLANNING COMMISSION DATE: DEC. 7, 1983 FROM: ALDA PEIKERT, ASSISTANT PLANNER • SUBJECT: INFORMAL PUBLIC HEARING - PRLIMINARY DESIGN PLAN FOR PUD #43, SCHNECKS FIREHOUSE ADDITION The staff report for the Preliminary Design Plan for PUD #43, Schnecks Firehouse addition, was distributed with the agenda for the November 28, 1983 Planning Commission meeting, which was postponed due to weather con- ditions. A full sized plan sheet of the Preliminary Design Plan was distributed at the November 14, 1983 Planning Commission meeting when the Planning Commission first set an informal public hearing date. Please contact Assistant Planner Alda Peikert at 545-3781 ext. 195 if you need replacement copies of either the staff report or the plan sheet. AP:kjm � � T0: GOLQEN VALLEY PLANNING COMMISSION DATE: DEC: 7, 1983 FROM: ALDA PEIKERT, ASSISTANT PLANNER • SUBJECT: INFORMAL PUBLIC HEARING - PRELIMINARY DESIGN PLAN FOR AMENDMENT TO PUD #8, DOVER HILL Dover Hill Apartments, a subsidized rental housing complex located at 2400 Rhode Island Avenue North southeast of Rhode Island and Medicine Lake Road, requests approval of amendments to the Dover Hill Management Plan, which was originally approved as a part of PUD #8, Dover Hill . PUD #8, Dover Hill , is a subsidized rental housing complex including a seven story elderly housing building comprising 122 one bedroom units and several two and three story famtily housing buildings comprising 48 one bedroom, 48 two bedroom and 16 three bedroom units for a total of 112 family housing units. The total number of units is 234 on a site of almost 15 acres for a density of 16 units per acre. The original PUD Permit was approved in 1974. The Golden Valley Human Rights Commission not only reviews and provides recom- mendations on Management Plans required with original PUD housing project propo- sals, but also reviews on an annual basis compliance with approved Management Plans. At the time of the last Human Rights Commission review of the Dover Hill Project for compliance with the approved Management Plan, the Human Rights Commission found that project management was not in compliance with the approved Management Plan in two areas: 1) The Property Manager was not living on site � as required in the Management Plan, and 2) the Social Services Director duties were not being carried out in the manner outlined in the Management Plan. Dover Hill Management and the Housing Committee of the Human Rights Commission met jointly in a series of ineetings to work out new arrangements acceptable to both and to draft amendments to the Management Plan accordingly. Proposed revisions include not only a change to a nonresident manager and scaling down of the Social Services Director position, but also updating of the Management Plan to eliminate the initial rent up provisions required at the beginning of the project. - When the Human Righ°ts Commission and Dover Hill Management had reached a consen- sus on proposed amendments for submittal to the City Council for approval , the matter was referred to the City Attorney for a determination of proper proce- dure, considering original City Council approval as part of a PUD. The City Attorney determaned that amendment of the Dover Hill Management Plan constitutes a PUD amendment and �st follow the PUD amendment procedure outlined in the PUD Ordinance, including both Preliminary Design Plan and General Plan of Development phases of approval . At the same time, the City Attorney reviewed the proposed amended Management Plan for content and determined that the amend- ments are acceptable from a legal standpoint. � Golden Valley Planning Commission December 7, 1983 Page 2 � The Human Rights Commission has provided the attached letter addressed to the Planning Commission stating their concurrence with the Management Plan amendments requested by Dover Hill. Representatives of the Human Rights Commission will be , present at the December 12, 1983 Planning Commission meeting to explain proposed Management Plan modifications and the Human Rights Commission recommendation. Staff suggests that the P1 anni ng Commi ssi on recorranend Ci ty Counci 1 approval of , the Preliminary Design Plan for an amendment to PUD #8, Dover Hill , which pro- poses amendments to the Dover Hill Management Plan as approved by the City of Golden Valley Human Rights Conanission. Attachments: 1 . Site Location Map 2. October 24, 1983 Application Cover Letter 3. PUD Preliminary Design Plan Application 4. Site Plan 5. November 28, 1983 Letter from the Human Rights Commission 6. Amended Dover HI11 Management Plan � � � � � � . ' �50 :i-- - ---- -------- - o� ... .S�Q.S°-Res �� ,, �� l°y,r�4,' _�_• CITY OF ��cc�,�„� NEW HOPE � �:_v� So� 3_�5= r. '�� -•75798-- '-`' � �' °,O t`:� ° � + �t fAST o �i�� s 2°�8� 3G `�' v�^i �.;1- ` � °°' iP •M ,00. »�_-»6 i /�Q► (30 "574" ... ��OQ ., �' e� .30.:o ze s.- e � - 2 c a ,; `o • �� JB �3s37��'�ti,� ��.02� Seae,;5 55"w .� 4 �P E 50 �: � Q � � h�Qh o o s �3 r_ �S I� x�a-= � o' rye�: 292 99 I,°� r � - -- - - - - -5�0 5-- - - - - \ �QS� � ry � � �o O � s s,,, � rJ 1G Q 1 i0 �-p`r- �� . ' _ ` N � • o f'� � M1I . ; _ _' .. ' _ . ._ _ _ _ _ ___ ___ '_. ' _ �3'� a a � �� 'y`� �;:S l � �p c� ' _ _ ; N � h W�� ° � a J� ^^ I4� a � Q� o� t ,.�N . . 296Z' °° � � � mya �� I I : : J T � s . .. . 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' s-��:r °r i � �-- �- --- - -- - , - __-�--�-- I 3�c� - 35 �: �' :;: 12 0 � 'S\� I Pa` °r.p ' `�c°�, s l ,6 3 0`< + s,.,vd. ,�•�, '`. � 'v.=^ '_�\1 1'. ti8°058�� E �o P � ��Q95 � �� ,�� , o o' 2- 2h .,. 4..F , .� \ 0�,� CITY 0F GOLDEN VA . °• " ` :'60('�� p�y � '�'� t �'� �' LLEY - ��s,�,.fsjq�..,ti ��=° ,E� .. � ��. , - - .`-\.. :�s.90 ,.^.�' Pa� �� • �. \ f � • °� I `" ° � '�° f� ' � � :N 4 o S.W:4 0�I�.W.'i4� o °_ 10 � � 3 M,„^ � 4 Y�'1. ,; i,o� . , � �y . y�90 � �q . �v w o. � a6.