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01-23-06OPEN SPACE & RECREATION COMMISSION Meeting Agenda Brookview Community Center Monday, January 23, 2006 7:00 p.m. I. Call to Order I. Roll Call Chuck Cahill James Heine Kelly Kuebelbeck Roger McConico Jim Vaughan, Vice Chair Tom Zins III. Agenda Changes or Additions IV. Approval of Minutes — November 21, 2005 V. On -Street Bike Route System VI. 2006 Pavement Management Program VII. Governor's Fit City Program VIII. Old Business a) Deer Task Force Update b) Regional Trail Update c) Park Master Planning d) Brookview Performance Area IX. Adjournment Jim Johnson Jerry Sandler, Chair t-wnlley JOINT CITY COUNCIL AND OPEN SPACE & RECREATION COMMISSION MEETING Minutes Brookview Community Center Monday, November 21, 2005 7:00 PM 1. CALL TO ORDER Meeting was called to order by Sandler at 7:04 p.m. 11. ROLL CALL Present: City Council — Mike Freiberg, Linda Loomis, Paula Pentel and Bob Schaffer. Open Space & Recreation Commission — Jim Johnson, Kelly Kuebelbeck, Roger McConico, Jerry Sandler, Jim Vaughan and Tom Zins. City Staff — Tom Burt, City Manager; Rick Jacobson, Director of Parks and Recreation; Sheila Van Sloun, Administrative Secretary; Brookview Performance Area Task Force — Don Anderson, Jackie Wells; Residents — Chuck Malkerson. Absent: Open Space & Recreation Commission — Chuck Cahill and James Heine. Ill. PROPOSED BROOKVIEW PERFORMANCE AREA Jacobson gave an overview of the proposed project to the Council, Commission and guests. Jacobson explained the site being considered is the current project staging area in the northeast corner of Brookview Park north of the existing tennis courts. Sandler added the proposed location creates a natural bowl for the performance area. He explained that other sites didn't present themselves as well. He also feels this would be a nice amenity for the city. In the discussion, the removal of two tennis courts was mentioned. Loomis asked if the two courts were lighted. Jacobson explained they are not, but the four courts next to them are. Prior to the meeting, Sandler compiled a list of items to consider with regards to the proposed performance area. Items include: cost, displacement of the staging area, loss of two tennis courts, cost and time involved in maintenance to the performance area, usage to justify investment, parking, traffic flow, and if there is a better use for the proposed site. Pentel mentioned that she talked to the Police Department about safety at the proposed site. Estimates of construction costs were then reviewed. Freiberg said constructing a performance area would be an improvement to what exists on the site now. He said he'd be interested in seeing a figure on what it would cost the city to lose and relocate the staging area. Burt said if the snow has to be trucked out of the city, it will be very expensive. He added that the site will have to be replaced and then discussed possible sites and cost involved with them. Burt also discussed costs involved in staffing the proposed performance area. Schaffer asked if there are any organizations that would donate funds for the structure. Don Anderson said one of the objectives of the task force is to brainstorm organizations that may do so. Schaffer feels it would be a great amenity, but is concerned about the cost. He said it will cost more than is expected to build the structure. He strongly feels the cost will double by the time it's complete. Sandler said that even though money is tight, it shouldn't mean we don't add or improve amenities. Because we are a built-up first ring suburb, we should consider improving what we have and add when we can in order to keep the quality of life in Golden Valley. He feels the city should look at projects like this. Burt talked about the city's current debt level. He said a large portion of the debt is due to the city's very active pavement management program. Burt also said the city staff is looking at a 20 year projection of debt. Pentel said she is all for adding amenities and would like to see a performance area in Golden Valley. She just wants us to get the most for our dollars. Zins feels it's an excellent plan and it fits in with Envision. He also feels that in order for the city to achieve such a venue, the proposed plan should be scaled down to accommodate the available funding. Schaffer agrees, but for cost reasons, feels other sites should be considered. Freiberg expressed his agreement with Zins. Pentel then suggested using the proposed site for a performance area and snow dump. She said the idea should be explored. Burt suggested that such funding could be used to reinvest in what the city already has, such as improvements to Brookview Community Center. The group then brainstormed alternative sites. The area of the small picnic shelter was suggested. It was then suggested the Outdoor Performance Center Task Force explore the idea. He also asked if Paul Snyder from ATS&R Architectural Firm; could come up with a plan and cost estimate for that site. It was the consensus of the group that this was a good next step. IV. MASTER PLANNING PROCESS FOR PARKS, TRAILS AND OPEN SPACE AREAS Loomis explained that one of the Council's goals was to come up with a Master Park Plan. The city also needs to have the Comprehensive Plan updated by September, 2008 and feels the Master Park Plan process is an important part. Pentel suggested