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4-3-06�ald�n galley OPEN SPACE & RECREATION COMMISSION Meeting Agenda Brookview Community Center Monday, April 3, 2006 7:00 p.m. I. Call to Order I. Roll Call Chuck Cahill Jim Johnson Bob Mattison Roger McConico Jim Vaughan, Vice Chair Tom Zins III. Agenda Changes or Additions IV. Approval of Minutes — February 27, 2006 V. Brookview Performance Area VI. Park Master Plan Process VII. Old Business a) Deer Task Force Update b) Regional Trail Update VIII. Adjournment Kelly Kuebelbeck Jerry Sandler, Chair MN4^11ey OPEN SPACE & RECREATION COMMISSION Meeting Minutes Brookview Community Center Monday, February 27, 2006 7:00 PM 1. CALL TO ORDER Sandler called the meeting to order at 7:00 p.m. II. ROLL CALL Present: Chuck Cahill, Kelly Kuebelbeck, Bob Mattison, Roger McConico, Jerry Sandler, Jim Vaughan, Tom Zins, Rick Jacobson, Director of Parks and Recreation; Jeanne Fackler, Senior Coordinator; Sheila Van Sloun, Administrative Secretary; Don Anderson, Golden Valley Rotary; Paul Snyder, Golden Valley Rotary; Jackie Wells, Harriet Betzold, Joann Burkholder, Sharon Jansen, Golden Valley Women's Club. Absent: Jim Johnson III. AGENDA CHANGES OR ADDITIONS Jacobson added Honeywell Little League area accessible parking. IV. APPROVAL OF MINUTES — January 23, 2006 MOTION: Moved by Cahill and seconded by McConico to approve the minutes of the January 23`d meeting. Motion carried unanimously. V. BROOKVIEW PERFORMANCE AREA Snyder explained that the small shelter area at Brookview is being considered for the performance area sight. He presented three different structures, all of which incorporated a new shelter into the performance area structure and would be approximately three times the size of the current small shelter building. Due to size of the proposed structure, it was suggested building a performance area where the small shelter currently exists and moving or building a separate small shelter in another are of the park. Discussion then focused on different options and structure specifics. Anderson said that the drawings and ideas generated by the Commission would be brought to the Performance Area Committee for discussion, then come back to the Commission. V1. RECREATION REPORT — Jeanne Fackler, Senior Coordinator Fackler introduced herself and shared her professional background. She discussed her senior programs and mentioned changes she has made. Fackler also discussed upcoming programs, trips and classes that will be offered. VII. COUNCIL GOALS Jacobson reviewed the Council's goals as they pertain to Parks and Recreation. One of the goals is to develop a Park Master Plan. Jacobson explained that funding for the Park Master Plan had been reduced to $25K in the C.I.P. which now will be the funding source for a professional city wide survey which will include several questions on park facilities, as well as all other city services. He said the Council is planning on the Commission being involved with the Park Master Planning process as discussed at the joint Council/Open Space and Recreation Commission meeting in November. Sandler mentioned he started a list of survey questions that can be discussed at the next meeting. Vill. OLD BUSINESS a) Deer Task Force Update Jacobson said the Council appointed an AD HOC Deer Task Force. McConico, Vaughan and Sandler along with four members from the Environmental Commission and three Golden Valley residents have been chosen to participate on the task force. Jacobson explained the mission and responsibilities of the task force. He said the first meeting is scheduled for March 13d. b) Regional Trail Update Jacobson reported that the Three Rivers Board of Commissioners and the Golden Valley City Council have passed resolutions dealing with the building of the Luce Line Trail through Golden Valley. Three Rivers Park District will be hiring a consultant to finish the design. c) Little League Honeywell Park Accessibility Jacobson explained the City and Honeywell could not reach an agreement on the handicap accessible parking lot. He discussed ADA regulations and said the plan is being drawn up and will be rebid. IX. ADJOURNMENT MOTION: Moved by Cahill and seconded by Kuebelbeck to adjourn at 8:55 p.m. Motion carried unanimously. 4 K - Date: March 30, 2006 Memorandum Parks and Recreation 763-512-2342 To: Open Space and Recreation Commission From: Rick Jacobson, Director of Parks and Recreation Subject: Inventory of Recreational Programs and Facilities The attached plan outlines a proposed program developed by staff after a series of five or six meetings. The staff efforts were to identify the audience for our proposed inventory and ways to interact with those stakeholders to get their thoughts on our programs and facilities (see also attached list of stakeholders identified by staff). This is a draft. The Commission is requested to review the draft and give its reactions. As staff developed the plan outline the following questions were generated for the Commission discussion: 1. Are the Commissioners willing to serve on and recruit others to serve as the Inventory Team? Can the team be identified by May? 2. Are the three major activities for the team reasonable? Should they be tweaked? 