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09-11-12 CM Agenda Packet AGENDA Council/Manager Meeting Golden Valley City Hali 7800 Golden Valley Road Council Conference Room September 11, 2012 6:30 pm or immediately following the Special HRA Workshop Paqes 1. Breck School Traffic Study 2-25 2. Infrastructure Improvements: a. 2013-2014 Other Funds Proposed Budget and 26 2013-2017 Capital Improvement Program (CIP) b. CenterPoint Energy Franchise Fee 27-30 3. 2013 Legislative Policies 31-38 4. Council Goal Check-Up 39-98 5. Animal Licenses 99-100 6. Mayor/Council Communications Policy 101 7. Mayoral Communications 102 Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. �.._ �'�`i�docu,men#,is avv����ble�n al#�rnate f�xrnats upon a 7�t��i�� r�Q��.�t ��ea��:call 7b3-,593��Db�T"fY;�63 5���3�68)to mak�a request:'Exa�ipEe�o��l��rn�tte f��matsw; majr'incl�r�e���ge�r��t,'eleetrr���c,Braiile,audiocassette,e�c., �'l��r C�� �,, � Public Works Department � 763-593-8030/763-593-3988{fax) ���.�.����... .. ..:-,.�3�::..�rr��.. � v � yi;�. .. ...__,.�25-...a.§Y'.:. _. . m',.�'�-m3'.z'�«�".'fµ"--:'�.... . .��.�`.�".�'�'�«,'����:�. .., ..� .. iPo _ Executive Summary Golden Valley Council/Manager Meeting September 11, 2012 Agenda Item 1. Breck School Traffic Study Prepared By leannine Clancy, Director af Public Works Summary Council Member Clausen requested that the Breck School Traffic Study be placed on the agenda. In response to this request, staff has prepared the following information: 1. Memorandum to Tom Burt, City Manager, from the Neighborhood Traffic Safety Committee, dated August 2, 2012, regarding the Breck School Area Traffic Study (included in the August 8, 2Q12 Weekly Report). 2, Breck School Area Traffic Study Memorandum, prepared by Short Elliot Hendrickson, dated July 27, 2012 (included in the August 8, 2012 Weekly Report). 3. August 8, 2012 Weekly Report advising that staff would be in attendance at the Breck School Neighborhood Construction meeting. 4. Breck School Construction Update, prepared by Breck School, dated August 2, 2012. Breck School officials have informed staff that there are 79 people on the list serve. 5. Breck School Area Traffic Study PowerPoint Presentatian, prepared by Short Elliot Hendrickson, dated August 9, 2012. Representatives of the City's Traffic Safety Committee will present the report and respond to questions. Attachments • Memorandum to Tom Burt, City Manager, from the Neighborhood Traffic Safety Committee, dated August 2, 2012, regarding the Breck School Area Traffic Study (included in the August 3, 2012 Weekly Report) (1 page) • Breck School Area Traffic Study Memorandum, prepared by Short Elliot Hendrickson, dated July 27, 2012 (included in the August 8, 2012 Weekly Reportj (6 pages) • August 8, 2012 Weekly Report advising that staff would be in attendance at the Breck School Neighborhood Construction meeting (3 pages, without attachments) * Breck School Construction Update, prepared by Breck School, dated August 2, 2012 (1 page) • Breck School Area Traffic Study PowerPoint Presentation, prepared by Short Elliot Hendrickson, dated August 9, 2012 (11 pages) . .�F e .�t r � �r . ,� � � R �� ��.��� �'u��Ixs����� �e ��.��� � � 7'b�3-593-8030 l 763-593-398�Cfax) Date: August Z, 2012 To: 7om Burt, City Manager Fram: Neighborhood Traffic Safety Committee Subject: Sreck Schoo!Area Traffic Study Background In May 2012,the City Cauncil appraved the Final pesign for the Breck Schoal Arnendment#1 to PUD#88.A condition of the approval included a requirement that Breck School work with the City's Neighborhood Traffic Safety Committee to improve traffic flaw and safety for the 2412- 201.3 school year. City staff and the City's xraffic consultant,Short Elliott Hendrickson, have campleted the traffic study.The traffic study was necessary to evaluate the scope and extent of Breck School tra#fic on the local streets around the school. The traffic study is afitached to this memorandum, Property Consideratians Relateci to Traffic Circulatian Staff has received a number of requests to have Breck utilize Lilac Drive North to enter the school site.While all opportunities for access have been evaluated,the lilac Drive option is limited because Breck Schoal daes not have direct access to Lilac Dri�e. The current access provided has been rnade available to Breck by ag�eement with the Golden Valley Arnerican Legion at�00 lilac Drive North.At this time,th�re is no plan that staff is aware of to modify the terms�f the agreement. Mext Steps Representatives from staff have met with B�eck Schaol regarding the results af the traffic study. Staff and the City's consulting traffic engineer have been invited to present the data to the neighborhaod at the Breck School Neighborhood Construction Meeting on August 9 at 5:30 p.m. in the 8reck Upper School Dining Room. With school going back into sessian in late August, informational flyers will also be distributed to students,staf#and parents.Staff will continue to rnonitor traffic around the Breck Schaal area. 5hould conditions change, additional data collection and analysis may vccur. Attachment G:1Traffic Committee4Schaols\ereck�SEH,�7raffic5tudyRpt,docx �� SEH MEMORANDUM TO: City of Golden Valley Traffic Safery Committee FROM: Mike Kotila,PE, Graham Johnson,PE, DATE: July 27,2012 RE: Breck School Area Traffic Study SEH No.GOLDV IZd414 This memorandum provides a surnmary of findings related to�c patterns in the neighbarhood around Breck School. The study area is defuied by Glenwood Avenue to the south,TH 55 to the north,TH lOQ ta the west,and Meadow Lane to the eas� Study Apprnach To assess the impact that Breck School generated kaffic has on local streets,traf�ic counters were deployed in two separate sessions throughout the shtdy area. A total of eleven(11)site loca6ons were set in early May while s�hool was in session,then deployed again at the end of June when school was on summer break,This approach atlows cornparisan of both valumes and speeds at the same locations to serve as an indicator of traffic demands generated by Bre�k School. The site locatioas are described below and also depicted on the attached Figures 1 and Figure 2: � Si#e A—Lilac Drive,north of Glenwood Avenue • Site B—Westwood llrive,north of Roanoke Raad • Site C—Ardmore Drive,south of TH 55 • Site D—Meadow Lane,souih af T'I-I SS � Site E—Ardmore Drive,north of Glenwood Avenue • Site F—Westwood Drive,south of Glenwood Avenue • Site G—Natchez Avenue,sauth of Glenwood Avenue � Site H—Ottawa Avenue,north of Glenwood Avenue • Site I—Natchez Avenue,north of Roanoke Road • Site J—Loring Lane,east of Natchez Avenue • Site K—Chatelain Terrace,at Natchez Avenue Residential Trip Generation and Typical Traft'ic Volume� Based on the ITE Trip Generatian Manual,8�'Editian,a single family residence(code 210)has an average daily irip generation rate of 9.57 trips per household. This total,approximately 10 trips per day, includes all trips to and from the honsehold{each departing or arriving movement represents a"trip") A typical residential strcet can carry a wide range of traffic volumes. In Golden Va11ey,daily traffic volumes on most local residential streets range from less than 100 vehicles per day(vpd)ta a thousand or more vpd.Some local residential sri-eets do carry larger volumes(2000—3000 vpd)due to their particular location in the street network or the density of surrounding land uses. This siudy area has a limited number of sccess paints tolfram the north along TH 55(two locations).t?n the south edge of the study area,almost every north-south local street has access to and fram Glenwood Avenue(6lacations). Short Elliotl Hendrieltson Inc.,10901 Red Ci�le Drive,Suite 300,Minneionke,MN 55343-9302 SEH Is an equal apportuNty employar � www.sehinc.com � 952.912.2800 � 800.794.675� � 888.908.8186 tax Breck School Area Traffic Study July 27,2012 Pa,ge 2 Traffic Volnmes The average daily traffic volum�recorded for Sites A-K are summarized in attached Figure 1. The figure shows the daily traffic volumes with school in session(May counts)in cornparison with traffic volumes with school not in session(June counts). Based on this informstion,Breck School generated �c daes have an identifiable impact on certain sireets in the neighborhaod;however there are also streets in the study area that do not appear to serve lugher valumes when schaol is in session. Sites A,H and I all have a noticeable trafFc decrease when sch�l is not in session;these sites are located along the main entrance points into the schaol. (It should be noted that some Breck Schaol site construction related traffic is included in the June counts at sites A and H. It is recognized that the difference in demand on a typical day without construction�c would be greater at these two sites. However,the general findin,gs of this study would not change.) Site A,on Lilac Drive,serves approximately 200 vpd more when school is in session.These are all southbound trips leaving Breck School along Lilac Drive which operates as a one way street adjacent to the Breck campus.In the AM peak hour,between 8 AM and 9 AM,there is an increase in sauthbound traffic of up ta 1 QO vehicles in a 1 haur period. In tbe PM peak period,betw�n 3 PM and 8 PMy the remaining l OQ vehicle per day difference is spread out over a 5 hour period after schoal