�' `". 7� 5j!"A �� .: ' .�Z \ _ � � _ _ — ;�=3� E � _ _ � _ _ � � '' � ° �;8� � `P° :Y 6�, '''�� ` n _ A� 'S � `o . v o 9 �vrt; ,., _ �''� ;35� �y•r -"- N ~� �' v�� D .✓o .T _7�' ,� �� c� N �� ? �Z OUTLOT � � 1 O� 'y .s �D 5', 163 °_ '\S7� e `` `: r+ 6^�/v..� a � . O 1 .. � 9 ; C�.� S � �o �� h�Lq, y` � �- ---- - - - - - A � - . - � -�,/S � � 0 s ;h _�'s ------ -- ° � -- - - -- - _ o .� B .,� 4 5 � 5 . '� g3� .9,� I�i3o.oZ- ; ; ti - a��.,�°E�'� �`�� . e� i � � ___—'1"" 1 s w�l��c d �t. � `�4 % / ? � 'u a e- , L � I � �--, � , I . IoC i Ioc.O� i1' h84�B��,. 6.F-�' ':1i�O/� \ �� r.�:�'��°a'�`�c i ��: ��:�� -?f S �2400 Rhode Island Av. I`I. �° fi _ � � Golden Valley, Mn. 55427 � �� =�� .� 544-7710 �-�� -.- � "��'�'n�� _.,�.;� _ ��.�fY �� s3` .r,- D�overHill October 24, 1983 Planning and Redevelopment Office Civic Center 7800 Golden Valley Road Golden Valley, Minnesota 55427 To whom it may concern: Please find enclosed the application for a PUD amendment in triplicate, $75.00 PUD amendment fee, and a copy of the revised management plan. Explanation for revised version of management plan is that at this time . Dover Hill Apartments has determined the management plan between the City of Golden Valley and Dover Hill Apartments must be brought up to date. The plan was originally written approx. eight years ago and Dover Hill has experienced some changes in staff and the way the property is managed. Also we saw a need to strike information in the plan such as "the initial rent up section" as this is no longer pertinent to the complex at the current time. If any further explanation is required please call my office. ' Thank you, r " 0 � � �ROB N ELSO MANAGER DOVER HILL APARTMENTS Enclosure: PUD amendment Application, Part I, $75.00 amendment fee Revised Management Plan for pover Hill � . P.U.D. NUMBER: . '. CITY OF GOLDEN VALLEY APPLICATION FOR CONSIDERATION OF ' PLANNED UNIT DEVELOPMENT ORDINANCE _ PRELIMINARY DESIGN PLAN � DATE OF APPLICATIOP�: October '24, 1983 Amendment $75.00 FEE PAID RECEIPT N0. ($)00.00) APPLICANT NAME: DOVER HILL APARTMENTS PHONE N0. 544-7710 ADDRESS: 24nn RHnnF. TST.ANII AVF'_ N(1RTH ,p .'nF.N VAT T.EY� MTNNESOTA 55427 Number � Street �City State Zip Code � PROPERTY OWNER: CANADIAN FINANCIAL HOUSING CORPORATION PHONE N0: 332-1672 ADDRESS: 1117 MARQUETTE AVE. , SUITE 200, MINNEAPOLIS, MINNESOTA 55403 Number � Street City State Zip Code STREET LOCATION ANO/OR ADDRESS OF PROPERTY IN QUESTION: 2400 RHODE ISLAND AVE. NORTH GOLDEN VALLEY, MINNESOTA 55427 • LEGAL DESCRIPTION (Attach separate sheet if necessary) : ONE SENIOR/HANDICAI?PED BUILDING TWELVE (12) FAMILY BUILDINGS 1 COMMLTNITY BUILDING NAME AND ADDRESS OF PROPERTY OWNERS WITHIN 500 FEET OF THE PROPERTY IN QUESTIOPJ: (,A±tach to Application along with an area Half-Section Map) TYPE OF PROPOSAL: SMALL AREA: LARGE OR COMPLEX AREA: X RESIDENTIAL: X COMMERCIAL: INDUSTRIAL: • BUSINESS � PROFESSIONAL OFFICE: INSTITUTIONAL: MIXED USE: REDEVELOPMENT AREA: , PRESENT ZONING OF PROPERTY: pUD PRESENT USE OF PROPERTY: RENTAL PROPERTY • PROPOSED USE OF PROPERTY (Attach Additional Pages if Necessary) : ' • TWO HUNDRED AND THIRTY FOUR RENTAL UNITS (234) � STRUCTURES: NUMBER 14 TYPE RESIDENTIAL TYPE B — WOOD FRAME (13) — MASONARY (1) � (1) Seven story — (6) Three story (7) Two story HEIGHTa.pprox. 70' NUMBER OF STORIES AMENITIES AND/OR RECREATIONAL FACILITIES (i.e. Tennis Court, pool , etc.) ONE COMMUNITY BUILDING, TWO TOT LOTS ONE BASKETBALL COURT NUMBER OF PEOPLE INTENDED TO LIVE OR WORK ON PREMISES: ADULTS: 295 CHILDREN: 62 NUMBER OF OFF-STREET PARKING SPACES PROPOSED: ENCLOSED (Garage or Parking Ramp) 147 NON ENCLOSED 134 TOTAL ACRES OF LAND IN P.U.D. 14.8 DENSITY: (Number of Units per Acre) 16 � INDICATE THE FQLLOWING DATA BY PERCENTAGES: AREA COUERED BY STRUCTURES: �5 a AREA COVERED BY OUTSIDE PARKING: 25 % . AREA COVERED BY OUTSIDE PARKING: 25 � AREA COVERED BY INTERIOR STREETS: 5 i AREA LANDSCAPED: 4� q NATURAL AREA AND/OR OPEN SPACE 5 % PONDING AREA: � o ZCRING VnRIANCES: } List below all variances from the standard zoning requirements that will be requested as part ui thi; F.U.C., and the jusYification for grantir�g saiii variances (Attach Additional Sheets, if needed) . NONE 1 HEREBY DECLARE THAT ALL STATEMENTS MADE IN THIS REQUEST, AND ON ADDITIONAL MATERIAL, ARE TRUE. , � � , ' / ' �� / Signature of pplicant Date e Signature of Applicant Date r ;" � ., ;,: , ""r<w� �;T. ' � �.-ro„A,� �►' ;;., z . _.�, �.►� ��;�':�� :. �A,.�� ^ � �� ; ,� ►� • �� `�■, r'n �:; Z� �� t��w��`.� .� �i�� :w �� A_��ir L� �►� . ��i - , �► _�. ;�.r,.�,..�► - � �' i� �. �x _,�.. :�.�. ��► �� U�L;,�Jk1iJ"3i��9 t�zi§na+6i�li4it�iM i1�►��JBR�k�Vd,��sa � \s� �,�" -t . — '. "'� _ , ,.'„ p,, � ��y �:'_ r-. 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I Q��',�Y�3 tl'� ■w � .�� -H .. .► � V� � Sy� ��.'�. � � '��' `f � .�,t��.�,111W'M'h4« ��_.� �_ �,l,�,-��; ;�Lk� � . . . y .- s�.. � :-�- �I►. ►!� � —.��g �+' �,. r:�'� ' -' �° �IFd�" � xr � � � � yh�.. ii��s Y-(`}iM-�s /�" .: �f��41°�.�„ ' '��A� � � �4 � � a ;� �� nM�A1F"�� 1N�AR�� , �� - � ., � e � • • �� .� 'r • • • • • � , .