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03-13-00 PC Minutes . e . - . Regular Meeting ofthe Golden Valley Planning Commission March 13, 2000 A regular meeting of the Golden Valley Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota on Monday, March 13,2000. The meeting was called to order by Chair Pentel at 7:00 P.M. Those present were Chair Pentel, Commissioners Eck, McAleese, Shaffer, Hoffman, Groger, and Rasmussen. Also present were Director of Planning and Development Mark Grimes, City Planner Dan Olson, and Recording Secretary Heidi Reinke. I. Approval of Minutes - February 28, 2000 Commissioner Eck said there should be a correction of wording as found on Page 11, Para. 5 as follows: "Eck said that the workability... on-street parking." It should read "Eck said there is insufficient above-ground parking for the western buildings on the site. This issue needs to be addressed, either with on-street parking or by providing some additional parking within the confines of the site." Commissioner McAleese made a correction on Page 11, Para. 8 which reads, "The creation of a median would slow traffic at first, but does not believe it would last." It should read "The creation of a median would slow traffic at first, but he does not believe it would last." McAleese noted the last sentence in Para. 8, Page 11 which reads "Finally, he suggested that the Homeowners' Association have access to space in the City Hall for their meetings", was made by Pentel. McAleese commented that condition # 13 is an important issue. If additional parking (on-street or other additional parking within the site) cannot be found, then the density of the site should be reduced. He would also like to emphasize that something must be done to slow the traffic down. On- street parking is important, but in addition to parking, traffic should be slowed on Golden Valley Road. The Commission felt strongly about addressing the parking issue and speeding traffic on Golden Valley Road. Director of Planning and Development Mark Grimes added that the Commission made the recommendation for staff to reevaluate on-street parking or look into creating additional parking within the confines of the site. If additional parking cannot be found, the density of the site should be reduced. Chair Pentel stated that it was a recommendation to the Council to reevaluate on-street parking. Cut- ins will not work. She suggested that constructing bump-outs could create on-street parking. She would like to emphasize the point that the Council reconsider the issue of on-street parking. Commissioner Rasmussen suggested that condition #13 should be changed to state that on-street parking or additional parking within the confines of the site should be added. Minutes of the Golden Valley Planning Commission March 13, 2000 Page 2 MOVED by Rasmussen, seconded by McAleese and motion was carried unanimously to approve the February 28, 2000 minutes with the above corrections. . II. Informal Public Hearing - Conditional Use Permit Applicant: Rudy Luther's GMC Truck & Motor Home Center, Inc. Address: 700 Pennsylvania Avenue South, Golden Valley, Minnesota Purpose: To allow the building at 700 Pennsylvania Avenue South to be used, by a Conditional Use Permit, for clean-up and reconditioning of vehicles. City Planner Dan Olson presented the Conditional Use Permit for Rudy Luther's GMC Truck & Motor Home Center, Inc., that would allow the building at 700 Pennsylvania Avenue South to be used for clean-up and reconditioning of vehicles. He said Rudy Luther currently operates this same business at 5760 Wayzata Boulevard in Golden Valley, and is relocating to accommodate the Allianz Life USA PUD that is due to be reviewed by the City Council in the near future. e Olson told the Commission that the business entails new and used car clean-up and cosmetic add-ons, such as installing roof racks and running boards. The facility would utilize the latest state of the art technology and equipment. He said the City's code requires a Conditional Use Permit for this type of use in the Industrial zoning district. Section 11.36, Subd. 4(M) reads "Automobile repair shops, auto body repair and/or painting, and auto cleaning and reconditioning". Olson described the interior of the building, using the floor plan as a visual aide. He said the existing . 4,004 sq.ft. building would be used without any proposed changes to the exterior. The building would house a service bay for cars. There would be a small 450 sq.ft. office and record storage area. Olson stated that parking would not pose a problem in that there is adequate parking on the site. Rudy Luther's narrative stated there would be 4 employees on site, resulting in usage of 4 outside parking stalls. According to the proposed site plan, there is a large paved parking area in front of the building that would easily accommodate more than 4 cars. Olson said the building is non-conforming, as it does not meet the side setback requirement of20 feet e along the south property line. However, according to the City Code Section 11.90, Subdivision 2, relating to non-conforming uses, this is not an issue since there are no proposed changes to the building footprint. Olson commented that City's Fire Marshall and Building Official have reviewed the proposal and their comments are attached. He added that the applicant would have to comply with the comments made by City staff. Olson said the code specifies that there needs to be findings on 10 specific factors. He said he would comment on only two of the factors where there may be an issue. 1. Effect of an v anticioated traffic !!eneration uoon current traffic flow and con!!estion in the area: The applicant stated that approximately 10-15 cars per day would be in for detailing. According to City Engineer Jeff Oliver, this site would generate about 24 traffic trips per day. Staff believes that this would not cause any undue congestion for this area. The applicant has indicated that . Minutes of the Golden Valley Planning Commission March 13, 2000 Page 3 . they would use the travel route along the 1-394 frontage road from the main dealership buildings, which is away from the residential area along Laurel Avenue. The hours of operation would be from 7:30 A.M. to 4:30 P.M., Monday through Friday. 1. 2. 3. 4. 5. e 6. 7. 8. 9. . e . 