06-06-2012 JWC MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of June 6, 2012
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:01 pm, in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Tom Mathisen, Director of Public Works/City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Guy Johnson, Director of Public Works, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Sue Virnig, Finance Director, Golden Valley
Jeff Oliver, PE, City Engineer, Golden Valley
Bert Tracy, Public Works Maintenance Manager, Golden Valley
Dave Lemke, Utilities Supervisor, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of April 30, 2012
MOVED by McDonald, seconded by Norris and motion carried unanimously to approve the minutes
of the April 30, 2012 meeting.
May 7, 2012 Tri -City Council Meeting Minutes
The Joint Water Commission received and filed the meeting minutes for the Tri -City Council
meeting held on May 7, 2012 at the Crystal Community Center.
Recap of May 7, 2012 Tri City Council Meeting and Status of JWC Wells Feasibility
Authorization Resolution and Next Steps
Golden Valley signed the resolution authorizing the Joint Water Commission to prepare a
Feasibility Study to site and drill wells, including coordination with the City of Minneapolis Public
Works Department, Water Works at its June 5, 2012 meeting. The TAC will meet with Barr
Engineering Co. and determine the scope of work. The TAC would like to have something for the
JWC to approve at its next meeting. Mathisen estimated the feasibility report could be completed
by the end of the summer.
New Hope Well and Health Department Approval
Mathisen will contact the Minnesota Department of Health for a progress report and update the
JWC at its next meeting.
Water Meter Improvements in Golden Valley
Stantec is working on the meter vault and waiting for the results of the soil borings. The project is
on schedule to go out for bid in July.
Leak Detection Contract
The contract was sent to Water Conservation Service, Inc. (WCS) for signature. The anticipated
project start-up is June 18. Mathisen added that leaks will most likely be found; however, the TAC
has not discussed how leakages will be addressed. Once all the leaks have been identified, the
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Joint Water Commission
June 6, 2012
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TAC will be able to do a cost estimate analysis. WCS will be surveying the entire system and the
cost will be per hydrant. Tracy will confirm that WSC will provide a hydrant overlay for the JWC
when the survey is completed.
Authorize Proposal for JWC Unbilled Water Repayment Analysis
MOVED by McDonald, seconded by Norris and motion carried unanimously to approve the letter
proposal from Environmental Services Group to assist in resolving an unbilled water repayment
matter involving the JWC and the City of Minneapolis in an amount not to exceed $15,400.
Minneapolis Cost of Service Study Update
Minneapolis is preparing an update for the JWC to review. Scott Harder will forward the information
to Burt when it is received.
Debriefing of DeCola Ponds Discussion
Jeff Oliver briefly updated the JWC regarding the DeCola Ponds study. The City of Golden Valley
received and filed the DeCola Ponds study at its June 5, 2012 meeting. The City of New Hope is in
agreement with looking at the feasibility and what should be done. The cost breakdown to prepare
a Phase II study is Crystal ($29,000), New Hope ($29,000), and Golden Valley ($58,000). Some
misunderstanding and education of what has already been done and why all three cities should
participate may be necessary for some City Council members. Oliver believes that determination of
future costs may be premature until the next steps are studied.
Other Business
1. Crystal Gate Valves Replacement Project Update. The larger 24 -inch valve is scheduled to
be replaced by June 18 and the two 16 -inch valves are scheduled for replacement
sometime after July 4.
2. Virnig requested the cities provide CIP budgets to her by June 30.
Next Meeting
The next scheduled meeting is Wednesday, July 11, at 2 pm.
Adiournment
Chair Burt adjourned the meeting at 1:22 pm.
lomas D. Burt, Ch
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Pa Schutrop, Recording Secretary
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