� �■ � � � . • November 28� 1983 --- Golden Valley Planning Cormnission Members 7800 Golden Valley Road Gol lden Va11 ey, MN 5�5:427 Dear Planning Commission Members, Both of us as chairpeople of the Golden Valley Human Rights Commission and of the Housing Committee of the Commission, have been concerned with the PUD #8 Management Plan for pover Hill . At an April 21, 1983 meeting with City Council members Stockman and Mitchell we determined that there were some dis- crepancies between the original Dover Hill Management Plan and current practices of the management team. Since then a number of ineetings have been held between the Housing Committee and representatives from Dover Hill . All of the Committee's suggestions for amend- ing the Plan to make it more up-to-date, relevant and timely have been mutually accepted and incorporated into a proposed amended Plan by the Dover Hill • management representatives. For this reason, we recommend that the City Planning Commission accept the application for amendment of the Dover Hill Management Plan as submitted. If you have any questions, please let us know. We will have representatives at the Planning Commission meeting scheduled for November 28, 1983. We also will have representatives at the informal public hearing to consider the PUD amendment, tentatively set for Qecember 12, 1983. � Sincerely, � � '��M D�''. Wi i a o � erson ��earson chai r erson . P �Y . P Go>den Valley Human Rights Commission `�iousing Committee Golden Valley Human Rights Commission c.c. Councilpeople Ray Stockman and John Mitchell Alda Peikert Robin Nelson Gene Sylvestre i � • DOUER HILL MANAGEMENT PLAN — ---.,--g � The Owner shall have prin�ary responsibility for the management of all rental space of Dover H111 . The relationship between Property Managen�ent and the owners of Dover H�llwill be corttractual . A management agree��►ent shall be executed between the entities (see attached saniple). and as n�anager. the divisinn will �eceive a fixed managen�ent fee for performing under the contract. The fees received under these contracts will be subject to the approval of the financing agency and shall be competitive in the market place. To understand the managen�ent philosophy, the functions of Property.Management � have to be divided into two main categories: marketing and management. Rather than just trying to fill a property as rapidly as possible, an atten�pt is n�ade, both through advertising and screening of prospective residents, to attract those people who wili fu11y util�ze the environn�nt c�eated fnr them. Thus we view our conanunities as ways of life, not just tiving space. to protect this concept, it is necessary to n�anage the property, during and after its initial occupancy, in such a way as not to destroy the "idea created", but yet u�aximize the � potential of the developn�ent to its fullest. "Preventive Managen�ent" is the manage- ment concept that has enabled us to fulfill the nw rketing concept at each of our communities. By working closely with the Owner of the project, Property I�anagement is able to advise, from the outset, on the type and design of apartn�ents and arr�enities needed in the locality. The information on which this advice is based is developed through market research. A project is thus developed that can serve the needs of the area, and yet be manageable. The property manager will be responsible for the day-to-day operations of Dover Hill , and is accountable to the owners of the project. Property n�anagen�ent will , by means of budget reviews, financial staten�ents, weekly status reports and personnel conferences keep the owners appraised of the operations of the development. The owners representative will be contacted in all decisions of expenditures which would exceed $1,000 except in the case of emergency where time is of the essence. Day-to-day decisions concerning the selection of tenants, hiring of personnel , and the general operations of maintenance of the project shall be made by the management division. Social service programs will be planned so as to n�et the needs of the residents of Dover Hill . The responsibility of planning and carrying out the programs will ` be property manage��nt's. The social service programs will be coordinated by the property manager, manaqer and social services director. The.v will be. in�plen�ented by all staff (at Dover Hill ) as required. Use of the residents organitation may also be used. � � . Page 2 • EXAMPLES OF REGULARLY SCHEDULED ACTIVITIES: - Newletter. - Monthly relig,ious functions for entire project. - - Communion services for the shut-in. - Daily 1'M OK Service, if ihe resident does not hang an OK ca►•d on the doorknob daily, the floor checker notifies the answering service who informs the manager. - Sur,shine Committee sends cards in case of illness. death, etc. - Social calls to shut-ins once a week. - Bingo once a month. - Card Clubs once a week. . - Morning and evening hours scheduled for children to play within the building. EXAMPLES OF QCCASIONAL ACTIVITIES: - Bake �ales. - Craft shows. - Fish dinners. - Planned functions for every holiday. - Show-and-tell for children and adults. - Group trips to the tF�eaLer. . - Bus tours through other parts of the state. - Bus trips to places of interest. „ „ „ - Annual picnic. As set forth in the management agreement, all the project's expenses, including the � management fee, shall be payable out of the operatino revenue of Dover H111. Alt �rsonnel for pover H111 sha11 be hired on the basis of their beinq able to perform the �ob for which they were hired, without reqard to race, creed or color. Promotions and salary inc�ease will be strictly on the basis of inerit. The positions of property mananer, manager. and the social services �irector cannot be e11a�1nated without prior approval of the City Council . Employees will be reviewed after their first three months of work, by their irtmediate ' supervisor and the ma�naoer. A critique will be made bf the employees performance whlch witl be reviewed by the prooert� manaqer. Written copies of the critiques will be aubmitted to a tenants` council or lialson Qroup. Employees wi11 be encouraqed to "air" any problems or grievances both at this review and at eny tlme a problem occurs. After six months, and once a year therafter, salary reviews wi11 be made. The basis for any salary increase will be employees own abilities. Fringe benefits include paid vacations durinp every year of employment. Employees will also be covered under a aroup