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3-15-12AGENDA Envision Connection Project Executive Board March 15, 2012 7 pm, Brookview Community Center, Conference Room Board of Directors: Shep Harris, Chair, Lynn Gitelis, Sharon Glover, Jim Heidelberg, Cindy Inselmann, Helene Johnson, Philip Lund, Dean Penk, Mike Schleif, Marshall Tanick, Blair Tremere Staff Liaison: Sandy Werts. 1. Call to Order 2. Approval of Agenda 3. Approval of the Minutes of February 16, 2012 4. Old Business • 2012 Priorities i. Public Awareness/promotion ii. Connecting Cultures iii. Youth Engagement/Summit iv. Young Adults/Young Professionals v. Envision Award vi. Building the Community Foundation vii. Calendar/Holiday Events viii. The Arts ix. 125th Program o Hall of Fame o Time Capsule 5. Bridge Building Activities • Bridge Builders — Next Quarterly Meeting • Ice Cream Social • Lilac Planting • Farmers Market • Valley Volunteer Day 6. Valley Days Update 7. Communications 8. Recruitment of Members to Executive Board 9. Upcoming Meetings — April 19, May ? — Brookview Conference room 10. Adjournment * Articles with asterisks may not be current topics. If you have business to bring up — let us know at the time the agenda is approved. Minutes Envision Connection Project Executive Board February 16, 2012 7 pm, Brookview Community Center, Conference Room Members Present: Shep Harris, Chair, Lynn Gitelis (by phone), Sharon Glover, Jim Heidelberg, Cindy Inselmann (7:37 p.m.), Helene Johnson (7:20 pm), Philip Lund, Dean Penk, Mike Schleif, Marshall Tanick (8 pm) Members Absent: Blair Tremere Staff Liaison: Sandy Werts. 1. Call to Order The meeting was called to order at 7:08 pm. 2. Approval of Agenda The agenda was approved as presented 3. Approval of the Minutes of January 19, 2012 Motion: It was moved by Heidelberg and seconded by Schleif to approve the minutes as written. 4. New Business 5 iii iv • Election of Vice Chair - Blair Tremere had volunteered to chair the Envision Board in the interim. The board agreed to Tremere serving as vice chair until the resolution is revised. Old Business • 2012 Goals Focus on Youth - discussion started with the Bridge Builder Meeting and their discussion on focusing on youth. Young Adults. Katie and Summer from the Montessori school will look into ideas on how to get more young adults involved. There will be a meeting in March to plan the April Bridge Builder meeting and tour. Expand draw to Concerts in the Park — the current selection of music does not draw the youth. Caring Youth — March 15 — this is a joint program with the cities of Minnetonka and St. Louis Park and the respective school districts and the Glen Lake Optimists. Celebrating and Connecting Cultures Marketing the Programs - Schleif would like to help create more public awareness of the programs through a website. There should be an Envision website. Kids Council or Youth Summit is one of Harris' goals. Continuation of 125th Anniversary Activities — These include the burying of the time capsule and the continuation of the Hall of Fame. Envision Award — present quarterly Calendar of Opportunities — Harris would like to see activities around calendar opportunities such as Memorial Day and July 4. A July 4 activity could be a citizenship ceremony. Johnson said this could be part of the Connecting Cultures program. Lund brought up that Katie from the Montessori School would like to start a "young professionals" group and have their first meeting at Golden Valley Days. Lund also said that the city is missing an arts component. He would like to see more opportunities in that area. Harris would like the Envision Board to attend the March 13 Council/Manager Meeting. Priorities: o Public Awareness/Promotion o Connecting Cultures o Youth Engagement/summit o Young Adults/Young Professionals o Envision Award o Building the Community Foundation o Calendar/Holiday events o The Arts 0 125th Program Lund said the meetings get bogged down in the agenda. He suggested that in the future priorities should be identified and talked about in depth. Harris suggested that a report could be submitted ahead of the meeting. Harris asked for someone to present the priorities at the March 13 Council/Manager meeting. Johnson volunteered to make the presentation. • Resolution — Harris would like to change the by-laws of the Envision Board so that the chair of the Board is elected from the committee. He said that all by-laws are to be reviewed every three years. 