2. Increase in noise level: Since the business is not a high industrial use, they should not be producing much excess noise. It is not expected that noise impact outside the building would cause a problem. Olson reviewed the recommended conditions as follows: The hours of operation shall be from 7:30 A.M. to 4:30 P.M., Monday through Friday. Only those vehicles being serviced by Rudy Luther's may use the building. The paved asphalt parking area shall be the only location where motor vehicles may be parked. No parking shall be allowed within the required landscape area. Any signage for the building must meet the sign requirements ofthe City's Sign Ordinance. Whenever possible, the applicant shall use the travel route along the 1-394 frontage road from the main dealership buildings, which is away from the residential area along Laurel Avenue. The doors of the facility shall remain closed except when vehicles or equipment are taken into or out of the building. No outside storage of materials is allowed unless it is screened so as not to be visible from adjacent properties or streets. No storage is permitted within the required landscape area. All other applicable local, state, and federal requirements shall be met. Failure to comply with one or more ofthe above conditions shall be grounds for revocation of the conditional use permit. Commissioner Shaffer inquired if Rudy Luther's would generate more traffic than that of the previous occupant. Olson responded that the previous occupant was a high industrial use - a maker of compressors and generators. Therefore, an increase in traffic is unforeseen. Shaffer asked Olson to address the location of the trash area. Olson was unsure where the trash area would be located and requested the Commission to ask this question of the applicant. Pentel added that the City Code states that trash needs to be in an enclosure. Monte Bion, General Manager of Rudy Luther - 8801 Wayzata Blvd., addressed the proposed plan. He said that Olson thoroughly presented the plan for Rudy Luther. He is willing to conform to the conditions and recommendations stated by Olson. He said the existing site has 12 stalls in which to work. Bion added this conditional use permit would only be for temporary use ofthis facility, as it is much smaller that the previous location. Bion stated that Rudy Luther would conduct car clean-up in the facility. The cleaning would include washing and waxing new cars to prepare them for delivery. There will be no mechanical work done on this site. He added that the process of cleaning and pre-delivery procedures is primarily to prepare the car for sale. Pentel asked if a PCA permit is needed for this process of car washing. She inquired if release of the water into a pick-up facility requires a permit. Bion stated that the Building Official and Fire Marshall are reviewing these issues. He believed they would determine if a hazardous waste trap were necessary within the building. Bion stated that Rudy Luther would comply with code requirements. Minutes of the Golden Valley Planning Commission March 13, 2000 Page 4 Shaffer asked the applicant to address the issue of a trash enclosure. Bion responded that a trash enclosure would be constructed. . Commissioner Groger asked Bion if they plan to have any outdoor storage. Bion commented that there would not be any outdoor storage. He said during the hours of operation, there would be approximately 2-3 vehicles parked outside, and there will be 3-4 vehicles stored insidethe building overnight. Groger inquired if Rudy Luther had any issues with the hours of operation. Bion responded that the proposed hours of operation were correct and they do not pose a problem. Chair Pentel opened the informal public hearing. Caryl Eschweiler, 420 Pennsylvania Avenue, stated that she is a representative of the Laurel- Winnetka Traffic Advisory Board. She has several concerns regarcling environmental issues, noise pollution, and the notification process. Eschweiler said she received information about the hearing because she is on the Traffic Advisory e Committee. She received a letter regarding the hearing, but no details about it were included. She called the City Hall to inquire about the hearing, only to find that the City had little information also. She did receive a notice that the initial informal public hearing was postponed. She expressed concern that the information provided to the public was too broad. Last week, she received a copy ofthe Fire Marshal's report, which also lacked details of her concerns. As a resident, she wants to know what is happening in her neighborhood. Eschweiler also expressed concerns about the cosmetic add-ons to vehicles that were indicated. She . said there was some confusion whether this work was being done on new cars or new and used vehicles. She is concerned about painting and the hazardous waste involved in the prepping and painting process. Eschweiler said a second concern is the length of the temporary use of this site. She would. like to have more information about the specifics of this project. Thirdly, the intersection of Pennsylvania and Laurel Avenues has been the topic of discussion for traffic concerns. She would like to have the A- final approval ofthis project delayed until the issue of the intersection comes before the City Council. .. Dennis Gustner, 520 Quebec Avenue South, would like a buffer between the proposed site and the adjacent residential property. He said there is an approximate 30-foot gap that faces the residential lot and this area is open and could easily accommodate a buffer. Paul McEnroe, 815 Sumter Avenue South, is a representative of the Laurel-Winnetka Traffic Advisory Committee. He would like to expand on the issues that Eschweiler addressed. He urged the Commission to delay this project until the Traffic Advisory comes up with a formal report for the City Council. There is a concern with pedestrian traffic flow at the intersection of Pennsylvania Avenue and Laurel Avenue. This would be a good time to stop and think about this issue. McEnroe added that Rudy Luther is proposing to be in this building on a temporary basis. He is concerned with the actual length of the stay. The neighborhood has expressed a desire to see a buffer zone placed on the site to stop the erosion into the neighborhood. . . e . e Minutes of the Golden Valley Planning Commission March 13, 2000 Page 5 Doug Sailor, 8085 Wayzata Boulevard, Park Midwest Real Estate representing Lupient (property owner), presented his issues with Rudy Luther. He stated that this site is important for long term