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08-01-2012 JWC Agenda PacketAGENDA JOINT WATER COMMISSION 1:30 p.m. — August 1, 2012 Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes — July 11, 2012 3. Leak Detection Contract (Tracy) 4. Water Meter Improvements Project (Tracy) 5. New Hope Well and Health Department Approval Update (Mathisen) 6. County Road 9 Project Update (Mathisen) 7. Crystal Large Valve Replacement Project (Mathisen) 8. Crystal Watermain Lining Project (Mathisen) 9. Minneapolis Unbilled Water Compensation (Clancy) 10. New Hope Large Valve Replacement Project (Johnson) 11. Crystal Pump Station (Kloepper) 12. Other Business 13. Adjournment This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. 6 JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of July 11, 2012 The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 2:01 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Tom Mathisen, Director of Public Works/City E Randy Kloepper, Utilities Superintendent, Cry Guy Johnson, Director of Public Works, New I Bernie Weber, Utilities Supervisor, New Hope Jeannine Clancy, Director of Public Works, Gi Sue Virnig, Finance Director, Golden Valley Bert Tracy, Public Works MaintenanC nac Dave Lemke, Utilities Supervisor, Golsn Pat Schutrop, Administrative Assistant; tilde MOVED by McDona minutes of the June.,. RESOI ADO unanimously to approve the olution and moved its adoption of the 2013 RESOLUTION 12-03 ON 0 H JOINT WATER COMMISSION JG THE 2013 GENERAL FUND BUDGET The motion for fft'%dorf the foregoing resolution was seconded by Commissioner McDonald and up'eing taken thereon, the following voted in favor thereof: Burt, McDonald, and Norrisnd the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. 1AJoint Water Commission\JWC Minutes\2012 JWC Minutes\07-11-12 JWC Minutes.doc Joint Water Commission July 11, 2012 Page 2 of 3 Resolution 12-04 Adopting the 2013-2017 Capital Projects for the Golden Valley - Crystal -New Hope Joint Water Commission Commissioner Norris introduced the following resolution and moved its adoption with the noted changes/additions to Schedule A: RESOLUTION 12-04 RESOLUTION ADOPTING THE 2013-2017 CAPITAL PROJECTS FOR THE GOLDEN VALLEY -CRYSTAL -NEW HOPE JOINT WATER COMMISSION The motion for the adoption of the foregoing resolution was spied by Commissioner McDonald and upon a vote being taken thereon, the follows d in favor thereof: Burt, McDonald, and Norris; and the following voted against t me e, whereupon said resolution was declared duly passed and adopted, si y the C , , ori and his signature attested by the Vice Chair. Discussion was held on the CIP to level out Hennepin County has qute a�dr J1l1/ , h'' not received a recent update. Mathisen reported the lili tnformaln,tte received vi t Bolton & Menk (or Braun) was doing some self ainds.� n� .3�. 4 IssLtd* th New Pump Mibtors Kloeppe'eported that threw pummotors lose power when the weather reaches hot temperat(M4 due to Xcel'stl'ow voltage connection at the location. He is working with Xcel Energy to c -opt the low vtl ge at this leg of its power source. Clancy asked if a generator zs x could be used dq g pe power use. Kloepper said Xcel is hoping to have a solution by the end of the wssary, Clancy said the Suburban Rate Authority is a resource available to cities tot„ work with utility companies. Sprint Lease Agreement Sprint is terminating its lease agreement as of September 30, 2012, and wants to leave its equipment on the New Hope tower. Burt will direct Sprint to work with McDonald and Steve Sondrall, New Hope City Attorney, I:Woint Water Commission\JWC Minutes\2012 JWC Minutes\07-11-12 JWC Minutes.doc Joint Water Commission July 11, 2012 Page 3 of 3 Other Business 1. Verizon Wireless is proposing to install an antenna on the Golden Valley water tower and build a storage building near the tower. Golden Valley staff is currently reviewing the site plan. 2. Lead Detection Survey Project. Water Conservation Service (WCS), project contractor, has completed its survey in Crystal and has surveyed about half of New Hope. The contractor is intending to provide a preliminary report for the August meeting. WCS will eventually want to discuss the survey with each city. 3. Clancy reported that a conference call is scheduled on FrlSd ,July 13, 2012, with Scott Harder to discuss the Minneapolis-JWC metering jet epancy. Next Meeting The next scheduled meeting is Wednesday, August 1 460 pm. Ad"ournment Chair Burt adjourned the meeting at 3:01 pm. Pat Schutrop, (:\Joint Water Commission\JWC Minutes\2012 JWC Minutes\07-11-12 JWC Minutes.doc urt, Chair 0 city ofg-Ol`er d9} valley Date: July 20, 2012 IV( LIR IV6 Public Works Department. 