hospitalization-ma3or medical � 11fe and accidental death insurance pollcy. Additionally, trainino meetinas w111 be held on a regular basis for both managers and maintenance personnel . Each meeting usually features an outside ex- pert to speak and �tnstruct on a11 aspects of property management. Pro�ect personnel will report directly to the manager and will be accountable to that � person. The manaaer will be under the direct supervision of the property manager for Dover Hill . Employment increases, promotions and terminations of on-site personnel w111 be handled directly by the manager and property manaqer, usina established company guidelines. • Page 3 • We do try to employ residents if possible. The follwoi�g positions will be needed: - Full-time manager � - Full-time social services director - Part-time office person . , - Fult-time maintenance superintendent � - Assistant maintenance person - Part-time person used to help or sub for maintenance superintendent. P.lso does maintenance on scattered sites and special maintenance pro�ects on bath sites - Full time grbunds persnn - Dependina on season: moves/removes snow� salt/sand/ ' sweep, pick up trash etc. on a11 sites • Part-time grounds person - (dependina on season) to assist or sub for full in t above areas. �ill do all special pro3ect gournds vro (sandina. seed spray etc.) . - Full time .janitori�l .peMson - Includes housekeeping for both senior midrise and family side. - Part-time �anitorial person - Includes apartment turns assist or sub for full time janitor. Will do most special pro3ect work. Wh91e each complex has its own site ■anager who has certain defined areas of authority, i.e. , scheduling daily maintenance, renting; the responsib9lity for the management of � the development lies in the main office. Each property is assigned to a property m�nager who supervises the management operations of the camplex. It is the property mnnager's function to see that the development is operated according to the policies of the diviaion. The mana�er and staff will be instructed in the various aspects of subsidized programs � and the qualifications procedures that are required, thus, enabling the manager and his assistants to help prospective tenants understand the qualifications for the proaram and canplete the forms needed to substantiate income. Income and asset limitations are ex- , pl�ined to prospects, and every effort is made to insure that the prospect has the mininum income needed to cover the rent. The applications wi11 be checked for eliqibility by the manager and a check of past credi . .refe�ences. of the eliaible applicants. will be made by the staff. When necessary, a check of present housekeeping and livina conditions w111 be mede by a member of the staft in a manner that is not offensive or humiliating to the appllcant. A11 appllcants will be notified as to their acceptance or re�ection. This is combined with personat interviews which completes the screening process. Applications can only be turned down after a thorough check has been made and the property manacer has given approval at the request of an appllcant who has been re3ected or a tena�t encountering eviction, the Human Rights Commission will be given access to the appropri�te documents for its ex- amir�ation. " � Page 4 � Families entitled to priority may be denied occupancy only for a sufficient cause. We will work closely with the Local HUD Office and will �aive the selection and priority criteria and honor them. The following families will be entitled to priority in •occupying units, and will be denied occupancy only for sufficient cause: 1. Families displaced by governn�ntal action; 2. Families displaced by other public actions; 3. Age 62 or over - retirees: or 4. Physically handicapped. The rental staff will be given an operating procedures manual and outlines of various instructions on occupancies. Families will be placed in apartments of appropriate size for the composition and size of the family. The HUD guidelines for family sizes and the appropriate apartments will be closedly followed and families will be placed in the appropriate size apartmen� within the limits required. We will also be following a policy that we have established in that there is to be no nb re than one (1) child per bedroom unless they are under the age of five or of the same sex. The staff will give special attention to those families deen�d to need special help because of area social probleins. We will n�ke a special effort to reach those people who need help and will assume a responsibility to assist in the education. nativation and teaching the social responsibility to deprived families who want to help themselves. Families with socir�l problems will not be treated any differently from other applicants, � however, they will be observed very closely and assisted in p�oblem area wlth the � utmost diplor�acy. � 5 i t e managen�ent will be perforn►ed by individuals experienced in recognizing tenant ne�ds through apartn�ent inspections, complaints from neighbors, delinquent rent and frequent personal contacts. The good, capable, sensitive manager can recognize the potential problems. Often a manager can resolve a problem by offering their own advice or by contacting a source of assistance, such as welfare, legal aid, visiting nurses, local school , etc. The n�anager will have the experience and ability to direct those in need of advice or assistance to the proper a5encies. Effective maintenance programs increase the useful life of the development's amenities and necessities. By correcting minor problems as they appear and not letting them continue, major catastrophes are averted. Our policy of answering every n�aintenance call with 24 hours keeps most problems minor, saves operating costs and inmeasurably adds to tenant/managen�ent