investment. . He is concerned about finding the correct use for this site; He added that this is a prime development area in the City of Golden Valley. Rudy Luther would be leasing on a temporary nature, with a three-year lease agreement and Mr. Lupient did not want to sign a longer term lease. Sailor commented that Lupient is aware of the development potential of this site. Sailor stated that the previous occupant was Jet Edge that did clean-up, repair, and testing. He noted that this particular building had the loudest noise on the site. It housed equipment used for power cutting with water. Sailor said Rudy Luther is a car clean-up operation, without storage or excess noise. Sailor added that traffic generation should be minimal as it relates to the Laurel and Pennsylvania Avenue intersection. Of all the types of use that could move into this building, Rudy Luther's is close to the most minimal impact in regards to traffic generation. The traffic generated would be approximately 15-20 vehicles that the employees would bring to and from the site. Commissioner Hoffman inquired as to why Rudy Luther is not using the dealership for these services. Bion responded that the current location has 12 inside work stalls. There are 8 employees working at the site and 20 vehicles fit into the building. He said they were unable to find a location that suited their needs; and therefore, would be using this site until a larger and more suitable site can be located. Bion commented that the application states new and used cars would be cleaned on this site. He said only new car clean-up would be done at this location. Also, there would not be any chemical use, welding, or painting done at this facility. Bion said new cars arrive with plastic around its body. The employees remove the plastic and return it to Toyota Motors. In regards to the traffic pattern, the employees would use the 1-394 frontage road, avoiding Laurel Avenue and Winnetka Avenue. McEnroe asked the applicant to address the time line for the project. He believes the neighborhood is feeling a ripple effect from the Allianz project and others along the Winnetka-Laurel-Pennsylvania corridor, for the fourth time in three years. Sailor believes the neighbors think that this project is a "done deal". He emphasized that the credibility of the Commission and City, as a whole, are at stake. He is concerned with the City's plans for Pennsylvania and Laurel Avenues. Pentel asked Director of Planning and Development Mark Grimes what other types of uses could move into this building, as it exists, without obtaining a conditional use permit. Grimes stated that many more intense uses could move into the building, which would not necessarily have to proceed through the hearing process. If the building footprint is not changed, any permitted use could immediately move into the building. In this case, the Fire Marshal has been reviewing and investigating Rudy Luther's proposed plan. Pentel added that if another industrial use moves in, it potentially could be more hazardous. She wants the community to know what is happening in their neighborhoods. Eschweiler inquired about the total count of stalls inside and outside the building and turn around rate during the day. Pentel stated that Rudy Luther would generate 24 traffic trips per day. Bion added that a four person staff could clean 3-4 cars a day, totaling a maximum of 16 units per day. In inclement weather, vehicles would not be delivered until the next day. He stated that there would be . a maximum of 5 stalls inside the building. Minutes of the Golden Valley Planning Commission March 13,2000 Page 6 Shaffer added the site cannot serve for long term use. Bion agreed that the property is not large enough for the company and will only serve for short term use. In addition, the property is not for sale and the lease is only for 3 years. . Chair Pentel closed the informal public hearing. Eck addressed the point brought up from the Laurel-Winnetka Traffic Advisory Committee. The Advisory Committee is recommending a change in configuration of the Laurel Avenue and Pennsylvania Avenue intersection. As Laurel goes east toward Pennsylvania Avenue, it would bend to the south and change into a T at Pennsylvania, with the intention of redirecting traffic. This change would keep traffic out of the west end of Laurel Avenue. He questioned how the reconfiguration of the intersection would affect the subject property and position of the building on the site. He believes this should be addressed, especially ifthe reconstruction process would affect the building in any way. Grimes responded that whatever the result of the reconfiguration, the City has to establish a right-of- way. The City is responsible for the actions of the reconfiguration. Grimes said it would not matter ~ what the use of the property is at that time. He noted the City would have to purchase the right-of- .. way regardless of the existing property use. Rasmussen inquired if a Conditional Use Permit could have a time limit, such as three years. Grimes responded that staff could administer a time limit if the applicant desires one. Grimes said that the City has had discussions with Toyota over the past 7-8 years regarding a need for more space. The existing dealership cannot expand due to severe setbacks. The company owns the . adjacent building, but cannot use it until the user's lease is up. He said there was a possibility of future expansion to the building adjacent to the dealership. Pentel stated that she looked at the situation closely. The proposed use is less intense than other potential uses allowed on this site. She commented that many important issues had been raised and would be presented to the City as recommendations. Groger agreed with Pentel that Rudy Luther is the least intensive industrial use that could potentially .a inhabit this facility. He suggested eliminating the condition regarding outdoor storage, as the ~ applicant did not indicate a need for it. He also suggested removing the word "required" from the condition, "No outdoor storage of materials is allowed unless it is screened so as to not be visible from adjacent properties or streets. No storage is permitted within the required landscape area." Reviewing landscaping issues is not pertinent at this point, but should be addressed later. Pentel stated that there is a gap in the greenspace that could be landscaped with trees or plants. Groger addressed the issue of delaying the proposal for street layout. This property has some of the largest setbacks from Laurel A venue and Pennsylvania A venue. He said since no proposed change in the footprint is expected, there does not seem to be a need for a delay. The Task Force could come up with recommendations for the City Council to review prior to the time the Council evaluates this proposal. Rasmussen inquired about the flow of materials and hearing notices to the neighbors. The Planning Commission receives the information prior to the hearing. She questions the time line for material availability. . . e . e 1. 