763-593-8030 / 763-593-3988 (fax) To: Tom Burt, City Manager From: Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager• `, Subject: JWC Leak Detection Survey C: Sue Virnig, Finance Director At the June 6, 2012 Joint Water Commission meeting, the leak detection contract was discussed, but a motion to proceed was not presented. Below is an excerpt of the discussion from the June 6 meeting minutes: Leak Detection Contract The contract was sent to Water Conservation Service, Inc. (WCS) for signature. The anticipated project start-up is June 18. Mathisen added that leaks will most likely be found; however, the TAC has not discussed how leakages will be addressed. Once all the leaks have been identified, the TAC will be able to do a cost estimate analysis. WCS will be surveying the entire system and the cost will be per hydrant. Tracy will confirm that WSC will provide a hydrant overlay for the JWC when the survey is completed. Based upon the record above, public works staff requested that the agreement be signed. However, since formal action was not taken, it is suggested that the agreement be placed on the August 1, 2012 meeting to be ratified. The joint water system leak detection survey was discussed during previous Joint Water Recommendation Ratify the contract with Water Conservation Service, Inc. for a JWC leak detection survey in the Cities of Crystal, New Hope, and Golden Valley in the amount of $13,836. Attachments Contract for Joint Water Commission 2012 Watermain Leak Detection Survey GABert Tracy\JWC Documents\Memos\Leak Detection 2012.docx CONTRACT FOR JOINT WATER COMMISSION 2012 WATERMAIN LEAK DETECTION SURVEY THIS AGREEMENT, entered into the 14-�­daY of �u °� , 2012 between the Joint Water Commission; Cities of Crystal, Golden Valley and New Hope, a joint powers organization, pursuant to Minnesota Statute 471.57, hereinafter referred to as the JWC, party of the First Part, and Water Conservation Services, Inc., a corporation under the laws of the State of Minnesota, hereinafter called the Contractor, party of the Second Part. ARTICLE 1. The Contractor, for and in consideration of one dollar and other good and valuable consideration received including the payment, or payments herein specified, and by the JWC to be made, hereby covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all the work and labor necessary for the 2012 Watermain Leak Detection Survey project according to the Contractor's Proposal included as Exhibit A. The Proposal of the Contractor, together with this Contract, shall together constitute the Contract Documents, and herein are referred to as the Contract Documents. ARTICLE 2. The Contractor agrees to commence said work and conclude the same in accordance with the Proposal heretofore filed with the JWC and in accordance with the time schedule for commencement and completion of the work set forth in the Contract Documents, time being of the essence of this agreement, and to complete said work in every respect to the satisfaction and approval of the JWC by August 31, 2012. ARTICLE 3. In consideration of the covenants and agreements stated above, the JWC agrees to pay the Contractor the sum stated in the Proposal of said Contractor. Upon completion of the scope of work, the Contractor shall submit invoice to the JWC for the work performed. Invoice shall be submitted to Bert Tracy, Public Works Department, City of Golden Valley, 7800 Golden Valley Road, Golden Valley, MN 55427. ARTICLE 4. The Contractor agrees to hold harmless, indemnify and defend