the City hire as few outside consultants as possible to get this done. She suggested in the next year the city could do a needs assessment of the athletic facilities, which may be a survey that would go out to current youth and adult athletic association, coaches, etc., to assess what they see as overall needs and improvements. The Master Planning process could include a needs assessment which could be a phone survey to citizens on a City wide basis and could consist of 400 random calls done by a survey company with focus on multiple city services including park usage and facilities. After information is collected, it will be analyzed and mapping could be done which will give the city information that can then be used to come up with ideas for park, trail and open space improvements. The joint meeting of the Council and Open Space and Recreation Commission was then adjourned. OPEN SPACE & RECREATION COMMISSION MEETING Minutes I. CALL TO ORDER Meeting was called to order by Sandler at 8:37 p.m. 11. AGENDA CHANGES OR ADDITIONS Discussion on the Brookview Performance Area and the Golf Course Smoking Ban were added. 111. APPROVAL OF MINUTES —October 24, 2005 A change was made to the motion on item number five; the word to was changed to the. MOTION: Moved by McConico and seconded by Johnson to approve the minutes as corrected. Motion carried unanimously. IV. RECREATION DEPARTMENT FEES Jacobson explained the proposed fees for 2006. Vaughan asked if we offer scholarships. Jacobson said yes then explained the application process. MOTION: Moved by Johnson and seconded by McConico to approve the proposed fees for 2006. Motion carried unanimously. V. OLD BUSINESS a) Brookview Performance Area Sandler wanted to thank Johnson, Kuebelbeck and McConico for their task force participation and hopes they will continue to meet with the task force. b) Smoking Ban at Golf Course Sandler said he attended the last Council meeting and reaffirmed the Commission's previous motion to reconsider the smoking ban. He said there were interesting discussions and view points. Sandler then reported the Council voted to make no changes to the ordinance. VI. ADJOURNMENT MOTION: Moved by Vaughan, seconded by Kuebelbeck to adjourn. Motion carried unanimously. Meeting adjourned at 8:47 p.m. City Hall 7800 Golden Valley Road Golden Valley, MN 55427-4588 763-593-8000 763--593-8109 (Eau) 763-593.3968 (TDD) Mayor and Council 763-593-8006 City Manager 763-593-8002 Public Safety Pa[ire 763.593-8079 Piiei 763-593-8055 763*593-8098 (fax) P Works '76�-j3-8030- -'763-593-3988 (fax) Fnspections 763-593-8090 703=593-3997 (fax) Motor Vehicle Licensing 763=593-8101 Planning and Zoning 763-593-8095 Finance '763-593.8013 Assessing 763-59378020 Park and Recreation 200 Brook -view Parkway Golden Valley, MN 55426-1364 763-512-2345 763-512-2344 (fax) 763-593-3968 (TDD) December 6, 2005 Mr. Jerry Sandler, Chair Open Space and Recreation Commission City of Golden Valley 225 Sumter Ave. S Golden Valley, MN 55426 RE: City Participation in Governor's Fit City Program Dear Mr. Sandler: At its November 9 Council/Manager Meeting the City Council discussed the Fit City Program promoted by Governor Pawlenty. The Council requested the,Open Space and Recreation Commission to review this program and recommend to the City Council whether Golden Valley should participate. If participation is recommended, the Council would also like you to identify the criteria that Golden Valley should select as the focus of our participation. The attached materials from the November 9 agenda packet on. the Fit City Program provide background information about the program. You may call me or City Manager Tom Burt if you have questions about the program or how to proceed. My direct dial number at City Hall is (763) 593-3990. Sincerely, Linda R. Loomis Mayor CC: Tom Burt Rick Jacobson Enclosure News release: Minnesota cities eligible to be declared a "Governor's Fit City" under new initiative Page 1 of 2 News and Minnesota Department of Health Announcements Home News Release Current health alerts Events and training October 11, 2005 Featured sites and publications Contact information News Newsletters RFPs and grants Minnesota cities eligible to be declared a 'Governor's Fit City" under new initiative Governor Pawlenty, Health Commissioner Mandernach announce new recognition St. Paul — Do you live in a fit city? A new state initiative announced today will help Minnesota citizens answer that question. Governor Tim Pawlenty and Minnesota Health Commissioner Dianne Mandernach today announced they are inviting cities across the state to apply to become a "Governor's Fit City." Minnesota cities that meet certain criteria for supporting and encouraging residents to be more physically active will receive the new designation, which can be displayed on signs placed on roadways entering the city. The "Governor's Fit City" initiative is part of an overall push by Governor Pawlenty to encourage fitness. Earlier, the Governor declared 2005 "The Year of Fitness" in Minnesota and created the "Governor's Fitness Challenge," which allows citizens to track their fitness progress online at the Be Active Minnesota Web site. The Governor's Health Cabinet distributed more than 24,000 "Get Up. Get Out. Get Fit." wristbands at the State Fair to people who signed up for the "Governor's Fitness Challenge." "Minnesota is the healthiest state in