dismisses. Site H,on Ottawa Avenue,has an approximate 1,2U0 vpd increase when sch�l is in session;this is the primary access road for Breck School. The AM peak hvur has the highest demands with students and parents driving to the school,betw�n 7 AM and 9 AM there is an increase of about 450 vehicles. The PM peak period is spread out over a longer span;batwcen 2 PM and 6 PM,during which there is an increase of about 750 vehicles along Ottawa Avenue. Site I,Natchez Avenue,has an approximate 280 vpd increase when schaol is in session.Natchez Avenue is used as a Breck's secondary entrance to the Breck Site,especially during periods that Ottawa Avenue is congested. In the AM peak periad,between 7 AM and 9 AM,there is an inerease of about 115 vehicles northbound,but almost no change in the southbound volume. In the PM peak period,the volume is spread out over a larger time period between 2 PM and 7 PM,during which there is an increase of about 100 velucles in each direction. Sites G,J,and K each experience a small increase in demands during the schaol year. Site G,Natchez Avenue south of Glenwood Avenue,has a 40 v�increase that can be attributed to school traffic. Site J, Loring Lane,has a 60 vpd increase that can be aitribute�d to school traffic;the AM peak has an increase of about 20 vehicles and the remainder is spread throughout the day. Site K,Chatelain Terrace,hss a 40 vpd increase that is most likely related to s�hool traf�c caming fram TH 55,the AM peak has a southbound increase of about 30 velucles and the PM peak has a narthbound inerease of about 10 vehicles. Volume counts at Sites B,C,D,E and F all have liitle or no change in traf�'ic volumes when the school is in session. This data indicates that these roadways cany primarily non-Breck School traf�c throughout the year. Traffic Speeds Alang with trat�"ic volumes,the speeds at most of the study sites were also examined. Figure 2 represents the 85'�percentile speeds at e�ch site l�ation. 'The 85'�percentile represents the speed at wluch 85 peroent of all vehicles drove at,or below.It should be noted that due to field conditions and equipment Breck School Area Traffic Study July 27,2012 Page 3 problems,some site locarions did not acquire reliable speed data;these are shown in Figure 2 with an "N/A"next to the site locations. The sites that did not collect reliable speed data during one of ihe data collection sessions were Sites C,E, F,and G. Relieble data was not gathered at these four locations during the May counts while school was in session and therefore oould not be recounted. Most of the site locations show a de�rease in speeds when comparing May to June data. It should be noted that locations that were determined to have little or no school traffic also showed decreased speeds. There wete a total of four locations where the 85�`percentile sp�ds were over the statutory speed limits; sites B,D,H and I. The speed lirnit for all local streets in the study area is 30 mph.All but one of the sites had 85�`percentile speeds of 33 mph or less which is consistent with speeds observed on rnost residential streets in Golden Valley. Sites H and I both had$5"'percentile speeds excceding the posted speed limits when school was in session. Site H had speeds at 32 mph for northbound and 31 mph far southbound Ottawa Avenue;th�se spe,eds dropped below the posted speed limits without school traffic to 28 and 25 respectively. Site I had sp�ds in both directions at 33 mph along Natchez Avenue;without school traffic the northbaund speeds rexnained above the posted lirnit at 32 mph but the sauthbound speeds did drop just below at 29 mph. Site B,with little or no school traffic,has an 85�'percentile sp�d above the posted speed limit in both directions. There was a decrease in speeds between 5 to 7 mph during the summ+er months that brought tl�e$5�`percentile speed below the posted speed limit. Site D,which does not appear to be influenced by school traffic,has an 85'ti percentile speed above the posted speed limit in both directions. The northbound speed is at 36 mph and the southbound speed is at 33 mph. The northbound sp�ci dmpped ta 34 mph and the southbound speed increased to 34 mph during the summer months. Site A,which has sohool traf�c only in the southbaund direction,had a decrease in speed of 4 mph in both directions when school was not in session. Site J,which is also impacted by school tra�c had a decrease in speeds of appraximately 2 to 3 mph in both directions. Site K had a decrease of 7 mph in both direcrions witb.out the schoal traffic. It should be noted that the school traffic volume at these three sites is too low to be the only influence on the difference in 85�`percentile speeds.Therefore,other faetors are influencing driver°s choice af speeds alang these roadways. Summary of Findings The follawing specific and general statements can be concludad from the camparison of volume and speed data at site locations in the study area with school in versus out of session: Tra,�c Trolume Findings: • School related traffic volume is quantifiable on local residential streets—primarily,on those streets that provide the mast direot access to/from arterials in the study area(Glenwood Avenue and TH 55).Ottawa Avenue,Natchez Avenue and Lilac Drive combine to serve the averwhelming majority of school related trips as compared to all other streeta in the study area. Breck School Area Traf�"ic Study July 27,2012 Page 4 +� t)ttawa Avenue North serves as the primary access to and from Breck School which is supported by the traf�'ic volumes served(2570 vpd with school in session and 1370 vpd during summer break). • All streets studied,except for Ottawa Avenue North,serve daily traffic volumes that fall within a "normat"range for local residential streets in Galden Va11ey(100—1000 vpd).Tfiis is true with and without school in session. Tra,f,�`ic Speed Findings: � 85�'percentile speeds on all streets are lower when schoal is not is session.Since streets that appear to cazry little or no schoal traffic also experience a lowering of speeds,other seasonal factors may be contributing to the general reduction in speed. • Measured 85`�pereentile speeds,with and without school in session,are consistent with speeds measured on other l�al streets in Golden Valley.The vast majarity of drivers are driviug within the speed limit. Recommendations 1. The City and P1reck Sch�l should cooperatively work towards programming capacity improvements an Glenw�d Avenue at Ottawa Avenae to best serve the demands at the primary paint of entry and reduce the desirability of parents and students ronting through local residential streets in the adjacent neighbarhood 2. The City and Breck School should cooperatively work toward education of student drivers and parents to: a. Be respectful of residents in the adjacent neighborhood as they choose their routes to and from school; b. Operate at speeds that are truly safe and prudent far the driving�onditions c. Reduce or eliminate distractions while driving d. Start trips early to reduce time stresses that contribute to undesirabl�or unsafe driving behaviors{speeding,cut through,dishaoted driving,etc) 3. The City should continue to monitor conditions in the neighborhood and periodically deploy t�rafFc enforcement personnel and/or speed trailers as a reminder to sahool iraffc and non-school traffic in the neighborhood. Aktachments: Figure 1—Breck School Area Trat�ic Study—Traffic Volumes Figure 2—Breck School Area Traffic Study—Traffic Speeds P:�j�Oid�'�9801arbreck seh�l smdy'3012 breek ann Wffie andy=�mi�hmiwod wemo 072?t2.doex ,. �.'� .j ; � . .. ,_. .. p '•. � "`�. 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'�{ ,� �,.�+A� <:.e'� ���� �I'•�� ,�tij's'r§I ����G �F, � W^"r�. �, » � � � � . r + �,*;��:,��„ t� .�, �, _°- � ���.�Ly� ,��� ° ��,; ,� �1 . . � j � ,�>-�,� ,�.�,,.,.. �:� ,�� � ��� � _- , � . �� � �._ �;°.. .�� �"�. � � � ��� �� - �.�� ����-- _--== � �.:'' i 4� '�x" wr"�'` '�'' ` ._,��: �i� -.�.s �.,� - '°.__ _- ;., �•� s,� " � � A�'a..