the JWC, their elected officials, officers, agents, and employees against any and all claims, losses, or damages, including attorneys' fees, arising from, allegedly arising from, or related to, the provision of services under this agreement by the Contractor, its employees, agents or officers. ARTICLE 5. The Contractor further agrees to make and maintain insurance coverage for the duration of the project in accordance with the following requirements: G:UWC1AgreementsUWC Leak Detection Contract.doc 1 of 3 Pages CONTRACT FOR JOINT WATER COMMISSION 2012 WATERMAIN LEAK DETECTION SURVEY Workers Compensation Insurance: A. Statutory Compensation Coverage B. Coverage B — Employers Liability with limits of not less than: $100,000 Bodily Injury per Disease per Employee $500,000 Bodily Injury per Disease Aggregate $100,000 Bodily Injury by Accident Automobile Liability Insurance A. Minimum Limits of Liability: $1,500,000 — Per Occurrence — Bodily Injury and Property Damage Combined Single Limit B. Coverages: X Owned Automobile, if any X Non -Owned Automobile X_ Hired Automobile X JWC and the Cities of Crystal, Golden Valley and New Hope named as Additional Insured General Liability Insurance A. Minimum Limits of Liability: $1,500,000 — Per Occurrence $3,000,000 — Annual Aggregate B. Coverages: X Bodily Injury X Property Damage X Personal Injury X Blanket Contractual The Contractor further agrees to furnish certificates of the above insurance to the JWC naming JWC and the Cities of Crystal, Golden Valley and New Hope as an additional insured, not later than ten (10) days after execution of this Contract. The Contractor shall not commence work under the Contract until they have obtained all the insurance described above and the JWC has approved such insurance. All policies and certificates shall provide that the policies shall remain in force and effect throughout the term of the Contract, or in lieu thereof, the Contractor shall keep such policies in full force and effect throughout the term of the Contract. ARTICLE 6. It is understood and agreed by the Contractor that the JWC, through its authorized agents shall be the sole and final judge of the fitness of the work and its acceptability, and no payment shall be made to the Contractor hereunder until the work shall have been found acceptable by the JWC through its authorized agents. GMWCAgreementsUWC Leak Detection Contract.doc 2 of 3 Pages CONTRACT FOR JOINT WATER COMMISSION 2012 WATERMAIN LEAK DETECTION SURVEY ARTICLE 7. It is understood and agreed by the Contractor that, with respect to all work, the Contractor will keep as complete, exact and accurate an account of the labor and materials used as is possible, and in submitting the final statement will itemize and allocate the costs of said work. ARTICLE 8. All payments to the Contractor shall be made payable to the order of Water Conservation Service, Inc. and the JWC does not assume and shall not have any responsibility for the allocation of payments or obligations of the Contractor to third parties. ARTICLE 9. The JWC reserves the right to cancel the award of any contract at any time before the execution of the contract by all parties without any liability against the JWC. ARTICLE 10. The JWC may by written notice terminate the Contract or any portion thereof when it is deemed in the JWC's best interest to do so or the JWC is unable to adequately fund payment for the Contract because of changes in state fiscal policy, regulations or law; or after finding that for reasons beyond the Contractor's control the Contractor is prevented from proceeding with or completing the Contract work within a reasonable period of time. In the event that any work is terminated under the provisions hereof, all completed items or units of work will be paid in accordance with the procedure on attached Exhibit A and as otherwise mutually agreed to. Termination of the Contract or any portion thereof shall not relieve the Contractor of responsibility for the completed work, nor shall it relieve the Contractor's Sureties of their obligations for and concerning any just claims arising