1-19-12AGENDA
Envision Connection Project Executive Board
January 19, 2012 7 pm, Brookview Community Center, Conference Room
Board of Directors: Shep Harris, Chair, Lynn Gitelis, Sharon Glover, Jim Heidelberg, Cindy
Inselmann, Helene Johnson, Philip Lund, Dean Penk, Mike Schleif,
Marshall Tanick, Blair Tremere
Staff Liaison: Sandy Werts.
1. Call to Order
2. Approval of Agenda
3. Approval of the Minutes of December 15, 2011
4. New Business
• Board Leadership
• Developing Goals for 2012
5, Community Foundation Update
6. Bridge Building Activities
• Bridge Builders
• Envision Award
• Ice Cream Social
• Going Global/Cultural Exchange
• Valley Days
• Commonplace Web Platform
• Lilac Planting
• Garden Club
• Farmers Market
• Valley Volunteer Day
7. 125 Anniversary Recap
• Council Recognition
• Thank you from Don Byerly
• Committee Social
• Last Organization Article
8. Communications
• 2011 Donations
9. Recruitment of Members to Executive Board
10. Upcoming Meetings — Feb. 16, Mar. 15, April 19 — Brookview Conference room
11. Adjournment
Minutes
Envision Connection Project Executive Board
December 15, 2011 7 pm, Brookview Community Center, Conference Room
Board of Directors: Linda Loomis, Chair, Jim Heidelberg (7:25), Sharon Glover, Cindy
Inselmann, Helene Johnson, Philip Lund, Dean Penk, Mike Schleif,
Marshall Tanick (7:29), Blair Tremere
Members Excused: Lynn Gitelis, Luke Weisberg
Guest: Jeremy Foreman, CommonPlace Network
Staff: Sandy Werts.
1. Call to Order
The meeting was called to order at 7:08 pm by Mayor Linda Loomis.
2. Approval of Agenda
Werts asked to add "Thank You to Mayor Loomis" to 8. Communications. The Agenda
was approved as amended.
3. Approval of the Minutes of November 17, 2011
Motion: A motion was made by Penk and seconded by Schleif to approve the minutes
of the November 17 meeting as written. ;
4. Community Foundation Update.
The Foundation board met on December 14 and worked on a solicitation letter that will
be distributed to Golden Valley Residents. The January/February CityNews will have an
article on the Foundation, In January the board plans to look at possible donors to
contact.
On Give to the Max day $1048 was raised.
Tremere has talked to -city manager Tom Burt about getting one of the city's extra phone
lines. It will cost $7`a year.
5. Bridge Building Activities
• Commonplace Web Platform
o As of December 15, Commonplace has 356 users compared to the 58 on
I -Neighbors
o Resource Fair — December 7 — The Foundation would like to hold this on
an annual basis. There was a good connection with the vendors,
although it was not well attended by the public.
Foreman said Hands -on -Twin Cities is holding the largest volunteer fair in
Minnesota at the Mall of America on Saturday, February 18.
Lund said that many of the resources agreed to participate in Valley
Days.
o Blood Drive — Foreman said that 13 units were collected. This will help
39 people. Chantell Knauss, the Assistant City Manager said the city will
host a blood drive once a year.
o CommonPlace Network — Loomis asked how the website will work once
Foreman leaves. He replied that he will continue to monitor it. It will be in
maintenance mode the next two months. His e-mail is still active and he
will he will respond to phone calls. The service is free to Golden Valley.
• Bridge Builders — Tanick is scheduling the.next meeting at Breck School on a
Saturday in January, The preferred dates in order are January 21, 28 and 14.
Lund asked about the focus of the meeting .Penk with explain Bridge
Builders. After the meeting there will be a tour of the school. Tanick will ask
for a student guide.
Foreman said he can set up a CommonPlace feed for Bridge Builders;
however, a "feed owner" is needed. Tremere and Lund said they would be
the owners. People can then subscribe to the feed.
• Envision Award -Loomis is still planning to send in nominations.
• Ice Cream Social — Werts said that it is time to set the date for the Ice Cream
Social_ July 16 would be the date if followingthe traditional schedule. The
committee did not have an'.idea for a band, but asked for "something lively." A
suggestion was made to have Soltvedt contact the Valley Days people in
charge of entertainment.
• Going Global -= Johnson, reported that she talked to Mayor -elect Harris to be
-sure it would be alright to look into a sister -city program. Harris had sister
cities listed in his election literature. Johnson would like to have a gathering
in late January. ,$he has talked to Tanick about a co -facilitator. She would
like someone foreign born. She is looking for contact information of leaders
in different` immigrant communities. The purpose of the get together is to
recognize that there are many people of different cultures in the community.
