07-09-12GOLDEN VALLEY HUMAN SERVICES FUND
July 9, 2012
6:45 pm
Brookview Community Center Conference Room
1. Call to Order
2. Agenda Changes or Additions
3. Approval of the June 11, 2012 minutes
4. By-law review
5. Upcoming Events
a. Golf Classic —July 13
i. Registration/Check-in
ii. Food
iii. Prizes
iv. Volunteers
v. Other
b. New Event ??
6. 2013 Application Packet
7. Other Business
a. Farmer's Market
i. Dates
ii. Times
b. Community Foundation
Please call Jeanne if unable to attend 763-512-2340 or e-mail
ifackler@goldenvalleymn.gov by July 91h, 3 PM
Golden Valley Human Services Fund (GVHSF) Meeting
Minutes
June 11, 2012
Present: Hilmer Erickson, Katie Hart, Elissa Heilicher, Diane Nimmer, and Connie Sandler. Also
present: Joanie Clausen, Council Liaison and Jeanne Fackler, Staff Liaison.
Not Attending: Brenda Hayle, Toots Vodovoz
Call to Order: Sandler called the meeting to order at 6:52 p.m.
No addition or changes to the agenda.
May 14 minutes: Erickson moved and Hart seconded the motiunn p approve the minutes from
May 14. The motion passed unanimously.
Upcoming Events: Golf Classic will be held on Friday, Ju 4 poinsor letters have been sent.
The brochures are being distributed. Corporate sponsors a`re: A�brmous, Central Bank,
Preferred One. Hole Sponsors are: SEH, WSB. Hol irrne sponsor- 0,rrie's. Door Prizes will be
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donated by Allianz, Brookview Golf Course, Cerin(`' ank, Pat Ryan Golf_ Members will be
contacting area businesses for prizes. Heilicher Will contact Crossroads Del.i�nd Einstein Bagels
for the continental breakfast items and AI's Coffee for bevera&es. Fackler wgtWork with
Davanni's for lunch.
Taste of Golden Valley date has be"6� p ton hold. DiscUssibih on another event was held.
Heilicher will contact the Twin City Min`s` Gay chorus for a pt, Bible fundraising concert.
Other Business:
Farmer's Market: Nirnmer'stated the dat hat the GAF is commit -ted to being at the Market:
July 15, August 19 and Septernibec 16 from qM-1Pi�: Tents dhd.tabfes will be provided at no
cost. Fackler passed;¢�at the Health;Departmetitifcensing infoirtnation. Because of the
regulations, the membors felt thej ,may be a beer option. Sandler will contact a Kettle Corn
vendor to see if he is mte ted rn'c4mi,n and sh jpg the profit with the GVHSF. Fackler will
contact tfiryF1?i#, Repartrrer►pt thetions fgr,,a food vendor after hearing from Sandler.
Furtditt"Applicationtle application as follows:
-Fundig,ais not intended tt,e used salaries or general operating expenses.
-Briefly tjribe how the CrY/IF funds vil be used by your organization, i.e. program or service
-If you recei funds from tYte .GVHSF in�fi12, how were the funds used by your organization?
-If you do notr�ive funds frprxa,the GVHSF in 2013, how would this affect your program?
Fackler will meetvi►ith the Cor �nications Department to have the changes made to the
application. Application will be.fiosted to the website late July for acceptance until August 24,
4:00 PM.
Community Foundation: Sandler reported the CF board is working on a formal application
process for fund distribution and for membership to the Board.
Adjournment: Sandler announced the next meeting is July 9 at 6:45 p.m.
Erickson moved to adjourn the meeting, Hart seconded the motion. The meeting was adjourned
at 8:30 p.m.
Respectfully submitted,
Jeanne Fackler
GVHSF Staff Liaison
BY-LAWS OF THE HUMAN SERVICES FUND
CITY OF GOLDEN VALLEY
ADOPTED BY THE CITY COUNCIL —September 2011
Article I: Mission Statement
The Human Services Fund exists to study human service needs in the
community and recommend action to the City Council regarding funding those
needs. With these goals in mind, the Fund Board will:
1. Identify the community's needs for human services.
2. Develop guidelines to evaluate funding requests and allocate funds to
human service organizations that meet the identified needs of the
community.
3. Determine funds needed and strategies to provide funding through
charitable gambling proceeds, fundraisers, or community events.
4. Encourage and enlist participation from the greater Golden Valley
community.
Article II: Membership, Meetings and Attendance
1. Membership
A. The Human Services Fund membership shall consist of the following:
1. Seven citizens -at -large
2. Five business or community organization members
Emphasis in appointments will be based on knowledge of human service
needs in the community through participation in community organizations,
experience and knowledge of fundraising, and evidence of personal
commitment to the delivery of human service needs.
B. Persons involved with agencies or groups that anticipate soliciting funds
from the GVHSF should not seek appointment.