�-� ��--- - - — .:•�' z� �61� �� �� , x�ti-� �� pxw-��e�p�sdeWlSt'J\�wwn��nppg��fJl'S��Aed city of oZ���t � �C�. �� CityAdministration/Council 763-593-8003/763-593-8109(fax) Date: August 8, 2012 To: Mayor and City Council From: Thomas D. Burt Subject: Weekly Report Weekly Report Administrative Services Department of Motor Vehicles(DMV)—The Grand Re-Opening was a success with a ceremony at 8 am with Mayor Shep Harris and Commissioner Mona Dohman speaking. Ryan Winkler, Ron Latz and Lyndon Carlson were in attendance as well as DeDe Scanlon and Paula Pentel. Later KARE 11 and Channel 12 arrived for filming and pictures. MMKR came in on luly 30 to review procedures and finalize their report from April 2011.The final report was sent to the Office of the State Auditor (OSA) and the Department of Vehicle Services. We were complimented from the OSA on the great job we did on the reporting throughout the process. Later this month, staff will report on transaction count and dealer work. Please keep telling people we are open. Postcards are available for distribution. Utility Billing—Certification notices were sent to 470 property owners who were delinquent in payment of their utility bill. This number is down from last year both in number of notices sent and dollars that are owed. The hearing to certify those accounts will be October 2. Elections—Staff trained over 60 people in four training sessions in the last couple of weeks. Two hours of training is required before a person can serve as an election judge. Captains need one additional hour. This upcoming week, election judges will go to Colonial Acres and Golden Valley Rehabilitation for absentee voting. Fire & Inspections Residential House Fire—On July 27, at 4:45 pm, the Fire Department responded to a house fire in the 1500 block of Boone Avenue North. No one was home at the time of the fire. A neighbor saw smoke coming from the roof and windows of the house and called 911. There is extensive damage to the interior and exterior of the house. No injuries were reported. Automatic aid and mutual aid was received from St. Louis Park, Plymouth, Robbinsdale, and Minnetonka. Rogers and Eden Prairie Fire Departments responded with Life Safety Trailers.The Hennepin County Fire Investigation Team is assisting with the cause and origin of the fire as it unknown at this time and under investigation. Parks & Recreation Penny Carnival—On Friday, July 27,the Annual Penny Carnival took place at Brookview Park from 10:30 am - 12:30 pm. The weather was near perfect and over 600 participants enjoyed numerous carnival games, hayrides and puppets shows. The Penny Carnival would not be successful without the help of city staff and volunteers, one of which was 95 years old. Ultimate Frisbee Camp—The 2nd Ultimate Frisbee Camp for ages 10-16 begins on Monday,August 6, at Lions Park. The camp runs from 9 am until 3 pm, Monday through Friday. There are currently 32 registered participants. Public Works 2012 Pavement Management Program—In the past week, GMH Asphalt has completed the installation of sidewalk, curb and gutter and driveways on Circle Down and Turners Crossroad. The end of the Circle Down cul-de-sac is scheduled for paving next week, and the contractor will also begin backfilling behind the curbs in preparation for sod installation. On King Hill and King Creek Roads,the contactor h�s installed the street signing and reinstalled mailboxes. Crews will begin storm sewer construction next week in the Welcome Avenue portion of the project. Xcel Energy has completed relocation of the overhead power lines on Harold Avenue, and Comcast has also moved its lines onto the new poles. The subgrade correction has been completed on Rhode Island Avenue and the crews will move to Harold Avenue beginning Monday, August 6. The excavation work will begin at Winnetka Avenue and proceed eastward. Breck School Traffic Study-As a condition of Breck's PUD Amendment, a traffic study investigating j traffic patterns around the school was required. The City's consulting traffic engineering firm, SEH Inc., has completed the preliminary data collection with Breck in session and out of session. The draft memo is included with this weekly. Additionally, SEH along with City staff will be attending a regularly planned Breck Neighborhood Construction Meeting on Thursday, August 9, at 6:30 pm at the Breck :� Upper School Dining Room. 2012 Sealcoat Project—The 2012 sealcoating project was completed by Allied Blacktop Company on Thursday, July 26. The first street sweeping will be completed by Friday, August 3, and a follow-up sweeping will be completed within the following two weeks. After street sweeping is completed,the loose rock signs stationed on the project will be removed. U of MN Student Project- Environmental Sciences, Policy, and Management—Staff inet with professors in the U of MN Department of Forestry Resources to assist in developing a "real world" project for students in the Environmental Sciences, Policy, and Management Program. Students in this program work on environmental problems and make recommendations to clients that in the past have included cities, counties, and park authorities. This year's project will focus on natural resource management in the City of Golden Valley and will address areas such as vegetation, water, stormwater, and education and outreach. The final product will be a written report and a formal presentation describing the findings and will be completed by December 2012. Staff will facilitate the student presentation around November. Winnetka Avenue/CSAH156/TH Municipal Agreement Project—Hennepin County Transportation staff has informed City staff that the County will not provide a letter of support for the Winnetka Avenue/CSAH 156/TH 55 municipal agreement project. Because there are impacts to County Highway 156 (even though they are minimal),the letter of support is required. That modification is essential for this project because it allows the City to shift the southbound through traffic to the west, which then allows an additional left turn lane for northbound traffic. Since there is no letter of support from Hennepin County, the project cannot be submitted to MnDOT for consideration as previously authorized by the City CounciL Clancy, Jeannine From: Breck School <communications@breckschool.org> Sen� Thursday,August 02,2012 8:40 AM To: Clanry,Jeannine Subject: BreckLonstruction Update Having trouble viewing this email? Click here i � I � . + � . � � CON`�`.A���` ��. Construction activities this weekend r�����`������ • Demolition and hauling activities will take place this � MC�is���d�� '� 6��������� � Saturday, August 4, between the hours of 7 a.m. and 5:30 p.m. Breek�c�ro�, 1�������� Upcomin activities for the weeks of Au ust 6 and 13 M�n�:a�s,�tt�->: g g 554�?r���8� �.���������, • From approximately August 6-10, there will be work our contractors describe as noisy during the day. Machinery will be used in connection with abatement activities in tunnels under the building. �i011S�PUC�l4n Next neighborhood meeting webp�ages �dick here) • Please join us on Thursday, August 9, at 6:30 p.m. in the Upper School Dining Room. Representatives from the City of Golden Valley will present findings from the recent traffic study. RSVPs appreciated but not required: Email us at communications(a7breckschool.org. General information • Access Communications is performing work on fiber cabling throughout the area over the next several days. Their trucks may be using Natchez and Chatelain Terrace, but this work is not related to the construction project. • A request from McGough Construction: if you have concerns about a construction vehicle, please describe the vehicle(if possible)and any markings or logos on it, which will greatly help us address your complaints. Forward email ��� rr;,sfw ft»a�1 i'+c:n1 �`x, �^�✓Sid�Q#hl�slE�}iG►`tk� ��LX�� `�� v�f; �r. This email was sent to inally@qoldenvallevmn.gov by communications@breckschool.org � Update Profile/Email Address j Instant removal with SafeUnsubscribeT"' � Privacy Policv. Breck School � 123 Ottawa Avenue North ! Minneapolis � MN � 55422-5189 1 � i� N Q � � Z3 O O .� cv O � }/ h � .� 1 � W U ,U „�, � v� � � � � � � � U � � � Q m � .•+ t' � it �q i r � �1s-. ilM. y ir �'c, i'�'" X �' r. -:F �+y, ';o. R� r�, y�. �d'.�r"'� � i!� 'f' � h ,a . "�.`a ' .. �.,ye ,p r°'.w,� 4q;." .r r�>."��`� ' r� -� � s :��- j�* r�. .i,�`a . �`��. t y�� • � I�,�,a,��l'��,� ��.�91►°� . . '�a �,„„�,.d.�"'-�+,.:�. ... �, i'�� ;��C + .lR� 1 k.+ �nl' `+lXF' ' ,�Y 4i i �,. -'� ' �t:4 �fw�9*tr 1.• ,,,a„ ,. '�' r" �+�. 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W U c� � I I C!� . o � o � � � � � a� � C� � 0 � � � � � � L •- � Q O � �.,," � :�.� .U U � � � U �.� Q � � � � � � � � � � o � � .� o � "� � •L � a� � � � > > � � � (� o- �� o Q � a' � — � � �' � � � � � � U � us O _� � •_ � � � o � o a� V a� _' U o c, �a � � � 4> � 0 � � � ,� .� > c�i o � � � Q-� `'_ � � � � � � L' o � � � �a � � � � a� �— � � � � � L � ° � � � (� f� Q C � _ � m � � Q � . . . � . . . . � � � � J � �� r � 0 . � � � � � � � � � � � � . _ �i t� c��`� Finar�ce Department 763-593-8013/763-593-8109(fax) ����;�;�„�����u.��.....��,.. ��!���.. :%K�t�_ ��r: :.:� ��,u..�. .�a������.. _<-� �� �. � _�.. M., � .:��: Executive Summary Golden Valley Council/Manager Meeting September 11, 2012 Agenda Item 2. a. 2013-2014 Other Funds Proposed Budget and 2013-2017 Capital Improvement Program (CIP) Prepared By Sue Virnig, Finance Director Summary At the September 1�. Council/Manager meeting, Council will be reviewing the following budgets: -Water and Sewer Utility Fund (Enterprise) -Conservation/Recycling Fund (Enterprise) -Storm Utility Fund (Enterprise) -Vehicle Maintenance Fund (Internal Service Fund) Council will review the following sections of the 2013-2017 CIP: -Vehicles and Equipment -Building Improvements -Parks -Storm Sewer -Water and Sewer -Streets -Douglas Drive Corridor Appropriate staff will be in attendance to discuss the proposed budgets and sections of the CIP. fn October, the following other funds will be reviewed: Brookview Golf Course, Motor Vehicle, and Human Services Fund. The Golf Course section of the CIP will be reviewed. These sections are not included in your documents and will be handed out later in September. Attachments • Bring yaur 2013-2014 Other Funds Budget (delivered) • Bring your 2013-2017 Capital Improvement Program (delivered) city of olden � _ ��. �,'� Public Works Department 763-593-8030/763-593-3988{fax) Executive Su m ma ry Goiden Valley Council/Manager Meeting September 11, 2012 Agenda Item 2. b. Discussion Regarding CenterPoint Energy Franchise Fee Prepared By Jeannine Clancy, Director of Public Works Ron Nims, Public Works Project Coordinator Summary As part of the budget process, staff annually updates the Capital Improvement Program for consideration by City Council. Over the past several years, projects have been delayed because adequate funding sources are not available to properly fund the City's infrastructure needs. Therefore, staff requests that Council consider a franchise agreement with CenterPoint Energy. The rate structure for the franchise fee could be similar to the fee that is collected by Xcel Energy and is dedicated to fund the Douglas Drive project. Some of the current unfunded Capital Improvement Projects are listed below (not necessarily in priority order): 1. Reconstruction of Zane Avenue from Golden Valley Road to TH 55 North Frontage Road 2. Reconstruction of Lindsay Street from Zane Avenue to Lilac Drive 3. Reconstruction of Golden Hills Drive from Colorado Avenue to Turners Crossroad 4. Winnetka Avenue intersection improvements from Harold Avenue to TH 55 5. Intersection improvements on the south side of TH 55 at Douglas Drive 6. Reconstruction of the intersection at Glenwood Avenue and Ottawa Avenue North 7. Updating the existing trail and walk system to meet current Americans with Disabilities Requirements 8. Construction of new walk and trail facilities identified on the City's Trail and Walk Priority Map 9. Implementation of the pavement preservation component of the Pavement Management Policy (overlays, etc.) 10. Douglas Drive (TH 55 to Medicine Lake Road); as needed to assist with any shortfall in funding that the project may experience The following table shows the revenue that may be received by the City from a franchise fee with CenterPoint Energy that is comparable to the current Xcel fee (using the model provided by CenterPoint Energy): REVENUE PREDICTION MODEL#1 Allows for a different flat fee to be assessed by each rate class(per meter) Weather Normal Flat Rate Fee No.of Franchise Fee Average annual percent Rate Class No.of Meters per Month Months Revenue(Yearly) for each rate class Residential 7,345 2.00 12 $176,280 2.87� Com-A 278 22.50 12 $75,060 39.45% Com/Ind-B 214 22.50 12 $57,780 11.7390 Com/Ind-C 289 22.50 12 $78,030 2.974� SVDF-A 38 206.00 12 $93,936 9.83% SVDF-B 7 206.00 12 $17,304 2.80% LVDF 5 206.00 12 $12,360 2.08% TOTAL 8,176 $510,750 4.40% *Rate Class Kev: SVDF =Small Volume Dual Fuel Com = Commercial LVDF = Large Volume Dual Fuel Com/Ind = Commercial / Industrial See the attached CenterPoint Energy Franchise Fee Rider for information about franchise rate structures for other cities in Minnesota. Upon Council direction, staff will work with CenterPoint to develop an agreement to present to the Council for the franchise fee. Attachments CenterPoint Energy Franchise Fee Rider Schedule (2 pages) ����IC•""a7 71N�a .S@CtlOn�/ Sixth Revised Page 24 Repiacing Fifth Revised Page 24 FRANCHISE F'EE RIDER Bllling of Franchlse,Gross E�ings,Recelpts ar Revenue Ta�c,E�ccise Tax ar Other Charyes or Taxes There she11 be added to the custome�"s bill,an amount equal io arry franchise grass eamings,excise or other charges or taxes naw or hereafter imposed upon CenterPoint En�gy,whether imposed by ordinanoe,franchi�or otherv+rise applicable to gas servic;e suppiied by Cer�erParrt Ener�y to customer. T'he Campany remits 100°�6 of these fees collected from ratepayers ta the local govemmerrtal unit The Company will natifjr the Minnesota�ublic Utili�es Commission of any new,e�ired,or changed fr�anchise fee,authorized by Minn. Stat.§218B.36 to ralse revenue, 6Q days prlor to Its Implemerrtation.Notification to the Minnesota Public UtilNies Commission will indude a oopy of the relevant franchise ordinan�,or ather operative document auUwrizing imp�itian of the fee. The Company wilt indude the fdlowing lar�uage an the flrst bill af a customer on which a new or rnodified fee is listed: The MUNICIP,4UTY granted C+snterPoir�t Et�ergy a franchise to operate within the clty Limits.A Gas ftanchise fee of xx9G of Grass RevenuestSx.xx aer Meter/Sx.�oc oer Therm will be collected from customers effBCtivB MM1DD/YYYY.The line item appears on yaur bi(I as"City Franchise Fee.'CenterPoint Energy remits 10Q°6 of this fee to the MUNICIPAUTY. Small ���g Com-A Comlfnd B �M��C Volume SVDF B Yolume Dual Less than 1,500>o► Dual Fuel Effedive City Residential 1,500 <5 000 >5,ppp q >120,t}00 Fue!�1,999 Date therms/yr #�erms/yr thermslyr c 120,000 therms/yr therms Peak therm �ay Aftan $2.00 $4.0(} $5.00 $5.00 �5.00 $5.00 $5.00 01/01/2005 Alexandria 596 5� 5°l0 596 5% 5% 5% 04/01J2004 Anoka �63.00 $3.00 $8.75 �3$.20 $81.80 �327.25 $981.80 01/01/2012 8enson $2.00 $3.33 $4.00 $10.W $13.33 $20.00 $SO.OQ 01/01/2Q10 Bi�Earkh $2.00 $3.00 $3.00 $3.Q0 �3.00 $3.00 $3.Od 12l01/2003 ��� $1.52 $1.58 a5.15 $20.60 $51.50 $95.88 $98-88 05/12/2009 Genter Champ[I� $2.50 $2.50 $8.00 535.00 $70.00 �125.00 $125.00 01101/20Q9 Coon Rapids 49�0 496 496 49�0 4°k 49�n 4°,� 01/01/1992 Cottage $.�s$ �q,_g� $g,25 $8.25 $16.50 $16.50 524.75 01141/2010 Grove Deephaven $2.50 $2.50 �2.50 $2.50 $2.50 $2.50 $2.50 02J04/2002 Eagle Lake $0.50 $0.50 $0.5U $Q-50 $0.50 $0•5Q $0.50 10/01/2012 Eden Prairle $2.50 $3,00 $iQ.00 �45.00 $45.00 $45.W $45.00 10/01C1012 Exaelsior $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 �2.50 10/15/2005 5%l$1,500 596/$1,500 5%I$1,500 59�'i1500 5%J�1,500 5%/$1,500 5%l�1,500 Granite Fails ��mum ma�dmam majdmum maximum maximum maximum maxfmum �3��� Hopkins $1.70 $1.70 $5.Q0 $15.00 338.OU $105.t10 $105.00 Q1/0112012 Note:Percents are calculate+d on percent of revenue. Date Filed:Juty 30,20f2 EffeGive Date:Oc#ober 9,2U12 Docket No: G-OOB/M-12-838 Issued by: Jeifney A.Daugherty,Director,Regulatory and Legislative Activibes ��i Section V Sixth Revised Page 24.a Repiacina Fifth Revised Page 24.a FRANCHISE FEE RIDER[CON7INUEDI Com/ind Small ��� CO�A S Com/ind C �d�� SVDF B Volume Dual City Resider�tial ����n 1,�a a 5 000 Dual Fuel >120,000 Fuel>9,999 E��e th��, 5�� thermslyr <120�004 therrr�s/yr therrns Peak Date therms/ r therm �gy Lake Crystal 5% 596 59'0 5% 5% 6'3L6 5°!0 48101l2003 Le�afngton 396 3% 3% 3% 3% 3°Yo 3% �oro�na�o �itkle Falls 51.00 $5.00 $5.00 $5.00 $5.00 �.00 $5.00 09/Oi12004 �ong Prairle �1 A� $1.00 $1.00 �i1.00 $1.00 $1.IX} �1.04 01K}1/20d7 Mankato $.85 ';�2.50 $5.25 $12.00 $15.00 $24.00 525.00 90/01/2008 Melrose 3.0% 3.09b 3.0% 3.0% 3.096 3.Q9b 3.096 01/01l2413 Minneapolis 4.5U% 596 5% 69b 596 5% 3% 01/O1N992 Morcis $2.00 $5.00 $9.00 $27.00 $35.00 �35.00 $750.00 07/01/2004 Maund $2.75 �2.75 E2.75 52.75 52.75 $2.75 �2.75 02/81/2011 Mounds View 496 4% 4% 4% 4% 4°6 4% 01/01/2012 New Hope $1.50 $3.fl0 $8.00 $20.00 $30.(?0 $40.OQ $60.00 01/09/2004 North $1.00 $S.OD $10.00 $15.00 $20.00 $30.00 $75.00 06l0112008 Mankato �akdale $1.50 $5.04 �5.00 $8.00 s17.00 $17.00 $17A� 01/01/2011 C)s�a 2% 2% 2% 2% 296 2°!0 296 3/1/2012 Owatonna 1.75°6 1.75�0 1.75Yo 1.0096 1.0096 1.00% 1.Q0% 01/Oi/2003 Prior Lake $1.50 �1.50 $5.� $5.00 $70.00 310.� $50.OQ Q7/0112006 Richfield $2A5 $2.05 '�8.33 '�14.08 �14.08 $14.08 $74.08 OB/01/2010 Robbinsdale 496 4% 4% 4% 4% 4% 4�o OB/01120'f 1 Sauk Ce�tr+e 395 3% 3°� 396 396 S% 396 07I01/2012 St'eepy Eye 2% 2°�6 2°!0 2°i6 296 29fo 2% Q1l01/199� st.auaus�a �.00 �.oa �s.00 ss.oa ��.00 �.oa �.ao ouo�zo�o �'���$ $Z.00 $2A0 $4.00 $73.25 $13.25 $93.25 �73.00 02/07J2011 Park Was�a $9.40 $1.80 $5.00 $16.� $10Q.00 $150.OQ $300.00 OSI09/2010 Winnebago $1,50 $1.50 $4.25 $10.50 $11.00 $.50.00 $75.00 12t1/2011 Winsted $2.00 $2.00 $2.00 $2.00 $2.00 $2.00 $2.00 04101/2012 Note: Percents are calculated on peresnt of revenue. Date Filed:July 30,2012 Effective Date: October 1,2012 Docket No:G-OOSINI-12-838 Issued by:Jetfiney A.Daugherty,Director,Regulatory and Legislative Activities C�ty �� � 2 �� V�. �'� CityAdministration/Council 763-593-8003/763-593-8109(fax) Executive Summary Golden Valley Council/Manager Meeting September 11, 2012 Agenda Item 3. 2013 Legislative Policies Prepared By Thomas Burt, City Manager Summary For a number of years the City Council has adopted Legislative Policies in order to share local priorities with area legislators and seek their assistance in forwarding these priorities. The 2012 legislative Policies are attached which identified Motor Vehicle licensing Department, Inflow and Infiltration, Impaired Waters, Organized Solid Waste Collection and Market Value Homestead Credit and Homestead Market Value Exclusion as Golden Valley's priorities. To get an earlier jump on priorities for next year the Mayor has asked that this item be discussed this evening. Some of the priorities for discussion this evening are Douglas Drive funding, Nighway 169 improvements, Passport sales in Motor Vehicle Department, amphitheater via Perpich Center for Arts Education. Attachments • 2012 Legislative Policies adopted February 6, 2012 (7 pages) city of ,, �olden valle � 2012 Le islative Policies g Presented to the City Council February 6,2012 Policy 1. Deputy Registrar Issue The City of Golden Valley Department of Motor Vehicle Licensing (DMV) has been serving Golden Valley residents and the surrounding communities since 1986.Criminal activity by a former employee resulted in the City volutarily closing the Department April 1,2011 until a thorough criminal investigation and independent audit could be completed.Charges were filed against the former employee June 22,2011.MMKR completed a preliminary independent audit in April 2011. The City submitted the report to the Minnesota Office of the State Auditor and to the Minnesota Department of Safety Driver and Vehicle Services(DVS) Division in April 2011. The City worked cooperatively with DVS and is poised to implement all recommendations from the audit report once allowed to reopen.The DVS has declined the City's repeated attempts to schedule a meeting to discuss a reopening date. Response The City of Golden Valley would like to use its experience in proactively managing this situation to help the DVS develop and implement best practices to be used by DMVs statewide.The City recommends legislation requiring the DVS to resolve all issues related to a DMV's closing within one year of its dosing. 7800 Golden Valley Road,Golden Valley,MN 55427 763-593-8006 Page 1 Policy 2. Metropolitan Council Inflow/Infiltration Issue The Metropolitan Council Environmental Service's(MCES)Water Resources Management Plan es- tablished an I/I surcharge in 2007 on cities determined by MCES to be contributing unacceptable amounts of storm water to the MCES wastewater treatment system.Since the inception of the sur- charge program,46 cities have been identified as excessive I/I contributors.This number is subject to change,depending on rain events,and any city in the metropolitan area could be affected. While Metro Cities(the Association of Metropolitan Cities)recognizes the importance of controf- ling I/I because it affects the size,and therefore the cost,of wastewater treatment systems and because excessive I/1 in one city can affect development capacity of another,we are concerned about the potential for cities to incur increasingly exorbitant costs,and decreasing benefits,in their on-going efforts to mitigate excessive I/I. Metro Cities supported the recommendations of the 2010 I/I Demand ChargeTask Force for a second phase,on-going surcharge program to address I/I mitigation in the region.Metro Cities further supported adjustments to the flow methodology used to measure excess I/I that allow for the normalizing of precipitation variability.Metro Cities also encourages the Council to work with cities on community-specific issues that fall outside the scope of the task force report and recom- mendations. Metro Cities continues to monitor the surcharge program,and encourages the Metropolitan Council to support state financial assistance for Metro Area I/I mitigation through future Clean Water Legacy Act appropriations or similar legislation. Metro Cities supports continued state capital assistance to provide grants to metro area cities for the purpose of mitigating inflow and infiltration problems into municipal wastewater collection systems. Response The City of Golden Valley is a leader in the metropolitan area in addressing inflow and infiltration from public and private sources.The City has made a significant investment to address I/I issues in the municipal system.In addition,through the City's lnflow and Infiltration Ordinance,significant investment has been made by property owners to reduce I/I from sewer services. Because I/I reduction efforts benefit the entire metropolitan area,the City of Golden Valley sup- ports the Metro Cities position that the state provide continued capital assistance for grants to cities as well as financial assistance through future Clean Water Legacy Act appropriations. Page 2 City of Golden Valley 2012 Legislative Policies Policy 3. Impaired Waters Issue Despite the billions of dollars that Minnesota municipalities have invested and continue to invest in wastewater and stormwater management systems and best management practices to protect, preserve,and restore the quality of Minnesota's surface waters,the quality of some of Minnesota's surface waters does not meet federal water quality requirements.The federal Clean Water Act requires that further efforts be made by the state to reduce human impacts on surface waters that are determined to be impaired due to high pollutant loads of nutrients,bacteria,sediment, mercury,and other contaminants. Scientific studies of these waters must be conducted to determine how much pollution they can handle(Total Maximum Daily Loads,or TMDLs).The poNutant load reduction requirements will af- fect municipal,industrial,and agricultural practices and operations along any river,stream or lake determined to be impaired. While the source of 86 percent of the pollutants affecting Minnesota waters are non-point sourc- es,there will also be new costs and requirements for point-source dischargers,like municipal wastewater treatment facilities.Municipal stormwater systems will also face increased protective requirements and regulation as part of the state's impaired waters program. Response The City of Golden Valley is committed to protecting its natural water features.The City supports the League on Minnesota Cities'efforts in addressing impaired waters,including increased state funding for projects and programs intended to protect and improve water quality state-wide and the design and implementation of Minnesota's impaired waters program to: • Ensure equitable funding solutions are found,such as the state general fund or bonding,that broadly collect revenue to address this statewide problem. • Support legislative appropriation of constitutionally dedicated clean water revenues that supplement traditional sources of funding for these purposes,not be used to cover budget cuts,backfill past program reductions,or to otherwise supplant normal state spending on wa- ter programs. • Direct the majority of funds collected by the state for impaired waters into programs that fund municipal wastewater and stormwater projects,and for state programs needed for munici- pal wastewater and stormwater permitting and technical support,including the Clean Water Revolving Loan Fund,Wastewater Infrastructure Fund,Phosphorus Reduction Grant Program, TMDL Grants Program,Small Community WastewaterTreatment Grant and Loan Program,and other state programs that provide financial resources for city wastewater treatment facilities, septic tank replacement,stormwater management projects,and other city water quality im- provement and protection projects. • More adequately cover the current five-year wastewater infrastructure funding need projection of more than $2.1 billion. • Recognize and address the upcoming costs of stormwater management infrastructure and operation on municipalities from new regulatory mandates and load reduction requirements. 7800 Golden Valley Road,�olden Valley,MN 55427 763-593-8006 Page 3 • Allow flexibility in achieving pollutant load reductions and limitations through offsets or trad- ing of pollutant load reduction credits for both point and nonpoint load reduction require- ments within watersheds. • Recognize and credit the work underway and already completed by local units of government to limit point and non-point source water pollutant discharges. • Recognize the diversity of efforts and needs that exists across the state. • Ensure the best science available is used to accurately determine the sources of pollutant load in order to maximize positive environmental outcomes and minimize unnecessary regulatory and financial burdens for cities by correctly accounting for and addressing agricultural and other non-point pollutant sources. • Ensure the state requires that the MPCA retain control of the TMDL development process and that all scientific research related to TMDLs is conducted by the MPCA or qualified,objective parties pursuant to state contracting,procurement,and conflict of interest laws. • Clarify state water quality mandates so cities know specifically what they are required to do and what methods of achieving those outcomes are acceptable to state and federal regulators. Pdge 4 City of Golden Vatley 2012 Legislative Policies Policy 4. Organized Solid Waste Collection Issue "Organized collection"is the term used to refer to a situation where a local unit of government,for any of a variety of reasons,decides that there is a public interest served by limiting the number of solid waste and recycling collection services available in the area.The reasons for implementing organized collection can vary but include: • public safety concerns caused by the number and frequency of large trucks moving quickly through residential neighborhoods • reducing wear on public infrastructure from heavy truck traffic • improving the efficiency,cost and quality of garbage and recycling service provided to local residents • cooperating with other local governments to best meet solid waste management and recycling objectives • taking local steps to reduce energy impacts of public services • meeting the requirements of county ordinances and solid waste management plans as re- quired under Minn.Stat.