the nation," Governor Pawlenty. said. "But sometimes cold weather or the lure of junk food can cause us to lapse on our fitness goals. This new designation is a great way to motivate entire communities to provide activities and focus on physical well-being. In the end, fitter cities are healthier and help reduce health care costs for everyone." Cities can apply for "Governor's Fit City" designation by completing a short online application available on the Governor's Fit City Web site. The application asks cities to indicate their commitment to promoting physical activity according to several criteria. Those criteria include whether a city has adopted a value statement affirming the importance of fitness; whether a city has created inviting places to walk; whether a city has sponsored at least one fitness activity; and whether a city has developed recreation areas that encourage fitness. http://www.health.state.mn.us/news/Pressrel/fitcityl 011051tml 12/1/2005 News release: Minnesota cities eligible to be declared a "Governor's Fit City" under new initiative Page 2 of 2 "Physical activity improves nearly every aspect of a person's health," Health Commissioner Dianne Mandernach said. "It also contributes to better overall health for entire communities. That's why we encourage all cities to strive to become Governor's Fit Cities." Mandernach also noted that physical activity can help contain rising health care costs. She cited a study done by MDH in 2002 showing that nearly $500 million was spent in 2000 treating medical conditions resulting from physical inactivity. Cities that meet the minimum criteria for "Governor's Fit City" designation will receive a plaque and may also choose to have "Governor's Fit City" signs placed on roadways entering the city. More information about the "Governor's Fit City" program can be found on the MDH Web site. Dull :z For more information, contact: john Stieger MDH Communications (651) 201-4998 Return to top I MDH Home I News Releases MDH HOME I ABOUT US I LIBRARY I NORTH STAR MAIN CATEGORIES: Health Data & Statistics I Diseases & Conditions I Terrorism & Natural Disasters I Facilities ..& Professions I Health Care & Coverage I Minnesota's Public Health System I People & Environment I Policy, Economics & Legislation Comments and Questions I Phone Number Address and Directions I Privacy_ Statement and Disclaimer Updated Tuesday, 11 -Oct -05 11:57:16 h4://www.health.state.mn.us/news/Pressrel/fitcity101 105.html 12/l/2005 Governor's Fit City Program Governor's Fit Governor's Fit City City Program Program Home Purpose Any Minnesota city can apply to be Criteria designated as a Governor's Fit City. A Application process city in Minnesota that supports and encourages its residents to be more Sample resolution physically active may be designated as a Governor's Fit City. Each city that Physical Activity is designated as a Governor's Fit City Home will receive a recognition plaque to be displayed within the city. In addition, information on each Governor's Fit City will be posted on the Minnesota Department of Health Web site. Purpose Page 1 of 2 The purpose of the Governor's Fit City Program is to recognize Minnesota cities that are committed to creating and maintaining a city environment supportive of active living. A Minnesota city making this commitment is providing opportunities for physical activity to people who live, work and play within the city. These opportunities allow people to make the choice to be more physically active. Physical activity improves nearly every aspect of a person's health. Therefore, the Governor's Fit City Program will contribute to improving the health of people in Minnesota. Criteria A city must meet two required criteria (Criteria 1 and 2) and at least five of the eight optional criteria (Criteria 3-10). Required criteria: • City must adopt a resolution affirming activity -friendly commitments by city leaders and elected officials • City agrees to advertise and display "Fit City" designation Optional criteria - must meet at least five of these eight criteria: • City has a worksite wellness (active living) policy for city employees • City demonstrates capacity to measure and report measurable change in physical activity awareness and activity in order to maintain Fit City designation • City maintains and develops walkability capacity and locations that are easily accessed by residents, workers, and visitors • City commits to maintain and develop recreation areas, parks, playgrounds, and playfields • City commits to maintain or develop at least one indoor facility— public or private—available for cold season activity, that is open and http://www.health.state.mn.us/fitcity/ 12/1/2005 Governor's Fit City Program Page 2 of 2 accessible to all ages City partners with community -wide organizations dedicated to specific or general activities which support physical activity City promotes or sponsors at least one event or activity as part of the city's annual commitment to fitness City commits to building community awareness about locations, services, and organizations dedicated to fitness/physical activity More information on criteria Application process For those interested in applying, it is recommended to first print a copy of the application and review the criteria with appropriate city stakeholders. When it has been determined that the city would like to apply to the Governor's