2. 3. 4. 5. 6. 7. . Minutes of the Golden Valley Planning Commission March 13, 2000 Page 7 Grimes responded to Rasmussen's concern. He stated that the materials are available on the Thursday before the Planning Commission meeting. Although sometimes the information is late, it is primarily available on this day. Citizens can also obtain materials from the City or off the web. Hearing notices are distributed to property owners, up to 500 feet from the site, 10 days prior to the hearing. The State requires 350 feet from the proposed site regarding notices. In this case, the hearing notice was sent out with the anticipation that the City would receive more information in the meantime. Unfortunately, the information did not arrive; thus it was taken off the original agenda. McAleese said the informal public hearing attempts to get information out to the public. The Commission makes recommendations to the City, but the City is not bound by those recommendations. He said that sometimes issues are not addressed. The Commission relies upon staff and the public to address issues of concern. The Commission hopes to address these questions and concerns ofthe public. McAleese read issue #5 in the Fire Marshal's memo stating, "The list of chemicals for the daily operation of the business are not hazardous and will not require any special hazardous storage requirements." McAleese said the list might be available through the City. Grimes concurred, and stated the telephone number for obtaining this information. McAleese stated that he was in favor of the proposal. He expressed a concern that there is no language limiting the use to auto detailing. If it is in the permit, there should be language defining the issue. He added that since the applicant is not doing used car work, the conditions should reflect that change. Shaffer agreed with McAleese. He clarified McEnroe's concern that this was a "done deal". The Commission hopes to evaluate issues before it becomes a "done deal". Pentel commended the members of the public that spoke at the meeting. The Commission appreciates open public dialogue. Rasmussen stated that she was in favor of the project. It is a low intensity use with little additional traffic generation. MOVED by Groger, seconded by McAleese and motion carried unanimously to recommend to the City Council approval of the Conditional Use Permit for the property located at 700 Pennsylvania A venue South subject to the following conditions: The exterior and interior site plans, submitted by Sagat Architects, P.A. and dated 2/22/00 become a part of the CUP permit. The hours of operation shall be from 7:30A.M. to 4:30P.M., Monday through Friday. Only those vehicles being serviced by Rudy Luther's may use the building. The paved asphalt parking area shall be the only location where motor vehicles may be parked. No parking shall be allowed within the landscape area. Any signage for the building must meet the signage requirements of the City's Inspection Department. Whenever possible, the applicant use the travel route along the Highway 394 frontage road from the main dealership buildings, which is away from the residential area along Laurel Avenue. The doors of the facility shall remain closed except when vehicles or equipment are taken into or out of the building. Minutes of the Golden Valley Planning Commission March 13,2000 Page 8 8. The facility is to be used for new car clean-up only. No painting or welding is allowed on the . site. 9. The recommendations found in the memo to Dan Olson from Deputy Fire Marshall Ed Anderson and Building Official Gary Johnson dated 3-9-00 shall become a part of this approval. 10. All other applicable local, state, and federal requirements shall be met. 11. Failure to comply with one or more ofthe above conditions shall be grounds for revocation of the conditional use permit. Pentel and Groger highly suggested that landscaping along Laurel Avenue be addressed by the City. III. Informal Public Hearing - Rezoning from Industrial to Light Industrial Applicant: Breck School and Golden Valley Housing and Redevelopment Authority (HRA) Address: That property bounded by Olson Memorial Highway on the South, Dahlberg Drive on the West and North and 4101 Dahlberg Drive on the East - Purpose: Rezone a portion of the subject properties from the Industrial zoning district to the Light Industrial zoning district. Director of Planning and Development, Mark Grimes, presented the request by Breck School and the Golden Valley HRA to rezone a portion of the subject property from the Industrial zoning district to the Light Industrial zoning district. Grimes stated that Breck has entered into a development agreement with the HRA to purchase this site at the northeast corner of Dahlberg Drive and TH 55. The proposed ice arena site currently consists of 11 platted parcels and vacated streets and alleys. Grimes said the Planning Commission would also review a minor subdivision for the consolidated, for the subject properties, into one lot in order that a Conditional Use Permit may be considered for the construction of the ice arena. . Grimes said at this time the site has two zoning categories, Light Industrial and Industrial. The property that the former Juhl building was located on is zoned Light Industrial and would retain that zoning. The remainder of the site is zoned Industrial because of the heavier, industrial uses that were formally on the site. This area is proposed to be rezoned Light Industrial, which is approximately 80% of the subject site. e Chair Pentel opened the informal public hearing; seeing and hearing no one, Chair Pentel closed the informal public hearing. Pentel commented that this request is straightforward. Hoffman asked ifthe design of the building would remain the same as the previous design that was presented. Pentel responded that this issue would be