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6-18-1970REGULAR MEETING OF THE GOLDEN VALLEY PARK AND RECREATION COMMISSION June 18, 1970 A regular meeting of the Golden Valley Park and Recreation Board was held on Thursday, June 18, 1970 at 7:30 p.m. at the Brookview Community Center, 8200 Way4ata Boulevard, Golden Valley, Minnesota. Vice-chairman Herje presided, and the following members were present; Brand, Brown, Hammer, Kelby, Petersen, Kahn, Tart. Members absent: Fischer. Also present: Corey Bakken, Golf Manager; Lloyd Roepke, Park Superintendent; Lois Schaaf, Secretary; John Brenna, Park and Recreation Director. MINUTES The minutes of the May 21, 1970 meeting were approved as mailed. DONATION (Mrs. J C's) It was moved by Kelby and seconded by Brown that the $50.00 donation from the Mrs. J C's bb.Osed to purchase a permanent bulletin board to be placed in the foyer of the Brookview Community Center. Carried unanimously. BROOKVIEW GOLF FINANCIAL REPORT At this time Mr. Bakken brought forth an updated financial report from his regular report of May 24, 1970. Mr. Bakken stated that total gross operation income to date was $45,198.60 as compared to $363,434,90 in 1969..`Mr. Bakken attributed the increase to the Pro -Shop and Snack bar. The Pro Shop was not ours in 1969, and the snack shop was not fully operational until July 1, 1969. Mr. Bakken stated that the total number of rounds played is 850 less, then at this time in 1969. Mr. Bakken stated that the total operation is running smoother now that the summer help is aboard. Mr. Bakken stated that he looks forward to a very good year. BROOKVIEW PARK (Shelter Building) At this time Mr. Brenna read a letter from Mr. Omans, Village Manager, wherein he stated that the Village Council had appropriated $800.00 at its last meeting to be used by the Park and Recreation Board to facilitate the design and specifications for a Park Shelter at Brookview. The letter asked the Park and Recreation Board to contact Mr. John Murphy, our finance officer, to transfer the $800.00 to park con- struction, if it is the wish of the Park and Recreation Board. Regular Meeting - Park and Recreation Commission Pane 2 June 18, 1970 v At this time Pars. Herje, Vice Chairman, asked members present their wish relative to the $800.00. It was unanimous that the Park and Recreation Board would send a letter asking for the transfer of the $800.00 to the park construction fund. At this time discussion ensued relative to guide lines for a park shelter. After much discussion it was moved by Kahn, seconded by Tart that Mr. Brenna engage an architect of his choice in the designing of a shelter building for Brookview Park, and that said building be rustic in appearance, include toilet facilities, provide for future winter protection, cost must come within this year's budget figure, and that the architectural fee must come within the $800.00 allocated. Carried unanimously. GOLF CAR STORAGE BUILDING At this time Mr. Brenna stated that he had attended the June 15,1970 Council Meeting relative to the golf car storage building. Mr. Brenna stated that the original estimate for the building was $7,500.00. Mr. Brenna stated that 14 bidders bid the building with the low bidder coming in at $22,781,00. Mr. Brenna stated that the building did grow from our original estimate with the inclusion of toilets and size of storage area. Mr. Kilstafte, the architect for the building, was also present at the council meeting and stated that the price for the building was reasonable in fulfilling our needs. Mr. Brenna stated that the council granted the low bidder the project plus alternate #2 split shake shingles. AD-HOC COMMITTEE REPORT (Natural Areas) At this time Mr. Kelby stated that his committee had met with our Village Engineer in determining various areas within the village which held significance for ponding, drainage, and natural areas. Mr. Kelby stated that Mr. Odland explained drainage problems confronting Golden Valley, and that many of the sites that the committee had visited are areas of concern. Mr. Odland stated that many of the areas must be looked at in the light of acquisition. Mr. Odland stated that his department would ready a map for the committee, showing strategic areas in the community. At this time, Mr. Kelby brought forth a number of colored slides de- picting v6rratLral areas withir the village. Mr. Kelby focused in particular of two ureas, namely the Rice Lake area and the Thompson property which borders Bassett's Creek about one block S. W. from Rice Lake. Mr. Kelby stated that that portion of our community did not have a park, and that requests have often stemmed from that area requesting one. Mr. Brenna stated that he had tried to acquire two outlets for park purposes on Rice Lake some years back, but the asking price was too high. Mr. Kelby stated that the Thompson property was already parklike, in that it was an estate which has been kept in a manicured state. Mr. Kelby asked that all members present visit the property. Regular Meeting - Park and Recreation Commission Page 3 June 18, 1970 Mr. Kelby stated that the Rice Lake property according to the Village Engineer was a must for ponding, and that much of its natural state could be left. To the above it was agreed that all members of the Park and Recreation Board would meet on Tuesday, June 23, at 7:00 p.m. and tour the above mentioned area. PETITION FOR PARK PROPERTY - WILCO B. SCHOENBOHM At this time Mrs. Herje brought forth a petition by over one hundred persons living in the Mary Hills addition of the village, asking the village to establish a park in their area. The petition mentioned both the Thompson property and the Rice Lake area. Mrs. Herje stated that the Park and Recreation Board will be visiting both of the properties on the 23rd of June. Mrs. Herje suggested a special Park and Recreation Board meeting right after the 4+ h of July so as to send our findings and recommendations on to the Village Council. SWIMMING POOL REPORT At this time Mr. Brenna stated that 440 season swim tickets have been sold. Mr. Brenna stated that a result of the above has been maximum use of the pool. Mr. Brenna stated that problems have arisen on hot days, when we have to close the gate after admitting 300 persons, which is the maximum we can handle safely with the pool and deck square footage. Mr. Brenna asked the Park and Recreation Board to sanction a policy wherein on hot days we could go to a shift basis. Mr. Brenna also stated that he was having trouble with the swimming pool filtration system. Mr. Brenna stated the maintenance staff should have it under control in a few days. It was moved by Tart and seconded by Kelby that the staff go to a shift schedule on discretionary days, and that a letter be sent to season ticket holders apprising them when said policy is enacted. Carried unanimously. BROOKVIEW PARK PROGRESS REPORT At this time Mr. Roepke, our Park Superintendent, stated that the park road and parking lots should be finished by July 6. Mr. Roepke stated that the water, sewer, and electrical contract is under way and should be in by mid-July. Mr. Roepke stated that he would like to install the underground sprinkling system before mid-August, so he can then seed and plant trees and shrub stock in order to get a good catch for fall. Regular Meeting - Park and Recreation Commission Page 4 June 18, 1970 "ACTION NOW" ICE CREAM SOCIAL Mr. Brenna read a letter from Mrs. Mary Cook asking to hold an ice cream social in Scheid Park on the 4th of July. The procedes will go to aid Golden Valley youth who will be working at Jerry Gamble's Boys Club in north Minneapolis. It was moved by Peterson and seconded by Tart to encourage the "Action Now" endeavor. Carried. There being no further business, the Park and Recreation Board adjourned at 10:30 P.M. -- ---------------- Chairm Fischer J---- 2 ---------- Vice Chairman Herje