§ 115.94 Organized collection is also encouraged in state solid waste policies as a means of improving the efficiency and coordination of solid waste management between local units of government.There are very specific public procedures laid out in statute defining how such a decision must be pub- licly vetted and approved and over what time period that can occur. Despite these important and valid reasons for using organized collection,legislation has been dis- cussed in several recent sessions that would allow the solid waste industry to claim special takings if local governments limit the number of companies that can collect garbage in a community in a way that prevents a company currently operating there from continuing to do so.The unspecified and ongoing liability of this change would eliminate organized collection as a waste management option. This change would also create a virtual monopoly situation for any company awarded a solid waste contract under organized collection.The local unit of government would have to"buy out" a contractor in the future to change providers,even if their services were no longer the lowest bid.Furthermore,this is a precedent that,if applied to other government purchasing and service contracting decisions,would clearly run counter to the public purpose of government providing services at the lowest feasible cost to taxpayers. This issue has generated sufficient controversy that the Minnesota Pollution Control Agency is currently conducting a study to attempt to determine whether efficiency benefits of organized collection can be documented. Response The City of Golden Valley supports the League of Minnesota Cities in opposing efforts to apply inverse condemnation claims to city solid waste contracting decisions. 7800 Golden Valley Road,Golden Valley,MN 55427 763-593-8006 Page 5 Further,the City supports the current state policy that organized collection is a valuable tool as part of a comprehensive solid waste and recycling management program and recognizes the need to protect and preserve the authority of cities to adopt solid waste service contracts that protect public safety,the environment,and public infrastructure.That said,the City supports legis- lation that makes it easier for cities to implement an organized solid waste collection program. Pdge 6 City of Golden Valley� 2012 Legislative Policies Policy S. Market Va1ue Homestead Credit and Homestead Market Value Exclusion Issue The 2011 Legislature and governor passed a law that repealed the existing market value home- stead credit effective for taxes payable in 2012.To buffer the effects of this change on homeown- ers,the Legislature enacted a new homestead market value exclusion system that reduces the value on which qualifying homeowners pay property taxes.This new exclusion system will shift tax burdens to other property types including businesses and apartments that do not receive the value exclusion.These property tax shifts have raised concerns and suggestions that the former system should be restored. Response The City of Golden Valley supports the the League of Minnesota Cities position of providing ad- ditional property tax relief directly to homeowners through an expansion of the property tax relief(PTR)program.The City will lose another three percent in total taxable market value for taxes payable 2013.With the loss of value,all property tax owners will see an increase due to the infrastructure improvement plan started in 1996.To keep a city vital and safe,infrastructure needs to be replaced.. 7800 Golden Valley Road,Golden Valley,MN 55427 763-593-8006 Page 7 ���� ��� � ��. � CityAdministration/Council �� - - - - 763 S93 8003/7b3 593 8109(fax) __ _ m _ ., _ � �... � �.� a. .� �'�`�.`�� ���������� ���� ��. �_;�� �W�; Executive Summary Golden Valley Council/Manager Meeting September 11, 2012 Agenda Item 4. Council Goal Check-up Prepared By Thomas Burt, City Manager Summary On January 21 the Council and Staff participated in a City Council Work Session. At the February Council/Manager meeting the Cauncil focused on the financial outlook of the City prior to finalizing gaals in March. At the March Council/Manager meeting the goals were organized into three graups: Community Connections, Cooperative Agreements for service and Infrastructure Improvements. A clear consensus of goals has never been reached and the schedules at the Council/Manager meetings have not provided the time needed to bring these items back. Attachments • City Council Work Session PowerPoint, Springsted, Incorporated,January 21, 2012 (20 pages) • Outcomes from Goa) Setting Session, First Draft, February 1, 2012 (6 pages) • February 15, 2012 Council/Manager Agenda, Executive Summary and Minutes (29 pages) • March 13, 2012 Council/Manager Agenda, Executive Summary and Minutes �4 pages) � � I � � � � � � — ! ; 'i.. C�. {!} ; i � � O � `� W V♦ � _ � N � � � L � � C7 � c > N � Q L � L � v � � Q� O � � � � ��,,,.. 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C!� U I— m � o O � � � � . . . . . . . � � � � � City af Golden Valley, Minnesofia Outcomes from Goa/Setting Session Mayor, City Council and City Staff For Staff Consideration First Draft February 1, 2012 January 21,2012 Page 1 The first draft of this list of goals and strategies is a compilation of thoughts, input, and discussion from the City Council and city staff at the January 21, 2012 wark session. The next step is for city staff review, including editing and adding additional information and details based on you�knowledge of the programs and specifics af the items listed below. This draft includes information on the strategies and goals; a more detailed version which includes specific action steps within each goal is an important next step. This will also include the information on the financial discussion you will have in the near future. This is prepared in outline format and can be transfer�ed easily to any existing or newly created form for ongoing tracking and monitoring. ****************************************************************************** Collective reflections on the process from the City Council and message from the City Manager. Golden Valley City Council—January 2012 The election has changed the dynamics of rhe City Council. We have work to do to understand our new relationships and individual expectarions;yet this responsibility will not ger in the way of our collective efforts to successful guide the short and long fierm future of Golden Valley. Tom Burt, City Manager—January 2012 It is important that this planning pracess lead us to a set of goals and priorities for the next three to five years. We have a lat of activity in Go/den Valley and identifying aur top priorities and then understanding the financial implicai'ion is a critical step. ****************************************************************************** I. Work Session Goals ■ Build and establish individual relationships-- combine the new and the existing ■ Learn and understand individual perspectives-, respect, disagree, move on ■ Strengthen the City Council and staff team -- critical for the future ■ Create goals for next 3-5 years -- establish a unified direction II. Participant Expectations The participants were asked to identify their work session expectations. This list is designed to be an aggregate of the input.The following list of seven items summarizes the reflections of the City Council and city staff. ■ A new beginning for the City—identify what makes us great and what is it going to take to make us even greater, lanuary 21, 2012 Page 2 � We need to identify clear policy goals; what are we going to spend our time and resources on in the next few years. ■ We need to talk about the status of our relationships; it may be uncomfortable, but let's discuss it, get it out on the table and move an. ■ The�nancial challenges continue and we need to identify our goals and then determine haw we plan to fund them, both in the short and long term. ■ We have many p�ojects and priorities already underway. Seeking direction for the state af the city;the comprehensive plan process; and existing and future public projects and improvements are three key areas of discussion. ■ The new Council is not the old Council; how we conduct our formal business will be different;what will the new operating guidelines be; let's talk about this topic. • We need to have a three to five year work plan with actions and a financial plan to guide us. III.Issues and Organizational Challenges A discussion of priorities, issues and organizational challenges resulted in the following list of the top priorities. a Outreach o County dispatch o Customer Service o Use of social media o Role of Commissions(attending o Fire services study—future of fire workshops) o Sidewalk management a Resolution on State amendment o Streetlight mgmt o What are city issues and not o Energy solar/wind turbine o Look at Commissions, role, reform, o Douglas drive plan outreach (Boards) o Citywide survey(2013) o Housing maintenance o Bottineau o Rental licenses/inspections o ED tools policy on use o Neighborhood associations o Future of TIF districts o ED task force o Leadership in metro area o HRC task force o Community center a Community advisory council (creative/amphitheater) o Public buildings/maintenance o Community building(envisioning GV) o Brookview future next steps o Chickens a Solid Waste management o Pavement management o Inflow and Infiltration lanuary 21,2012 Page 3 IV. Goals and Strategies Based an the discussions a draft of�ve over-arching goals is presented. To heip define each goal,there is a distinctive and characteristic phrase which summarizes each. The five goals represent an aggregation of topics and themes from the discussions at the work session. These goals are designed to