addressed at the time the Conditional Use Permit was addressed later in the meeting. Shaffer stated this request is an appropriate revision. MOVED by Shaffer, seconded by Hoffman and motion carried unanimously to recommend to the City Council approval of the rezoning of portions of the subject property from the Industrial zoning district to the Light Industrial zoning district. . . e . e . Minutes ofthe Golden Valley Planning Commission March 13, 2000 Page 9 IV. Informal Public Hearing - Minor Subdivision Applicant: Breck School and Golden Valley Housing and RedevelopmentAuthority (HRA) Address: That property bounded by Olson Memorial on the South, Dahlberg Drive on the West and North, and 4101 Dahlberg Drive on the East Purpose: To combine all parcels into one lot. Director of Planning and Development, Mark Grimes, presented the request by Breck School and the Golden Valley HRA to consolidate all parcels of the subject site located at the Northeast comer of Dahlberg Drive and TH 55. Grimes said the Breck Ice Arena site consists of eleven platted lots and vacated streets and alleys, and in order for construction to occur on this site, it must be consolidated into one lot. Chair Pentel opened the informal public hearing; seeing and hearing no one, Chair Pentel closed the informal public hearing. MOVED by Rasmussen, seconded by Shaffer and motion carried unanimously to recommend to the City Council approval of the minor subdivision that would allow for the consolidation of lots, and vacated streets and alleys, at the Northeast comer of Dahlberg Drive and TH 55. v. Informal Public Hearing - Conditional Use Permit Applicant: Breck School Address: That property bounded by Olson Memorial on the South, Dahlberg Drive on the West and North, and 4101 Dahlberg Drive on the East Purpose: To allow by a Conditional Use Permit a recreational facility in the Light Industrial zoning district. Director of Planning and Development, Mark Grimes, presented the request by Breck School to allow the construction of an ice arena in the Light Industrial zoning district at the Northeast comer of Dahlberg Drive and TH 55 by a Conditional Use Permit. The proposed ice arena would be 40,640 sq.ft. Grimes said the original location ofthe proposed Breck Ice Arena (East ofthe Golden Hills Shopping Center) was unworkable due to poor soil conditions. He said Breck School representatives have met with the Golden Valley HRA and have come to an agreement on the purchase price for the subject site. Grimes stated the proposal before the Planning Commission at this time is for review of Breck's request for a Conditional Use Permit to operate a recreational facility in the Light Industrial zoning district. Grimes said the site would meet setback requirements and adequate parking is being provided on this site. Grimes described the proposed building saying that the plan before the Commission is similar to the original plan presented on the Golden Hills Shopping Center site. He said the architect, Paul Dahlberg would later describe the ice arena. Grimes said there is some concern about the appearance of the TH 55 side of the building, and believe the ice arena can make a good presentation for Breck School. Minutes of the Golden Valley Planning Commission March 13, 2000 Page 10 Grimes stated that the height of the building could not exceed 45 feet as per City Code as found in the . Light Industrial zoning district. The arena is proposed to be 36 feet in height at the highest point of the structure. Grimes said the applicant did not submit a landscape plan with the CUP application. A landscape plan would have to be submitted to the Building Board of Review (BBR) at the time the building plans are reviewed by the BBR. This plan must meet the City's landscape standards. hGrimesadded that Breck is subject to a Tree Preservation Plan. Grimes stated that access to and parking on the site is adequate. The parking requirement for the ice arena totals 148 cars. Breck is proposing to create 159 parking space~ on the site, exceeding the City Code requirements. Breck has indicated that they would meet with adjacent industrial and office owners to discuss sharing parking facilities to cover the times that additional spaces are needed, such as for a championship game. There are two driveways into the parking lot from Dahlberg Drive, as indicated on the site plan. Traffic can access the site from TH 55 by either Dahlberg Drive, that is not signalized, or from MeadowLane, that is signalized. There are several green islands planned for the parking lot. Grimes said that Breck would like to operate the arena from 6:00A.M. to 12:00 midnight, seven days a week. With parking to the north side ofthe building built lower than TH 55, the operation until midnight would have minimal, if any, effect on the other properties in the area. Grimes addressed the lighting issue for the site. Because the arena would be located in an industrial area away from residences, lighting becomes less of an issue. However, Breck plans to use site parking and security lighting on both poles and on the sides of the proposed building. Pentel inquired about environmental issues for the facility. Grimes stated that because Breck would be using state of the art equipment, there should not be many concerns about drainage. Ponding areas are not required on this development because all drainage is directed to the regional holding pond northeast of the site. Grimes listed the recommended conditions, as follows: 1. The "Site Plan Option C" package for the Breck Ice Arena prepared by ACC Architects, dated 2-21-00, becomes a part of this approval. 2. The property is consolidated into one lot prior to the issuance of any building permits for the ice arena. 3. The recommendations found in the memo to Mark Grimes from City Engineer Jeff Oliver, PE, and dated 3-6-00, shall become a part of this approval. 4. The recommendations found in the memo to Mark Grimes from Deputy Fire Marshal Ed Anderson, and dated 3-1-00, shall become a part of this approval. 5. The recommendations found in the memo to Mark Grimes from Building Official Gary Johnson, and dated 3-6-00, shall become a part of this approval. 6. The ice arena hours shall be limited to the hours of 6:00 A.M. to 12:00 midnight. Special events after those hours may be permitted only with approval of the Golden Valley City Manager. 7. The Building Official shall approve site lighting plans. 8. Signage shall be as permitted in the Light Industrial zoning district. 