2. Meetings
1. The GVHSF will hold monthly meetings on the second Monday of the
month or as needed.
2. A quorum consists of a majority of the current membership and is
necessary to transact the business of the GVHSF.
3. The GVHSF may hold special meetings to complete or initiate business at
the call of the chairperson or at the request of three members.
4. Each member shall be notified at least 48 hours in advance of a special
meeting regarding the time, place, and purpose of the meeting.
5. All meetings will be open to the public.
3. Attendance
Attendance is required at all meetings. Absence from three meetings per
calendar year may result in removal from the GVHSF. Members are
responsible for notifying the staff liaison or chair if they cannot attend a
meeting.
Article III: Appointment, Terms and Vacancies
1. Appointments
Appointments shall be for terms extending through May 1 and the Council will
appoint the appropriate members.
2. Terms
Members will serve three year staggered terms, except for the Council
Member who will be appointed annually. Terms extend until May 1 or when a
successor is appointed and confirmed.
3. Vacancies
If a vacancy occurs before the end of the term, interim appointments will be
made by the Council.
Article IV: Officers, Elections, and Duties
1. Officers
The Human Services Fund will have two officers: a chairperson and vice
chairperson. City staff shall serve as secretary.
2. Election of Officers
The GVHSF will elect officers at the May meeting each year. Officers will
serve until the next election.
3. Duties of Officers
The GVHSF chairperson will:
• develop meeting agendas and give final agenda to staff liaison member ten
business days before each meeting
• conduct and preside over monthly meetings in a productive, timely manner
• monitor and ensure the progress of the GVHSF
report to the City Council
assure that the GVHSF conducts its activities within its mission and by-laws.
The GVHSF Vice Chairperson will:
preside over any meeting in the Chairperson's absence
Article V: Reporting
1. Annual Allocation Report
The GVHSF shall recommend allocations for the upcoming year to the City
Council for approval by November.
2. Fundraising Report
The GVHSF shall recommend all fundraising events for approval by the City
Council.
3. By -Laws
Any changes to the GVHSF's by-laws will be approved by the City Council.
4. Special Reports
The GVHSF can make special reports to the Council to consider emergency
requests or adjustments because of revenue shortfalls, but it must justify the
need outside the parameters of the annual allocation report.
Article VII: Amendments and Revisions
The GVHSF will review these by-laws annually at the June meeting with a
majority of members present, and members will present recommendations for
changes and amendments. These by-laws can be altered or amended at any
regular quarterly GVHSF meeting, provided that notice of the proposed changes
and amendments is mailed to each member at least ten business days before
the meeting.
GVHSF Fundraising
The Golden Valley Human Services Fund (GVHSF) raises funds by hosting two annual
events—Run the Valley in April and the Golden Valley Golf Classic in July—and soliciting support
from the community through the Golden Valley Community Foundation. The GVHSF also
receives 10% of the pull tab monies collected in the city.
Run The Valley
Run the Valley, the GVHSF's annual 5K/1 OK race and 5K walk, has become a successful
spring fundraiser and a popular community activity. Starting at Brookview Community
Center, the race/walk winds through residential Golden Valley. The 2012 event drew
642 runners and walkers and raised approximately $21,900.
Corporate sponsors for 2012 were Liberty Carton Company, Lupient Enterprises, and
Solbrekk Business Technology Solutions. Other sponsors included AI's Coffee, Channel
12/NWCT, Chiquita Banana, City of Golden Valley, Einstein Bros Bagels, Finken Great
Glacier Water, Fisher Family Foundation Fund, Flash! digital portraits, Go Health
Chiropractic, Old Fashioned Donut Shoppe, Perkins Family Restaurants, Road ID,
Valley Pastries, and Yoplait USA.
Participants receive Run The ValleyT-shirts, and commemorative medallions are
awarded to the top male and female runners in each age group for both the SK and
10K Runs.
Golden Valley Golf Classic
The Golden Valley Golf Classic, held each year at Golden Valley's Brookview Golf Course,
raises thousands of dollars each year for the GVHSF. Participants enjoy a day of fun and
prizes, including continental breakfast and lunch. The 2011 event drew 100 golfers and
raised around $7,000. The 2012 event is scheduled for Friday, July 13.
Corporate sponsors for 2012 include Allianz Life Insurance Company of North America,
Best & Flanagan LLP, Central Bank, Preferred One, SEH (Short, Elliott, Hendrickson, Inc),
and WSB and Associates. Other sponsors include AI's Coffee, Brookview Golf Course,
Channel 12/NWCT, City Looks Salon, Crossroads Delicatessen, Davanni's, Einstein Bros
Bagels, GVHSF, Golden Valley McDonald's, Liberty Diversified Industries, Morrie's Cadillac
Saab, and Pat Ryan Golf.