6. Community Foundation Update Lund reported that there are three committees that are meeting outside of the scheduled meeting. The Foundation has $15,000 to $16,000 that includes the approximately $7500 from the 125th anniversary. It does not include the funds from Valley Day. Schleif is reworking the Community Foundation website — the prototype can be found at GVCFoundation. MDSFreedom.com. 7. Bridge Building Activities • Bridge Builders - discussed above • Envision Award —Possible nominees include the Garden Club, the 125th Anniversary Committee, and Market in the Valley. Lund suggested that an award for Market in the Valley be given while the Market is going on. • Going Global/Cultural Exchange — Johnson reported that at the March 9 meeting they had representatives from Ethiopia, Mexico, and Iran. They plan to meet again on March 21 at the Golden Valley Library from 6:30 to 8 pm. • Ice Cream Social — Werts reported that the First John Philip Sousa Memorial Band will play. Penk will contact Sebastian Joes for ice cream. Tanick will contact past sponsors. Approximately $600 in donations is needed. • Lilac Planting Lund brought up that last year the Lilac Planting Project was on the same day as Valley Volunteer Day and the Kelly Drive Pumpkin Festival. The 2011 planting day was very successful. Valley Volunteer Day has selected October 6 for 2012. The Lilac committee would like to plant on either September 22 or 29. It is getting too late for planting at that time. Lund asked what would happen if the activities occur on separate days. Lund said that Jennifer Mathwig should be consulted. Penk will contact Mathwig. Lund will check on the dates of the Pumpkin Festival. Valley Days — Valley Days will occur on May 19. Lund said the small pavilion is available. It could possibly be used for a cultural display. o A new coordinator is needed for the Art Fair. o Old Time Baseball Game — this is still a possibility o Organization Fair — there could possibly be 30 groups o Parade Route — The route has been set. o Mini Farmers Market — a mini market will be held to promote the opening of the market in June o Bridge Builders — Lund would like eight Bridge Builder Volunteers who are not a part of the Envision Connection Board of Directors to help at the event. • Farmers Market - A memo came from Linda Loomis, who is coordinating organization booths at the Farmers Market. Envision has selected the following dates to be at the Market — June 24, July 22, August 19, September 16, October 7. • Neighbors Helping Neighbors Update • Commonplace Web Platform • Garden Club • Valley Volunteer Day 8. 125 Anniversary Tanick said there are two concluding events — the burying of the time capsule and the establishing of a permanent site for the Hall of Fame. Tanick said the burying of the time capsule may occur on either Friday or Sunday of Valley Days. 9. Communications 10. Recruitment of Members to Executive Board 11. Upcoming Meetings — The next meeting is Thursday, March 15 at Brookview Community Center 12. Adjournment The meeting adjourned at 9 pm. 2011 Minnesota Statutes 13D.02 MEETINGS CONDUCTED BY INTERACTIVE TV; CONDITIONS. Subdivision 1.Conditions. A meeting governed by section 13D.01 subdivisions -1, 2 4 and 5 and this section may be conducted by interactive television so long as: (1) all members of the body participating in the meeting, wherever their physical location, can hear and see one another and can hear and see all discussion and testimony presented at any location at which at least one member is present; (2) members of the public present at the regular meeting location of the body can hear and see all discussion and testimony and all votes of members of the body; (3) at least one member of the body is physically present at the regular meeting location; and (4) each location at which a member of the body is present is open and accessible to the public. Subd. 2.Members are present for quorum, participation. Each member of a body participating in a meeting by electronic means is considered present at the meeting for purposes of determining a quorum and participating in all proceedings. Subd. 3.Monitoring from remote site; costs. If interactive television is used to conduct a meeting, to the extent practical, a public body shall allow a person to monitor the meeting electronically from a remote location. The body may require the person making such a connection to pay for documented marginal costs that the public body incurs as a result of the additional connection. Subd. 4.Notice of regular and all member sites. If interactive television is used to conduct a regular, special, or emergency meeting, the public body shall provide notice of the regular meeting location and notice of any site where a member of the public body will be participating in the meeting by interactive television. The timing and method of providing notice must be as described in section 13D.04. Subd. 5.School boards; interactive technology with an audio and visual link. A school board conducting a meeting under this section may use interactive