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7-26-12AGENDA Envision Connection Project Executive Board July 26, 2012 7:30 p.m. Brookview Community Center, Conference Room Board of Directors: Shep Harris, Chair, Blair Tremere, Vice Chair, Lynn Gitelis, Sharon Glover, Jim Heidelberg, Cindy Inselmann, Helene Johnson, Philip Lund, Dean Penk, Mike Schleif, Marshall Tanick, Staff Liaison: Sandy Werts. 1. Call to Order 2. Approval of Agenda 3. Approval of the Minutes of May 10, 2012 Approval of the Minutes of June 28, 2012 4. Old Business • Development of recommendation for City Council on Envision Board role and on 2012 program priorities (Request by City Council at April 10 meeting, minutes attached; review of Council Resolution No. 07-35; review 1-19-12 Mayor's suggestions) 5. Reports and Updates A. Ice Cream Social B. Envision Award Presentation C. Farmer's Market Booth — August 19, September16, October 9 D. 125th Anniversary Events E. Lilac Planting 6. Communications • The I -Neighbors Newsletter • Home Depot Foundation Community Impact Grants 7. Other Business 8. Future Meetings — August 16; September 20, October 18 9. Adjournment * If you have business to bring up — let us know at the time the agenda is approved, and it will be inserted at the appropriate place on the agenda. Minutes Envision Connection Project Executive Board June 28, 2012 7:30 p.m. Brookview Community Center, Conference Room Board of Directors: Blair Tremere, Vice Chair, Lynn Gitelis (by phone), Jim Heidelberg, Helene Johnson, Dean Penk, Marshall Tanick (8:20 pm). Directors Excused: Cindy Inselmann, Phillip Lund, Mike Schleif Directors Absent: Shep Harris, chair; Sharon Glover Staff Liaison: Sandy Werts. 1. Call to Order The meeting was called to order at 7:50 pate by -Vice chair, Blair'Trw ere. There were not enough members present for a quorum 2. Approval of Agenda The agenda was approved as 3. Approval of the Minutes of May Approval was tabled: bec40e there wh't a quorurrt. 4. Reports and A. ,opsors — Ato TMmere, Tanick will seek sponsors for $400 to $500 for Penh; that the �pdion could help. Werts said that the expenses in 2011 were k. Distribution Signs arI-,Promotion Materials —Werts passed out a list of sign .placement frd4m, evious ears. Board members selected locations to place signs. c. pvision BootK`:;the Boa rf said they would have a table and sell mugs and shirts fi=otitboth the 12'wAnniversary and the City. The table would have Envision and Bnog ,,Puilder 4"rierial. This would be a good place to recruit for Bridge Builders. Jennifhllath*g`'iaid she would try to find volunteers to help with the Ice Cream Social fro f�! \Ialtey Volunteer Day volunteers. d. Flash Photoaphy — Werts relayed the communication she received from Flash Photography. They would like to set up a booth to take photos of the patrons and give them copies for free. Werts said they should be asked to give sponsorship money to participate. The Committee said this was fine and she would contact them. e. Balloons — Tremere would like the balloons and helium tank at the event. f. Emcee — The mayor should be invited to be the emcee for the evening. g. Flyer distribution — Johnson will cover the Golden Valley Commons Area, Penk will distribute at Spring Gate. Someone is needed to distribute flyers at the Golden Valley Shopping Center. B. Envision Award Application — An application nominating the Golden Valley Garden Club was reviewed and recommended for approval. The Club would be recognized on behalf of all members. In the presentation, the president of the morning club and the chair of the evening club would receive the plaque on behalf of the club. The Board received and filed the report from the subcommittee that reviewed the application. Werts reviewed the procedures, and would see if the presentation could be made at the July 17 Council Meeting. C. Farmer's Market Booth — July 22, August 19, September 16, and October 9 — These are the dates that the Board requested to have a booth at the Market. People are needed to work the booth on July 22 and August 19 at this time. Penk is available for July 22. Johnson said that August 19 is the International Day a tie Market and that a number of the Board should be there. ` Penk suggested having a flyer noting Envision 'I' Activities including — Golden Valley Days, the Ice Cream Social, Time Capsule, 061fig Globe, Lilac Planting and Maintenance, ,"71Valley Volunteer Day and Hall of Fame inl1 Jvember. Peopie could be referred to the city website for more information. D. 125th Anniversary Events — No report E. Bridge Builder's June 23 Meetir a — According to POnkthe meeting was"H� htly attended. There was one new person ih4tteridance. The fn4etings were originally established to review opportunities to reach out.