Fit City Program, a person with an official position for the city (Mayor, City Manager, City Administrator, City Council Member, City Clerk/City Treasurer) may complete the application. Completing the application will take about 30 minutes, providing the following items are in place: Criteria 1 (required criteria) - have an electronic copy of the city resolution or a direct Web link to the actual resolution Criteria 4 (optional criteria) - have an electronic copy of the city annual report or news release, or a direct link to the results on the city Web site Criteria 10 (optional criteria) - have an electronic copy of the city directory or map, or a direct link to the information on the city Web site Fit City Online Application If you are unable to complete and submit the online form, contact us at via e-mail at activeliving@-health.state.mn.us or call 651-281-9830. For more information, please send questions via e-mail to activeliving@health.state.mn.us and put "Fit City" in the subject line, or call 651-281-9830. MDH HOME I ABOUT U5 I LIBRARY I NORTH STAR MAIN CATEGORIES: Health Data & Statistics I Diseases & Conditions I Terrorism & Natural Disasters I Facilities & Professions I Health Care & Coverage I Minnesota's Public Health System I People & Environment I Policy, Economics & Legislation Comments and Questions I Phone Number. Address and Directions I Privacy Statement and Disclaimer http://www.health.state.mn.us/fiteity/ 12/1/2005 Governor's Fit City Program Page 1 of 2 Governor's Fit Governor's Fit City Program Criteria City Program Home A city must meet two required criteria (Criteria 1 and 2) and at least five of Purpose the eight optional criteria (Criteria 3-10). Criteria A,polication process Sample resolution Criteria 1 (required). City must adopt a resolution affirming activity - friendly commitments by city leaders and elected officials. Physical Activity Home Has your city adopted a resolution that states its commitment to creating and maintaining a city environment supportive of active living? Criteria 2 (required). City agrees to advertise and display "Fit City" designation. Describe how your city will advertise the Fit City designation and where your city will display the Fit City recognition plaque. Criteria 3. City has a worksite wellness (active living) policy for city employees. Does your city have a worksite wellness policy for city employees that promotes active living, such as allowing employees to have flexible scheduling to accommodate physical activity breaks, promoting active commuting such as walking or biking, supporting walking or exercise facilities at the worksite, etc.? Criteria 4. City demonstrates capacity to measure and report measurable change in physical activity awareness and activity in order to maintain Fit City designation. Does your city measure and report changes in physical activity awareness and activity, such as conducting a survey of residents', employees' and/or visitors' physical activity awareness and physical activity levels and publishing results in city annual report, on city Web site, and/or to local media? Criteria S. City maintains present and develops walkability capacity and locations that are easily accessed by residents, workers and visitors. Does your city maintain an infrastructure of safe and accessible sidewalks and trails that allow residents, employees, and visitors the option of walking to and from residential areas, workplaces, and retail/business districts, and open space/green space or recreation areas? Criteria 6. City commits to maintain and develop recreation areas, parks, playgrounds, and playfields. http://www.health.state.mn.us/fiteity/index.cf n?fuseaction=CriteriaView 12/1/2005 Governor's Fit City Program Page 2 of 2 Does your city maintain an infrastructure of safe and accessible recreation areas, parks, playgrounds and playfields that allow residents, employees, and visitors options for recreation and sports? Criteria 7. City commits to maintain or develop at least one indoor facility—public or private—available for cold season activity, that is open and accessible to all ages. Is at least one indoor facility available in your city that is open to residents, employees, and visitors of all ages for cold season physical activity, such as a shopping mall, school, recreation center, roller skating rink, swimming pool, etc.? Criteria S. City partners with community -wide organization dedicated to specific or general activities that support physical activity. Does your city partner with community organizations dedicated to specific or general activities which support physical activity, such as local public health agency, local businesses, voluntary organizations, bicycle clubs, etc.? Criteria 9. City promotes or sponsors at least one event or activity as part of the city's annual commitment to fitness. Does your city promote or sponsor at least one event or activity as part of the city's annual commitment to fitness, such as a community walk, biking events, business/corporate fitness challenges, etc.? Criteria 10. City commits to building community awareness about available locations, services, and organizations dedicated to fitness/ physical activity. Does your city publish or promote an inventory of physical activity opportunities and/or facilities such as a city directory or city map featuring the opportunities and/or facilities? For more