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9-26-12AGENDA Envision Connection Project Executive Board September 26, 2012 7:00 p.m. Brookview Community Center, Conference Room Board of Directors: Shep Harris, Chair, Blair Tremere, Vice Chair, Lynn Gitelis, Sharon Glover, Jim Heidelberg, Cindy Inselmann, Helene Johnson, Philip Lund, Dean Penk, Mike Schleif, Marshall Tanick, Staff Liaison: Sandy Werts. 1. Call to Order 2. Approval of Agenda 3. Approval of the Minutes of August 16, 2012 4. Old Business • Development of recommendation for City Council on Envision Board role and on 2012 program priorities (Request by City Council at April 10 meeting, minutes attached; review of Council Resolution No. 07-35; review 1-19-12 Mayor's suggestions) 5. Reports and Updates A. Lilac Planting B. Farmer's Market Booth — October 9 C. Hall of Fame D. Envision Award E. Valley Volunteer Day F. Bridge Builder Activities 6. Communications 7. Other Business 8. Future Meetings — October 18, November 15, December 20 9. Adjournment * If you have business to bring up — let us know at the time the agenda is approved, and it will be inserted at the appropriate place on the agenda. Minutes Envision Connection Project Executive Board August 16, 2012 7:00 p.m. Brookview Community Center, Conference Room Directors Present: Blair Tremere, Vice Chair, Lynn Gitelis (by Phone), Jim Heidelberg (7:30 pm), Cindy Inselmann (7:25 pm), Helene Johnson, Philip Lund, Dean Penk, Mike Schleif, Marshall Tanick (7:35 pm) Directors Absent: Shep Harris, Sharon Glover Staff Liaison: Sandy Werts. 1. Call to Order The meeting was called to order at 7:15 pm by Vice Chair Blair Tremere. 2. Approval of Agenda Johnson asked that Global Golden Valley be added to the agenda with the Farmer's Market Booth. Motion: Schleif moved to approve the agenda as amended. Johnson seconded the motion which carried unanimously. 3. Approval of the Minutes of May 10, 2012 Motion: It was moved by Schleif and seconded by Penk to approve the Minutes of May 10, 2012 as written. Motion carried. 4. Old Business • Development of recommendation for City Council on Envision Board role and on 2012 program priorities (Request by City Council at April 10 meeting, minutes attached; review of Council Resolution No. 07-35; review 1-19-12 Mayor's suggestions) The Board discussed the draft proposal as worked on at the May 10 meeting and edited by Tremere prior to the August 10 meeting. A number of new edits were made. Werts will make the changes to the document and send it to the Board. There was discussion of the importance of letting the City Council know what the board has done what it's currently doing and what the Board wants to do in the future. Tremere said there are two phases in the work the Envision Board has to do for the City Council: Phase 1 is to update the resolution and Phase 11 is the accomplishments, goals and needs or recommendations. Heidelberg said the Board needs to emphasize that we want a council liaison 5. Reports and Updates A. Ice Cream Social — Werts said that over 400 people attended the concert. $48 in donations was received. There were four sponsors who each gave $125. Lund said that more tubs of ice cream were used this year. Werts said the bill has not been received yet. B. Envision Award Presentation — the Envision Award was given to the Garden Club at the August 6 City Council Meeting. Tremere said the Garden Club was pleased with receiving the honor. C. Farmer's Market Booth/Global Golden Valley — Johnson said there will be music, food demos and children's activities. Help is needed at 8 am to set up tables & chairs. Penk said he will help. Envision is scheduled to be at the Farmer's Market on September 16 and October 7. No one volunteered to be at the Market on September 16. Werts will ask Linda Loomis to take Envision off the schedule. Lund said he is available to help on October 7. Valley Volunteer Day is on October 6. Jennifer Lara Mathwig is moving to Maple Grove the end of August, but is working on this year's event. Buckthorn busting at the Historical Society Building is planned. There may be another location in a local neighborhood. The children's activity will be painting pumpkins to give away. D. 125" Anniversary Events — The Time capsule was set in the ground on June 24 and the interpretive sign was ordered. A place at city hall has been secured for the Hall of Fame east of the elevator. Tanick said they are planning a modest breakfast ceremony. They are contemplating the next Hall of Fame. E. Lilac Planting — Lilac planting will occur on September 22. The two triangles along the north on-ramp to 169 will be planted. Maintenance to the area planted in 2010 will go on at the same time. A request was made to the Foundation for funding. Penk said that they are limiting grants to $500. 6. Communications • The I -Neighbors Newsletter — A communication was received from i -neighbors about the updates they are making in their services. Golden Valley has made the change to CommonPlace. The board agreed that there is no reason to support two venues. • Home Depot Foundation Community Impact Grants — Home Depot has grants of up to $5000 available to community groups with projects. They prefer projects that help service people. Schleif suggested seeing how many applications are made and how many grants are given. Penk saw this as an opportunity for the Golden Valley Community Foundation to connect with the Home Depot Foundation on a foundation level. 7. Other Business -None 8. Future Meetings — Werts and Heidelberg will be out of town on September 20. She will send out a survey to find out when people are available. 