`a get people t& -partner with projects and to bring in additional people. There had be' pl6h tq hold a p'r� ratory meeting on how to conduct a meeting. Gitelis brougt;Up that tin ision needs a Gantt chartto measure its progress against its goals. This is:e°:Chart used,Fin project rrtotjement. Awe] rf 1-3 • Development -,,,,,,Recommendation foi` QJty. Council on Envision Board role and on 2012 program prioritiet Reques .y Cit Council at April 10 meeting,minutes attached; review of Council Resolutia ,:No. 07, i ,review 1-19-1 Mayor's suggestions) This voids tabled until the ext meeting. Tremere said that if people have thoughts on this topic theseuld send tin to Werts so she can include them in the list of ideas. 6. Commun • Announcement from'mCommunityMatters and Envision Minnesota — these were two e-mails sent to the board from Jeanne Andre. 7. Other Business -None 8. Future Meetings — July 19. Because of the Ice Cream Social on July 16 and the Farmer's Market on July 22, the board changed its July meeting to July 26 at 7:30 pm. The next meeting will be a work session on the resolution. 9. Adjournment The meeting adjourned at 9:06 pm Council/Manager Meeting Minutes April 10, 2012 — Page 2 referred to a PowerPoint presentation and explained the traffic study process, including: data collection, evaluation, education, enforcement and potential road modifications. After Council discussion, Clancy explained that after the Neighborhood Traffic Safety Committee has had a chance to review the data this item will be brought back to the Council for further discussion. Envision Connection Project Executive Board Tom Burt explained that the Envision Connection Project followed the completion of the citizen -driven Envision process. He stated that staff is requesting that the Council review the role and responsibility of the Board and give direction if the desire is to continue the Connection Project. The Council discussed how the Golden Valley Fund, the Golden Valley Foundation, the Envision Connection Project and Bridge Builders fit together and thanked the Board for all of their work. After discussion the Council Consensus was that it would be helpful to hear a presentation from the Connection Project Executive Board about what they've done and any proposed goals, needs or recommendations they have before the Council makes a decision whether to go forward. Use of City Resources for Community Events Tom Burt stated that as the City enters budget discussions for 2013 he is asking Council to review and prioritize the list of community events. He said he would like the Council to decide to what extent the City should be involved, what resources should be used, what fees should apply and what is the criteria to be identified as a City -sponsored event. The Council discussed the need to prioritize community events, the current fees charged for community events and if the City or the community should take more of a leadership role in community events. Burt noted that this item will continue as part of future budget discussions. Request Dispatch Services from Hennepin County Sheriffs Office Stacy Carlson noted that the City is in the second year of the dispatch contract with the City of Edina. She said she is looking for direction from the Council whether the City should continue its dispatch services with Edina or if staff should pursue receiving dispatch services, with a potential cost savings, through the County. The Council discussed the willingness and capacity of the County to potentially include Golden Valley in their dispatching, the potential cost savings, and the service the City would get from the County. After discussion the consensus was to move forward with the request for dispatch services from the County. Tom Burt said he would bring a resolution for the request to the next regular City Council meeting. DWI Forfeiture Administrative Fee Stacy Carlson stated that the City is not currently charging an administrative fee to cover seizure, storage and forfeiture costs when returning a forfeited vehicle to a financial institution with a valid security interest or lease as allowed by State Statute. She said she Council/Manager Meeting Minutes April 10, 2012 Present: Mayor Harris and Council Members, Clausen, Freiberg, Pentel and Scanlon, City Manager Tom Burt, Police Chief Stacy Carlson, Chief of Fire and Inspections Mark Kuhnly, Director of Public Works Jeannine