information, please send questions via e-mail to activeliving health.state.mn.us and put "Fit City" in the subject line, or call 651-281-9830. MDH HOME I ABOUT US I LIBRARY I NORTH STAR MAIN CATEGORIES: Health Data & Statistics I Diseases & Conditions I Terrorism & Natural Disasters I Facilities & Professions I Health Care & Coverage I Minnesota's Public Health System I People & Environment I Policy, Economics & Legislation Comments and Questions I Phone Number. Address and Directions I Privacy Statement and Disclaimer http://www.health.state.mn.us/fitcity/index.cfin?fuseaction=CriteriaView 12/1/2005 (excerpt from minutes...) SIDEWALK COMMITTEE Meeting Minutes November 30, 2005 at 5:00 pm Present: Roger McConico, Jim Vaughan, J.P. Pawluk, Les Eck, Don Keysser City Staff: Jeannine Clancy, Director of Public Works; Jeff Oliver PE City Engineer; Eric Eckman, Engineering Technician Guests: Nancy Meyer (resident) 1545 Toledo Avenue North II. On -Street Bike Route System: Oliver and Eckman presented the history and current status of the on -street bike route system, including the trails shown on the map, and the signs remaining in the field. Oliver, Eckman and Clancy gave examples highlighting the confusion caused by the map and the current system. Recommendation: The Sidewalk Committee recommends the removal of the on -street bike routes from the Sidewalk and Trail System map, and recommends removal of the 8 remaining trail signs from the boulevards, pending review by the Park and Open Space Commission. Staff will take the Sidewalk Committee's recommendation to the Parks and Open Space Commission for its consideration. CADocuments and Settings\eeckman.000\Desktop\excerpt minutes_113005.doc 1 'Golden VallPIT ey Date: November 22, 2005 To: Sidewalk Committee Public Works 763.593.8030 / 763.593.3988 (fax) Through: Jeannine Clancy, Director of Public Works From: Jeff Oliver PE, City Engineer Eric Eckman, Engineering Technician Subject: On -Street Bike Route System The on -street bike route system is shown on the City's Existing and Proposed Trail System Map provided at the November 1, 2005 Sidewalk Committee meeting. Please refer to this map for reference. The on -street bike route system was developed and implemented in the 1970's when the City's sidewalk and trail system was undeveloped. The purpose of the on -street system was to provide bicyclists with a signed route for traveling between city parks. The on -street "trail" signs that were installed at system implementation have disappeared over time, with a minimal number.of signs currently existing. Mapping the on -street trail system that is not clearly discernible in the field has caused some confusion by the public. This confusion has resulted in the Sidewalk Committee's discussion of the on -street system at the last two committee meetings. Based upon these discussions, staff inventoried the system signing. Photographs of the remaining signs are attached to this memo for reference. Some of the original bike routes have been replaced by paved sidewalks and trails over the years. Only six of the remaining 23 route segments have signs marking the "trail", and just eight of the original signs remain. It is unknown how many signs were originally installed. Although costs, were not studied, it is expected that the. City would incur costs in replacing and updating the system signing to clearly delineate the on -street trail system. If there. is interest in reestablishment of the system, staff recommends that a study of the routes be- performed. This study should look at the appropriateness of routes, pavement markings, and safety, including potential parking restrictions of the entire system. GASidewalk CommitteeWemos\Memo113005onstreet-bike.doc Based on the successful growth of the current sidewalk and trail system, the potential costs to study the system and replace and update the signs, and staff's perception of a seemingly low benefit to the public, staff recommends removing the on -street bike route system from the map and removing the remaining "trail" signs from the boulevards. Staff's recommendation is pending review and recommendation by the Sidewalk Committee and the Parks and Open Space Commission. mga�- 40 Survey for Youth Athletic Associations: 1. Over the last 5 years, has your program had an increase, decrease or plateau in number of participants? 2. Do you have adequate facilities to serve the number of participants in your program? 3. Do you use facilities that need modification or upgrading to serve your program better? 4. Do you have facilities assigned to your program that you do not use? 5. Are there other facilities in the city that might serve your program better? 6. Are there facilities that you would like to trade with another association? 7. Is parking an issue at any of the facilities your program uses? 8. Are there adequate restroom facilities available? 9. Are the facilities maintained adequately for your use? 10. Is the city staff responsive if issues develop? 11. If you could project out over the next 5 years, do you see a need for more or different facilities? 12. If there were no restrictions, what facilities would you like to have for your program? 13. Is access to the facilities adequate? Handicap accessible? 14. Do you have facilities assigned to your program that you do not use all of the scheduled time and might be able to share with another program?