serve as the foundation for future policy, financiaf and program priorities of the City. This document is easily tracked, can be upda#ed rautinely and applied ta any form or format. For reparting purposes it is designed to be simple and understandable. A commitment ta each goal—over time—will ensure that the City is matching its financial resources with the community's highest priorities. The following terms are applied for ease of understanding and definition. They are used for practical purposes only. Goal; A critical public policy priority which organizes the strategies. Strategy: A measurable and desired activity, project or purpose that requires resources. Action step: Individual actions necessary to carry out a cammitment to goals and strategies. The following is a list of the five goals (items I through V) and the strategies (items A, 6, C, etc.). Identifying details and action steps is a logical next step for the City. A sample of action steps are listed as well—taken from the City Council discussion on January 21. I. Individual Leadership: Build trust, support and teamwork II. Community Connections: Outreach, communication and education III. Infrastructure: Investments in our future—facilities and t�ansportation IV. Organizational Culture: Efficient and effective programs and services V. Economic Vitality: Quality community development Goal l—Individual Leadershin: Build trust, support and teamwork A. lead and influence policy discussions in the metropolitan region B. Establish professional decorum during City Council meetings o Create a set of operating rules and guidelines C. Address personal issues immediately and with courtesy and respect D. Provide information on policy issues and important projects in a timelier manner. January 21,2012 Page 4 Goal ll—Communiri Connections: Outreach, communication and education A. Conduct a city-wide (statistically significant) survey in 2013 B. Explore methods to increase effective community participation (outreach) o Discuss how to effectively engage the neighborhood associations o Consider forming a community advisory council o Strategies of the City Council policy are coordinated with individual actions C. Develop a palicy and plan for the effective use of social media D. Envisioning Golden Valley—follow-up on community building Goal lll—tnfrastructure: Investments in our fuiure—facilities and transportation A. Explore facility improvements for municipal buildings o Existing Brookview Community Center o Expansion of Community Center—creative ideas including an amphitheater B. Monitor and manage the municipal systems a Complete the Pavement Management Program o Sidewalks o Streetlights o Solid waste C. Continue the inflow and infiltration (i and i programj D. Conduct a fire services operational analysis and capital needs study E. Understand the status af the Douglas Drive project (decisions made in 2011 and decisions anticipated in 2012) F. Consider the impact and potential for solar energy and wind turbines G. Understand the policy and service implications of Bottineau.... January 21,2012 Page 5 Goal IV—Orgpnizatfonal Culture: Efficlent and effective programs and services A. Seek input on the levei of customer service provided by the City B. Determine the role of the City Commissions (workshops, reports, updates, etc.) o Future of the Human Rights Commission C. Discuss parameters of City Council business (resolutiqn on state constitutional amendment; tocal issues versus state policy) D. Determine the delivery system model for dispatch services (PSAP) Goal V—Economic Vitalitir: Quality community development A. Examine the housing maintenance policies and practices B. Discuss the policy of rental licenses and level of inspections C. Consider a more proactive strategy and marketing plan o Consider the creation of an economic development task force D. Explore ordinance amendments for allowing animals (chickens) E. Develop an economic development policy on use of financial incentives F. Prepare a status report an the existing Tax Increment Financing Districts lanuary 21,2012 Page 6 AGENDA Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room Wednesday, February 15, 2012 6:30 pm Paqes 1. Goal Setting Follow-up: a. FinancialOutlook 2 b. 2013/2014 Pavement Management Program 3-5 2. Metropolitan Council Environmental Services Sanitary Sewer- 1-GV-461 Reliever 6-8 Project 3. Police Communications Plan 9 4. Draft Traffic Sign Management Policy 10-13 5. Review Letter to Hennepin County Board Regarding Bottineau Transitway Draft 14-19 Environmental Impact Statement Scoping Booklet 6. City Attorney Overview 20-24 Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. , . r � ,�.�.� ' �'hi�����������rr�il�b�e in al#ernate;ft�r�m�ts upoti;a 72 I�o�r r��uest PI����ca11 � �f��������b�i� ���-5�3 39�i8)to�i�ke� request. Ea��mpl���f,altern�t�fi�irmat� f m�y�ir��la�d�`I�r��'p��nt�electr��i�, Br��1le,a�d��icassette��#�. ` � � �., ,>. �� � � �_. � � �n , _, � r � � _. „ w�t�t � Ci�� ; aX P Finance O �� � �! 763-593-8013/763-593-8109 (fax) Executive Summary Golden Valley Council/Manager Meeting February 15, 2012 Agenda Item 1. a. Goal Setting Follow-up - Financial Outlook Prepared By Sue Virnig, Finance Director Summary Dave MacGillivray, Chairman of Springsted, Inc. will present an overall outlook af the financial condition for the City of Golden Valley. This planning and goal setting for the City started with the first session on January 21 when Council discussed goals for the upcoming 3-5 years with Dave Unmacht, Springsted and the City Management Team. The second part will incorporate those goals, along with current approved projects that will set the financial stage for the upcoming years. Today's climate with market value declines and the economy have made an impact on the existing Pavement Management Pragram. In 2011, the number of miles scheduled to be completed were split over two years to lessen the impact on the taxpayer. Upcoming projects such as Douglas Drive Improvements, a new Community Center, and other infrastructure needs all have to evaluated and incorporated into an overall plan. All these goals will need to be financed in a way to make it feasible for the taxpayer and keep the current bond rating. Council will have tough decisions and will need to set priorities for the upcoming years. 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Cl1 -� � � � N � t� � ` a� � � � � � � � � t--� � � • � • �o - � � C,) p � �> � -� � � � I � Q Q; � .�.� � � • � � � � ___-_--- _ __� __�_ �_ _�.�_�_____ �- � __ ___ ---___ _______� _�__ _ ��__��_ __ _-___ _ ------__ ..._^... .____ ___ �� C�t � � , , C ._ � �1 {17 ,����-: � � � � � • �--i �' Lf� � � � U'� � N � � � o �.. � � N �/1 � � � � r � • . � � � � � � ' `� � "�I' � q) o � � M � � '� c� � c� �. � � � � � � C'C� � .a.� � � � tl1 � � � �� � �''�-- � � � � U '� o �. � � � � � � N � • r--� � � Q N Q � p p � � � � �.�.. � -� -�--� C\I � � � � � � � � � �--� �' ._ � � � � � � � o � � i� C�] ` � N � '� � � � �> � � � � .` � � � � � � � � � � � . � � � � � �.. __._.___.__. _____.___ .___..,�—..._._.__.. ._ �___ � � � � � � � � ' �s�.. ;/I l , C�.. �L/ �Qc' � � �� � � � ' � ' � � o � . �..� ��,� � � _ ���,Q� . � Vr/ � � � '' � � � � ; c'� ': � , �' �'��,, ' o . �,.� ,��,� � �� > � �, sz� " W � � �2°� ° � � � , � �� ° � � � N 1 � a �O� T / 1 . � � � ^ � � � � . ���� ��. � �: �� � � � � � �� � � o�, � ��� � E"""� � �-1 ��o� �, ' � � ��� � � � � � . '...� � , ��°� ; c'� � �� ' � �� C� �—� �' T� � °`o�, � V 1 0 N � � s ' � $ g � � � � � �--� > � � � � � � � $ g o -� � � � ai �: ui ui' v" rs �i �- � �� O � � � � CU t!? V SS:� � � Council/Manager Meeting Minutes February 15, 2012 Present: Mayor Harris and Council Members, Clausen, Freiberg, Pentel and Scanlon, City Manager Tom Burt, Finance Director Sue Virnig, Police Chief Stacy Carlson, Director of Public Works Jeannine Clancy, City Engineer Jeff Oliver, EIT Mark Ray and City Planner Joe Hogeboom. Also present were City Attorney Allen Barnard, Dave MacGillivray from Springsted Inc., Hennepin County Commissioners Mike Opat and Mark Stenglein, Bill Cook from Metropolitan Council Environmental Services and Administrative Assistant Lisa Wittman. The meeting began at 6:30 pm in the Council Conference Room. Goal Setting Follow-up a. FinancialOutlook Tom Burt introduced Dave MacGillivray, Chairman of Springsted, Inc. Mr. MacGillivray showed the Council a PowerPoint presentation which provided an overall outlook of the financial condition for the City to help set priorities for the upcoming years. MacGillivray discussed upcoming projects and purchases and how they affect the City's financial outlook. He also discussed debt structure and debt repayment, tax capacity and property taxes. He referred to the City's Aaa credit rating and explained the criteria involved in receiving that rating and available interest rates for that rating. After the presentation the Council discussed how the City's debt would increase, other financing options, and the potential re-evaluating of service levels. Sue Virnig noted that the Golden Hills TIF District will be decertified in 2015 and that property value will be spread throughout the City. b. 2013/2014 Pavement Management Program Jeannine Clancy explained that per Council request, staff has investigated modifications to the Pavement Management