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07-11-2012 JWC MinutesJOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of July 11, 2012 The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 2:01 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Staff Present Tom Mathisen, Director of Public Works/City Engineer, Crystal Randy Kloepper, Utilities Superintendent, Crystal Guy Johnson, Director of Public Works, New Hope Bernie Weber, Utilities Supervisor, New Hope Jeannine Clancy, Director of Public Works, Golden Valley Sue Virnig, Finance Director, Golden Valley Bert Tracy, Public Works Maintenance Manager, Golden Valley Dave Lemke, Utilities Supervisor, Golden Valley Pat Schutrop, Administrative Assistant, Golden Valley Minutes of June 6, 2012 MOVED by McDonald, seconded by Norris and motion carried unanimously to approve the minutes of the June 6, 2012 meeting. Resolution 12-03 Adopting the 2013 General Fund Budget of the Joint Water Commission Commissioner Norris introduced the following resolution and moved its adoption of the 2013 budget total of $8,187,920: RESOLUTION 12-03 RESOLUTION OF THE JOINT WATER COMMISSION ADOPTING THE 2013 GENERAL FUND BUDGET The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. (:\Joint Water Commission\JWC Minutes\2012 JWC Minutes\07-11-12 JWC Minutes.doc Joint Water Commission July 11, 2012 Page 2 of 3 Resolution 12-04 Adopting the 2013-2017 Capital Proiects for the Golden Valley - Crystal -New Hope Joint Water Commission Commissioner Norris introduced the following resolution and moved its adoption with the noted changes/additions to Schedule A: RESOLUTION 12-04 RESOLUTION ADOPTING THE 2013-2017 CAPITAL PROJECTS FOR THE GOLDEN VALLEY -CRYSTAL -NEW HOPE JOINT WATER COMMISSION The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Discussion was held on the CIP to level out expenses. JWC Backup Water Supply Feasibility Report The contract from Barr Engineering Company was received to prepare a feasibility study for implementation of an emergency water supply system. The contract amount is $34,000. MOVED by McDonald, seconded by Norris, and carried unanimously to approve the contract with Barr Engineering Company for the amount of $34,000. New Hope Well and Health Department Approval Mathisen reported that the Minnesota Department of Health has given verbal approval. County Road 9 Project Hennepin County has been quiet and the JWC has not received a recent update. Mathisen reported the last information he received was that Bolton & Menk (or Braun) was doing some soil borings. Issue with New Pump Motors Kloepper reported that the new pump motors lose power when the weather reaches hot temperatures due to Xcel's low voltage connection at the location. He is working with Xcel Energy to correct the low voltage at this leg of its power source. Clancy asked if a generator could be used during peak power use. Kloepper said Xcel is hoping to have a solution by the end of the week. If necessary, Clancy said the Suburban Rate Authority is a resource available to cities to help work with utility companies. Sprint Lease Agreement Sprint is terminating its lease agreement as of September 30, 2012, and wants to leave its equipment on the New Hope tower. Burt will direct Sprint to work with McDonald and Steve Sondrall, New Hope City Attorney. (:\Joint Water Commission\JWC Minutes\2012 JWC Minutes\07-11-12 JWC Minutes.doc Joint Water Commission July 11, 2012 Page 3 of 3 Other Business 1. Verizon Wireless is proposing to install an antenna on the Golden Valley water tower and build a storage building near the tower. Golden Valley staff is currently reviewing the site plan. 2. Lead Detection Survey Project. Water Conservation Service (WCS), project contractor, has completed its survey in Crystal and has surveyed about half of New Hope. The contractor is intending to provide a preliminary report for the August meeting. WCS will eventually want to discuss the survey with each city. 3. Clancy reported that a conference call is scheduled on Friday, July 13, 2012, with Scott Harder to discuss the Minneapolis-JWC metering discrepancy. Next Meeting The next scheduled meeting is Wednesday, August 1, at 1:30 pm. Adjournment Chair Burt adjourned the meeting at 3:01 pm. Thomas D. Burt, CIr ATTEST: J�� Lzl� Pa Schutrop, Recording Se retary 11Joint Water Commission\JWC Minutes\2012 JWC Minutes\07-11-12 JWC Minutes.doc