technology with an audio and visual link to conduct the meeting if the school board complies with all other requirements under this section. History: 1957 c 773 s 1; 1967 c 462 s 1; 1973 c 123 art 5 s 7; 1973 c 654 s 15; 1973 c 680 s 113; 1975 c 271 s 6; 1981 c 174 s 1; 1983 c 137 s 1; 1983 c 274 s 18; 1984 c 462 s 27; 1987 c 313 s 1; 1990 c 550 s 2, 3; 1991 c 292 art 8 s 12; 1991 c 319 s 22; 1994 c 618 art 1 s 39; 1997 c 154 s 2; 1 Sp2011 c 11 art 2 s I Resolution 07-35 August 21, 2007 Member Freiberg introduced the following resolution and moved its adoption: RESOLUTION CONTINUING THE ENVISION CONNECTION PROJECT EXECUTIVE BOARD WHEREAS, Envision Golden Valley encouraged citizens to share their individual ideas and develop a collective vision for the community; and WHEREAS, those ideas coalesced into the themes of creatively connecting people and places and inspiring care for the community, further detailed in the Vision Guide: A Shared Vision for Golden Valley's Future, referred to herein as "the vision"; and WHEREAS, the Golden Valley City Council (Council) desires community involvement in carrying forward ideas brought forth as part of Envision Golden Valley; and WHEREAS, the Council has identified the Golden Valley Connection Project as a way to provide for citizen involvement, and would like to continue the tenure of this Board from that Established In Resolution 06-08, Extending The Scope Of The Envision Connection Project Executive Board. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden Valley, that the Executive Board of the Envision Connection Project is hereby continued with the following mission, responsibilities and procedures: I. MISSION AND RESPONSIBILITIES A. Mission The Executive Board shall advance specific implementation strategies for the Connection Project that meet the following objectives: Present the Vision Guide to the community and get feedback from interested parties; help them to understand the vision and know where to go for more information. 2. Link people, groups and resources that are inspired by particular visions. 3. Encourage interaction between the Council, City staff and Envision volunteers and other citizens on ways to advance the vision. 4. Sponsor events or other strategies to involve more people in advancing the vision. 5. Create a community -wide sense of progress toward the vision. Resolution 07-35 - Continued B. Responsibilities The Executive Board shall: August 21, 2007 develop a schedule for proposed activities for a two-year period, from August of 2007 through August of 2009, with a detailed budget for each activity or group of activities, using the January, 2006,connection Report to the City Council "Recommended Direction for Envision Connection Project" as the basis for activities; and 2. secure Council approval for proposed activities and related budgets; and 3. take leadership in implementation of those activities (through Board work teams as appropriate) or facilitate the implementation of those activities by other community organizations or individuals; and 4. identify ways to accomplish the Connection Project mission and responsibilities through another entity or entities outside of the scope of city government while retaining the possibility of links to the City of Golden Valley. II. MEMBERSHIP, MEETINGS AND TIME FRAME A. Membership The Council will appoint up to 15 persons to the Executive Board: a. Some members will continue from the initial Executive Board. b. Additional members will be recruited, with an emphasis on recruiting members to lead key activities undertaken by work teams (subcommittees). c. Volunteers not appointed to the Executive Board will be provided opportunities to participate on work teams. 2. The Mayor will be a member and serve as chair of the Executive Board. 3. The City Manager shall provide appropriate staff support. B. Meetings and Time Frame The Executive Board shall complete its charge in two years. 2. The Executive Board shall meet at least monthly, on the fourth Thursday of the month. It may call special meetings as necessary, in compliance with the State Open Meeting Law. 3. A quorum must be present to conduct business. Resolution 07-35 - Continued August 21, 2007 4. Members who miss three consecutive or twenty-five percent of the total meetings in a twelve-month period will be requested to resign. 5. All meetings shall be open to the public and subject to the requirements of the State Open Meeting Law. III. REPORTING A. Minutes shall be kept of all meetings and forwarded to the City Council upon approval. B. The Board shall report to the City Council on its activities at least annually. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member Freiberg and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk.