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05-07-2012 Tri-City Council MinutesTri -City Council Meeting Minutes CALL TO ORDER Monday, May 7, 2012 Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, The Tri -City Council Meeting was held at 6:36 p.m. on Monday, May 7, 2012 in the Crystal A -B Room at the Crystal Community Center located at 4800 Douglas Drive in Crystal, Minnesota. After introductions, Golden Valley City Manager, Tom Burt summarized the agenda and turned the meeting over to Bonnie Morey, meeting facilitator. ATTENDANCE Golden Valley Recording Secretary Pat Schutrop recorded the attendance as follows: CRYSTAL COUNCIL CRYSTAL STAFF: NEW HOPE COUNCIL: NEW HOPE STAFF ReNae Bowman, Mayor Dave Anderson, Council Member Julie Deshler, Council Member Joe Selton, Council Member Mark Hoffmann, Council Member John Budziszewski, Council Member Janet Moore, Council Member Tom Mathisen, Director of Public Works Randy Kloepper, Water Superintendent Kathi Hemken, Mayor John Elder, Council Member Dan Stauner, Council Member Andy Hoffe, Council Member Kirk McDonald, City Manager Guy Johnson, Director of Public Works GOLDEN VALLEY COUNCIL: Shep Harris, Mayor DeDe Scanlon, Council Member Paula Pentel, Council Member Mike Freiberg, Council Member Joanie Clausen, Council Member GOLDEN VALLEY STAFF: Tom Burt, City Manager Jeannine Clancy, Director of Public Works Sue Virnig, Finance Director Jeff Oliver, City Engineer Bert Tracy, Public Works Maintenance Manager Dave Lemke, Utilities Supervisor Pat Schutrop, Recording Secretary OTHERS: Bernie Bullert, Minneapolis Director, Water Treatment and Distribution Services Bonnie Morey, SEH, Inc., Facilitator Brian LeMon, Barr Engineering Company Karen Chandler, Barr Engineering Company Todd DeJournett, Barr Engineering Company Jennifer Koehler, Barr Engineering Company Sue Webber, Sun Newspapers Steve Nelson, Bolton & Menk lAJoint Water Commission\JWC Minutes\2012 JWC Minutes\05-07-2012 Tri -City Council Minutes.docx AGENDA The City Councils and staff of Crystal, Golden Valley, and New Hope received two presentations and discussed the following: 1. Update on the Feasibility of Backup Water Supply 2. Update on Surface Water issues in the Vicinity of Winnetka Avenue and Medicine Lake Road, Terra Linda Drive, and DeCola Ponds Neighborhood Bonnie Morey recapped the direction given by the City Councils at the May 11, 2011 Tri - City Council meeting and facilitated the discussion. 1. Update on the Feasibility of Backup Water Supply A backup water supply is required as part of the Joint Water Commission's (JWC) comprehensive plan. Staff from Barr Engineering Co. presented their findings on potential risks that could affect delivery of water from Minneapolis, update on the emergency supply work since the May 11, 2011 meeting, and requested future direction. Minneapolis depends on the Mississippi River for its supply and is currently working on an emergency backup water supply plan. Bernie Bullert reported that a cost analysis has not been developed yet, but would likely be ready for the Water Advisory Board to consider at its meeting on August 23, 2012. The New Hope well is the only backup supply source for the JWC at this time. However, the water from this well would not produce enough water to meet the needs of all three cities. The proposal is to activate the New Hope well and drill three additional wells. In total, the wells would produce about 5.5 to 6.8 MGD which is the average daily use now received from Minneapolis. The well water would be unsoftened, be of a constant temperature, and have a slightly lower pH. Mitigation measures will be proposed to treat the iron taste in the well supply. If the JWC decides to drill the wells and activate the New Hope well, Barr estimates it could be operational within one year. However, the JWC may decide to phase the project out over any number of years, up to and including 10 years. The approximate cost to construct and make operational all four wells would be about $4.2 million. Cost sharing options have not been discussed with Minneapolis. The three cities took a short caucus to decide if adopting a resolution to develop a feasibility study is practical by June 1 or wait for Minneapolis to provide its backup water supply plan. According to Barr, the estimated cost for the feasibility study would be about $20,000 to $25,000 and would take about two months to prepare. The study could include ongoing costs of the wells. The current JWC capital improvement program has the funding for the study. All three cities will consider a resolution by June 1, 2012 giving direction to the JWC to prepare the feasibility study for an emergency backup water supply plan. 2. Update on Surface Water Issues in the Vicinity of Winnetka Avenue and Medicine Lake Road, Terra Linda Drive, and DeCola Ponds Neighborhood Barr presented an update to the Phase I study that included a history of the area, a flood mitigation analysis, summary of what has been done, and recommended alternatives and costs. All three cities contribute runoff to the flooding problem (50% in Golden Valley, and (:\Joint Water Commission\JWC Minutes\2012 JWC Minutes\05-07-2012 Tri -City Council Minutes.docx 2 25% in Crystal and New Hope, respectively). Hennepin County's portion contributes about 1 % of the drainage area. Golden Valley staff is proposing a Phase I I study that would investigate solutions and costs more in-depth. The estimated cost is $116,000 ($93,000 for the study and $23,000 for contingencies). The cost breakdown would be as follows: Golden Valley $58,000 Crystal $29,000 New Hope $29,000 In the past, the Bassett Creek Watershed Management Commission (BCWMC) looked at the drainage problem, but determined it was the local cities' responsibility. The current BCWMC capital improvement program includes the re -sizing of the Honeywell Pond which would give some cost savings and the Phase II study would take that into account. Council members asked that information regarding grants and future funding options be included in the Phase II study. Golden Valley staff will prepare cooperative agreements for the three cities to consider. OTHER BUSINESS No other business items were discussed. ADJOURNMENT MOVED by Golden Valley Council Member DeDe Scanlon, seconded by Golden Valley Council Member Mike Freiberg, and carried unanimously to adjourn the meeting. The meeting adjourned at 8:36 p.m. Respectfully submitted: Pat Schutrop, Recording Secretary (:\Joint Water Commission\JWC Minutes\2012 JWC Minutes\05-07-2012 Tri -City Council Minutes.docx 3