9. A landscape plan shall be submitted for review by the City Council at the time the CUP is reviewed. e . e . Minutes of the Golden Valley Planning Commission March 13,2000 Page 11 . 10. A tree preservation plan shall be submitted and approved for this site. This plan shall show the significant trees removed and mitigation amounts required. Pentel suggested that Breck use a timed lighting system for the ice arena. The lights would progressively shut down as the building closes down. Groger expressed a concern about the traffic pattern on the site. He believes there would be a steady stream of parents dropping children off at the arena, and noted that the entrance and exit are far apart on the site. He said that parents would probably be quickly dropping their children off and leaving, and is concerned that the traffic pattern might be chaotic. Grimes stated that Dahlberg would address this issue in his presentation. There are two entrances into the site and only one is signalized. He believes most vehicles that are dropping off children would use the loop and exit. - Paul Dahlberg, ACC Architects, presented the proposed plan for the Breck Ice Arena. He stated that Grimes covered the primary issues, but would address some of the concerns that were raised. . Dahlberg stated traffic should not be a major concern. The west end entrance has a turn lane off TH 55. He believes that most vehicles would use the signaled intersection, out of convenience, during certain times ofthe day, rather than using the turn lane. He said most parents will drop-off children and loop through the lot to the exit. Dahlberg noted that the drop-off area is not significant in size or length to accommodate a V-turn. He added that the Fire Marshal would also be posting signs indicating the fire lane (also helping to control traffic in that area). Dahlberg wanted to clarify a statement in Grime's memo dated 3-6-00. He said the memo states, "Breck would be allowed to stay in the current ice arena until spring, 2000." The statement should read, "Breck would be allowed to stay in the current ice arena until spring, 2001." - Dahlberg reviewed the design of the facility. As indicated on the building elevations, the facility is built into the site topography. Along Highway 55, the building would be seen as one-story. Moving from south to north, the building goes from one story to two stories. An emergency exit may be needed on the south side of the building. The requirement for exits on the site totals four, equally spaced around the facility. Dahlberg said in this case, a stairway would be constructed to get from the lower level up to the south side emergency exit, on grade. Dahlberg said the building meets all the setback requirements. From the south property line, the building sits 50 feet from the edge of Highway 55. The setback from the street is 85 feet further than the Dahlberg building and other industrial buildings in the area. Dahlberg addressed the landscaping issues. He said the landscape plan has not yet been completed. Breck would accommodate the request to have a landscape plan to present to the City Council. He noted there are eleven existing trees on the site. Seven of these trees are within the footprint of the building and of these trees, 4-6 are growing in contaminated soil. Dahlberg said an issue of removal and disposal of the contaminated soils is a concern. Dahlberg commented that the previous occupant ofthe site was a railroad shop, which contaminated the soil with fuel oil and other contaminants. A second area of contamination lies on the north section of the site and would not be disturbed. The . plan is to cover the north section of contaminated soil with bituminous fill and paving. This cover Minutes ofthe Golden Valley Planning Commission March 13,2000 Page 12 would protect it further by preventing ground water from filtering through it. One idea for . landscaping is to build berms with plantings along the edges of the site. Attempts to protect the spruce trees along Highway 55 would add to the preservation of the site. He said that the intention is to do additional landscaping along Highway 55, the north and west edge ofthe parking, on the parking islands, and the property line with the Dahlberg property. Dahlberg stated that Breck has not yet made any formal arrangements with the current property owner for joint parking. He is currently looking at the design of a walkway between the two lots. Groger asked Dahlberg to address the signage plan and requirements for the ice arena. Dahlberg responded that he has not yet researched the signage requirements for Light Industrial zoning. He is planning to comply with these requirements. He added a sign would be designed for the face of the building along Highway 55. McAleese inquired about the asphalt covering the contaminants. He asked if there would be any special requirements for maintaining the asphalt imposed. Dahlberg replied that the cover would offer protection for that soil. It would help in the long run to prevent water from filtering through the e contaminated soil. Chair Pentel opened the informal public hearing; seeing and hearing no one, Chair Pentel closed the informal public hearing. Shaffer commented that this site works much better than the original plan. It seems to meet all the requirements. . Rasmussen agreed with Shaffer stating that she was pleased with this proposed plan. She was very concerned with the necessity to drive piles at the other site. Groger agreed that the proposed plan is good. He is concerned with the blank wall along Highway 55. Some landscaping might be a good approach to screening this blank wall. Dahlberg addressed this concern. He stated that there would be discussions with the Building Board a. of Review concerning this wall along TH 55. They are currently doing some elevation studies. There .. are some possible ideas for the side along Highway 55, including wainscot and medallions. MOVED by Eck, seconded by Hoffman and motion carried unanimously to recommend to the City Council approval of a Conditional Use Permit that would allow for a recreational facility in the Light Industrial zoning district. VI. Informal Public Hearing - Amendment to the West Metro Surgical Center, Planned Unit Development No. 39 Applicant: Struthers Parkinson's Center and Teacher Federal Credit Union Address: 6701 and 6681 Country Club Drive, Golden Valley, Minnesota Purpose: Amend