out of the work performed. IN WITNESS HEREOF, both parties hereto have caused this Contract to be signed by their duly authorized officers. CONTRACTOR Printed Naa of Owner/President Signatureif Owner/President JOINT WATER COM SSION By: JOINT: s D. Burt, PKay Joint Water Commission of Crystal, Golden Valley and New Hope G:UWCWgreementsUWC Leak Detection Contract.doc 3 of 3 Pages WATER Csesoervatbll Swftbe. Illaiw In teak 18%di n a dua haotnr Exhibit A Dater Consermatlss Service, lite. TONY SCHRANTZ 6251 WLST SHADOW LK DR LINO LAKES, MN 55014 PH: 612-600.8716...24/7 FX: 651-639-2574 E : h2oleakocomcast.net www.watermainleaklocatorcom Proposal for the Joint Water Commission 2012 This is not a contract but a proposal for the Joint Water Commission for the rendering of services for a Water System Survey. Below are the terms and conditions for the project. At the cities discretion, they can elect to do all or a portion of each proposed section. Section I This section details the work to be performed by Water Conservation Services (WCS) as well as the Joint Water Commissions responsibilities' for the project. Detailed and accurate maps showing all of the *hydrant locations, of the chosen project areas, will be provided to Water Conservation Services (WCS) before any work is to be performed by WCS. It is the sole responsibility of the Joint Water Commission to provide accurate maps and to specify what areas and hydrants are to be included in this project. *ANY HYDRANT THAT IS FOUND IN THE PROJECT AREA AND NOT SHOWN ON THE PROVIDED MAPS WILL BE SOUNDED FOR LEAKAGE AND AN ADDITIONAL CHARGE OF $10 WILL BE ADDED TO THE AGREED UPON CONTRACT PRICE FOR EACH ADDITIONAL HYDRANT. The Water System Survey will include: I. Listening to each hydrant in the area that is specified by the city, be it a Full, Half or Quarter System Survey. 2. Doing preliminary correlating in each area that is identified as having sounds of leakage. 3. A "Preliminary Water System Leak Report" will be sent to the city identifying the areas that have the possibility of leakage. WCS will need to have more specific information of curb stops, valves, and main line locations researched by the city for more accurate correlations to be performed at a later date. Curb stops and valves must be exposed and accessible. 4. After the city has gathered all of the pertinent information the city will set a date to meet with WCS to do the final correlations to pinpoint the areas of leakage. 5. A "Final Water System Leak Report" will then be sent to the city identifying all of the locations of leakage that are currently on the system and need to be addressed for corrections. Section II This section details the cost of having a water system survey performed. All prices are based on the total number of hydrants stated by the city. The Joint Water Commission has stated that they have a total of 3,027 *Hydrants and 0 "Valves/Curb Stops to be included in the water system survey. All of the numbers in this section will be reflected using the number of hydrants & valves stated by the city. Total cost of the water system survey is subject to change based on the city's accuracy in regards to the total number of hydrants to be surveyed during this project. Total cost: 0 Full System Survey of all 3 cities = $14,565 — 5% (discount) = $13.836 * Hydrants that are found in the project area and not shown on the provided maps, will be sounded for leakage and an additional charge of $10 will be added to the agreed upon contract price for each additional hydrant. **Valves/Curb Stops will only be sounded when there are plastic main lines included in the project area. The city is required to have these valves on the plastic main lines exposed before the start of the proposed survey. Disclaimer: A system survey is a "snapshot in time" of a city's water system. In no way, can a system survey predict or identify areas that will become an issue in the future. A system survey can only be used to identify areas that are currently a water loss issue that are unknown to the city at the time the system survey is performed. Submitted by: 1�1111F— LAI, Tony