• Valley Days - According to Lund, the event will be one day, May 19. It is
staying ,at Brookview Park. The same route will be used for the parade. The
parade needs to be publicized more. Anna Silverman is stepping down from
coordinating the art fair. She is looking for someone to take it over. More
food vendors are being added. They would like to add Old Fashioned
Baseball. Tanick suggested a Tennis Tournament. Burying the Time
Capsule is another possible activity.
• Lilac Planting — no report
• Garden Club — no report
• Farmers Market — no report
• Neighbors Helping Neighbors — no report
• Valley Volunteer Day — no report
6. 125 Anniversary Recap
The Celebratory Event on December 2 went very well. There was a nice article in the
West Metro section of the Star Tribune on the Hall of Fame. There will be some follow
up activities and the Hall of Fame will become an on-going program.
There is a balance of $7800 of the money raised for the event. This will be going to the
Community Foundation.
7. New Business
• Envision Connection Proiect in 2012 — Johnson, Penk and Tanick met with
Mayor -elect Harris, He is supportive of the group,going forward and the city
providing staffing. He is also very supportive of the Community Foundation.
Werts looked at the Resolution creating the Envision Connection Board,
Resolution 07-35 dated August 21, 2007 states that the mayor will be a member
and serve as chair. Tanick suggested that the Board develop a list of
accomplishments. This information is included in the centerfold of the city
newsletter in 2011. Penk will take the lead on preparing a'"Status Report"
• Select chair for 2012 — Tremere volunteered to be the interim chair.
8. Communications
Thank you to Mayor Loomis — the board thanked Mayor Loomis for her service to the
board.
9. Recruitment of Members to Executive Board — No discussion
10. Upcoming Meetings — January 19, Feb.16, Mar. 15 — Brookview Conference room
11. Adjournment,,
The meeting adjourned at 9;20;pm.
2011 Ice Cream Social Final Report
Prepared by Sandy Werts, Volunteer Coordinator
Date of Event: Monday, July 18, 2011
Time: 7 to 8:30 pm
Location: Brookview Park - Large shelter Area
Background
The Ice Cream Social is a project of the Golden Valley Bridge Builders and the Golden Valley
Parks and Recreation. The first Ice Cream Social was held in 2007. It is held in conjunction
with an outdoor concert, generally on the third Monday in July.
Process:
A date and suggestion for a band is made by the Envision Connection Board of Directors in
January. Recreation Supervisor Andy Soltvedt contracts with a band which is paid for from
funding given by the Golden Valley Federated Women's Club. A member of the Envision
Board contacts Sebastian Joes with the dates. The event is rain or shine. A rain date was
set, but not publicized.
Ice Cream
Sebastian Joes brings out four flavors of ice cream, cones, scoops, and a freezer truck to
keep the ice cream cold. In 2011 a request was made for a special flavor for the golden
Valley 125u' anniversary. This was Golden Valley Sunflower. The other flavors included
Vanilla, Oreo, and Raspberry Chocolate Chip. Cartons of Ice cream were $40.50 each and 4
cartons of each flavor were used. 5 boxes of sugar cones at $23 a box were used.
Signs were made of each flavor and stapled to a piece of lath and set in a cone
City Council and Parks And Recreation Commissioners were invited to scoop ice cream.
Scooping this year started at the time the concert started. Therefore there were not long
lines and people could be served faster.
Staff applied for a food handler's permit through the Hennepin County Environmental
Health Division. Certain sanitation guidelines had to be met. A hand washing station was
set up at the outdoor sink.
Four coolers were provided to hold the ice cream. Two came from Golf, and two from
Sebastian Joe's
For sale that day were 125th Anniversary T-shirts and Golden Valley T-shirts and cups.
Publicity
Lawn signs (25) and flyers were created by the Communications Department. Envision
Board members distributed them throughout the city. Notices were also put up at Davis
Community Center, City Hall, Brookview and other areas in the community. Information
was available on the internet, in the CityNews and the Summer Parks and Recreation
brochure.
Fundraising
The Envision Board raises the funds for the Ice Cream Social. Income did not meet the
expenses this year. A large sign was made with the names of the Sponsors.