PUD No. 39 in order to allow three additions and other improvements on the property located at 6701 Country Club Drive . . e . e . Minutes of the Golden Valley Planning Commission March 13,2000 Page 13 Director of Planning and Development, Mark Grimes, presented the request by Struthers Parkinson's Center and Teacher Federal Credit Union to amend PUD No. 39. The amendment would allow three additions and other improvements on the property located at 6701 Country Club Drive. Grimes stated that the Struthers Parkinson's Clinic, run by HealthSystem Minnesota, is requesting to expand its facility. The West Metro Surgical Center PUD No. 39 was originally approved by the City Council in 1983. There has been one amendment since that time. The PUD permitted the construction of the same day surgical clinic at 6701 Country Club Drive (west building) and the continued use of the 6681 Country Club Drive building as a medical clinic. The PUD created two lots, one for each ofthe buildings. The PUD allows for shared parking and access to the two buildings as shown on the attached site plan. The parking lot between the two buildings is constructed over the property line. The only "variances" from standard zoning requirements with the PUD is that the buildings and parking area between the two buildings do not meet the setback requirements from the interior property line. All other zoning code requirements are met, including parking. The PUD allowed the east building to be used for either medical offices or business and professional offices. Since 1985, the east building has not been used for medical uses. Today, Teacher Federal Credit Union owns the building. Grimes stated that the second amendment to PUD No. 39 is being proposed by HealthSystem Minnesota in order for the existing Struthers Parkinson's Center building to be expanded. The plan is to expand the building in three phases. The first phase at the northwest comer of the building would add approximately 1850 sq.ft. The second phase would add about 6650 sq.ft. on the northeast and south ends ofthe building. The third phase includes an outdoor garden that would be used for patient therapy. The improvements also include interior changes to the building as outlined in the attached submittals from Struthers. They have not indicated a time frame for the second and third phases. Grimes addressed the parking issue that is included as part of the amendment. He first presented the parking site plan. The proposed building expansions would reduce the amount of parking on the west part of the PUD adjacent to the Struthers building. On the property owned by HealthSystem Minnesota, there are currently 108 parking spaces. The additions would reduce that parking down to 92 spaces. Most of the spaces are lost at the south end of the building where the outdoor garden area is proposed. The number of parking spaces on the Teacher Credit Union lot would remain at 60. After the new additions to the Struthers building, there would be a total of 152 spaces that are to be shared between the two uses. They are proposing a "proof of parking" area that can provide 24 new spaces bringing the total to 176 spaces. The required number of spaces for both buildings after the proposed additions (assuming both are clinics) is 196 spaces. Therefore, they would be 20 spaces short ifboth buildings were clinics. Grimes said the applicant stated that the 152 spaces (with 24 "proof of parking" spaces) would be adequate to meet the current needs. The Struthers clinic believes they have an actual need for about 35-40 spaces because Metro Mobility or relatives drop off most of their patients. Teacher's Credit Union states that they have a need for about 55 spaces for staff and visitors. This totals approximately 95 spaces and there would be 152 spaces (not counting "proof of parking") after the additions to the Struthers building are made. Grimes added that the existing PUD permit states that the east building may be used for either a clinic or office building. The east building has not been used as a clinic for over 10 years. Staff believes that the PUD permit should be amended to state that the east building could only be used for business and professional offices. This would then reduce the parking requirement for the site to 180, or only four spaces less than the number of spaces shown on the proposed site plan for PUD No. 39. Minutes ofthe Golden Valley Planning Commission March 13, 2000 Page 14 Shaffer commented that if the owner would like to change the permit back to a clinic, then they can . add more parking at that time. Grimes said that the neighbors have expressed some concerns about having a business next to a residential area, in regards to the snow plowing and trash collection. He would like the applicant to address the possibility of creating a new trash enclosure on the other side of the building, away from the residences. Grimes added that the City's Environmental Coordinator, Al Lundstrom, looked at the setbacks for the building. Since there are no significant changes to the site, the setbacks should not pose a problem. He said that this is one of the most beautifully landscaped sites in Golden Valley. Stan Schimke, Jordan Architects, presented the plan for the additions to Struthers Parkinson's Center. He said that the project would be constructed in three phases. Phase I would include new exam rooms, office and other subordinate spaces in the northwest corner of the existing building, adding 1,850 sq.ft. Phase II would entail a small addition to the northeast corner and south end of the building. Phase III would include a new therapeutic pool, greenhouse, and outdoor garden area. Schimke commented that they would not need any variances for Phase I. Phase II would require a variance for 20 parking stalls. - Rasmussen inquired about the time line of the project. Schmike said that Phase I would begin in June of 2000 to be completed in December 2000. Phase II would start 2 to 3 years from now. Groger asked if the trash enclosure could be moved to the east side of the building, away from the residences. Schimke stated that the trash enclosure is currently on the west side. All the services and . maintenance are on the west side. He did not see an option for moving the enclosure to the east side. However, he said they are open to improving the trash enclosure. Pentel inquired how the City could make sure that the trash would fit into the enclosure and be thoroughly