Clancy, Engineer Mark Ray. Also present were, City Attorney Allen Barnard, SEH Consulting Traffic Engineer Mike Kotila and Administrative Assistant Lisa Wittman. The meeting began at 7:35 pm in the Council Conference Room. Human Rights Commission Tom Burt stated that this item was placed on the agenda in order to have the Council discuss the status of the Human Rights Commission and its possible reorganization. Council Member Clausen said she would like to see a task force established consisting of various members of the community in order to help figure out what direction residents would like to see the Council take regarding the Human Rights Commission. The Council discussed having representation from several different community groups, and the importance of giving the proposed task force a specific time frame and charge. They would also like to review how Human Rights Commissions are organized in other communities. Burt said staff will work on defining the process and he will bring staffs ideas back to a future Council/Manager meeting. Allowing Chickens Tom Burt stated that a number of residents have requested the City Council amend the City Code to allow residents to keep chickens. He said that staff has some concern about enforcement, but if the direction from City Council is to go forward with allowing residents to keep chickens staff would come back to the Council with a draft ordinance. Council Member Scanlon said she has spoken at length with the Humane Society and Mary Britton from Chicken Run Rescue about her concerns including: how regulations would be enforced, disposing of waste, requiring building permits for coops, heating and cooling the coops, people not taking care of their chickens, odors and noise. She suggested the issue be tabled until the Council has had time to do more research about the pros and cons of allowing chickens. After discussion, the Council consensus was to have the Environmental Commission study the issue further before a decision is made. Breck School Traffic Jeannine Clancy introduced SEH Consulting Traffic Engineer Mike Kotila to discuss the traffic study process regarding Breck School traffic. Kotila explained that Breck is not proposing to increase enrollment and that the traffic concerns expressed by the neighborhood have been referred to the Neighborhood Traffic Safety Committee. He Envision Connection Board of Directors Draft Mission A. Mission The Executive Board shall advance specific implementation strategies for the Connection Project that meet the following objectives: 1. Promote the ideals of the Envision Connection Project by engaging and empowering the citizens of Golden Valley and encouraging them to part�cte in the community. 2. Connect people, groups and resources that are inspired by particular vision to strengthening the Community. (We used another word than thalacouldn't read what 1 wrote 3. Encourage interaction among city, city staff an,41 si"unteers and other citizens on ways to advance the vision. 4 4. Sponsor events and activities to involve iiae people in advan�ita:�he vision and its continuous renewal 5. Create a community —wide sense of progt'o,3;toward.,yision. Others — Facilitate neva adieas; and contributions in an ongoing community discussion about what the future can be.:,, Empower ''V' alley Date: July 19, 2012 Memorandum Park & Recreation 763-512-2345 / 763-512-2344 (fax) To: Envision Connection Board of Directors From: Sandy Werts, Volunteer Coordinator RE: Envision Award Presentation The Garden Clubs have been contacted about their award which will be presented at the Wednesday, August 8 City Council Meeting at 6:30 pm, right after the Pledge of Allegiance. It would be nice to have members of the Envision Board present to offer their congratulations. Golden Valley LILAC PROJIECT -I September planting Party September 22, 2012 gam -fpm 8:30 am: Registration/Welcome 1 pm: Celebration Lunch 9010 Olson Memorial Hwy What is the Lilac Project? For the fifth consecutive year, Golden Valley's Envision Connection Project Bridge Builders is teaming up with the Minnesota Department of Transportation (MnDOT) Community Roadside Landscaping Partnership Program and the City of Golden Valley to implement a vision of planting lilacs, shrubs, and flowers along Olson Memorial Hwy (Hwy 55) through Golden Valley from Wirth Park to Hwy 169. f4ow cam I be involved? Planting Volunteers: Each year many volunteers have come forward and enjoyed planting and celebrating. You can help by gathering neighbors, church members, co-workers, and members of a �',�',( club or team to join