relations. � The maintenance and repair program will be carried out by full-time nwintenance super- visor and staff. When needed, experienced subcontractors will be used to handle those jobs which the n�aintenance staff is unable to handle. Management will epiphasize - great discretion in hiring a maintenance n�an whom it believes will be able to do a good �ob. In addition to performing maintenance, this staff will be res�onsible for the cleanliness of the project. Part of their daily routine will t�e devoted to the cleaning of the connron areas of the building and picking up and keeping the grounds neat. � Page 5 • The maintenance staff will be responsible for carrying out the foll�wing activities: a) routine repairs to kitchen appliances, elect►-ical , plumbing, heating and cooling � apparatus and various other maintenance problems; b) preventive n�intenance - inspections will be made by the n�aintenance supervisor and the manayer�to ascertain the condition of each unit in the development. 1he inspection witl cover each and every room in the unit with the engineer looking for current and potential maintenance problems. Any maintenance problems which are discovered during this inspection will be repaired at the earliest possible t1me; c) all conn�on areas such es hallways, laundry rooms and parking lots wilt be swept and cleaned daily, and kept free of • trash and other debris, by the maintenance staff. Tenants will be encouraged to report any maintenance problems with their unit directly to the manager who will record the complaint on the appropriate form and give one copy of the service order to the n�aintenance staff for his iim�ediate atteiition and retain the other copy to later check back to determine if the wark has been completed. The maintenance engineer will then decide if he can handle the repair of if he will need outside help. If outside heip is needed, the maintenance man will call on local subcontractors with whom management has previously established accounts, and with whom management is acquainted as to the reliability and competence. All maintenance complaints will be reported directly to the manager during office hours. In case of an emergency after hours, the answerir�g �ervice is instructed to give all emergency calls in this order: 1) First on call is always the manager by way of home phone or pager. Manager will respond 7 days a week 24 hours a day. Manager handles emergency or delegates � emergency to proper resource. 2) In case of managers absence, second on call� is the maintenance superintendent who will be notified and the above procedure will be followed. Maintenance super- intendent will contact the property manager of the emergency •as we�l . 3) The assistant maintenance person would receive the emergency call in case of absence of maintenance superint��ident. , The following staff persons are ALWAVS required to live on-site (with stipulatlon that a unit is available) and are used as support for after-hour ealls: - Maintenance super9ntendent OR maintenance assistant - One of the three 3anitorial positions - One of the groundskeeping positions - Part-time office person The Property Manager 1s elerted to alt emergency calls and is on call seven days a week� twenty-four hours a day. It is the n�anagers responsibility to inform the supporting staff of how to handle an emergency. The manager n�ay delegate responsibility to any of the support staff on the premises. Ultimately he/she is responsible to handle the emergency. Exterior painting will be done as required after a thorough inspection of the community. Interiors of individual units will be redecorated on a three year schedule. or whenever � a tenant move out and a new tenant moves in and it is deemed to be necessary. Page 6 � So as to ensure continued satisfactory maintenance, inspections shall be requested from the City Sanitarian and City Building Inspector. Their reports shall be submitted to the City Manager at least bi-monthly. . Strong rent collection procedures are established and every effort i5 made to make sure residents do not fall behind in payn�nts. Programs are individually structured for tenants when necessary, so as to adjust rent payments to salary payments. For example, in Dover Hill , security deposits can be stretched out over three months if the tenant's economic situation so demands. _ At the tame the lease is signed (see sample), our rental collection policy is explained to the new occupant. Every effort is made to make sure that they will understand that rents are due on the first of each month, and if not paid within five days, a late charge will be added to their payn�ent. In cases where special arrangements have been made for scheduled payments over the nanth, i.e. , welfare recipients who receive their rent allowanccs bi-nwnthly, and if the payments are . made as scheduled, no late charge will be added. � Rents for pover Hill will be due on the first of the month and can be paid at the rental office on-site. Rental office is open Monday-Friday, 10-6 pm. and Saturday 10-2 pm. und closed Sunday. Delinquent lists witl be prepared on the fifth of each month. The manager and his staff will begin contacting each tenant on the list so as to collect the outstanding rents before the tenth of the nronth. Residents who have not paid by the tenth are given notice that if pay��►ent is not received with the next three days. legal steps will have to be taken. Evictions are not the goal . of our procedures. except in those cases wher•e tenants refuse to cooperate. Terms of the lease will be in agreement with this paragraph. � Partial rent payments will be accepted whenever necessary, even though this increases our bookkeeping burden, we realize that many residents live from check to check and if they are conscientious in keeping up with the