Supplies
A supply list is attached
Revenue and Expenses
Income and Donations
• Loose change $50.00
• Alan Ackerman - Lupient $125.00
• Best and Flannigan $125.00
• Marshall Tanick $125.00
Total: $425.00
Expenses:
• Sebastian Joes $682.00
• Food Handler's Permit $49.00
• Supplies $ 4.59
Total $735.59
Balance - $310.59
2011 Donations
Envision Connection Projects
Donor Name or Company Amount
125th Anniversary
Liberty Diversified International
$5,100
Breck School
$600
Mortenson
$501
Golden Valley Golf & Country
Two Complimentary Hair Cuts at
Club
$501
Posquet Auto Sales, Inc
$500
Struthers parkinson Center
$250
James & Mary Sherburne
$125
Daniel Freeman
$125
Blair & Linda Tremere
$125
Marshall Tanick & Cathy Gorlin
$125
Margolis Law Firm
$125
Golden Valley Federated
$75 Gift Certificate
Women's Club
$125
Golden Valley Rotary
$125
Kim Rottmann
$100
Carol Curme
$95
Zane Peterson, CD INZANE, LLC
$50
Shep Harris
$25
Marshall Tanick
$25
Ann Borgen
$25
Total Donations $8,647
Door Prizes
Ace Hardware Fishing Rod Lighter
Golden Valley Animal Hospital 2/$25 Gift Certificates
Lunds and Byerly's
5/$50 Gift Certificates
La Cucina Di Nonna Rosa's
$25 Gift Certificate
Teresa's Mexican Restaurant
$25 Gift Certificate
Two Complimentary Hair Cuts at
the Pit Stop —In-house
Lupient Buick GMC
Barbershop
Dolittles Woodfire Grill
4/$25 Gift Certificates
Lauren Tanick
Book - Where to date in D.C.
2/$10 Gift Certificates to TGI
Marshall Tanick
Fridays
Bill Feist Auto Services
4/$25 Gift Certificates
Havana Cigar Boutique
5/$10 Gift Certificates
All About Pets
$75 Gift Certificate
Central Bank
$125 Visa Gift Certificate
2011 Donations
Envision Connection Projects
Two tickets to MN Wild, plus
Lupient Buick GMC Parking Pass
Lighting Outlet Center Desk Lamp
Betty Crocker Cookbook - New
Edition, Red Spoons, Cookie Mix
General Mills ; 280 cupcakes
Ice Cream Social
Best & Flanigan $125
Lupient Auto Sales $125
Mansfield Tanick $125
Lilac Planting
GV Garden Club - Evening $250
TruStone Financial $125
GV Garden Club - Morning $100
Golden Valley Federated
Women's Club $100
WSB $50
In -Kind
Byerly's water, cookies and apples
General Mills 3 -Gross Granola Bars
Caribou Coffee Coffee and Cups
12/09/2011 15:19 FAX 7635883066 AZZAM
,.Von -Tyer4l
December S, 2011
Hi Nancy:
I want to be sure that you are aware of how much I appreciate all you did to
organize the hall of Fame event 1t was truly an honor to be selected as an
inductee in the initial group of people. It was a wonderful event and a very
special day in my life. For a grocer to be included in an event of this
magnitude certainly was something that never entered my mind.
My positive relationship with Golden Valley started when, as a totally
unknown person, I was treated so well during the design, permitting and
construction of our store in 1968. It was the most professioi W I
ever experienced during all the years I was involved with lige c mgpW. "fie
city had their requirements but they worked with us in a very in
maw= to%et #1 a -.K done.
Please pass on my thanks to everyone involved in the establishment of the
event, the selection of the inductees and the organization of the luncheon. All
was very well dons and was handled in a very professional manner.
Even witb my 39 hours without sleep I can tell you that the trip was well
worth the effort and 1 am so glad I was able to attend. My wife was very sorry
that she was unable to travel but ask me to check and see if there might be
photos or other things from the event she might be able to see. If there are I
would appreciate anything you could do to make copies available for her.
Please accept my personal tharks, for making, the event so special for me.
Sincerely,
Don Byerl
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15
Suggested Envision Goals for 2012 and Beyond
• How are goals determined?
o Strategic — builds community
o Based on need (ie; Lilac Planting — historical, beautification, environmental)
o Coordinated with City Council goals
• Review overall envision goals, identify and prioritize top 5
o Neighborhood Association Pilot Program
■ 3-4 neighborhoods - apartment, strong n'hood, no activity, beginning stages;
■ In conjunction with police/commissions (environmental)
o Outdoor amphitheater
• General outreach opportunities
o Concert in the Park music selection committee
o Community Advisory Council
■ Representatives from neighborhoods, faith groups, civic organizations, etc.
■ Coordinate/create additional city-wide volunteer activities
o Quarterly Town Hall Forums (in conjunction with city staff?)
■ Taxes 101
■ "Senior Summit" — identify strengths/needs for seniors in the community
■ "Family Forum" — what can the community do better for children and teens (ie;
Kids' Council)
■ Co-sponsor forums with elected officials, library, etc.
• Calendar opportunities
o MLK weekend/day activity
o Earth Day/Park Day clean-up celebration
o Memorial Day Parade with American Legion/VFW
o July 4 activity (ie; naturalization program)
o Dec — holiday program
• Sister City relationship
• Continue 125" Anniversary celebration — where can the City Council help?
o Essay contest winners at City Council Meeting
o Time Capsule
• Misc. opportunities
o Bike tours — police, Garden Tour, "Homes of the Year," etc.
o Council/City challenges for local charity (ie; food donation, bowl-a-thon, etc.)