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1-25-05 (Joint Meeting)AGENDA Joint Meeting of the City Council with its Boards and Commissions Willow Room, Brookview Community Center 200 Brookview Parkway January 25, 2005 — 7 pm 1. Welcome and Introductions 2. Overview of Envision Process and Vision. Guide 3. Council challenge to City Boards and Commissions: Relate your mission to Envision aspirations 4. City Council Goal -Setting, ■ Process. ■ Sharing top three goals 5. Invitation to Boards and Commissions to adopt goals 6. Feedback from Board and Commissions on communications with the -City Council 7. Adjournment Charge to Golden Valley Boards and Commissions Each year we City Council members face the challenge of prioritizing our own expansive aspirations for the community, and the last few years we have identified three top goals to focus on. As citizen advisors to the Council, the Boards and Commissions have an important role in that process. At the January 25 joint meeting, the City Council addressed a number of issues with the Boards and Commissions related to Envision and our long-term planning for the future of the City. I would like to clarify the charge and address issues raised at the meeting. Relate the Mission of the Boards and Commissions to Envision We recommend Boards and Commissions use the following process to identify issues and prepare recommendations for the City Council. • Start by reviewing the Vision Guide. The "How To Use This Guide" section on page 3 explains how the Guide is put together and how to best use it. • Select the Envision categories that seem relevant to your work and study the Category Summary and Supporting Themes for each. • Inventory all of your current activities that meet the aspirations expressed in the Category Summary and Supporting Themes. Then brainstorm if there are additional issues not currently being addressed and should be. Keep in mind that the Sample Ideas are just that; they are not what you are to focus on. • Present all of this information to the City Council by September 23. The Council will use your input in its long-term planning, including its goals for 2006 and the 2007 City budget. Your input may make our job even more difficult, with more issues to consider, but it will benefit the long-term planning for the community. Improve Communication Between the City Council and Its Boards and Commissions In response to the request for more dialogue between the City Council and the Boards and Commissions, the Council suggests the following: Review the agendas and minutes for all Boards and Commissions, which are available on the City Web site. • We will take some time at the annual Boards and Commission dinner to update everyone on the current activities of each Board and Commission. We will hold an annual joint meeting will all of the Boards and Commissions to present our goals and get feedback on the state of the city and your work. The Council may hold a joint meeting with an individual Board or Commission regarding a specific issue as needed. You may wish to initiate such a meeting to consider the city approach and policies related to a specific Envision aspiration and how the current City ordinances enhance or restrict it. The Envision Connection Project At the joint meeting, the Council distributed a list of goal/project activities that Council believes would enhance the community in ways consistent with Envision. None of these activities made it to the final list of Council goals, but the Council hoped one of them might appeal to a group of concerned Golden Valley residents. We are inviting the Boards and Commissions to anoint themselves as such a group and spearhead an effort on an activity related to your mission. The Envision Connection Project exists not to carry out such activities, but to support those who wish to do so. This could be by recruiting more volunteers, publicizing events, and providing other tactical support. If one of these ideas appeals to you as an individual, or to the whole membership of your Board or Commission, we invite you to look into exploring next steps with the Connection Project Executive Board. If you want to consider these ideas further, someone from the Connection Project can attend your meeting to discuss how to proceed. The Connection Project is still feeling its way. Your work could provide a prototype for how the Connection Project can work.