started schedules established, we have no objections to working with them. In cases where the tenant is receiving welfare or social security check, we realize that the rent will not be paid unitl this check is rece�ived and we will arrange tenant payn�ents schedules accordingly. Those families found to be having financial problems with the poyment of their rent will be referred to the appropriate social agency. such as the welfare department to seek help in solving their problem. Aside from providing safe and sanitary housing, well maintained, good social and recreational problems, and positive tenant relations; we'�n�ust also n�aintain a viable project. Good sound budyeting, realistic rent, preventive maintenance, all complement 'each other and are important if the project is to succeed. All �ecords will be maintained in accordance with NUD regulations. A complete set of these requirements are readily available in our main office. All persons responsible for such forms will be knowledgeeable of the requirements contained in FHA Handbook 2230, Requirements Covering Fiscal Operations. Tenant certifcations and annuat recertications will be done by the resident staff and copies will be maintained at both Dover Hill 's rental office and our main office. � Monthly accounting reports will be provided to HUD and the owner by the fifteenth day of each month. Page 7 � The following program is intended to relieve the desperate sense of disenfranchisen�nt and alienation that may prevent the developing of a conr�w nity which has the opportunity to work on its own problems. It is designed to bring ab�ut two indigEnous organizations and effect a n�ans o�f utilization of opportunities offered socially, economically and educationally by the larger conmunity. It is not enough to make available the opportunities offered by national and loCal governmental programs and those of private agencies. It is n�cessary to create t9rcumstances which will enable the residents of Dover H111 to' particlpate 1n these programs with eagerness and pride. This can only come about if these people feel that they are participating as equals, if they have the esprit de corps which comes from being part of a movement, a vital organization, comrwnity or a building. The Owner is concerned that Dover Hi11 beco�� a vital part of the comnwnity. We view our comnunities as a way of life, not just living space. To protect this concept, _ it is necessary to manage the property, during and after its initial occupancy, in such a way as not to destroy the idea created, but yet n�ximize the potential of the project to its fullest. Such a program cannot be accomplished by the cona��nity on its own. Cooperation with the larger coimwnity is essential . ln order to achieve this kind of cooperation, a direct line of conrnunication is needed between the two cormwnities. All too often communication is between authority figures repr•e5enting the larger comn�nity and � "spokesn�en" who have projected themselves into leadership roles by representing the causes and complaints of the residents wihtout consultation or mandate from the people � they alledgedly represent. The proposal that follows is addressed to the above n�ntioned needs. The proposal � involves much more than a small der��onstration project. It is a major attempt to deal with these problems on a significant scale. The prin�ary goal of this proposal program is the development of an affirmative n�anagernent program which will provide an autonomous, indigenous, self-serving adolescent and adult organization within multi-family dwellings that would serve three major functions: 1. To change multi-fainily dwellings from a "special" co�►��wnity to a socially organized conmunity by the forn�ation and developn�ent of structures to which the indigenous people can purse the improvenient of their own welfare. In short, institutio�al organizations "for and by" the people. The supposition here is that a desire to better ones lot is conuipn to all individuals but the techniques of working together toward this shared aim in a urban situation are to be ar.quired n�ainly by experience. This is espcially true 1f the opportunities to gain knowledge of such techniques precariously are limited seriously Dy the lack of formal . education. 2. To �ke functionally available, the social , recreational and economic resources of the larger com��unity. � 3. To provide a structure in the connwnity to which the larger con�wnity might comnunicate effectively with people seen as representing social probleins, and through which the people can present their desires in an organized manner, The � �eed for this kind of structure and context for comrn�nication in urban areas seems c�itically evident. Page 8 � The development of such a program depends largely upon the manayer and staff selected. Their entire approach is the creation of indigenous leadership among youth and adults in a building which would mobilize the residents to utilize all available urban and national resources to aid in advancing the social and economic welfare of the develop- ment area. To bring this about, staff must know entire building residents like the back of their hand; they must be able to call by name, youth and aaults', know birthdates, positive and negative feelings toward agencies, institutions and other residents. It is well �to know that the image, functional requiren�ents, and personality of staff, will attract and repel different people. However. staff nwst be able to relate to people, avoid as much as possible, "personnel hang-ups", and yet be sensitive of the feelings of others. An annual written report will be made by property management to the Golden Valley Human Rights Commission as to the status of Dover Hill . Areas to be covered, but not timited to, are staffing, composition of families, incon�e and incort�e group tabu- lations, status of day-to-day operations, identifiying problem areas and vehicles used to solve sanie, social services and programs provided, suggestions for maximizing the availability of City and/or other services. The Owner agrees that it will amend the management plan if recommended by the Council if it is the opinion of the Council that such changes are necessary for the welfare of the residents and community. � The Owner further agrees that it will accor�arbdate a review team from the Human Rights Cortanission to make an annual review of the premises and managen�ent programs for the purpose of advising the Golden Valley City Council . . � PURPOSE: The purpose of the Affirmative Management Program is to effect a significant change in the quality of life in multi-family dwellings. This purpose is to be accomplished in 5 ways: � 1. By providing status, pride and upgrading a indigenous minority ' persons in managerial positions. 2. By providing a method by which residents are the rt�jor integral part of the decision making process in the planning, developn�ent, and operation of programs through a tenant organization. 3. To provide a coordinated system of service delivery within a multi-family dwelling which is developed with residents and management. � 4. To provide a review vehicle by which the City of Golden Valley will be able to monitor the continuing operations of Dover Hill relative to City regulations. � � 5. To provide and generate interest and participation in the project, an earnest effort will be made to employ personnel who are Golden Valley residents. Page 9 � Change in the quality of n�lti-family life and its opportunities for �individual growth can be effected in a variety of ways. So�� services, if developed by residents, can produce this change . . . those services which provide for such basic human aspirations and needs as bodily health, meaningful employment, educational opportunity, and the dignity of self-determination and fullfill��nt. . .we rtiust establish "pride" in living where we live, that's a managerial responsibility. JOB DESCRIPTION: Property Manager: Responsible for selection of n�nager and all tralning needed to • prepere manager for task. To assist manager in selection of staff, and essist in . training and n�king staff a cohesive unit before building 'is oc�upied. To know ex9sting cor�nunity programs, services to elimi�ate duplication, and to provide tenants with needed services with the aid of manager. To nwke periodic inspections of property under his supervision and to communicate with residents during inspection. To assure grounds, repairs, decorating, etc. , are of the highest standards. To be aware of complaints and grievances of tenants and report it to the Owner. To assure that through existing community agencies, there is con��wnication and a workable program through the Information and Referral Staff.... That a responsive tenant and management relationship exists through Building �ouncils, floor councils and individual contacts by staff. To meet with staff on training and promotion opportunities, listen to staff grievances and to act upon such grievances. � Mana er: Line of responsibilities will include but �ot be limited to the following: r �` l. Will assist in the �indentification of problem areas and establish goals and ' ob�ectives to assure proper maintenance of units. � 2. Active involvement with local organiZations, i.e. , health, welfare, recreation, etc. and comnunity action groups. 3. Regular discussions with residents and staff to be certain policies are being followed, and workable programs are established. 4. Make periodic inspections of grounds, maintenance and security procedures. 5. Make provisions for project space for health examinations, etc. , which will aid tenants and community. 6. Through residents, determine the program needs and work at those .needs. i.e. . teens clubs, senior cititen programs. recreational . educational needs. � Page 10 � Information and Referral Services: To insure that inforn�tion and referral services are ava a e. we wilTprov�de a full-time, social services director. ..whose respon- sibilities will include but not necessarily be limited to the following. The director mustbe able to fulfill the following at the discretion of management and have had previous experience in social service related duties. 1. Develop a working relationship with existing agencies, i.e. , welfare, health, employment, and establish suCh rapport as to ensure service delivery. 2. Assisting in the identification of problem areas. 3. Assisting management personnel in arriving at solutions to problems. 4. Serve as a liason between management and minority organizations, and community action groups. 5. Develop programs with the aid of comr�nity based organizations to provide services in the following areas: a. Child care � b. Vocational training and placement c. Health care _ � d. Recreatioanl programs for youth and adults � e. Financial and credit counseling 6. To establish rapport with all tenants ,to assure a workable program, and to involve tenants in decision making process. 7. Prepare semi-annual reports for the Human Rights Commission, one of which willbe submitted at the tin� of the annual written report by the property management director and the other, six npnths later, detailing information relating to the fulfillment of responsibilities outline in Paragraphs 1 through 6 above. 