For more information about the GVHSF and its fundraising activities, go to
www.goldenvalleymn.gov/boards/gvhsf/ or contact staff liaison Jeanne Fackler
at 763-512-2340 orjfackler@goldenvalleymn.gov.
2013
cc
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Allocation Parket
due August 24, 2012 at 4:30 pm
GVHSF Providing A Hand Up
The Golden Valley Human Services Fund (GVHSF), appointed by the City Council, is
a volunteer board comprised of citizens -at -large, community and business members,
0000/ and one City Council member. Each year, this board of citizen volunteers reviews funding
requests and allocates 100% of the funding raised by the GVHSF through various annual
fundraisers, such as Run the Valley in April and the Golden Valley Golf Classic in July. The GVHSF
also receives 10% of the pull tab monies collected in the city.
Mission
Identify the community's needs for human services.
Develop guidelines to evaluate funding requests, and allocate funds to human service organiza-
tions that meet the identified needs of the community.
Determine funds needed and strategies to provide funding through charitable gambling proceeds,
fundraisers, or community events.
Encourage and enlist participation from the greater Golden Valley community.
Guidelines For Funding
• The service provided is for Golden Valley residents at a time of crisis or need.
• The services must not be duplicated by a level of government.
• The service must include cooperation or collaboration between organizations.
• The organization should use the funds granted by the GVHSF to serve Golden Valley citizens.
• Funding shall be granted to human service organizations and not to an individual or individuals.
• Funding will not be granted to any organization licensed in the City for lawful gambling
operations.
• Funding is not intended to be used for salaries or general operating expenses.
Each organization that requests money must fill out an application, send in the required
documents asked for by the GVHSF, and be available to present the application information to
GVHSF members at the September meeting. In 2012, the meeting date is September 10.
The GVHSF is happy to be able to help your organization financially and would appreciate your
help in volunteering your time at any of our fundraisers.
GVHSF Funding Standards
To receive funding from the GVHSF, applicants must:
• provide a program, project, or service that contributes to the City of Golden Valley
and serves clients located in the City of Golden Valley
• be incorporated as a non-profit organization
• have operated and delivered services consistently for a minimum of one year, evidenced
by an established record of meaningful service utilization levels and adequate support
through financial and/or volunteer contributions
• operate on a non-discriminatory basis, according to federal, state, or Golden Valley ordinances,
as appropriate according to the jurisdiction consistent with the applicant's service area
• demonstrate that administrative management, general, and fundraising costs do not exceed
1S% of revenue in any year for which the applicant has received funding from GVHSF without
special GVHSF review and concurrence in the appropriateness of the particular unique circum-
stances which resulted in these costs exceeding 15%; and GVHSF together with the applicant
agree upon a strategy for reducing these costs within the following fiscal year. Whenever appli-
cant management, general, and fundraising costs exceed 15%, applicant representatives must
justify to GVHSF.
Required Documents
All applicants must submit 10 copies each of the:
• GVHSF Application for Funding
• Minnesota Common Grant Application Form (download atwww.mcf.org/mcf/grant/applicat.
htm#Form)
In addition, all applicants must submit one copy of the following organizational documents:
• letter of determination of tax exempt status under Section 501 (c) (3) of the Internal Revenue
Code filed by the applicant
• articles of incorporation
• constitution and bylaws
• approved operating budget (including revenue and expenses)
• Affirmative Action policy
• most recent annual IRS Report #990 on Report of Organization Exempt From Income Tax
• most recent annual Charitable Organization Finance Statements filed with the appropriate
State of Minnesota Agency or Office of Attorney General
• most recent annual certified total audit (organizations that are not required to submit an au-
dited financial statement to the State of Minnesota may submit an audited balance sheet)
I fall documents and copies are not included, submission may be withheld.
Please direct all information or questions to:
Jeanne Fackler, GVHSF Staff Liaison
City of Golden Valley
200 Brookview Parkway
Golden Valley, MN 55426
763-512-2340
jfackler@goldenvalleymn.gov
Golden Valley Human Services Fund 111kS
Application for Funding 2013
Name of Agency/Organization
Address
City State ZIP
Phone Contact Person
Contact Person Title Contact Email
What other funding sources provided money to your agency/organization for the last three years?
Briefly describe how the GVHSF funds will be used by your organization (ie, program or service, etc).
Describe how Golden Valley residentsdirectly benefit from the project/services you provide.
Describe the scope of services to Golden Valley residents your organization provides in a year (eg, the number of
households served and the number of times on average a household receives help in a year).
If you received funds from the GVHSF in 2012, how were the funds used by your organization?
If you do not receive funds from the GVHSF in 2013, how would this affect your program?
Are you aware of any other agencies providing this project/services to Golden Valley residents?
❑ No ❑ Yes I Eyes, explain why they are not fulfilling the current needs:
Signature
Title
*Attach additional sheet ifneeded.
Date