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3-23-1965Minutes of the Regular Monthly Meeting PARK AND RECREATION COMMISSION OF THE VILLAGE OF GOLDEN VALLEY March 23, 1965 7:30 p.m. Special Meeting: A joint meeting was held with the Village Council concerning park development monies. Council members present: Mayor Nadasdy, Cliff Teresi, William Schaphorst, and Gordon Garis. Council member absent: Arthur Flannagan. Park and Recreation Commission members present: Laura Scheffler, Chairman, Stan Anderson, John Byrnes, Ray Petersen, Gene Roelke, John Sullivan, and Roy Yamahiro. Also present: Roger Ulstad, Village Manager; Donald Sorensen, Village Engineer; John Brenna, Village Park & Recreation Director; and Dolores Peterson, Park and Recreation Secretary. The Park and Recreation Commission met in joint session with the Golden Valley Village Council. Laura Scheffler, Chairman of the Park and Recreation Commission, brought forth a proposal to the Village Council requesting additional funds for park construction. Mrs Scheffler stated that the 1959 Bond Issue Monies and the additional revenues that the Village Council had appropriated in 1963 - 64 were depleted. Mrs Scheffler also stated that the Park and Recreation Commission is well aware of the forthcoming golf course acquisition possibility, and that the Park and Recreation Commission would wait until September, 1966, before they would ask for a Village Bond Issue for the completion of our Park System. At this time Mr Brenna explained the Park and Recreation Commission's request of $35,910.00 for Park Development for construction year 1965. The Village Council then discussed the financial situation of Golden Valley in regard to our $35,910 request. Mayor Nadasdy, at this point, asked Roger Ulstad, our Village Manager, where the requested sum would come from. Mr Ulstad stated that in the past, requests of this nature were taken from the contingency fund. In turn, Mayor Nadasdy stated that the contingency fund had $47,000 in it, and that a request of $35,910 from that fund would be impossible. Council member Schaphorst questioned why the Park and Recreation Commission had not planned for a bond issue, -knowing full well development monies were depleted. Dr Petersen of the Park and Recreation Commission answered by stating the Park and Recreation Commission had been confronted with the possible golf course acquisition and were of the understanding through a meeting in November with the Village Council and again in a meeting with the Village Council and members of the Brookview Country Club`s board of directors in early March, that it would be wiser to wait until September, 1966, at which time a package program of a golf course, park development and ponding areas would be considered. Mayor Nadasdy, in answer to Dr Petersen's remarks, mentioned that the Golf course may be a reality in 2, 3, 4, or even 5 years, and therefore he thought that we should not wait for the supposed fall, 1966, date. At this point Councilman Teresi agreed and asked if a bond issue of $150,000 would carry the Park and Recreation Commission's development program.for the next three years, ?48 Minutes - Park and Recreation Commission March 23, 1965 page 2 knowing full well that this amount would not complete our park system. Mr Brenna stated that $150,000 could easily be expended over a three year period. At this point Mr Y amahiro of the Park and Recreation Commission asked the question, if a bond issue were proposed at this time, would there be monies available for construction year 1965? Mayor Nadasdy in turn asked the Village Attorney for the time schedule of a bond notice. The Village Attorney stated if the Park and Recreation Commission were to propose a bond issue to the Village Council on April 6th, an election could be held in 30 days. The Park and Recreation Commission felt that an election date in late June would be more beneficial, in that our summer program would be in full swing, we could utilize the children in our various programs in our campaign, the weather should be more conducive, and in general it would give us more time to publicize the issue. Mr Yamahiro of the Park and Recreation Commission asked the question, if a bond issue were held in late June, what would the Park and Recreation Commission do insofar as construction monies were concerned from middle May until late June? In answer to Mr Yamahiro's question, Councilman Teresi asked Mr Brenna if $18,000 from their contingency fund would take care of construction needs between middle May and late June. Mr Brenna stated $18,000 would help during that period. Councilman Teresi made a motion that the ,Village Councilavard the n ark and Recreation Commission the amount of $18,000 from their contingency fund to be used for park development for summer 1965. The motion was carried. It was also the consensus of Councilmen present that the Park and Recreation Commission bring forth a proposal for a Bond Issue at theirown discretion. Mrs Scheffler thanked the Village Council for theri time and consideration of our request. The Park and Recreation Commission then adjourned to the Emp byees' Room and conducted their regular meeting for the month of March. L - Chairman j Vice-Chairm C 249 Minutes of the Regular Monthly Meeting PARK AND RECREATION COMMISSION OF THE VILLAGE OF GOLDEN VALLEY March 23, 1965 8:30 p.m. The Park and Recreation Commission met at its regular monthly meeting in the Employees' Room at the Village Hall immediately after a special joint meeting with the Village Council. Members present: Laura Scheffler, Chairman, Stan Anderson, John Byrnes, Ray Petersen, Gene Roelke, John Sullivan, and Roy Yamahiro. Members absent: none. Mso present; John Brenna, Director and Dolores Peterson, Secretary. The minutes of the February 25, 1965, meeting were approved as written. INDOOR SWIMMING POOL SURVEY Mr Brenna mentioned that the first proposal of the Golden Valley School Board, where they furnish the pool site and all common utilities and the Village bring forth a bond issue for the construction of the pool would be illegal, according to our Village Attorney. At this time Mr Brenna handed a survey to board members present and discussed indoor swimming pool operations at three school pools, namely Hosterman Jr High, Hopkins Sr High and Penn Avenue Jr High. In essence, the cost of program personnel is offset by incoming monies throughout the year. At all three schools surveyed the offset situation was the rule, and the schools leased the pool back to the community at no charge. Mr Brenna explained that with the total number of pool hours available to us, and the program that we could project, we would have to increase our present swimming budget by $5,009.50 plus an additional $15,000 which the school deems necessary for the lease fee. In total, we would be budgeting $23,269.50. After considerable discussion of the above report, board members present felt that the $15,000 lease was absorbitant and that a counter -proposal was in order. A question was posed to Mr Brenna asking his opinion of what a more realistic figure should be. Mr Brenna stated that a figure of $5,000 could be handled whereby an increase in fees would offset the personnel expenditures and the additional $5,000 lease fee. In view of the above Gene Roelke moved "that it be resolved, in view of the fact that it may be illegal to use village bond funds for construction of a pool on school property we decline a proposal of this nature; and further resolved, in view of the fact that most swimming facilities are made available to recreation departments without charge, that we decline consideration of a $15,000 rental proposal but that further consideration would be given if satisfactory facilities can be made available at a lower rental rate in the approximate amount of $5,000 per year." The motion was seconded by Roy Yamahiro and carried. 250 Minutes - Park and Recreation Commission March 23, 1965 page 2 DISCUSSION OF BOND ISSUE Discussion ensued relative to the Village Council's remarks concerning a bond issue for park development. Their figure of $150,000 was discussed at great length. Consensus of members present: that Mr Brenna bring forth a development schedule in the vicinity of $150,000 and present same at a special meeting that was set for Tuesday, March 30, 1965. There being nofurther business Gene Roelke moved that the meeting be adjourned and Dr Petersen seconded the motion. Chairman j ice-Chairm a'