8. Will attend meetings of the Human Rights Cortmission at request of Chairman. . OWNERS: SHELTER DEYELOPMENT CORPORATION CANADIAN CONSTRUCITON AND DEVELOP�IENT CORPORATION BY BY Tit e Tit e • Date � � Date � � T0: � GOLDEN VALLEY PLANNING COMMISISON DATE: DEC. 7, 1983 FROM: MIKE MILLER, PLANNING & REDEVELOPMENT COORDINATOR � SUBJECT: PUD #45, GOLDEN VALLEY HEALTH CENTER BACKGROUND AND ANALYSIS Golden Valley Health Center located at 4101 Golden Valley Road has requested approval of a Planned Unit Development (PUD) governing all of its 116.3 acre parcel of land located at 4101 Golden Valley Road. The applica- tion contains informati'on responding to requirements for preliminary plat and subdivision approval and the preliminary design and general plan of developments for a Planned Unit Development. City approval is requested by the proponent to create ten lots into two outlots within the existing site which can be separately recorded to enable the conveyance of the lots to three separate entities. Though presented as a Planned Unit Development no new uses or modifications of the uses currently located on the subject site are proposed by Golden Valley Health Center with this application for a Planned Unit Development. Following approval a 50 foot wide strip along the west side of the main entrance will be conveyed to Minneapolis Clinic. (See attached explanation booklet) Proposed lot 1, Block 1 will be conveyed to the Courage Center and it is understood that the Courage Center will subsequently request City authori- zation to construct a parking lot on this parcel . In addition, Lots 1 through 8 of Block 2 will be transfered to a new �dical services cor- poration inwhich the Golden Valley Health Center will be a joint par- � ticipant. The transfer of Lots 1 through 8 to the new medical services corporation will not result in a change in the institutional medical use of the existing facility, it will change the exempt status of the site and necessitate the payment of property taxes for at least one-half of the valuation of the lands and facilities on the site. PUD authorization is requested primarily to insure the coordinated and com- patable use of the lands and facilities within this health care campus. City requirements and the private easements and restrictions created inci- dent to PUD approval will necessitate the long term cooperation of t�e land - owners involved. I� addition, if the site were simp}y subdivided, the right-of-way associated with the internal circulation system would need to be dedicated and the maintenance of these public streets would become the responsibility of the City. In the opinion of the City staff this would impose an inappropriate public burden in this institutional setting. The PUD approach was preferred. Platting and subdivision authorization is necessitated by recording requirements contained in the three land purchase agreements involved, the City Subdivision Regulations and Minnesota State Statutes 462.358 Subdivision 4(B) which requires that subdivision approval or waiver r�st be received in order to record newly created parcels and lots of land in Cities � with adopted subdivision regulations. City regulations do not contain an alternative procedure for creating this number of lots when unaccompanied by a use proposal . � Golden Valley Planning Commission December 12, 1983 Page 2 � PRELIMINARY DESIGN PLAN OF PUD #45 The site contains a total of 116.3 acres including 30 acres of water and 3 acres of swamp. The area covered by water equals 26� of the site and swamp covers 3% of the total site. Of the existing Golden Valley Health Center Campus 2.4 acres are covered by buildings. These buildings are served by � 11 .9 acres of roadway, parking and service areas. In total there are 14.3 acres of impervious surface in the site which equals 12� of the total area. The site is designated as semi-public in the City's Comprehensive Plan and the entire parcel is zoned Institutional (I-3). All of the necessary � public utiiities are in place and sized and designed to accommodate devel- opment of the Health Care Campus. All land within the PUD will be used for institutional and excessory service, recreational and residential pur- poses. It should be pointed out that the primary reason for a PUD is to provide a development of mixed density in mixed uses. The uses of the site for which PUD #45 authorization is requested are those depicted on the land use plan included in the attached booklet and described below. The only new construction which will be facilitated by approval of this application is the new Courage Center parking facility proposed for Lqt 1, Block 1. As previously noted the Courage Center proposal will be the subject of a separate application to the City. � Attached you will find a letter from Sweeney Lake Association, Inc. and signed by its President endorsing this planned unit development as neigh- boring property owners. In addition, all the Department Heads that nor- mally review planned unit developments have reviewed this proposal and have reeor�nended approval of the Preliminary Design Plan. RECOMMENDATION It is therefore the staff's recommendation that the Planning Commission give favorable consideration to approval of the Preliminary Design Plan of PUD #45 Golden Valley Health Center and that the matter be sent on to the City Council for an official public hearing. MHM:kjm � � SWEENEY LAKE ASSOCIATIOAT, INC. 1400 SPRING VALLEY ROAD GOLDEN VALLEY, MINNESOTA 55422 , Aiovember 30, 1983 � The Planning Commission City of Golden Valley ?800 Golden Valley Road Golden` Valley, Minnesota 55427 Dear Members of the Commi.ssion: At the semi.annual meeting of the Sweeney Lake Association held on November 22, 1963, the members re�iewed in detail � the plans presented by the Golden Valley Health Center for a platting, subdivision, and Planned Unit Development of its property. It is our understanding that tlzeir application will be subraitted to yovr commission for ccnsideration in the near future. The Sweeney Lake Association is in comQlete support of.the Golden Valley Health Center's proposal as described. _ Sincer�ly yours, . �� Effinnett Faacks President �