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4-4-1978REGULAR MEETING GOLDEN VALLEY PARK AND RECREATION DEPARTMENT A regular meeting of the Golden Valley Park and Recreation Commission was held on Tuesday, April 4, 1978, at the Brookview Community Center, Golden Valley, Minnesota. Chairman Kahn presided, and the following members were present: Eastes, King, Hammer, Brown, and Petersen; absent members: Haglund, Jaffe, and Riley. Also present were John L. Brenna, Director of Parks and Recreation, Paul St. Marie and Robert Englund of the Open Space Commiss— ion, representatives of the Brookview Mens Golf Association, and a resident of Golden Valley from the Northeast Fire Station area. MINUTES The minutes of the meeting of March 8, 1978, were approved as printed. COMMITTEE REPORTS 1. Dutch Elm Burt Brown reported that the five member group has met and visited areas in question — the suggested control area. 2. Community Center (Sub Committee) David Kahn reported that the group has begun traveling to various communities to study their facilities and talk to the directors about their centers, feasibility studies, programs and activities. 3. Recreation Sub Committee Sue Eastes reported that the final report will be ready for the next meeting and suggested that the agenda be light in order to have the bulk of the meeting devoted to this report. OLD BUSINESS 1. Brookview, Mens Golf Association George Bills, President of the Brookview Mens Golf Association, requested a change in the BMGA By Laws, adding to Article 2, Para— graph 4 thereof as follows: "Should a Golden Valley resident or patron card holder desire membership while our membership is at capacity, a non—resident (honorary member) shall be asked to leave the group. This member will be decided upon by the Board of Directors on the basis of active participation. Honorary member— ships, once accepted, are renewable upon payment of current year dues, but are subject to review and approval of the Board of Directors." It was moved by Petersen and seconded by Eastes, that the above change of By Laws be approved. Motion carried unanimously Minutes — Park and Recreation Commission page two 2. Members of the Brookview Mens Golf Association requested that the Commission recommend to the Council that liquor be allowed at Brook— view by individuals and groups — but not sold. BMGA members discuss— ing this were Bills, Murad, and Preuter. Burt Brown reviewed the attitude of the Commission toward potential conflict with the,teen center and pool, and Brenna reviewed how there are a large number of requests for use of Brookview by groups desiring to serve liquor. It was determined that the recreational use of the facility will not be diminished by allowing outside groups to rent the facility. The liability of the City was discussed should court cases arise from in— dividuals who consume liquor on the premises. Petersen expressed a similar view as the other BMGA members that allowing liquor is necessary for the viability of the golf course. It was moved by Petersen and seconded by Hammer, that the Commission recommend to the Council that they modify the City Ordinance to allow consumption of alcoholic beverages on the Brookview premises, and that the use by groups of the facility be subject to final approval by the Park and Recreation Director. Motion carried. 3. Northeast Fire Station Property This area was discussed with Brenna presenting the history of the area and the"physical characteristics of this property. Petersen pointed out that the area of Golden Valley was the only one of the City that does not have an active playground areA. The lack of good accessibility to the property was discussed and was considered a major problem as the Commission members see it. Also, the physical limitations such as large amounts of concrete, etc., that were dumped in previous years is considered a problem. A sub committee was appointed to study the property further, and the issue was tabled for further discussion at the May meeting. The following members will tour the property on Saturday, April 8th: Brown, King and Petersen. 4. Pennsylvania Woods A request by Dover Hills residents to clear the north portion of the Pennsylvania Woods area and make it into a passive recreation area was discussed. A petition to that effect, and also the request to better maintain the weeds and trails there were talked about at length. Paul St. Marie and Robert Englund of the Open Space Commission joined in the discussion, and suggested that the Park and Recreation Commission act jointly withthe Open Space Commission about planting in this area. Brenna presented a planting scheme which was deemed appropriate for the area by the Commission and the Open Space Commission. Park and Recreation members expressed great concern over the need of the young— sters at Dover Hills for an active play area. However, further develop— ment toward active use of Pennsylvania Woods was generally not supported. It was moved by Hammer and seconded by Eastes that the Park and Recreation Commission be opposed to further development of the Pennsyl— vania Woods area other than the scheduled plantings — in accordance with the thinking of the Open Space Commission. (Plantings will include some trees, shrubs, and fruit bearing plants that will encourage the bird population.) Motion carried. The Chairman was directed to write a letter to John Ward of Dover Hills Park and Recreation Commission page three notifying him of the motion regarding Pennsylvania Woods and informing him of the Commission's alternate suggestion that Dover Hills develop a recreational area on the west portion of the property. The Park and Recreation Department will help with the technical assistance where possible. The letter will also state that the requests of the senior citizens regarding cleaning up of the Pennsylvania Woods area weeds and trails will be carried out. The Commission appreciates their interest. NEW BUSINESS 1. Commission Budget Request The need for $300 more in the Park and Recreation Commission budget in order to inform area residents about Commission meeting in their neighbor- hood was mentioned by Brenna. Because members feel that meeting out in the community is worthwhile, it was moved by Brown and seconded by Hammer that the Commission recommends to the Council that an additional $300.00 be appropriated to the Park and Recreation Commission budget which is needed for postage to notify the citizens of commission meetings in the local park areas. Motion carried. DIRECTOR'S REPORT Mr. Brenna stated that theR.A.P. programs has begun at Golden Valley Middle School. It is doing well and serves a community need. The Lakeview Heights building is under construction, and the summer playground and maintenance help has been hired. CHAIRMAN'S REPORT The Chairman requested a change in the date for the Park and Recreation Comm- ission meeting to April 26th so as not to conflict with the City Council's meeting with all commission members on April 27th, and urged all members to attend the Council -Commissions meeting on that date. ADJOURNMENT The meeting was adjourned at 11:15 p.m. Chairman Kahn Vice Chairman Eastes 2. Petition from Lakeview Heights area residents The petion in question was sent by Mr. and Mrs. Harold McClendon and requested that tennis courts be constructed for play in 1978. In accord- ance with the Council's there is no provision request, the Commission advises in the policy for tennis courts at the Council that neighborhood parks. The Commission is sensitive to citizens' needs and will study the issue during the next year. We recommend no action at this time. DIRECTOR'S REPORT Mr. Brenna stated that theR.A.P. programs has begun at Golden Valley Middle School. It is doing well and serves a community need. The Lakeview Heights building is under construction, and the summer playground and maintenance help has been hired. CHAIRMAN'S REPORT The Chairman requested a change in the date for the Park and Recreation Comm- ission meeting to April 26th so as not to conflict with the City Council's meeting with all commission members on April 27th, and urged all members to attend the Council -Commissions meeting on that date. ADJOURNMENT The meeting was adjourned at 11:15 p.m. Chairman Kahn Vice Chairman Eastes