Schrantz Owner/President Water Conservation Services, Inc. Water Conservation Service, Isc. 7 TONY St G251 WEST St SI IADO iAUOW LK UR S"MInc LINO LAKES, MN 55014 1NabHfd t Lwk eduft" PH: 612-600-8716...24/7 adum*aft FX: 651-639-2574 E : h2oleakocomcast.net www.watermainleaklocatorcom Section II This section details the cost of having a water system survey performed. All prices are based on the total number of hydrants stated by the city. The Joint Water Commission has stated that they have a total of 3,027 *Hydrants and 0 "Valves/Curb Stops to be included in the water system survey. All of the numbers in this section will be reflected using the number of hydrants & valves stated by the city. Total cost of the water system survey is subject to change based on the city's accuracy in regards to the total number of hydrants to be surveyed during this project. Total cost: 0 Full System Survey of all 3 cities = $14,565 — 5% (discount) = $13.836 * Hydrants that are found in the project area and not shown on the provided maps, will be sounded for leakage and an additional charge of $10 will be added to the agreed upon contract price for each additional hydrant. **Valves/Curb Stops will only be sounded when there are plastic main lines included in the project area. The city is required to have these valves on the plastic main lines exposed before the start of the proposed survey. Disclaimer: A system survey is a "snapshot in time" of a city's water system. In no way, can a system survey predict or identify areas that will become an issue in the future. A system survey can only be used to identify areas that are currently a water loss issue that are unknown to the city at the time the system survey is performed. Submitted by: 1�1111F— LAI, Tony Schrantz Owner/President Water Conservation Services, Inc. WATECON-01 RBAK A� ® CERTIFICATE OF LIABILITY INSURANCE DA6/13/2012YY) 6/13/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE! BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endo PRODUCER License # 200554891 i NAME: Cox Insurance Associates, Inc. PHONE 651 647-0001 AC No): (651) 636-3366 3116 Fairview Ave N JUN 16 2012 AIC I EM : ( ) Roseville, MN 55113 EMAIL ennoccc• INSURED Water Conservation Services 6251 West Shadow Lake Rd Lino Lakes, MN 55014 Y. INSURER A: Owners Insurance Company INSURER B: AUTO OWNERS INSURANCE COMPANY INSURER C:SFM Mutual Insurance Co INSURER D: COVERAGES CFRTIFICOTF NI IMRFR- o NAIC N 8988 1347 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF MWDDNYYY POLICY EXP MMIDD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,01 "I A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR 0897 8308 1/13/2012 1/13/2013 WMKGPREMISEa occurrence $ 550,04 MED EXP (Any one person) $ 5,0( PERSONAL 6 ADV INJURY $ 1,000,0( GENERAL AGGREGATE $ 2,000,0( GEN'L AGGREGATE LIMIT APPLIES PER: POLICY JECT PRO LOC PRODUCTS -COMP/OP AGG $ 2,000,OC $ AUTOMOBILE LIABILITY Ea BBN SINGLE LMArr $ 1,000,00 B X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS 2978 3080 1/18/2012 1/18/2013 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ NON -OWNED HIRED AUTOS AUTOS pReOPa�Y DA AGE $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE 2978 30801 5/25/2012 1/13/2013 EACH OCCURRENCE $ i,00 AGGREGATE $ DED I I RETENTION $ Is C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY OFFICER/MEMBER EXCLUDED? ❑ NIA N /A 024797.206 10/6/2011 10/6/2012 - OTH- T I R WC STA!U1;DENTY E.L. EACH AC $ 100,00) E.L. DISEASE EMPLOYE $ 100,001 (Mandatory in NH) H describe raider DESCRIPTION OF OPERATIONS below E.L. DISEASE LICLIMIT $ 500,001 cnn.—a IAa Gr; AwRU lai, Aoamonar memanis seneaule, a more space is required) of Crystal is Additired i onal Insun regards to the General Liability per written contract CERTIFICATE HOLDER CANCELLATION City of Crystal 4141 North Douglas Drive Crystal, MN 55422 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 26 (2010/05) The ACORD name and logo are registered marks of ACORD WATECON-01 RBAK CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDD/YYYY) 6/13/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE: BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endors ent(s). PRODUCER License # 20054891P� Cox Insurance Associates, Inc. C.