you in planting. Maintenance Volunteers: Help the plants thrive over time. Activities include weeding, pruning, and mulching. Join us for Maintenance Morning in May 2013. Where Do I vigvi Up? Sandy Werts Golden Valley Volunteer Coordinator 763-593-2341 swerts@goldenvalleymn.gov RSVP requested by 5eptelmber 14. Golden Valley LILAC PROJIECT-1 September planting darty September 22, 2012 gam - fpm 8:30 am: Registration/Welcome 1 pm: Celebration Lunch 9010 Olson Memorial Hwy W6t is the Lilac Project? For the fifth consecutive year, Golden Valley's Envision Connection Project Bridge Builders is teaming up with the Minnesota Department of Transportation (MnDOT) Community Roadside Landscaping Partnership Program and the City of Golden Valley to implement a vision of planting lilacs, shrubs, and flowers along Olson Memorial Hwy (Hwy 55) through Golden Valley from Wirth Park to Hwy 169. i4ow can I be imvolved? Planting Volunteers: Each year many volunteers have come forward and enjoyed planting and celebrating. You can help by gathering neighbors, church members, co-workers, and members of a club or team to join you in planting. Maintenance Volunteers: Help the plants thrive over time. Activities include weeding, pruning, and mulching. Join us for Maintenance Morning in May 2013. Aare Do I Sigh Up? Sandy Werts Golden Valley Volunteer Coordinator 763-593-2341 swerts@goldenvalleymn.gov R6VP requested by September 14. Golden Valley LILAC PROJFCT_j 2011 Lilac planting Sponsors Bridge Builder Dwight Townes TeamLeaders Judy Brink Gary Cohen John Cushen Nancy Dierdorf Jim Heidelberg Janet Heidinger Kristina Hughes Gary Johnson Iris Johnson Kathy Julius Philip Lund Margaret Macneale Janet McDaniel Jennifer Schalatz Barbara Schmitt Susan Thompson Karen Valerio Welcome Center Jan Olfe Sharon Soike Celebration Coordinators Pat Tomko & Morning Garden Club Linda Tremere Contributors (Cash and In -Kind) State of Minnesota - MNDOT City of Golden Valley Brookview Golf Course WSB TruStone Financial Golden Valley Evening Garden Club Golden Valley Daytime Garden Club Golden Valley Federated Women's Club Byerly's General Mills Caribou Coffee Gurstel Chargo Struthers Parkinson Center The Lilac Planting Planning Team Volunteers Golden Valley Friends and Neighbors Hennepin County Master Gardeners Hennepin County Tree Care Advisors Golden Valley Bridge Builders Daffodil Society of Minnesota Advanced Medical of Twin Cities, PC Golden Valley Women of Today Spirit of Hope United Methodist Church Goldev► Valley LILAC PROJIECT-1 2011 Lilac planting Sponsors Bridge Builder Dwight Townes TeamLeaders Judy Brink Gary Cohen John Cushen Nancy Dierdorf Jim Heidelberg Janet Heidinger Kristina Hughes Gary Johnson Iris Johnson Kathy Julius Philip Lund Margaret Macneale Janet McDaniel Jennifer Schalatz Barbara Schmitt Susan Thompson Karen Valerio Welcome Center Jan Olfe Sharon Soike Celebration Coordinators Pat Tomko & Morning Garden Club Linda Tremere Contributors (Cash and In -Kind) State of Minnesota - MNDOT City of Golden Valley Brookview Golf Course WSB TruStone Financial Golden Valley Evening Garden Club Golden Valley Daytime Garden Club Golden Valley Federated Women's Club Byerly's General Mills Caribou Coffee Gurstel Chargo Struthers Parkinson Center The Lilac Planting Planning Team Volunteers Golden Valley Friends and Neighbors Hennepin County Master Gardeners Hennepin County Tree Care Advisors Golden Valley Bridge Builders Daffodil Society of Minnesota Advanced Medical of Twin Cities, PC Golden Valley Women of Today Spirit of Hope United Methodist Church Goldeh Valley LILAC PROJIECT-1 2011 Lilac planting Sponsors Bridge Builder Dwight Townes TeamLeaders Judy Brink Gary Cohen John Cushen Nancy Dierdorf Jim Heidelberg Janet Heidinger Kristina Hughes Gary Johnson Iris Johnson Kathy Julius Philip Lund Margaret Macneale Janet McDaniel Jennifer Schalatz Barbara Schmitt Susan Thompson Karen Valerio Welcome Center Jan Olfe Sharon Soike Celebration Coordinators Pat Tomko & Morning Garden Club Linda Tremere Contributors (Cash and In -Kind) State of Minnesota - MNDOT City of Golden Valley Brookview Golf Course WSB TruStone Financial Golden Valley Evening Garden Club Golden Valley Daytime Garden Club Golden Valley Federated Women's Club Byerly's General Mills Caribou Coffee Gurstel Chargo Struthers Parkinson Center The Lilac Planting Planning Team Volunteers Golden Valley Friends and Neighbors Hennepin County Master Gardeners Hennepin County Tree Care Advisors Golden Valley Bridge Builders Daffodil Society of Minnesota Advanced Medical of Twin Cities, PC Golden Valley Women of