Program to address current economic conditions. The potential modifications include restructuring the currently adopted 2013 program into two separate construction seasons. She noted that splitting the 2013 program into two projects will subsequently move future projects back one year. The Council discussed their concerns about splitting the 2013 program including the debt, the effect on assessments and the cost of construction and responsiveness to residents. After discussion, Burt stated that this item will be coming back to the Council in June as part of the budgeting process. Metropolitan Council Environmental Services Sanitary Sewer— 1-GV-461 Reliever Project Jeannine Clancy introduced Bill Cook from Metropolitan Council Environmental Services (MCES), who came to the meeting to update the Council on the status of the reliever project route and proposed schedule. Jeff Oliver stated that the project is on schedule to start construction in April or early May and gave the Council copies of the construction agreement for their review. AGENDA Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room ° March 13, 2012 6:30 pm or immediately following Special HRA Meeting Pa es 1. Douglas Drive Project 2-14 2. Human Rights Commission 15-22 3. Commission/Board Appointment Process 23-26 4. Bottineau Transitway Informational Meeting 27 5. Turf Management Proposal 28-35 6. Goal Setting Follow-up (Continued) 36-55 *7. Council Training 56 *added item Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. ... . � , � ¥ Th���J�cu��i�����va'ilable ar�����r�iate f�rr��t�upor�'a 72-hour request ���as����I �� 7b�-593-$�0� (Tf1'_:;���-��3=39b��to ma��a request.-E�a��les�f alterriafe for'mats, � : maji include;l�arg�pr�n�,el�ctronic, Brai�le,audiocassette,e�� C�1�� �� w. Fin nce De artment � r 763-593-8013/763-593-8109(fax) �'�,G�a,����'�;�r�� � � l'��! _ ��:����..,.� ...����.>,�..�-� .. ����:�..:::m� ,����;;�.::. .:. �� ";.�. ,...: Executive Summary Golden Valley Council/Manager Meeting March 13, 2012 Agenda Item 6. Goal Setting Follow-up (Continued) Prepared By Tom Burt, City Manager Sue Virnig, Finance Director Summary Information from both workshops held on January 21 and February 15 gave information to set priorities for tonight's meeting. The list of Issues and Challenges has been organized in three groups; Community Cannections, Cooperative Agreements for Service, and Infrastructure Improvements. Priorities in each category should be set to give direction to staff for future implementation into the budget process and future capital improvement programs. Attachments • List of Issues and Challenges (1 page) Community Connections Outreach-Bridge Builders Customer Service Commissions/Boards Role Resolution on State Amendment What is a City Issue? Housing Maintenance Rental Licenseslinspections Neighborhood Associations Economic Development Task Force Human Rights Task Force Community Advisory Council Chickens-Urban Agriculture Social Media Energy Solar/Wind turbine Leadership Role in Metro Area Community Building Cooperative Agreements for Service County Dispatch Fire Services Study-future Citywide Survey Botteneau Solid Waste Management Infrastructure Improvements Public Buildings/Maintenance Brookview Community Center/Golf $6,000,000 Pavement Management 2012 1.2 miles $1,955,000 2013 2.2 miles 2014 2.3 miles 2015 2.5 miles 2016 2.6 miles Sidewalk Management I nflow/I nfiltration Streetlight Maintenance Management Douglas Drive Plan $23,327,100 Future of TIF Districts Amphitheater $700,OOQ Council/Manager Meeting Minutes March 13, 2012 — Page 2 Bottineau Transitway Informational Meeting Tom Burt stated that he has not heard consensus on whether or not the Council wants to hold an informational meeting to hear resident comments concerning the Bottineau Transitway project. The Council discussed having a meeting for residents to express their views. After discussion, Tom Burt said he would ask Hennepin County for a letter indicating if the project would go forward if there is one dissenting community. The Council also asked that an article be put in the City newsletter to let people know the status and timeline for county consideration of the transitway. Turf Management Proposal Jeannine Clancy explained that staff has eualuated turf management areas in several parks and open spaces and is recommending that the mowing schedule be reduced in various passive recreational areas located within the City's park system. She added that the Environmental Commission and Open Space and Recreation Commission have also reviewed this proposal. AI Lundstrom reviewed maps of several parks and nature areas and discussed the areas where reduced turf management is recommended. Council Member Pentel expressed concern about the fairness af allowing the City to have areas of un-mowed grass when it is difficult for residents to plant native grasses on their property. She said she feels this proposal could be problematic and suggested that there be significant outreach to the residents. Lundstrom agreed that a communicatian plan and public process should be developed. He also noted that the proposal could start on a smaller scale. After discussion, the consensus was to have staff talk to people who would be affected by this proposed change and to consider starting the turf management proposal on a small seale, then report back to the Council. Goal Setting Follow-up (continued) Tom Burt explained that the information from workshops held on January 21 and February 15 has been organized into three groups: Community Connections, Cooperative Agreements for Service, and Infrastructure Improvements. The Council reviewed and discussed several of their goals that were discussed at their previous workshops. They would also like to see reports from staff updating them on neighborhood watch groups and the housing maintenance program. Council Training Council Member Scanlon suggested that the Council have a training session on Planning items including: the Comprehensive Plan, zoning, the role of the Planning Commission and Council and the Council's authority in land use matters. There was also discussion Ctt�J 0� i' � ����'�Z � V�. f,.'� CityAdministration/Council 763-593-8003/763-593-87 09(fax) Executive Summary Golden Valley Council/Manager Meeting September 11, 2012 Agenda Item 5. Animal Licensing Prepared By Thomas Burt, City Manager Summary Council Member Scanlon requests the City Council discuss the City Code Section which deals with animals and fowl-keeping, transportation,treatment and housing. Attachments • Section 10.32: Animals and Fowl-Keeping,Transporting, Treatment, and Housing (1 page) § 10.32 Section 10.32: Animals and Fowl-Keeping, Transporting, Treatment, and Housing Subdivision 1. Definitions As used in this Section, the following definitions shall apply. A. Farm Animals: Cattle, horses, mules, sheep, goats, swine, ponies, ducks, geese, turkeys, chickens, guinea hens and honey bees. B. Animals: Includes farm animals and all other animals, reptiles and feathered birds or fowl except dogs, cats, gerbils, hamsters and caged household birds. Subdivision 2. Keeping It is unlawful for any person to keep or harbor any animal, not in transit, except (1) animals kept as part of a show licensed under the City Code, or, (2) animals used in _ a parade for which a permit has been issued, or, (3) animals kept in a laboratory for scientific or experimental purposes, or, (4) animals kept in an animal hospital or clinic for treatment by a licensed veterinarian. Subdivision 3. Animals in Transit It is unlawful for any person to transport animals unless they are (1) confined within a vehicle, cage or other means of conveyance, or (2) restrained by means of bridles, halters, ropes or other means of individual restraint. Subdivision 4. Treatment It is unlawful for any person to treat any animal as herein defined, or any other animal, in a cruel or inhumane manner. Subdivision 5. Housing It is unlawful for any person to keep any animal as herein defined, or any other animal, in any structure infested by rodents, vermin, flies or insects, or inadequate for protection against the elements. Subdivision 6. Trespasses It is unlawful for any person to herd, drive or ride any animal over and upon any grass, turf, boulevard, City park, cemetery, garden or lot without specific permission therefor from the owner. Subdivision 7. Trapping It is unlawful for any person to, by means of any device or contrivance, catch, trap, snare, or restrain any animal. Provided, however, that the Director of Public Safety or Director of Public Works may waive the prohibition in this Subdivision for the purpose of abating nuisances. Golden Valley City Code Page 1 of 2 cityaf �ld�� � �a, E,,'� CityAdministration/Council 763-593-8�3/763-593-8109(fax) Executive Summary Golden Valley Council/Manager Meeting September 11, 2012 Agenda Item 6. Mayor/Council Communications Policy Prepared By Thomas Burt, City Manager Summary Council Member Pentel requested this item be placed on the agenda. city of �� � , �C�. �.'�T CityAdministration/Council � 7b3-593-8003/763-593-8109(fax) Executive Summary Golden Valley Council/Manager Meeting September 11, 2012 Agenda Item 7. Mayoral Communications Prepared By Thomas Burt, City Manager Summary Council Member Scanlon requested this item be placed on the agenda.