hidden. Grimes commented there might be some alternatives in the trash collection process. It may be possible for the pick up to be later in the morning. Rose Wickmann, Manager of Struthers Parkinson's Center, commented on the trash collection _ concerns. The clinic is small, including 5 physicians (2 on staff at a time), therapeutic staff, and drug trial research program. The clinic does not generate a large volume of trash. The trash pick-up is twice a week and recycling once a week. Other deliveries include a weekly equipment delivery. Eck inquired whether there was a food service at the Center. Wickmann commented that a food service delivers 25 trays to the Center three times a week and then picks the trays up again. Chair Pentel opened the informal public hearing. Jason Wiebesick, 512 Jersey Avenue North, stated his concerns about the proposal and has a townhouse adjacent to the subject property. His tenants live on the east side of the building and he is on the west side of his building. The only complaints that he has received about the Struthers Parkinson's Center have been in regards to early morning trash pick-up. He would appreciate it if the pick-up could be slightly later. Complaints have also been received . . e . e . Minutes of the Golden Valley Planning Commission March 13, 2000 Page 15 about the early snow removal. Wiebesick added that the new offices on the west side would create more visibility into the backyards of the residences. Additional shrubbery or a privacy border between the residential and offices/clinic would be helpful. Mike Gaffney, 6745 Country Club Drive, said he lives adjacent to the northwest comer of the site. He commented that the Center is a good neighbor and they have been very pleased. He is concerned with the 2:00 A.M. snow removal and early garbage pick-up. Another concern is that the shrubbery on the property line is not being maintained. Gaffney said he has had to maintain the shrubbery himself. If the shrubbery were properly maintained, it would provide more of a privacy barrier. Gaffney requested that during construction, the workers take care with the time of delivery of materials and hours of construction. He does not want it to intrude into the personal lives ofthe neighbors. Gaffney also commented on his concern for traffic at Country Club Drive, Douglas Drive and Hwy. 55. He believes this intersection is becoming well used, and with more business, and additional traffic, the intersection may become dangerous. He would like the City to pay attention to the traffic pattern in this area in the future. Jim Holm, Property Manager, addressed the public concerns about trash and snow removal. He did not realize that the snow removal was an issue for the adjacent neighbors. He said he would leave a card with the neighbors, so they can solve the problem together. He commented that it is imperative to remove the snow and create safe conditions for the patients and employees when the clinic opens at 7:30 A.M. Holm said it would be difficult to move the trash enclosure to the east side ofthe site because the layout on the west side would not work for the garbage trucks. He said he would also work with the trash vendors to find a better pick-up time. Holm addressed the shrubbery issue with the landscape plan. Pentel commented that the City's Environmental Coordinator could help with landscaping requirements. Rose Wickmann stated that they would do everything they could to accommodate the neighbors. The clinic is holistic in nature, not simply a medical facility. She added that one of the therapeutic programs is a horticulture program and they might have some ideas about maintaining the shrubbery and adding additional landscaping on the site. Wickmann commented that Struther's would like to preserve as many trees as possible on the site during all three phase of construction. Chair Pentel closed the informal public hearing. McAleese asked if there was someone present from the Teachers Credit Union. He inquired if they have a comment about changing the wording of the existing PUD to limit the building to office. Tim Keran, 6500 Olsen Memorial Highway, representing Teachers Credit Union, addressed this issue. He said that the company does not have any future plans of becoming a clinic. He would like to take a look at the application to see if there are any long-term effects. He does not see any problem with the suggestion, but does not want to make the decision tonight. Eck commented that the traffic concerns should be kept in mind. Pentel agreed that the City should be aware of the traffic issues near this area. Grimes commented the City restricts trash collection hours from 7:00 A.M. to 10:00 P.M. Minutes of the Golden Valley Planning Commission March 13, 2000 Page 16 Groger commented that there are few options for the early snow plowing. He said that hopefully something could be worked out to minimize the impact. MOVED by Eck, seconded by Rasmussen and motion carried unanimously to recommend to the City Council to amend PUD No. 39 in order to allow three additions and other improvements on the property located at 6701 Country Club Drive. The Commission recommends the following: 1. The Teachers Credit Union be limited to office and professional; or additional parking must be provided on the site. 2. Struthers Parkinson's Center will try to improve the early morning trash pick-up time. VII. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals, and other Meetings Pentel addressed the issue of election of officers. MOVED by Shaffer, seconded by Rasmussen, and motion was carried unanimously to hold the election at the second meeting in March. Pentel commented that attendance would be reviewed at the March 27th meeting. After more discussion, the elections of the officers may be postponed until April. Eck stated that he attended the City Council meeting last Monday. The primary topic was the Pavement Management Program. He said the room was full with many unhappy citizens that did not agree with the program. The main issue dealt with why the process is done by area, instead of by street. The explanation was that it is much more cost effective to work by area. VIII. Other Business Pentel said the Commission is to read and review the Key Plan. Olson distributed a handout for a Planning Commission training session on Monday, March 20 to be given by Gunnar Isberg and Associates. VIII. Adjournment The meeting adjourned at 9:45 P.M. . e . e .