Today Spirit of Hope United Methodist Church Goldeh Valley LILAC PROJIECT-1 2011 Lilac Planting Sponsors Bridge Builder Dwight Townes TeamLeaders Judy Brink Gary Cohen John Cushen Nancy Dierdorf Jim Heidelberg Janet Heidinger Kristina Hughes Gary Johnson Iris Johnson Kathy Julius Philip Lund Margaret Macneale Janet McDaniel Jennifer Schalatz Barbara Schmitt Susan Thompson Karen Valerio Welcome Center Jan Olfe Sharon Soike Celebration Coordinators Pat Tomko & Morning Garden Club Linda Tremere Contributors (Cash and In -Kind) State of Minnesota - MNDOT City of Golden Valley Brookview Golf Course WSB TruStone Financial Golden Valley Evening Garden Club Golden Valley Daytime Garden Club Golden Valley Federated Women's Club Byerly's General Mills Caribou Coffee Gurstel Chargo Struthers Parkinson Center The Lilac Planting Planning Team Volunteers Golden Valley Friends and Neighbors Hennepin County Master Gardeners Hennepin County Tree Care Advisors Golden Valley Bridge Builders Daffodil Society of Minnesota Advanced Medical of Twin Cities, PC Golden Valley Women of Today Spirit of Hope United Methodist Church 0 The i -Neighbors Newsletter What's new at 1 -Neighbors? Increasing community engagement and hometown security New tools to help residents meet, organize, improve safety, and prepare for emergencies. Multiple group administrators Multiple group administrators can now manage membership and content. Document tagging Assign custom labels to documents and links. Think locally, shop locally i Advertise your small or local business to i -Neighbors' groups in your area. Re -launch special Add EX Service by July 16 and use coupon code "betatest" to get your group's first month of service for $19. Learning Center Private membership controls Using the private setting to verify new members. Broadcast text messages and recorded voice messages Send SMS Blasts and Phone Blasts to mobile and home phones. Postal Blasts save on HOA fees Create and send postal letters from within i -Neighbors. Using the virtual phone and fax Receive phone calls and faxes using the i -Neighbors website. Bounce detection Know when a group member is not receiving discussion forum messages. What if every neighborhood had a phone number? Use i -Neighbors to communicate online. Adding EX Service to your group All group members included under one monthly subscription. Werts, Sandy From: Andre, Jeanne Sent: Thursday, July 19, 2012 12:56 PM To: Barb Ego; Dean Penk (vochio@yahoo.com); Johnson, Helene; Blair Tremere (btremere@msn.com) Cc: Werts, Sandy Subject: Home Depot Foundation Community Impact Grants The deadline on this is pretty quick, but if you had something in mind already, or can think ahead to future years (assuming the grant program is continued), it might be a possibility. Home Depot Foundation Community Impact Grants http://homedepotfoundation.org/page/applying=for-a-grant The following language is adapted from the web site above. At The Home Depot Foundation, we understand the impact of hard work and sweat equity. We believe in neighbors giving up their time, rolling up their shirt sleeves and getting dirty to improve their community. More importantly, we understand that volunteering to improve the physical health of your neighborhood and community creates a healthier, more stable environment where families can thrive. We recognize that committed and motivated neighbors accomplish an enormous amount of important work in communities across the country. That's why we support these efforts by lending a hand or a hammer or a shovel or flats of perennials. Given the realities of the current housing market, we are also turning our attention to military veterans, and prioritizing projects that help them stay in their homes comfortably, such as home repair, modification and weatherization projects. Through the Community Impact Grants Program, grants of up to $5,000 are available to registered 501(c)(3) nonprofit organizations, public schools, or tax-exempt public service agencies in the U.S. that are using the power of volunteers to improve the physical health of their community. Grants are given in the form of The Home Depot gift cards for the purchase of tools, materials, or services. The Home Depot Foundation's Community Impact Grant Program will accept proposals for grants beginning February 6, 2012 through August 13, 2012. For more details, see the web site above. Jeanne Andre I Assistant HRA Director I City of Golden Valley CiO f t 7800 Golden Valley Road I Golden Valley, MN 55427 763-593-8014 1 763-593-8109(Fax) 1763-593-3968 (TTY)rAA. 7 iandre@soldenvallevmn.eov