�T� T�`D 3116 Fairview Ave N 11 t Roseville, MN 55113 JUN J. 5 2012 CONTACT PHONE NNE at : (651) 647-0001 F' c No): (651) 636-3366 E MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC p ,BY- INSURER A: Owners Insurance Company32700 INSURED -- INSURER B: AUTO OWNERS INSURANCE COMPANY 18988 INSURER C: SFM Mutual Insurance Co 11347 Water Conservation Services 6251 West Shadow Lake Rd Lino Lakes, MN 55014 INSURER D: INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: ocvrcrnu au IaanM. - .+.v.. nvmocra- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I TYPE OF INSURANCEOR LTR POLICY NUMBER POLICY EFF MMlDD/YYYY POLICY EXP MM/DD/Y1fYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,0t A X COMMERCIAL GENERAL LIABILITY 0897 8308 1/13/2012 1/13/2013 PREMISES ERENTED a occurrence $ 50,0( MED EXP (Any one person) $ 6,0a CLAIMS -MADE FKOCCUR PERSONAL & ADV INJURY $ 1,000,00 GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,00 POLICY JECT r__1 PRO LOC $ AUTOMOBILE LIABILITY COMBINED GLE LIMIT BI $ 1,000,00 B X ANY AUTO 2978 3080 1/18/2012 1/18/2013 BODILY INJURY (Per person) S ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE $ Per accident X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 1,000,001 B EXCESS LIAR CLAIMS -MADE 2978 30801 6/25/2012 1/13/2013 AGGREGATE $ $ DED RETENTION $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY Y! N TORY LIMITS I C ANY PROPRIETOWARTNEIVEXECUTIVE OFFICERIMEMBER EXCLUDED? N / A 024797.206 10/6/2011 10/6/2012 E.L. EACH ACCIDENT $ 100 ,OOt (Mandatory In H es, describe under a under E.L. DISEASE - EA EMPLOYE $ 100,00( E.L. DISEASE - POLICY LIMIT $ 6001000 DESCRIPTION OF OPERATIONS below ncacR!pTInu nc nocow Tl / w ,rawer AMwnu I V 1, Addidoner Remarks achemne, R more apace Is required) of New Hope is Additional Insured In regards to the General Liability per written contract. GtK I IrIGA I C t1ULUtK CANCELLATION City of New Hope 4401 Xylon Ave N New Hope, MN 56428 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. A"UUT(/-H�OORIZED REPRESENTATIVE 'w ,aoa-wTv A6LJ c vKUKPUKATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD WATECON-01 RBAK "%�/ CERTIFICATE OF LIABILITY INSURANCE F DATE(MM/DD/YYYY) TYPE OF INSURANCE 6/13/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License At 20054891 Cox Insurance Associates, Inc. CETVE 3116 Fairview Ave N Roseville, MN 55113 J' I 1`�16 jl {2 U14 F U f COME: HONE 651 647-0001 FAX C No Ext): ( ) AIC No): (651) 636-3366 -MAIL DDRESS: INSURER(S) AFFORDING COVERAGE NAIC aY suRERA:Owners Insurance Company 32700 0897 8308 INSURED INSURER B: AUTO OWNERS INSURANCE COMPANY 18988 INSURER C: SFM Mutual Insurance Co 11347 Water Conservation Services INSURER D: 6251 West Shadow Lake Rd Lino Lakes, MN 55014 INSURER E: INSURER F: GENT AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT F-1 LOC COVERAGES CERTIFICATE NUMBER: REVlctnki ul uuaro. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF MM/DD POLICY EXP MM/DD/YYYY LIMITS A GENERAL LIABILITY ICOMMERCLAL GENERAL LIABILITY CLAIMS -MADE X❑ OCCUR 0897 8308 1/13/2012 1/13/2013 EACH OCCURRENCE $ 1,000,01 RLNTED PREMISES Ea occurrence $ 50,01 MED EXP (Any one person) $ 5101 PERSONAL & ADV INJURY $ 1,000,0( GENERAL AGGREGATE $ 2,000,0( GENT AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT F-1 LOC PRODUCTS - COMP/OP AGG $ 2,000,0( $ B AUTOMOBILE X LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON-OWNED HIRED AUTOS AUTOS 2978 3080 1/18/2012 1/18/2013 COMBINED SINGLE LIMIT Ea accident) 1,000,00 BODILY INJURY (Per person) $ - BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE 2978 30801 5/25/2012 :1/1:32013 EACH OCCURRENCE $ 1,000,00 AGGREGATE $ DED RETENTION $ Is C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) h es, describe under DESCRIPTION OF OPERATIONS below NIA 024797.206 10/6/2011 10/6/2012 WC STATU- OTH- 1 R E.L. EACH ACCIDENT $ 100 0 , OI E.L. DISEASE - EA EMPLOYEE $ 100,001 E.L. DISEASE - POLICY LIMIT $ 600,001 uear.rcar nun ur VrErw nr,ms r LtJc:A I aaJ1Y5 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, N more space is required) :icy of Golden Valley is Additional Insured in regards to the General Liability per written contract. CERTIFICATE HOLDER City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 26 (2010/05) The ACORD name and logo are registered marks of ACORD 6 city of ..a,:.. golden valle Y Date: July 27, 2012 MEMORANDUM Public Works Department 763-593-8030 / 763-593-3988 (fax) To: Joint Water Commission Through: Jeannine Clancy, Director of Public Works From: Mitchell Hoeft, EIT, MPA, Engineer ?"721� Subject: Minneapolis/Golden Valley Water Meter Improvements The original construction budget for the Minneapolis/JWC Water Meter Improvement Project was $300,000 plus design expenditures, as estimated by Stantec. The new total cost of this project following completion of the final design is as follows: Design Cost $49,698 Special Inspection Cost $3,000 Construction/Demolition Cost $664,825 Total Estimated Project Cost $717,523 Reasons for the increase in cost include: 1. Increased lengths of straight length pipe added between the meters to improve metering accuracy. This increased the overall vault size as well. 2. Improvements to the metering system to add piping/valve redundancy to the metering vault to prevent future maintenance from taking the vault out of service. 3. The addition of a 24 -inch stub outside of the vault structure for future connection to an emergency well system (if installed). 4. Cost needed to demolish the existing metering vault and discharge meter pit (approximately $80,000). 5. Additional improvements made to the entire system to ensure longevity and workability within the system to provide extended project life. Golden Valley staff has been involved in discussions with the City of Minneapolis to see if they are still on board with financing this project at 50% as originally committed. The City of Minneapolis G:\PROJECTS\JWC Water Meter Improvements (12-30)\Memos\Cost Overruns.docx has verbally committed to financing this project at 50% following final design as long as the JWC picks up the demolition costs at 100%. The JWC's share of this project will be $400,000. An estimate of the engineer's probable construction cost is attached for your review. Requested Action: Approve the project under its current scope and revise the budget to meet $400,000 so that the project can go out for bid. Attachment C: Bert Tracy, Public Works Maintenance Manager, City of Golden Valley G:\PROJECTS\JWC Water Meter Improvements (12-10)\Memos\Cost Overruns.docx 'C O O O O O O O O O O O O O O O O O O O O O o O O O O O O O O f U U .= A. C, 0 0 0 0 o p o o p o 0 o p o 0 0 C o p O o 0 0 0 0 0 0 0 0 0 0 o O d o C. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W O O In In V- O O Ln N N O O O O O O ao W Cl In N N In O In .-� N N O N O O O O 2=11 O 4R 44-)- .-i 4a Lr f� .-i 4A- VF Vv -br 4p Vr Vr 4R -W M414 404.4R 1104-� iA 4/4, 'C O O O O O O O O O O O O O O O O O O O O O o O O O O O O O O O O U U .= A. 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Z fLU3 2 I-, m w a a z m 3 ata U a ,,, g U W 5 O cwn v) n o z D =O U , in > 0 z Q 0 in > 0 z m Z 0 a D N W a H z z LL J W (D Q V) z Z U z a LL o Z 3 W N M et v- C v -t0 v O 0 0 m Q r IL 0 0 0 o O o d V O O O C. d co tri i 00 O 00 00 ars w C 4 F� 401, W W O O O O O O N .� a = O O fA +01- 1 z z z O I v- Ln Ln z 0 O m d w d N .� a z z z W LU d a z E W C �i CL �1.4 M W G d w N X LLl O z p 0� Q ...i z z a! a z C OC `Z' W of z zLU OC z N Q .