9. Adjournment The meeting adjourned at 9:25 pm. DRAFT for discussion only, Reviewed and revised by Board, August 16, 2012 TO: Golden Valley City Council FROM: Envision Connection Project Executive Board SUBJECT: Recommended Language for City Council Consideration Relative to Envision Connection Project Executive Board [see Resolution No. 07-35] A. Mission The Executive Board shall advance specific implementation strategies for the Connection Project that meets the following objectives: 1. Promote the ideals of the Envision Connection Project by engaging and empowering citizens of Golden Valley to participate in projects and activities that strengthen the community. 2. Provide connection and networking opportunities for individuals, groups and businesses inspired by a particular vision for enhancing the quality of life in the Community. 3. Encourage interaction among city officials and employees, volunteers, and others to advance the vision. 4. Develop and promote events to involve more people in community life. 5. Create a sense of progress toward vision. B. Responsibilities The Executive Board shall: 1. Submit a periodic to the city council as may be requested describing activities, events and achievements. 2. Secure Council approval for proposed activities which involve city personnel, city resources, or related expenditures of public funds 3. Take leadership in implementation of Board activities or facilitate the implementation of those activities by other community organizations or individuals; 4. Identify ways to accomplish the Envision Connection Project mission and responsibilities through another entity or entities outside the scope of city government while retaining the possibility of links to the City of Golden Valley. Resolution 07-35 August 21, 2007 Member Freiberg introduced the following resolution and moved its adoption: RESOLUTION CONTINUING THE ENVISION CONNECTION PROJECT EXECUTIVE BOARD WHEREAS, Envision Golden Valley encouraged citizens to share their individual ideas and develop a collective vision for the community; and WHEREAS, those ideas coalesced into the themes of creatively connecting people and places and inspiring care for the community, further detailed in the Vision Guide: A Shared Vision for Golden Valley's Future, referred to herein as "the vision'; and WHEREAS, the Golden Valley City Council (Council) desires community involvement in carrying forward ideas brought forth as part of Envision Golden Valley; and WHEREAS, the Council has identified the Golden Valley Connection Project as a way to provide for citizen involvement, and would like to continue the tenure of this Board from that Established In Resolution 06-08, Extending The Scope Of The Envision Connection Project Executive Board. NOW, THEREFORE, BE 1T RESOLVED, by the City Council of the City of Golden Valley, that the Executive Board of the Envision Connection Project is hereby continued with the following mission, responsibilities and procedures: I. MISSION AND RESPONSIBILITIES A. Mission The Executive Board shall advance specific implementation strategies for the Connection Project that meet the following objectives: Present the Vision Guide to the community and get feedback from interested parties; help them to understand the vision and know where to go for more information. 2. Link people, groups and resources that are inspired by particular visions. 3. Encourage interaction between the Council, City staff and Envision volunteers and other citizens on ways to advance the vision. 4. Sponsor events or other strategies to involve more people in advancing the vision. 5. Create a community -wide sense of progress toward the vision. Resolution 07-35 - Continued B. Responsibilities The Executive Board shall: August 21, 2007 develop a schedule for proposed activities for a two-year period, from August of 2007 through August of 2009, with a detailed budget for each activity or group of activities, using the January, 2006,connection Report to the City Council "Recommended Direction for Envision Connection Project' as the basis for activities; and 2. secure Council approval for proposed activities and related budgets; and 3. take leadership in implementation of those activities (through Board work teams as appropriate) or facilitate the implementation of those activities by other community organizations or individuals; and 4. identify ways to accomplish the Connection Project mission and responsibilities through another entity or entities outside of the scope of city government while retaining the possibility of links to the City of Golden Valley. II, MEMBERSHIP, MEETINGS AND TIME FRAME A. Membership The Council will appoint up to 15 persons to the Executive Board: a. Some members will continue from the initial Executive Board. b. Additional members will be recruited, with an emphasis on recruiting members to lead key activities undertaken by work teams (subcommittees). c. Volunteers not appointed to the Executive Board will be provided opportunities to participate on work teams. 2. The Mayor will be a member and serve as chair of the Executive Board. 3. The City Manager shall provide appropriate staff support. B. Meetings and Time Frame The Executive Board shall complete its charge in two years. 2. The Executive Board shall meet at least monthly, on the fourth Thursday of the month. It may call special meetings as necessary, in compliance with the State Open Meeting Law. 3. A quorum must be present to conduct business. Resolution 07-35 - Continued August 21, 2007 4. Members who miss three consecutive or twenty-five percent of the total meetings in a twelve-month period will be requested to resign. 5. All meetings shall be open to the public and subject to the requirements of the State Open Meeting Law. III. REPORTING A. Minutes shall be kept of all meetings and forwarded to the City Council upon approval. B. The Board shall report to the City Council on its activities at least annually. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member Freiberg and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk.