08-01-2012 JWC MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of August 1, 2012
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to
order at 1:34 pm, in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Tom Mathisen, Director of Public Works/City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Guy Johnson, Director of Public Works, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Jeannine Clancy, Director of Public Works, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bert Tracy, Public Works Maintenance Manager, Golden Valley
Dave Lemke, Utilities Supervisor, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of July 11, 2012
MOVED by Norris, seconded by McDonald and motion carried unanimously to approve the
minutes of the July 11, 2012 meeting.
2012 Watermain Leak Detection Survey Contract
A quote was taken from Water Conservation Services, Inc. for the leak detection
MOVED by McDonald, seconded by Norris and motion carried unanimously to approve the
contract with Water Conservation Services, Inc. for the 2012 Watermain Leak Detection
Survey for the amount of $13,836.
Minneapolis/JWC Water Meter Improvements Proiect
Stantec will take bids for the Water Meter Improvement Project. New estimates are
$717,523 which is significantly higher than originally estimated. Minneapolis has verbally
committed to financing this project at 50% following final design as long as the JWC pays
for the demolition costs at 100%. The City of Minneapolis agreed to the 50% amount as
stated in Amendment No. 1 to the Minneapolis — Joint Water Commission Water Agreement
— 2004, dated March 19, 2012.
Burt recommends moving forward with bidding the project. If the costs come in too high, the
JWC will discuss options.
The consensus of the JWC is to move forward with bidding process and communicate with
Stantec based on the project estimate to be under $600,000.
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Joint Water Commission
August 1, 2012
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New Hope Well and Health Department Approval
The City of New Hope received written approval from the Minnesota Department of Health
dated July 19, 2012. McDonald will forward a copy for the JWC file.
County Road 9 Proiect Update
Mathisen reported that Hennepin County has not provided a recent update.
Crystal Large Valve Replacement Project
Work on the large valve replacement project located at 32nd and Douglas is scheduled for
August 13, 2012.
Crystal Watermain Lining Project
Fer-Pal Construction is the contractor for the Crystal watermain lining project. Temporary
water service has been set up. The project will take about six weeks. This project is under
12 inches so is no cost consideration for the Joint Water cities.
Minneapolis Unbilled Water Compensation
The JWC received a draft Memorandum of Understanding from the City of Minneapolis
settling the unbilled water compensation for $745,556.48. The schedule of payment was set
up based on existing rates and will be paid over a two-year period with no interest.
MOVED by McDonald, seconded by Norris and carried unanimously authorizing Chair Burt
to sign the Memorandum of Understanding between the City of Minneapolis and the JWC.
New Hope Large Valve Replacement Project
The New Hope City Council awarded the 54 Avenue North water valve replacement
project to Valley Rich for $50,780.
Crystal Pump Station
The City of Crystal received two bids to upgrade the fiber at its lift station and pumping
station. Bids were received from Total Control for $8,284 and Castrejon, Inc. in the amount
of $9,555. The bids do not include video security.
MOVED by Norris and seconded by McDonald and carried unanimously to approve the
contract with Total Control in the amount of $8,284.
Other Business
1. Kloepper reported that Xcel Energy is close to finishing the low voltage repair necessary
so that Crystal's large pumps will not shut down during extreme hot weather
temperatures. Crystal is not using its large pumps until the work is done.
2. The Minneapolis Water Advisory Board meeting is Thursday, August 23. Golden Valley
Mayor Harris may be unable to attend. Clancy will ask if the Golden Valley's Mayor -Pro
Tem Mike Freiberg will attend in his absence.
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Joint Water Commission
August 1, 2012
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3. The city councils for the cities of Golden Valley and New Hope approved the resolution
authorizing the DeCola Ponds and Medicine Lake Road Area Feasibility Study. The City
of Crystal did not approve the resolution. In the past, the Bassett Creek Watershed
Management Commission has taken on the role of mediator to resolve similar situations
and Golden Valley is considering that approach.
Next Meeting-
The
eetingThe next scheduled meeting is Wednesday, September 5, at 1:30 pm.
Adjournment
Chair Burt adjourned the meeting at 2:04 pm.
ATTEST:
04�_ &Llmd -
Pa Schutrop, Recording Se retary
I:Uoint Water CommissionUM Minutes\2012 JWC Minutes\08-01-12 JWC Minutes.doc