� z4 v0 uj > W Q O a w a D a a V) a d d d m O I v- Ln Ln z 0 O m U11 ENVIRONMENTAL FINANCIAL MEMORANDUM Date: 16 July 2012 To: Tom Burt, Joint Water Commission Jeannine Clancy, City of Golden Valley From: Scott Harder Re: Minneapolis Unbilled Water Compensation Discussion Points 1. Backbilling Compensation Period a. Acknowledged problem for several years b. Problem identified and resolved c. Collaborative process with one-year validation and verification d. Meter replacement and ownership change e. Data confidence level higher during last three years (2008-2010) 2. Backbilling Compensation Rate 3. Backbilling Compensation Calculation a. 2011 validated real and apparent water loss percentage b. Apply 2011 percentage to past years c. Accommodate agreed-upon 2011 JWC credit due 4. JWC Storage and Distribution System History a. Unauthorized uses b. Unmetered connections c. Leak detection survey d. Water main replacement e. Main breaks f. Hydrant flushing g. Reservoir leak repairs h. Billing system changes i. Distribution system pressures 5. Compensation payment timing 6. Next steps - memorandum of understanding 7. JWC water audit reporting - a recommendation (3 Stanteo Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel, (651) 636-4600 Fax: (651)636-1311 Stantec July 18, 2012 Honorable Mayor and City Council City of New Hope 4401 Xylon Avenue North New Hope, MN 55428-4898 Re: 54" Avenue North Water Valve Replacement - Quote Results City Project No, 912 Project No. 193801500 Dear Honorable Mayor and City Council: Quotes were received for the Project stated above on July 18, 2012. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There were a total of two Bids. The following summarizes the results of the Bids received: Contractor Low Valley Rich Company, Inc. #2 United Water & Sewer Company #3 Dave Perkins Contracting, Inc. Base Bid Alternate No. 1 $50,780.00 $48,280,00 $54,211.00 $51,211.00 $69,010.00 $50,710.00 The low Bidder on the Project was Valley Rich Company, Inc. with a Total Base Bid Amount of $50,780.00 This compares to the Engineers Estimate of $52,000. These Bids have been reviewed and found to be in order. if the City Council wishes to award the Project to the low Bidder, then Valley Rich Company, Inc. should be awarded the Project on the Total Base Bid Amount of $50,780.00. If the City Council wishes to award the Project to the low Bidder, Valley Rich Company, Inc., on the Total Base Bid Amount plus Alternate No. 1, then the Adjusted Total Bid Amount would be $99,060.00. The Joint Water Commission (JWC) budget for this project is $70,000. Should you have any questions, please feel free to contact me at 651-604-4808. Sincerely, STANTEC 6440.rw" ck). x7r-' Christopher W. Long, P, E. Cc: John Blasiak, Shawn Markham — New Hope, Mark Hanson, Katie Warner, Jason Petersen — Stantec. Total Control Systems, Inc totak'%.n n -r rol 38841 Nyman Drive NE SYSTEMS,INC PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-396- 4443 July 27, 2012 To: Randy K. Water Department Re: Crystal, MN. — Network updates Total Control Systems, Inc. (TCS) proposes to following equipment and services. Item 1- Network upgrade for liftstation and pumping station, and Master Fiber optic cable 6 strand Media convertors (2) Allen-Bradley MicroLogix Network card (SLS and pumping sta.) Allen Bradley network adapter cable Ethernet switches Installation, programming, training Allen Bradley Serial cable Existing SCADA modifications for network changes Master PLC, SLS PLC, Pumping station program Modifications Installation, start up and calibration Testing and commissioning Price for the Networking package: $8,284.00 each including tax. Does not include: Hand holes Grounding materials Underground warning tape Installation of additional panels, flow meters, level transmitters Conduit Permits Demolition Any wire external to existing equipment Core drilling - Sales tax, included - We acknowledge receipt of Addendum No. - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 60 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. - F.O.B. job -site. Start-up service/training, documentation and equipment adjustment is included as specified. TCSI does not accept any liquidated damages. ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. If you have any questions regarding our proposal, please contact our office. We look forward to working with you on this project. Sincerely, TOTAL CONTROL SYSTEMS, INC. Al Doberstein AD/Ib T co N t+f ID N .y 0 0 0 0 0 0 0 0 un o o un Ln o o Ln Nt co Ln Ln r,� r 6n rn in a Q H O E� W y m > c O0 W o ti w = m z = M y r4 O v U _ m W v e 0 0 a. W e � o � O O i Q CD y O In to t 3 0. W oa V, �i w C a � p i a CR_ �o E H W I-, N N ar 0 a T co N t+f ID N .y