3. Can the Commission reasonably oversee the activities of the subcommittees? 4. Are members available for a June 5 Team Kick-off? 5. Is the proposed schedule reasonable? Please review the materials and be ready to discuss the draft plan and develop a final plan to share with the City Council. Small Group Meeting - Brainstorm March 15, 2006 Stakeholders Envision Committee Business Community Senior Adults Athletic Associations City Council OSRC Program Participants Adopt -A -Park Participants Neighborhood Watch/Block Clubs Volunteer Coaches City Employees (i.e. Park Maintenance personnel) Part-Time/seasonal staff — especially playground leaders Playground Participants Golfers Walkers/trail users Shelter Renters/Users Special Event Participants Concert in the Park Penny Carnival School District Administrators Parents Civic Organizations Garden Club Rotary VFW Federated Women's Club Other organizations? Non-users Action Plan — collect information OSRC — each member invite one person to expand committee Park Inventory Group Survey Group Open House Group Potential activities Tasks Open Houses to brainstorm and educate null -alternative Brookview Scheid Hampshire Wesley Survey to associations Mail Phone In person General survey to residents Listening Log of phone calls/comments Sheila will be main contact for log but all employees will contribute 2006 Citizen Participation Plan Inventory of Recreational Facilities Each plan element highlighted with a bullet A broad citizen -led initiative will be spearheaded by a team led by the Open Space and Recreation Commission. The following elements are proposed. • Develop an Inventory Team Open Space and Recreation Commissioners will recruit additional citizens to work on an Inventory Team. This team would work with the Golden Valley Recreation Department Staff to carry out the selected activities as outlined below. Each member would serve on one of the three subcommittees that will carry out the activities and report to the Open Space and Recreation Commission, which will oversee the project. Commissioners will seek to include classes of citizens not currently represented on the Commission when invitations are extended to join the team. The three team activities are: Make Presentations in the Parks Present information and facilitate a group process to collect citizen ideas on recreational facilities. Schedule four events at park facilities in different quadrants of the City, over a two -to -four week span. Also be available to make similar presentation to clubs, churches or schools on a request basis. • Survey Sports Associations Develop a questionnaire to survey associations that work in cooperation with the City to provide sports activities in Golden Valley on identified needs and wants for their programs. Develop a summary of the findings. Survey Citizens Develop a survey to gather information from individual citizens that are not able to participate in the group presentations to collect citizen ideas on recreational facilities. Make this survey available for individuals to complete on paper or online. Summarize the findings. Team Members would also be asked to participate in contributing to a Comments Log kept during the information gathering stage of the project. • Keep a Parks and Recreation Programs Comments Log Ask Team Members and staff to report all informal comments they hear about parks and recreational programs to a central comments log. Following the information gathering stage, City staff would develop questions related to recreation programs and facilities for inclusion in the City-wide telephone survey. The Commission would be asked to review and comment on the proposed questions. • Survey Citizens Again (City -Wide Telephone Survey) City staff will identify trends and options for future recreational facilities and programs from the above activities. Questions in the city-wide telephone survey will be designed to gather broader community response to the identified trends and options from a statistically valid sample of Golden Valley residents. Proposed Schedule April Recruit Inventory Team April 24 Team Kick-off June — December Keep Parks & Recreational Facilities/Programs Comments Log June — July Develop survey forms Prepare presentation and group process September Survey Associations Training for presentation September — October Presentations available to clubs, etc. Citizen Surveys available September Presentations in the Park November City-wide telephone survey Approved by the Open Space and Recreation Commission April 3, 2006 ;I jit x. �I 1► �1 � Il .a. �, AIL Am 9� R �wtt! 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